How To Ship For Anheuser Busch

Transcription

1 Welcome To 3 rd Party Freight Payable STS # Rev 1 Dec. 2001

2 College of PRODUCTION, ENGINEERING, & INFORMATION TECHNOLOGY SAP & SYSTEMS TRAINING GROUP Table of Contents Copyright 2001 Anheuser-Busch Companies All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Anheuser-Busch Companies. Printed in the United States of America. Published by: Anheuser-Busch Companies Operations Training Department One Busch Place. OSC-5 St. Louis, MO Although every effort has been made to ensure that the information contained herein is accurate, Anheuser-Busch Companies makes no representation or warranty as to the accuracy of such information. Furthermore, Anheuser-Busch Companies hereby disclaims any liability or responsibility to any person for loss or damages, including expenses, which may arise or result from the use of any information contained herein or following the procedures described herein but not limited to, fines or penalties for the violation of any federal, state or local regulations. No patent liability is assumed with respect to the use of the information contained herein. Most references to manufacturers or their products are registered trade names and are to be treated accordingly. 3 rd Party Freight Payable Last Revised: 12/12/2001 Page i

3 College of PRODUCTION, ENGINEERING, & INFORMATION TECHNOLOGY SAP & SYSTEMS TRAINING GROUP Table of Contents TABLE OF CONTENTS ADMINISTRATION ISSSUES FOR RECORDING... 1 ANHEUSER-BUSCH FREIGHT PAYABLE PROGRAM PURPOSE... 7 OBJECTIVES... 8 BENEFITS... 9 OVERVIEW RD PARTY OR PREPAY AND ADD BUSDINESS UNIT CODE STANDARD FORMS REQUIRED FIELDS PAYMENT OF INVOICES SUPPORT APPROVED CARRIERS IMPORTANT CONSIDERATIONS CARTON COUNT BUNDLED SHIPMENTS ACCOUNT SERVICE FEES SMALL PACKAGE TRANSMISSIONS rd Party Freight Payable Last Revised: 12/12/2001 Page ii

4 College of PRODUCTION, ENGINEERING, & INFORMATION TECHNOLOGY SAP & SYSTEMS TRAINING GROUP Table of Contents INCORRECT ORDER REPLACEMENT ORDER SHIPPING DOCUMENT INSTRUCTIONS USE OF ACCOUNT NUMBERS SUPPLIER RESPONSIBILITY QUESTIONS AND ANSWERS SUMMARY APPENDIX OF APPROVED CARRIERS AIRBORNE EXPRESS AMERICAN FREIGHTWAYS CONSOLIDATED FREIGHTWAYS FEDEX GUARANTEED NEXT DAY OVERNITE PILOT ROADWAY EXPRESS UPS ONLINE PROFESSIONAL UPS WORLDSHIP rd Party Freight Payable Last Revised: 12/12/2001 Page iii

5 Welcome Jerry Hoffman 3 rd Party Freight Payable STS # Rev 1 Dec. 2001

6 Welcome Tracy Alexander Jackie Johnson 3 rd Party Freight Payable STS # Rev 1 Dec. 2001

7 Special Thanks To: Eric Conley Lisa Guetschow Paul Nishimoto Pat Rice Angela Wilson 3 rd Party Freight Payable STS # Rev 1 Dec Program Contributors

8 College of PRODUCTION, ENGINEERING, & INFORMATION TECHNOLOGY SAP & SYSTEMS TRAINING GROUP Table of Contents TABLE OF CONTENTS ADMINISTRATION ISSSUES FOR RECORDING... 1 ANHEUSER-BUSCH FREIGHT PAYABLE PROGRAM PURPOSE... 7 OBJECTIVES... 8 BENEFITS... 9 OVERVIEW RD PARTY OR PREPAY AND ADD BUSDINESS UNIT CODE STANDARD FORMS REQUIRED FIELDS PAYMENT OF INVOICES SUPPORT APPROVED CARRIERS IMPORTANT CONSIDERATIONS CARTON COUNT BUNDLED SHIPMENTS ACCOUNT SERVICE FEES SMALL PACKAGE TRANSMISSIONS rd Party Freight Payable Last Revised: 12/06/2001 Page i

9 College of PRODUCTION, ENGINEERING, & INFORMATION TECHNOLOGY SAP & SYSTEMS TRAINING GROUP Table of Contents INCORRECT ORDER REPLACEMENT ORDER SHIPPING DOCUMENT INSTRUCTIONS USE OF ACCOUNT NUMBERS SUPPLIER RESPONSIBILITY QUESTIONS AND ANSWERS SUMMARY APPENDIX OF APPROVED CARRIERS AIRBORNE EXPRESS AMERICAN FREIGHTWAYS CONSOLIDATED FREIGHTWAYS FEDEX GUARANTEED NEXT DAY OVERNITE PILOT ROADWAY EXPRESS UPS ONLINE PROFESSIONAL UPS WORLDSHIP rd Party Freight Payable Last Revised: 12/06/2001 Page ii

10 1 Administration Enter live class prompt. Check box to disable.

11 2 Administration Adjust headset volume control as needed

12 3 Administration Close student pane window by clicking on X

13 Administration Use recording buttons to: Advance a frame at a time Pause Play Stop 4

14 5 Administration Use the Close button in the upper right hand corner of the screen to close the recorded session.

15 Anheuser-Busch 3 rd Party Freight Payable Program Dec rd party freight payables 6

16 7 Purpose Describe A-B shipping procedures for 3 rd party payment Select appropriate carriers and required forms Complete required data fields in forms of approved carriers

17 Objectives Understand benefits of 3 rd Party Freight Payable program Understand 3 rd Party Freight Payable process Identify approved carriers and correct forms Complete required fields in Bill Of Lading Complete a Question and Answer survey Identify support numbers 8

18 Benefits Supplier Improve cash flow Improve invoicing processing Provide additional carrier options Carrier Confidentiality of discounts and rates A-B pays carriers not vendor Reduces overhead claims 9

19 Overview 10

20 11 Third Party or Prepay and Add Billing Process Supplier receives instructions to ship goods for Anheuser-Busch Was order placed on an Anheuser-Busch order that contained an Anheuser-Busch Business Unit Code prefix followed by 10 digits? Yes No Contact Anheuser-Busch preferred carrier and arrange for Transportation. Designate shipment as THIRD PARTY BILL to: ANHEUSER-BUSCH c/o AIMS. Provide appropriate account number or billing address Follow normal shipping and billing processes as specified in P.O. Ship Order, or Other Authority (will typically be PRE-PAID AND ADD FREIGHT TERMS) Invoice Anheuser-Busch Business Unit for GOODS only Invoice Anheuser-Busch Business Unit for GOODS plus any applicable FREIGHT Charges

21 12 Business Unit Code 3 characters followed by 10 digits XYZ Contact your business unit for the appropriate Anheuser-Busch business unit code

22 13 Business Unit Codes BAR - Busch Agriculture Resources, Inc. BEC - Busch Entertainment Corporation CAP - Corporate Accounts Payable MDW- Merchandising - Outbound MDX - Merchandising - Drop Shipments PPI - Promotional Products Group - Inbound PPW - Promotional Products Group - Outbound PPX - Promotional Products Group - Drop Shipments TAQ - Technical Acquisition - Inbound

23 14 Standard Forms Airborne Express American Freightways Consolidated Freightways FEDEX Air/Ground Guaranteed Air Freight Next Day Motor Freight Overnite Transportation Pilot Air Freight Roadway Express UPS Ground

24 15 Required fields Bill to Carton count Purchase Order or Ship Order Number

25 16 Required Invoicing Information Check specific freight routing instructions for individual carriers in the appendix section of the training materials

26 Required Fields by Mode of Delivery Required Fields Air Cargo/Air Express Mode of Delivery: Less than Small Truckload Package Bill to: Anheuser-Busch % AIMS X X X Freight Class Code X Destination (Ship To) Address X X X Destination (Ship To) Name X X X Method of Payment X X X NMFC Item Number* X Qty of cartons shipped X X X Service Level X X Ship Date X X X Ship Order or Purchase Order Number X X X (no spaces, hyphens) Supplier (Your) Address X X X Supplier (Your) Name X X X Weight X X X * National Motor Freight Classification 17

27 18 Effects If required fields are not provided at time of shipment, payment of your invoice for the goods will be delayed and possibly reduced.

28 Payment of Freight Invoices 1. Valid Purchase Order (P.O.) or Ship Order No. which is an Anheuser-Busch Business Unit Code prefix followed by 10 digits 2. Correct carton quantity 3. Bill to address of: Anheuser-Busch c/o AIMS 311 Moore Ln Collierville, TN

29 20 Support Transportation Analyst in Corporate Transportation

30 Freight Routing Instructions Approved Carriers Dec rd party freight payables 21

31 22 Freight Routing Instructions & Approved Carriers Mode Approved Carriers Requirements Weight & Dimension Restrictions Account Number Phone Small Package FedEx GROUND Contact Corporate Shipments UPS Transportation ( ) - Less than Truckload (LTL) Air Express Shipments Air Cargo Shipments American Freightways Consolidated Freightways (CF) * Next Day Motor Freight Overnite Roadway Express* *On shipments exceeding 1,000 miles, please select from Consolidated Freightways or Roadway Express Airborne Express Federal Express Guaranteed Air Freight & Forwarding Pilot Air Freight & Forwarding Truck Load Contact Corporate Transportation (314) can contain several packages Must be pre-approved with On Line Shipping System. Shipment charges should not exceed $50.00 Carrier selected must serve both origin and destination direct and provide standard transit times that meet any arrive by deadline All edible materials need to be marked Foodstuffs on the bill of lading. NMFC and Class must be noted on bill of lading. NMFC Guides can be order by calling Your local sales rep should also be able to assist you with the NMFC item number. Include the following NOTATION on the bill of lading can contain several packages should not weigh more than 250 pounds packages in the shipment cannot exceed 150 pounds, 130 inches in length and girth combined and should not exceed max. length of 108 inches weigh between 250 pounds and 15,000 pounds density of 6 pounds per cubic foot or greater no more than 10 linear feet If shipping 10 skids or more: Contact Corporate Transportation (314) BILL AS CARTON PER SHIPPER REQUEST must deliver by the next day less than 60 pounds LEGIBLY TYPE OR PRINT INFORMATION IN THE REFERENCE FIELD use only when shipment must be delivered faster than the truck load, LTL, or small package weigh more than 60 pounds at least 4-5 weeks prior to first shipment for instructions on shipping system layout BILL TO: ANHEUSER- BUSCH C/O AIMS, 311 Moore Lane, Collierville, TN Airborne Federal Express Call Anheuser-Busch Business Unit for account numbers BILL TO: ANHEUSER-BUSCH C/O AIMS, 311 Moore Lane, Collierville, TN go FedEx Guaranteed: Pilot Air:

32 Important Considerations Dec rd party freight payables 23

33 Carton Count Supplier must pack per carton count shown on P.O. or Ship Order No. of cartons associated with each tracking number must be entered into the designated quantity field on the Bill of Lading or on-line shipping system 24

34 Bundled shipments All packages must be Business Unit shipments OR All packages must be non Business Unit shipments Do not Mix packages 25

35 26 Account Service Fees Anheuser-Busch is not accountable for excess carrier charges

36 Small Package Transmissions Small package carriers must receive package level detail prior to Friday 12:00 midnight for all shipments that week Receive confirmation message that transmission to carrier was successful If transmission is unsuccessful, required fields will be missing and invoice will not be processed Resubmit transmission until successful 27

37 28 Incorrect Order Anheuser-Busch business unit phones supplier and cancels the incorrect order Cancelled ship order returned to A-B New ship order created Never replace items originally ordered with substitute items Do not ship w/o authorization

38 29 Replacement (Lost) Order Do Not reference Anheuser-Busch Business Unit Order No. Freight charges should be billed prepaid Supplier will file claim with carrier for freight plus cost of goods

39 Shipping Document Instructions Information must be legible or payment will be delayed and you may incur a charge back Anheuser-Busch Business Unit No. Carton count Do not abbreviate Anheuser-Busch c/o AIMS on Bills of Lading 30

40 31 Incorrect Shipping Document Sample

41 32 Shipping Document Instructions Enter carton count in quantity or piece count field. All cartons must be labeled whether placed on skid, bundled, or loose.

42 33 Use of Account Numbers Any misuse of Anheuser-Busch account numbers or bills incorrectly sent to AIMS may result in charge backs or severe penalties from the carriers or Anheuser-Busch to you.

43 34 Reminder It is the supplier s responsibility to ensure shipping instructions are adhered to by all of their shipping locations, including third party shippers (e.g.finishers).

44 35

45 36 Question 1 Q You can mix orders that have Business Unit Codes with Non- Business Unit Codes. A No. You must provide the freight invoice on prepay and add shipments and ship separately.

46 37 Question 2 Q Can more than one Anheuser- Busch product item number be shipped on the same shipment order? A No. The shipment may contain several quantities of the same item number. Verify with your Anheuser- Busch Business Unit for approval.

47 38 Question 3 Q It is acceptable for you to ship an item through the 3 rd Party Freight Payment program if someone has advised the shipment must be shipped ASAP and does not give you an Anheuser-Busch Business Unit Code followed by 10 digits. A No. You must obtain the Anheuser-Busch Business Unit Code and the order number prior to shipping.

48 39 Question 4 Q When entering cartons on a Bill of Lading, what number should you use if the carton count on one pallet contains 50 cartons? A 50 Cartons

49 40 Question 5 Q It is acceptable for a supplier to use their own Bills of Lading. A Yes, but you must include all required fields.

50 41 Question 6 Q Should I continue to write Anheuser-Busch c/o in front of the shipper name on the Bill of Lading? A No. Anheuser-Busch c/o must be used on prepay and add shipments. The Bill of Lading should reflect only your name as the shipper in the 3 rd Party Freight Payment program.

51 42 Question 7 Q Small Package transmissions must be received by the respective carrier for shipments sent during the week prior to: A Friday, 12:00 Midnight

52 43 Question 8 Q The correct procedure for shipping replacement (lost) orders is: A 1. Do Not reference the original ship order number 2. Freight should not be billed to Anheuser- Busch c/o AIMS. It should be billed to the shipper. 3. Cost of providing the replacement item and the freight should be included in the claim filed with the carrier.

53 44 Question 9 Q Who tracks lost shipments? A Suppliers are responsible to track lost shipments. Anheuser-Busch Business Units may assist if needed.

54 45 Question 10 Q If a shipment is lost who files the freight claim? A Supplier will continue to file the freight claims because Anheuser- Busch, Inc. purchases FOB destination.

55 Summary Benefits Overview Complete required fields Bill to Carton count Purchase Order or Ship Order Number 46

56 Summary Identify support numbers Transportation Analyst in Corporate Transportation Identify correct form Specific instructions are contained for each approved carrier in the appendix section that follows Fast forward to the desired carrier then press play to view details Look-up via table of contents in the printed materials 47

57 48 Thank You You have completed the 3 rd Party Freight Payable Course presentation. Continue the recording to view details for each carrier as necessary. You may review these materials at any time by fast forwarding to the desired section of the recording. 3 rd rd Party Freight Payables STS # Rev 1 Dec. 2001

58 49 Appendix Approved Carriers

59 50 Airborne Express X Anheuser-Busch Business Unit Account Number XYZ

60 51 American Freightways XYZ NMFC Item A-B Product No. Class No. Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN 38017

61 52 Consolidated Freightways XYZ NMFC Item A-B Product No. Class No. Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN 38017

62 53 FEDEX Air XYZ X Anheuser-Busch Business Unit Account Number

63 54 FEDEX GROUND Do not use this form to ship 3 rd party freight. This is done using an on line system, not with this printed form. Each supplier has to set-up an individual account to be billed to AIMS.

64 55 Guaranteed XYZ A-B Product No. Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN 38017

65 56 next day XYZ Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN NMFC Item A-B Product No. Class No.

66 57 Overnite Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN XYZ NMFC ITEM Class No. 8 A-B Product No.

67 58 Pilot XYZ Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN X 8 A-B Product No.

68 59 Roadway Express Anheuser-Busch C/O AIMS 311 Moore LN Collierville TN XYZ NMFC ITEM Class No. 8 A-B Product No.

69 UPS Online Professional Example of entering reference numbers Merchandise number of XYZ Carton count number of 2 60

70 61 Entering Reference Numbers XYZ

71 UPS Online Professional Example of processing a package via 3rd party billing. Click on the Billing button Click on pull-down arrow for Billing Option Select Third Party 62

72 63 Process Package via 3 rd Party Billing Step 1 XYZ

73 64 Process Package via 3 rd Party Billing Step 2 50X74X XYZ

74 Example of entering reference numbers A-B Business unit number of: XYZ Carton count number of: 4 65

75 66 1 tracking number 1 ship order number 4 cartons XYZ

76 Processing a package via 3rd party billing. Click on Bill to Third Party checkbox. 1. Key in Customer ID or 2. Use list box for the Company or Name field 3. Click O.K. or hit enter. 67

77 68 Key in Customer ID XYZ

78 69 List box for the Company or Name field A-B Business Unit Code

79 Using the Add button Examples of creating shipments Best used when the ship order number and the carton count are unique for each tracking number. Using the Create Shipment menu option Best used when the ship order number and the carton count are the SAME for each tracking number 70

80 71 Add A Shipment XYZ click the Add button (or hot key: Alt-A)

81 72 Add Shipment Reference numbers must be re-keyed Weight must be re-read from scale Pkg indicator now shows 2.

82 73 Create Shipment -Alternative Alternate method to create shipment - keeps the reference numbers intact. Works well when both ref # s are the same for each package in the shipment.

83 74 Create Shipment 1. Key enter the number of packages and total weight of shipment. 2. Click OK. 12 tracking numbers that combined Weight 180 pounds. Each tracking number will have the same ship order and reflect a carton count of 2. The ship order or purchase order received from A-B should have 1 ship order number listed with carton count of 24.

84 75 Create Shipment Note: 12 Packages have been created. The system is ready to start the 13th package. Click on the left arrow to move back through the 12 packages.

85 76 Create Shipment Note: We are on the 12th package in the shipment. Both reference numbers were kept, and are identical on each and every package. XYZ