DIVISION OF HUMAN RESOURCES ACTIVITY CALENDAR 2016 CALENDAR YEAR. Note: The following dates are subject to change based on unforeseen circumstances.

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1 DIVISION OF HUMAN RESOURCES ACTIVITY CALENDAR 2016 CALENDAR YEAR Note: The following dates are subject to change based on unforeseen circumstances. Date Activity Area Internal JANUARY (Fiscal Year 2015/2016) 04 CTD and Human Resources conduct onboarding CTD/ for full-time faculty 04 Human Resources conducts onboarding for new full-time and part-time non-instructional employees 04 Board of Trustee Item Submission EMP SERV 11 Human Resources conducts onboarding for new EMPLOY /BEN 14 Campus Presidents submit performance reviews (with all signatures and addenda) of faculty on continuing contract To EMP SERV 17 Holiday Break Challenge ends (Health for the Holidays) 19 (TUES) Human Resources conducts onboarding for new 19 District Board of Trustees meeting COLL PRES 21 Policies and Procedures Workshop, Wolfson 21 Dr. Padrón s letter to all full-time employees COLL PRES announcing 2016 Supervisor Feedback Program 22 Social Security Workshops COMP & BEN 25 Human Resources conducts onboarding for new full-time and part-time non-instructional employees 25 Human Resources s instructions to all fulltime employees regarding the 2016 on-line Supervisors Feedback Program 25 Supervisors Feedback 2016 Program administration period begins / 27 Social Security Workshops COMP & BEN 27 PM (WED) Human Resources conducts onboarding for new FEBRUARY 01 Human Resources conducts onboarding for new full-time and part-time non-instructional employees 04 Human Resources electronically transmits a copy EMP SERV of the Personnel Action Report to College President for District Board of Trustees March meeting packet 05 National Wear Red Day TBA American Heart Association presents Hands CPR Lunch and Learn 05 Run Primaries Report EMP SERV 05 Update performance review due dates on website COMP/HRIS 08 Human Resources conducts onboarding for new full-time and part-time non-instructional employees

2 12 Send announcement of transfer window to faculty, copy UFMDC and administrators (Transfer web 2/12/16-3/11/16) 12-3/11 Faculty Transfer web opens for requests /IT 16 (TUES) Human Resources conducts onboarding for new 16 District Board of Trustees meeting COLL PRES 17 Submission of IPEDS Report EMP SERV 19 Campus Presidents submit performance reviews (with all signatures and addenda) of faculty To EMP SERV eligible for continuing contract 19 Human Resources notifies Area Heads of EMP SERV employee service awards and retirees for Award Ceremonies 19 Run Primary Report EMP SERV 22 Human Resources conducts onboarding for new 24 Employment Manager P&P Workshop 24 PM (WED) Human Resources conducts onboarding for new 26 Let s Talk HR Campus Meetings EMPLOY/COMP 26 Review 2080 Report EMP SERV Run Primaries Report 26-7 Social Security Workshops COMP/BEN 29 Board of Trustee Item Submission EMP SERV 29 Human Resources conducts onboarding for new (1) Associate Provost for Faculty Initiatives informs UFMDC President 5 work days before 2/12 of intent to open web for Faculty Transfers (2) Human Resources electronically notifies fulltime faculty of Faculty Transfer Period in February for Academic Year 2017/2018 (1) OFI (2) (3) EOP/ADA coordinates departments Collegewide for Florida College System Educational Equity Act input. MARCH 02 Human Resources distributes employee survey regarding health insurance 02 Human Resources electronically transmits a copy of the Personnel Action Report to College President for District Board of Trustees March meeting packet (3) EOP/ADA/TITLE IX EMP SERV 07 Run Primaries Report EMP SERV 04 College-wide Academic Convocation / 07 Human Resources conducts onboarding for new 07 Supervisors Feedback 2016 Program administration period ends /

3 08 Human Resources conducts onboarding for new EMPLOY/ BEN 11 Human Resources sends reminder to faculty that the faculty transfer web will close 3/11 11 Review 2080 Report EMP SERV Run Primaries Report 11 Faculty Transfer web closes /IT 14 Human Resources conducts onboarding for new 15 District Board of Trustees meeting COLL PRES 17 Human Resources provides Area Heads with EMP SERV details regarding the on-line service award program Supervisors Feedback reports available online for supervisors review 21 Run Primaries Report EMP SERV 21 Human Resources conducts onboarding for new 23 PM (WED) Human Resources conducts onboarding for new 28 Review 2080 Report EMP SERV Run Primaries Report National Nutrition Month 28 Human Resources conducts onboarding for new EMPL /BEN APRIL 01 PeopleSoft 9.2 Implementation (Go-live) DIST/ 01 Human Resources s Faculty and PEC Annual Contract Appointment listings (using Excel file) to Area Heads 04 Run Primaries Report EMP SERV 04 Board of Trustee Item Submission EMP SERV 04 Human Resources conducts onboarding for new Week of the 11 th FRS Workshops 11 Campus Presidents submit performance reviews (with all signatures and addenda) of faculty on TO EMP SERV first and second year annual contracts 11 Human Resources conducts onboarding for new 13 Annual Community Career Job Fair 18 Benchmark Report deadline to State EMP SERV 18 Last date for Academic Departments to request changes in F-T faculty work schedule for Academic Year 2015/2016 Summer Terms A/B SERV TO EMP 18 Human Resources conducts onboarding for new 19 District Board of Trustees meeting COLL PRES 21 Recruitment Video (Campus TBD) 25 Human Resources conducts onboarding for new

4 27 PM (WED) Human Resources conducts onboarding for new EMPLOY (1) Virtual College Orientation (1) ER (2) Stress Awareness Month (2) (3) Biometric Screening(F/T Employees) Stress Awareness Month Stress Challenge 29 The MDC Florida College System Educational Equity Act Report Update is submitted to the Florida College System/Department of Education MAY (3) EOP/ADA/TITLE IX 02 Area Heads return names of Annual Contract non-appointments (Faculty & PEC) to Vice Provost for Human Resources TO 02 Roller Process Begins EMP SERV 02 Run Primaries Report EMP SERV Non-appointment letters produced for affected HRIS PEC and instructional personnel on annual contract 02 Board of Trustee Item Submission EMP SERV 02 Human Resources conducts onboarding for new 09 Human Resources conducts onboarding for new 12 Run batch program for C1 & H1 with no payroll EMP SERV activity for 6 month period (1/1/16 to 6/30/2016) in order to end assignments before year end rollover 16 Non-appointment letters for Annual Contracts HRIS (PEC/faculty) delivered to Campus/District Area Heads 16 Human Resources conducts onboarding for new 17 District Board of Trustees Meeting COLL PRES 18 Human Resources distributes tuition reimbursement reminder (guidelines and deadlines) 23 Human Resources conducts onboarding for new 25 PM (WED) Human Resources conducts onboarding for new 27 Deadline for notice of non-appointment to annual contract employees 27 Employee Hurricane Lists for Campuses & HRIS District Areas 28 (Sat.) (Tentative) Summer Camp Counselor Saturday Onboarding session 31 Human Resources conducts onboarding for new

5 National Arthritis Month Arthritis Lunch and Learn JUNE 01 College President notifies faculty continuing contract candidates of recommendation to Board of Trustees to be effective Academic Year 2016/ College President announces recipients of Endowed Teaching Chair to be effective Academic Year 2016/ Human Resources conducts onboarding for new COLL PRES Via OFI To EMP SERV COLL PRES 03 Board of Trustee Item Submission EMP SERV 06 Comp Time pay for employees reflecting balances over 40 hours PAYROLL 06 Human Resources conducts onboarding for new 09 (Tentative) Employment Manager P&P Workshop 13 Run Primaries Report EMP SERV 13 Human Resources conducts onboarding for new National Men s Health Week 15 International Student Directors return F1 Student listing to verify employability for Summer Term 16 District Board of Trustees meeting (includes COLL PRES College President s recommendations for annual PEC & Faculty contract appointments & Faculty continuing contracts for 2016/2017) 17 Exercise class (Medical, IAC) 20 Human Resources conducts onboarding for new 21 District Board of Trustees Meeting COLL PRES 22 Human Resources conducts onboarding for new 23 Beginning with the month of June (through November), Human Resource produces an Emergency Contact List and distributes to all Area Heads. HRIS

6 (1) Area Heads make recommendations to Human Resources via electronic submission for PEC, PENC & SNE employee annual salary increments (Note: By default, salary increments applied; electronically notify Employee Relations for anyone who is recommended not to receive a salary increase) (1) TO & EMP REL (2) Upload 2016/2017 Non-Instructional Salary Schedule (PEC, PENC, SNE) on HR Compensation Web Site (3) College President announces faculty promotions to be effective 2016/2017 academic year Note: goes to July Board JULY (Fiscal Year 2016/2017) PEC, PENC & SNE 2015/2016 performance reviews conducted and forwarded via administrative channels to Area Heads. Note: Covers evaluation period 7/1/15 to 6/30/2016) 05 Human Resources conducts onboarding for new 11 Human Resources conducts onboarding for new 18 Human Resources conducts onboarding for new 19 District Board of Trustees meeting (includes College President s recommendation of faculty academic rank promotions for 2016/2017) 22 Human Resources uploads to mymdc 2016/2017 annual contracts for PECs and sends notification to employees 25 Human Resources conducts onboarding for new 27 PM (WED) Human Resources conducts onboarding for new (1) Human Resources produces Emergency Contact List and distributes to all Area Heads (2) Human Resources forwards Procedure 2831 Salary Schedule to College President s Office for upload onto college wide web and notifies staff of approved schedule via Employee portal (3) Human Resources uploads annual 2016/2017 salary notifications to mymdc for F-T PEC, PENC & SNE and sends notification to employees (4) Virtual College Orientation (2) HRIS (3) COLL PRES EMPLOY/ BEN COLL PRES HRIS (1) HRIS (2) (3) HRIS (4) ER AUGUST (Academic Year 2016/2017 begins end of month)

7 01 Human Resources conducts onboarding for new PEC, PENC & SNE performance reviews reviewed and signed by Area Heads 08 PEC, PENC & SNE performance reviews with all signatures and addenda due to Human Resources TO EMP SERV 08 Human Resources conducts onboarding for new 08 (Week of) Human Resources and College Training & BEN/CT&D Development conduct Orientation for new faculty beginning in Fall Term 08 (Week of) Campus Adjunct Orientations /ER/ COMP/BEN 15 Deadline for faculty applying for promotion in 2016/2017 to complete required FACULTY To EMP SERV credits/educational activities official transcript to Human Resources 15 Let s Talk HR Campus Meetings EMPL/COMP 15 Human Resources conducts onboarding for new CTD and Human Resources conduct onboarding for full-time faculty 19 Human Resources uploads to mymdc contracts for faculty on annual contract/first year continuing contracts and sends notification to applicable full-time faculty 22 Human Resources conducts onboarding for new 24 PM (WED) Human Resources conducts onboarding for new 25 Human Resources sends Faculty promotion and continuing contract letters CTD/ HRIS HRIS

8 (1) Human Resource produces an Emergency Contact List and distributes to all Area Heads. Note: No District Board of Trustees meeting in month of August (1) HRIS (2) Human Resources provides Academic Deans with a listing of Faculty scheduled for Professional Development in Academic Year 2016/2017 (3) Upload 2016/2017 Faculty Salary Schedule on HR Compensation Web Site (4) Human Resources uploads to mymdc annual salary notifications for Academic Year 2016/2017 for Faculty and sends to full-time faculty (2) EMP SERV (3) HRIS (4) HRIS (5) Human Resources forwards Procedure 2832 Salary Schedule to College President s Office for upload onto college wide web and notifies staff of approved schedule via Employee portal 29 Human Resources conducts onboarding for new SEPTEMBER 05 Campus Presidents submit full-time faculty needs by discipline for Academic Year 2017/2018 to College Provost for approval and then forward to Human Resources for recruitment advertisement 06 (Tues) Human Resources conducts onboarding for new 09 Human Resources presents Benefits Insurance recommendations to Board of Trustees 12 Human Resources conducts onboarding for new (5) to COLL PROVOST to EMPL 18 District Board of Trustees meeting COLL PRES 19 Run List of Retirees-Retired between April 1 st - HRIS August 31 st for service Award Program 19 Human Resources conducts onboarding for new EMPLOY/EMP SERV/BEN 26 Human Resources conducts onboarding for new 28 PM (WED) Human Resources conducts onboarding for new parttime EMPLOY non-instructional employees 29 Recruitment Video (Campus TBD) National Food Safety Education Month Employee Health Fairs OCTOBER 03 Human Resources advertises for full-time faculty EMPLOY positions based on discipline need for Academic Year 2015/ (Week of) Flu Shots

9 03 Human Resources conducts onboarding for new 06 (Tentative) Employment Manager P&P Workshop 3-10 Flu Shots 10 Human Resources conducts onboarding for new 14 The MDC Report Of Actual Expenditures And EOP/ADA/TITLE IX Services For Students With Disabilities submitted to Florida Dept. Of Education 17 Human Resources conducts onboarding for new 17 to 11/7 Benefits On-Line Open Enrollment period for all Tentative Dates benefits 18 District Board of Trustees meeting COLL PRES Breast Cancer Awareness Month 24 Human Resources conducts onboarding for new 26 PM (WED) Human Resources conducts onboarding for new 31 Human Resources conducts onboarding for new NOVEMBER 02 Human Resources notifies departments to update supervisor information for 2017 Supervisors Feedback Program 02 Human Resources notifies employees via to update home address to ensure W2 forms are correct and supervisory information is accurate for feedback program Departments review/revise supervisor information on Department Maintenance Screen / in preparation for 2017 Supervisor Feedback program 07 Human Resources conducts onboarding for new full-time & part-time non-instructional 10 Let s Talk HR Campus Meetings EMPL/COMP 12 Great American Smokeout Month 14 Human Resources conducts onboarding for new full-time and part-time non-instructional (Last Onboarding Session for full-time employees) 15 District Board of Trustees meeting COLL PRES 16 PM (WED) Human Resources conducts onboarding for new part-time non-instructional 21 Human Resources conducts onboarding for new part-time non-instructional 28 Human Resources conducts onboarding for new part-time non-instructional American Diabetes Month Employee Health Fair

10 DECEMBER 02 Human Resources distributes Tuition Reimbursement Program Reminder 05 Human Resources conducts onboarding for new part-time non-instructional 07 Human Resources conducts onboarding for new part-time non-instructional (Last part-time onboarding) 12 Monthly audits: I-9; transcript; and educational EMP SERV incentive for degrees 13 District Board of Trustees meeting COLL PRES (1) Virtual College Orientation (1) ER OTHER Daily RPA & ASTRA DUE DATES JBR:01/19/2016 (2) Holiday Break Challenge Human Resources posts job opportunities (internal/external) on HR web site. Due dates for RPA s and ASTRA are located on the Human Resources Calendar Web Page at: (2) EMP SERV

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