QCTO QUALIFICATION DEVELOPMENT PROCESS UNPACKED COMMUNICATION ON STANDARDISED PROCESSES. Application form (refer to example in A1)

Transcription

1 QCTO QUALIFICATION DEVELOPMENT PROCESS UNPACKED COMMUNICATION ON STANDARDISED PROCESSES DIRECTORATE: OCCUPATIONAL QUALIFICATIONS DEVELOPMENT (OQD) A. APPLICATION STAGE Process 1. Applicant completes an application form and sends it to the QCTO QCTO acknowledges an application within 5 working days of receipt 2. QCTO official processes an application and communicates with the applicant (Within 30 working days of receipt of an application by the QCTO official concerned) Evidence Application form (refer to example in A1) Acknowledgement of receipt from QCTO (refer to example in A2) QCTO official process the application - Pre-scoping document is compiled (refer to example in A3) QCTO official prepares a pre-scoping document to enable a structured engagements with the applicant/ broader group of stakeholders during pre- scoping QCTO official Communicates with the applicant 1 P a g e

2 3. QCTO meets with the applicant to clarify the implications of the application Potential DQP/SETA and QCTO official prepare for the scoping meeting- Pre-scoping meeting conducted - Pre-scoping document is updated (any gaps in the document are filled as the part of preparations for the scoping meeting e.g. a list of stakeholders to be involved is updated). All the amendments to the document are done in consultation with the applicant/ broader group of stakeholders where necessary Preparations for scoping meeting - Potential DQP communicates with QCTO official on a date for scoping meeting - Stakeholders are invited to the scoping meeting. QCTO official Agenda for the scoping meeting is sent out to stakeholders (refer to example in A4) 4. Potential DQP hosts scoping meeting QCTO official conducts the scoping meeting with broader stakeholders Pre-scoping document is distributed to all stakeholders for engagement and communication. Scoping meeting is conducted. The meeting confirms parameters of the application request as outlined in the pre scoping document (any gaps in the document are filled and confirmed ) Agreement is reached during scoping meeting on taking the qualifications development process forward. 2 P a g e

3 DQP identified and confirmed by stakeholders. Potential AQP with an intent to stand is identified where possible Participants to Working Groups are nominated confirmed Stakeholders/ constituencies to participate in the qualification development process are identified Each of the above-mentioned stakeholders/ constituencies must identify experts in the occupation within their specific sector or organisation B. QUALIFICATION DEVELOPMENT DELEGATION STAGE 1.An allowance of 30 working days from date scoping Finalisation of Working Group participants by DQP where applicable meeting must be given to enable the signing of SLA NB: Qualification development process may not proceed without an SLA being in place Establish a system for communicating with stakeholders DQP has an obligation to involve and communicate with all relevant stakeholders identified and agreed to at the scoping meeting 3 P a g e

4 and signed by both the QCTO and the DQP. Delegation SLA signing - QCTO prepares pre populated SLA within 7 working days of the scoping meeting. - QCTO sends prepopulated SLA to DQP for completion and signing QCTO standard letter sent by QCTO Official responsible for processing the SLA to DQP highlighting what is expected from the DQP when completing the SLA and returning it to the QCTO. The DQP has 15 working days from receipt of pre populated SLA to complete the SLA And send to it back to the QCTO QCTO will acknowledge receipt of the completed SLA within 5 working days of receipt and then process such an SLA 2.DQP executes it delegated function A signed SLA is returned to the DQP within 3 working days (scanned copy sent via and Hard Copy couriered) Occupational Profiling The main tasks to be undertaken are: Manage development of occupational profile and verification thereof Manage verification on the body to assume role of AQP Prepare a Progress Report and send it to the QCTO QDF and Learner QDF facilitate the development of an occupational profile through the 4 P a g e

5 involvement of CEPs 3.DQP executes it delegated function DQP provides logistical & admin support Development of module specifications for the occupational curriculum Knowledge Practical Skills Work Experience NB: AQP must be involved in the process The Development of module specifications for the occupational curriculum is led by QDF and Learner QDF through an involvement of a Working Group of CEP members 4.DQP executes it delegated function Development of external assessment specifications The development of external assessment specifications is led by QDF and Learner QDF through the involvement of a Working Group of CEP members. The AQP must take ownership of the development of the external assessment specifications. The AQP is responsible for the content and sign off of the external assessment specifications. 5 P a g e

6 5.DQP executes it delegated function DQP manages the verification process for both the curriculum as well as external assessment specifications NB: Final verification meeting to be attended by QCTO Official 6.DQP executes it delegated function Qualification submitted to the QCTO for evaluation NB: QCTO Communique 1 of 2014 Submission of qualifications for evaluation DQP secures necessary sign off and submits the outcome of qualifications documents for evaluation by QCTO The following documents are submitted for evaluation by the QCTO: 1. Qualification document 2. Curriculum document 3. External Assessment Specifications document 4. Process Report Upon receipt of the qualification submission the QCTO will acknowledge receipt within 5 working days. 6 P a g e

7 C. QUALIFICATION EVALUATION BY QCTO 1. QCTO Evaluates the submitted qualification Qualification submission due dates have been communicated to DQPs for the financial Year (Refer to QCTO Communique 1 of 2014 Submission of qualifications for evaluation) DQPs are welcome to submit any time before the submission due date The qualification documentation will be evaluated within 12 working days from the date the submission was acknowledged by the QCTO. If the evaluation cannot be done as stipulated above the QCTO Official responsible for evaluating the qualification will send an e mail to the DQP indicating when such an evaluation will be completed. DQP will receive evaluation feedback through a standardised template from the QCTO (refer to example in A5) DQP needs to respond within 12 working days with feedback. QCTO will re-evaluate and communicate back to the DQP. If the evaluation outcome is positive the qualification documentation will be prepared for 7 P a g e

8 tabling to the Qualifications Committee. Qualifications submissions approved by the Qualifications Committee will be gazetted for publ comments for a minimum of 21days. Public comments will be processed and those that require DQP attention will be forwarded to th DQP accordingly. Any issues that require the attention of the Qualifications Committee are tabled back to the Committee, if there are no issues the qualifications are then tabled to Council for approval. Qualifications are considered by QCTO Council and if approved, the qualifications are recommended to SAQA for registration. QCTO signs off recommendation of qualifications for registration with SAQA QCTO sends a letter to DQP informing them that the qualifications have been approved by QCTO and recommended to SAQA for registration 8 P a g e

9 D. QUALIFICATION REGISTRATION WITH SAQA 1. SAQA Evaluates the submitted qualification registration on the NQF SAQA processes the qualification for registration on the NQF. SAQA sends a letter to QCTO once a qualification is registered QCTO sends a letter to DQP informing them that the qualification has been registered. 9 P a g e