Features for Czech Republic

Transcription

1 Microsoft Dynamics TM AX Features for Czech Republic White Paper Date: January 2008

2 Table of Contents Introduction... 5 Post advance invoices and process prepayments... 5 Customer advance invoice... 6 Vendor advance invoice... 6 Create customer prepayments... 6 Create vendor prepayments... 7 Payment proposal from advance invoice... 7 Prepayment handling... 7 Tax document (Tax credit memo)... 8 Specify bank symbols for bank accounts... 8 Constant symbol setup... 9 Specific symbol setup... 9 Enter additional information for companies, customers, and vendors... 9 EU sales list Basic setup for this feature Create and correct the records in the EU sales list View the EU sales check list Output of the EU sales list Forms for this feature Forms that are modified for this feature Acquisition and acquisition adjustment after an asset is put into use Basic setup for this feature Transactions using the fixed asset journal Inquiry for pre-acquisition adjustment and acquisition adjustment Forms for this feature Forms that are modified for this feature Half depreciation on disposal and sales of fixed assets Apply half yearly depreciation for tax purposes Form that are modified for this feature Tax depreciation on fixed assets Accelerated and regular depreciation methods Tax depreciations Depreciation books Basic setup for this feature FEATURES FOR CZECH REPUBLIC 2

3 Transactions and inquiry for depreciation books Forms for this feature Forms that are modified for this feature Reconcile customer and vendors summary accounts as at date Print the customer or vendor transaction report Unrealized/Realized exchange adjustment Basic setup for this feature Run the exchange adjustment Year-end closing Basic setup for this feature Intrastat Basic setup for this feature Forms for this feature Forms that are modified for this feature Accounts receivable and Accounts payable Report invoice journals View sales tax in local currency in customer or vendor invoice journal-report Accounts receivable and Accounts payable dates for VAT Set up parameters to initialize and validate the sales date and the VAT registration date Print the sales date on the sales invoice Print the document receipt date on the purchase invoice Forms that are modified for this feature Postponement of VAT from sales credit note Basic setup for this feature Update the postponed VAT register date after acceptance of sales credit note Forms that are modified for this feature Choose an exchange rate date for output VAT and acquisition from EU Basic setup for this feature Forms that are modified for this feature Output VAT and input VAT in different VAT periods Basic setup for this feature Form that are modified for this feature Exchange rate on sales credit note for VAT Create a credit note and copy the exchange rate Forms that are modified for this feature Specify a transaction date for VAT register FEATURES FOR CZECH REPUBLIC

4 Ledger reports Ledger balance sheet Ledger profit and loss statement Reconciliation report Generate reconciliation sales tax/ledger report FEATURES FOR CZECH REPUBLIC 4

5 Introduction This information provides setup instructions and an overview of the features for Microsoft Dynamics AX that are specific to users in Czech Republic. It includes a description of each feature and the procedural information to use the feature. You must select the Czech Republic configuration key to activate the Czech Republic functionality. Refer the following topics for detailed information about each feature: Post advance invoices and process prepayments Specify bank symbols for bank accounts Enter additional information for companies, customers and vendors EU sales list Acquisition and acquisition adjustment after an asset is put into use Half depreciation on disposal and sales of fixed assets Tax depreciation on fixed assets Depreciation books Reconcile customer and vendors summary accounts as at date Unrealized/Realized exchange adjustment Year-end closing Intrastat Accounts receivable and Accounts payable Report invoice journals Accounts receivable and Accounts payable dates for VAT Postponement of VAT from sales credit note Choose an exchange rate date for output VAT and acquisition from EU Output VAT and input VAT in different VAT periods Exchange rate on sales credit note for VAT Specify a transaction date for VAT register Ledger reports Reconciliation report Post advance invoices and process prepayments In accordance with Czech Republic legislation, there are specific procedures and documents to use for value-added taxes (VAT) for prepayment handling. The Sales tax on prepayment check box must be selected and the Prepayment handling field must be set to Advanced in the Accounts payable parameters form (Accounts payable > Setup > Parameters) and the Accounts receivable parameters form (Accounts receivable > Setup > Parameters). For more information, refer to the following topics: Customer advance invoice 5 FEATURES FOR CZECH REPUBLIC

6 Vendor advance invoice Create customer prepayments Create vendor prepayments Payment proposal from advance invoice Prepayment handling Tax document (Tax credit memo) Customer advance invoice The advance invoice is a document created for a customer for the amount to be prepaid on a sales order. Usually, the payment must be made before the order is processed. The advance invoice is neither an accounting nor a tax document, but it can be used as a basis for prepayments. Refer to Payment proposal from advance invoice. To open the Advance invoice form, click Accounts receivable > Advance invoice or open the Sales order form (Accounts receivable > Sales order), select a sales order, click the Functions button, and select the Create advance invoice option. If you create an advance invoice from the Sales order form, the advance invoice has the reference to the sales order. Note: You can create an advance invoice for only one sales order or one free text invoice. You can reassign an existing advance invoice to another sales order or free text invoice as long as there are no prepayments linked to the advance invoice. To create an advance invoice for a free text invoice, first create the advance invoice and the free text invoice independently, and then click Functions > Set free text invoice in the Advance invoice form to link the free text invoice to the advance invoice. An advance invoice can have one of the following statuses: Opened, Partially paid, or Closed. The status can be changed using the Functions > Status button at any time. You cannot process closed advance invoices in transactions. You can filter advance invoices using the following criteria in the Show list box: All, Open, Non-closed, Paid, or Closed. An advance invoice can have several lines, and the lines can contain VAT specifications, taken from sales order lines. This allows you to post VAT from a prepayment in strict accordance to sales order lines. According to Czech legislation, companies must record VAT on prepayments from customers, although a sale has not been made. Note: The VAT specifications will be copied to the advance invoice lines only if the Type of tax field in the Sales Tax Codes form (General ledger > Setup > Sales tax > Sales tax codes) is set to Standard VAT or Reduced VAT. If the Type of tax field has a different value, the line is copied to the advance invoice as if it has zero VAT amount. Vendor advance invoice Vendor advance invoice processing is similar to customer advance invoice processing. To open the Advance invoice form, select Accounts payable > Advance invoice or open the Purchase order form (Accounts payable > Sales order), select a sales order, click the Functions button, and select the Create advance invoice option. Create customer prepayments You can link prepayments received from customers to advance invoices, and you can link the prepayments to advance invoices before or after posting. You can link one prepayment to several FEATURES FOR CZECH REPUBLIC 6

7 advance invoices, and you can link one advance invoice to several prepayments. A warning is displayed if the advance invoice or the prepayment is already linked. Use one of the following methods to link a prepayment to an advance invoice: For advance invoices that have not been closed, open the Advance invoice form and click Functions > Link prepayments. Open the payment journal lines form (Accounts payable (receivable) > Journals > Payments > Payment journal > Lines) and click Functions > Link to advance invoice. For open customer transactions, open the Customer transactions form (Accounts receivable > Customers > Transactions) and click the Link to advance invoices button. Note: Before linking prepayments to an advance invoice, click the Post button in the Advance invoice form to post the advance invoice. Create vendor prepayments The process to create vendor prepayments is similar to creating customer prepayments. Note: To prevent VAT posting in vendor journals, select the Prohibit in journals check box in the Accounts payable parameters form. Payment proposal from advance invoice Payment journal lines can be generated automatically, based on an advance invoice. 1. Open the Payment journal form (Accounts payable (receivable) > Journals > Payments > Payment journal). 2. Create a new payment journal and click the Lines button. 3. Click Payment proposal > Payment proposal from advance invoice. 4. In the Create payment proposal from advance invoices form, click the Select button to select advance invoices. Note: New prepayments will be linked automatically to advance invoices if the Link prepayments and the Change status check boxes are selected in the Create payment proposal from advance invoices form. Prepayment handling Prepayment handling allows you to change VAT posting in posted prepayments. Use prepayment handling to complete the following tasks: Convert a prepayment to a payment Convert a payment to a prepayment Change the payment posting date Change the tax amount Change the tax rate, which also includes creating several taxes with different rates for one prepayment To change payments and prepayments, click the Prepayment handling button in the Customer transactions form (Accounts receivable > Customers > Transactions) or the Vendor transactions form (Accounts payable > Vendors > Transactions). 7 FEATURES FOR CZECH REPUBLIC

8 Tax document (Tax credit memo) The receiver of a prepayment creates a tax document for the VAT liable delivery. The issuer of a prepayment can use the tax document to deduct VAT from the prepayment. Note: In some cases, the receiver is free from issuing tax document, but usually it is mandatory to create a tax document not later than 15 days after receiving a prepayment. You can use tax credit memos to correct tax documents. For example, a prepayment that exceeds the delivery amount cannot be used as a basis for VAT deduction. See the example below. You can create the tax document for a posted prepayment from the Customer transactions form (Accounts receivable > Customers > Customer transactions) or from payment journal lines (Accounts receivable > Journals > Payments > Payment journal > Lines). The following table shows an example of processing a purchase. Company 1 is purchasing goods from Company 2. Both companies use Microsoft Dynamics AX. Step Company 1 Company 2 0 Creates a purchase order. 1 Registers the received order. Creates a sales order. 2 Creates a sales advance invoice. 3 Registers the received advance invoice. Creates a purchase advance invoice. 4 Posts the prepayment attached to advance invoice. Note: No VAT is posted in this step. The VAT can be claimed, based on the tax document only. 5 Posts the prepayment attached to advance invoice. 6 Posts (pays) VAT from the prepayment. 7 Creates and prints the tax document. 8 Registers the tax document. Posts VAT from the prepayment. 9 Issues a sales invoice with deducted the prepayment and deducted VAT, that was already paid. 10 Registers the invoice, settles the deducted prepayment, and reverses the deducted VAT that already was claimed. Specify bank symbols for bank accounts The constant symbol and the specific symbol are additional properties of a bank account. You can use these properties for invoice printouts. FEATURES FOR CZECH REPUBLIC 8

9 To use this feature, the Bank CZ extension (CzBankSymbols) configuration key must be selected. For more information, refer to the following topics: Constant symbol setup Specific symbol setup Constant symbol setup Use the Bank constant symbols form (Bank > Setup > Constant symbols) to set up a list of constant symbols. When you set up a constant symbol for a bank account, it is copied to sales orders and free text invoices by default. From a sales order or a free text invoice, the constant symbol is transferred to customers invoices. Note: The constant symbol from the company bank account is used for free text invoices by default. The constant symbol that you set up for the company s bank also is displayed on invoice printouts. Specific symbol setup Specific symbol is a new property of bank accounts. When you set up a specific symbol for a bank account, it is copied to the vendor invoice printout form by default. Enter additional information for companies, customers, and vendors Czech financial documents must contain additional information, such as commercial register information and tax exempt numbers for companies, customers, and vendors. The following table lists new fields added to the Company information form (Basic > Setup > Company information), the Customers form (Accounts receivable > Customers), and the Vendors form (Accounts payable > Vendors). Field name Company information Customers Vendors ID Identification number Existing New New Tax exempt number Tax exempt number Existing New New Section of CR Inset number Keep at CR Section of Commercial register Inset number in Commercial register Keep at Commercial register New New New New New New New New New These fields are used in standard reports where a company, a customer, or a vendor is mentioned, such as on invoices and picking lists. 9 FEATURES FOR CZECH REPUBLIC

10 EU sales list The EU sales list is a summary of VAT-related transactions within the European Union. This report is submitted to the local sales tax authorities every quarter in the financial year and can be used for VAT Information Exchange System (VIES). The Corrective Recapitulative Statement is used to correct transaction details that are filed in the previous quarter. The records in the EU sales list are corrected and filed according to the legal requirements. For more information, refer to the following topics: Basic setup for this feature Create and correct the records in the EU sales list View the EU sales check list Output of the EU sales list Forms for this feature Forms that are modified for this feature Basic setup for this feature Set up parameters for EU sales Setup the mapping of EU transaction codes to supply codes for the EU sales list report Set up parameters for EU sales 1. Click Basic > Setup > Foreign trade > Intrastat parameters > EU sales list tab. 2. Select the method to calculate the tax in the EU Sales list, Tax calculation field. 3. Select the EU Sales list by date of VAT register check box to enlist the sales transaction according to the date of VAT registration. 4. Enter the name of the company and the company name appendix for EU sales reporting in the Company name and Company name appendix fields. 5. Enter the company tax exempt number in the Tax exempt number field. 6. Select the account number of the sales tax authority in the Authority field. 7. Enter the address number and the name of the street in the Street no. and Street name fields. 8. Enter the number of the area municipality in the Municipality number field. 9. Enter the name of the city, the postal code, and the country code in the City, ZIP/Postal code, and Country/region fields. 10. Select the code name of the employee who is authorized to report the EU sales list in the Authorized by field, and the role of the employee in the Role field. 11. Select the code number of the employee who is authorized to fill in the details in the EU sales list in the Filled by field. 12. Click the Initialize parameters button > Initialize parameters > OK to initialize the parameter settings. 13. Press CTRL+S or close the form to save the settings. Set up the mapping of EU transaction codes to supply codes for the EU sales list report 1. Click Basic > Setup > Foreign trade > EU transaction codes > Overview tab. 2. Press CTRL+N to create a new line. FEATURES FOR CZECH REPUBLIC 10

11 3. Select the EU transaction code in the List code field. 4. Enter the supply code for the type of transaction in the Code field. 5. Press CTRL+S or close the form to save the settings. Create and correct the records in the EU sales list You can retrieve the information from the updated sales and projected invoices, and you can correct them before reporting, if necessary. You can then transfer the data to the sales list, based on a date selected in the Intrastat parameters form (Basic > Setup > Foreign trade > Intrastat parameters). 1. Click Basic > Periodic > Foreign trade > EU Sales list. 2. Click the Transfer button to transfer sales and projected invoices into the list. 3. Select a record and change the details, such as the list code, financial quarter, or the value. 4. Select the records to copy and click the Copy lines button. Select one of the following options: Copy lines Make a copy of the selected record. The duplicate records are copied without the Corrected check box selected. Copy line to status Included The status of the duplicate records is Included in the Status field and the Corrected check box is automatically selected. 5. Press CTRL+S or close the form to save the settings. View the EU sales check list You can save the EU sales list in the present format and refer to it at a later date before the records are transferred into the official form or file. 1. Click Basic > Reports > Foreign trade > EU Sales list check list. 2. Select the quarter used during the financial year in the Quarter field. 3. In the Years field, enter the year of the quarter that you selected to generate the EU sales check list for. 4. Click OK to generate the EU sales check list. Output of the EU sales list You can save the EU sales list in ASCII format or view it as a hard copy. Save the EU sales list 1. Click Basic > Periodic > Foreign trade > EU Sales list > Output > Diskette - CZ > Generate diskette for EU sales list to save the file. 2. Enter or browse to the location of the folder where the file is saved in the File name field. 3. Select the financial quarter to generate the report for in the Quarter field. 4. In the Years field, enter the year of the financial quarter that you selected to generate the EU sales check list for. 5. Click OK to save the report in the ASCII format. 6. Select the Correction check box to include the corrected records in the report. 11 FEATURES FOR CZECH REPUBLIC

12 Print the EU sales list 1. Click Basic > Setup > Company information > Other tab > Report folder field and select a folder where the Excel template for the report is stored. 2. Click Basic > Periodic > Foreign trade > EU sales list > Output button > Output > Print-CZ to transfer the data directly into Excel format. 3. Select the financial quarter to generate the report for, in the Quarter field. 4. In the Years field, enter the year of the quarter that you selected to generate the report for. 5. Click OK to print the report. Forms for this feature Refer to the following information about forms that you will use with this feature. Form name and locator EU Sales check list (form) Basic > Reports > Foreign trade > EU Sales check list EU Sales check list (form) Basic > Reports > Foreign trade > EU Sales check list > General tab EU Sales check list (form) Basic > Reports > Foreign trade > EU Sales check list EU transaction codes (form) Basic > Setup > Foreign trade > EU transaction codes EU transaction codes (form) Basic > Setup > Foreign trade > EU transaction codes Use this form to generate a checklist for sales transactions within the EU. Quarter field Select the financial quarter for reporting. Years field Enter the year to print the report for. Corrected check box Select the check box to include the corrected records in the report. General tab Enter the quarter and year to print the report for. Batch tab Enter information to run the job as a batch job. Use this form to map EU transaction codes to supply codes for the EU sales list report. List code field Select the EU transaction code. Code field Enter the supply code for the type of transaction. Forms that are modified for this feature Refer to the following information about additional forms and fields that you will use with this feature. Form name and locator Foreign trade parameters (form) Basic > Setup > Foreign trade > Intrastat parameters > EU sales list tab EU sales list, Tax calculation field Select the method to calculate the tax. EU sales list by date of VAT register check box Select this check box to transfer lines to EU sales list, FEATURES FOR CZECH REPUBLIC 12

13 Form name and locator Sales order (form) Accounts receivable > Sales order > Other tab EU sales list (form) Basic > Periodic > Foreign trade > EU sales list Export to Excel (form) Basic > Periodic > Foreign trade > EU sales list > Output button > Output > Print-CZ > Export to Excel based on VAT register date. Company name field Enter the name of the company. Company name appendix field Enter the company name appendix. Tax exempt number field Enter the tax exempt number. Authority field Select the sales tax authority. Street name field Enter the name of the street. Street no. field Enter the number of the street. Municipality number field Enter the number of the municipality. City field Enter the name of the city. ZIP/Postal code field Select the postal area code. Country/region field Select the name of the country. Authorized by field Select the name of the employee. Role field Enter the role of the employee. Filled by field Select the name of the employee. Initialize parameters button Initialize the parameter settings. List code field Select the Property moving option to move the business property of the tax payer within the EU. Copy lines button Copy the EU sales list lines. Copy lines option Make a copy of the selected record. Copy line to status Included option Change the status of the duplicate record to Included. Quarter field Enter the financial quarter for reporting. Years field Enter the financial year. 13 FEATURES FOR CZECH REPUBLIC

14 Form name and locator Generate diskette for EU sales list (form) Basic > Periodic > Foreign trade > EU sales list > Output button > Diskette - CZ > Generate diskette for EU sales list File name field Enter the location of the file. Quarter field Select the financial quarter for reporting. Acquisition and acquisition adjustment after an asset is put into use The Czech Republic Accounting Act allows you to calculate depreciation of the fixed assets that are currently in use. Use the Acquired asset status to indicate which assets are not depreciable. If an asset has an Open status (asset in use), it is standard functionality to depreciate the asset. After a fixed asset was acquired but before it is put in use, its status changes to Acquired. You also can adjust the value of the fixed asset after it was acquired and after it was put in use, and you can view adjustment values for all fixed assets at any time. For more information, refer to the following topics: Basic setup for this feature Transactions using fixed asset journal Inquiry for pre-acquisition adjustment and acquisition adjustment Forms for this feature Forms that are modified for this feature Basic setup for this feature Set up parameters to allow pre-acquisitions of fixed assets Set up pre-acquisition profile for fixed assets Set up parameters to allow pre-acquisitions of fixed assets 1. Click General ledger > Setup > Parameters > Fixed assets tab. 2. Select the Allow pre-acquisitions check box to allow pre-acquisition of the fixed assets. 3. Press CTRL+S or close the form to save the settings. Set up pre-acquisition profile for fixed assets 1. Click General ledger > Setup > Fixed Assets > Posting profiles > Ledger accounts tab. 2. Select the Pre-acquisition option and set up the posting profiles for pre-acquisition of fixed assets. 3. Press CTRL+S or close the form to save the settings. Transactions using the fixed asset journal Pre-acquisition of a fixed asset Acquisition of a new fixed asset Adjustment of fixed assets Pre-acquisition of a fixed asset 1. Click General ledger > Journals > Fixed asset > Lines > Proposals > Pre-acquisition proposal > Pre-acquisition proposal to acquire an asset. FEATURES FOR CZECH REPUBLIC 14

15 2. Click the Select button to select the criteria for the pre-acquisition proposal. 3. Select the criteria in the Asset Proposal form and click OK. 4. Post the journal. Note: The status of the fixed asset is changed to Acquired in the Status field in the Value models form (General ledger > Fixed assets > Value models). The pre-acquisition of a fixed asset does not affect the acquisition costs and the net book value of the fixed asset. Acquisition of a new fixed asset 1. Click General ledger > Journals > Fixed assets > Lines > Proposal > Acquisition proposal to transfer the acquired fixed asset in use. 2. Enter the required details and post the journal. Note: The status of the fixed asset is changed to Open in the Status field in the Value models form (General ledger > Fixed assets > Value models). You can create the depreciation proposal for fixed assets with the Open status using the Depreciation proposal form (General ledger > Journals > Fixed asset > Lines > Proposals > Depreciation proposal). Adjustment of fixed assets Adjustment of fixed assets must follow both the pre-acquisition and acquisition steps. 1. Click General ledger > Journals > Fixed assets > Lines > Overview tab. 2. Press CTRL+N to create a new line and enter the required details for the adjusted value of the fixed asset. Select the Pre-Acquisition transaction type. 3. Post the journal. 4. Click General ledger > Journals > Fixed assets > Lines > Overview tab. 5. Press CTRL+N to create a new line and enter the required details for the adjustment value to transfer the fixed asset in use. Select the Acquisition Adjustment transaction type. Note: The value of the acquisition adjustment of a fixed asset must not be greater than the preacquisition value of the fixed asset that is not yet put in use. Inquiry for pre-acquisition adjustment and acquisition adjustment 1. Click General ledger > Fixed assets > Value models button > Inquiry button > Balances. You can view the pre-acquisition balance for the fixed asset in the Pre-Acquisition field. 2. Press CTRL+S or close the form to save the settings. Forms for this feature Refer to the following information about forms that you will use with this feature: Form name and locator 15 FEATURES FOR CZECH REPUBLIC

16 Form name and locator Pre-acquisition proposal (form) General ledger > Journals > Fixed asset > Lines > Proposals button > Pre-acquisition proposal option > Pre-acquisition proposal Pre-acquisition proposal (form) General ledger > Journals > Fixed asset > Lines > Proposals button > Pre-acquisition proposal option > Pre-acquisition proposal Use this form to create a pre-acquisition proposal for a fixed asset. Fixed asset group field The fixed asset group. Fixed asset number field The fixed asset number. Status field The status of the asset. Posting layer field The posting layer. Forms that are modified for this feature Refer to the following information about additional forms and fields that you will use with this feature. Form name and locator General ledger parameters (form) General ledger > Setup > Parameters > Fixed assets tab Fixed asset posting profiles (form) General ledger > Setup > Fixed Assets > Posting profiles > Ledger accounts tab Disposal parameters (form) General ledger > Setup > Fixed Assets > Posting profiles > Disposal button > Sale > General tab > Post value field Journal voucher (form) General ledger > Journals > Fixed asset > Lines > Overview tab > Transaction type field Journal voucher (form) General ledger > Journals > Fixed asset > Lines > Proposals Fixed asset balances (form) Click General ledger > Fixed assets > Value models button > Inquiry button > Balances Allow pre-acquisitions check box Select this check box to activate the pre-acquisition feature. Pre-acquisition button Define a posting profile for pre-acquisitions. Pre- acquisition value option Select this option to post the pre-acquisition value of a fixed asset. Pre-acquisition option Select this option to create a pre-acquisition proposal. Pre-acquisition proposal option Select this option to create a pre-acquisition proposal. Pre-Acquisition field View the pre-acquisition balance for the fixed asset. Half depreciation on disposal and sales of fixed assets In Czech Republic, when the fixed asset is disposed of or sold, half of the yearly depreciation amount can be applied for tax purposes, regardless of disposal date. FEATURES FOR CZECH REPUBLIC 16

17 Apply half yearly depreciation for tax purposes 1. Click General ledger > Journals > Fixed assets > Overview tab. Create a new journal and click the Lines button to open the Journal voucher form. 2. Create a journal line for the fixed asset that is disposed or sold. 3. Click the Proposals > Depreciation proposal button to open the Depreciation proposal form. 4. Enter the journal date in the To date field. 5. Select the ½ Depreciation check box to calculate half-year depreciations for the depreciation methods set up for Regular CZ and Accelerated CZ with the depreciation year set as Calendar or Fiscal, and with the period frequency set to Year. Note: When you select this check box, the yearly depreciation amount is calculated for the disposed or sold fixed asset. The calculated amount is divided into two and rounded off, based on the rounding information that you set up. 6. Post the journal. Form that are modified for this feature Refer to the following information about an additional form and field that you will use with this feature. Form name and locator Depreciation proposal dialog General ledger > Journals > Fixed assets > Lines > Proposals button > Depreciation proposal ½ Depreciation check box Select this check box to calculate the half-yearly depreciation amount for the fixed asset. Tax depreciation on fixed assets In accordance with the Czech Republic legislation, you can use either the Accelerated or Regular depreciation method for fixed assets. To use this feature, the Fixed assets (CzAsset) configuration key must be selected. For more information, refer to the following topics: Accelerated and Regular depreciation methods Tax depreciations Accelerated and regular depreciation methods For each tangible fixed asset, you can select either the Regular depreciation method or the Accelerated depreciation method. Each fixed asset must belong to one of the depreciation groups, as defined by the legislation of Czech Republic. For each group, the legislation defines the service life, the percentage for depreciations with a Regular status, and the factor for depreciations with an Accelerated status for the fixed asset. The depreciation percentages and factors are different for the first year and for the following years of service life for a fixed asset. The legislation also defines special percentages and factors that are used for fixed asset acquisition adjustment. 17 FEATURES FOR CZECH REPUBLIC

18 You can set up rates for depreciation and the factors in the Depreciation groups form (General ledger > Setup > Fixed Assets > Depreciation groups). Example of calculation for accelerated depreciation Depreciation factors: First year: 4 Next years: 5 After acquisition adjustment: 4 Acquisition values Acquisition value: Acquisition adjustment in 3 years: Acquisition adjustment in 5 years: Refer to the following abbreviations for the calculations that are show in the table below: A Acquisition value AA Acquisition Adjustment NV Net Book Value DP Already Depreciated Periods DPAA Already Depreciated Periods after certain Acquisition Adjustment D Depreciation Amount C1 Depreciation coefficient for one year CN Depreciation coefficient for next years CAA Depreciation Coefficient after Acquisition Adjustment Year Formula Calculation Year 1 D = A / C = / 4 Year 2 D = (2 * NV) / (CN DP) = (2 *75000) / (5-1) Year 3 D = (2 * NV) / (CAA DPAA) = (2 * 87500) / (4-0) Year 4 D = (2 * NV) / (CAA DPAA) = (2 * 43750) / (4-1) Year 5 D = (2 * NV) / (CAA DPAA) = (2 * 74583) / (4-0) Year 6 D = (2 * NV) / (CAA DPAA) = (2 * 37292) / (4-1) Year 7 D = (2 * NV) / (CAA DPAA) = (2 * 12431) / (4-2) Example of calculation for regular depreciation Depreciation factors First year: 14.2% Next years: 28.6% After acquisition adjustment: 25.0% Acquisition values Acquisition value: Acquisition adjustment in 3 years: Refer to the following abbreviations for the calculations show in the table below: FEATURES FOR CZECH REPUBLIC 18

19 A Acquisition value AA Acquisition Adjustment D Depreciation amount P1 Depreciation Percentage for 1 year PN Depreciation Percentage for Next years PAA Depreciation Percentage after Acquisition Adjustment Year Formula Calculation Year 1 D = A * P = * 14.2% Year 2 D = A * PN = * 28.6% Year 3 D = (A + AA) * PAA = * 25% Year 4 D = (A + AA) * PAA = * 25% Year 5 D = (A + AA) * PAA Tax depreciations The Czech Republic legislation allows two types of depreciation years: Calendar and Fiscal. The Czech depreciation methods, Accelerated CZ and Regular CZ, are supported for both the calendar year and the fiscal year. The Depreciation year field is active for both of the Czech depreciation methods in the Depreciation profiles form (General ledger > Setup > Fixed Assets > Depreciation profiles). If the Regular CZ method or the Accelerated CZ method is selected, the default value of the Depreciation year field is Fiscal. Note: You can select the following options in the Period frequency field for the Czech depreciation methods: Yearly Calculate the depreciation at the end of the fiscal year. Half yearly Calculate the mid-year depreciation. Quarterly Calculate the depreciation for each quarter of the fiscal year. Monthly Calculate the depreciation for each month. The monthly principle of calculating the tax depreciation takes into account both the fixed asset movements during the year and rounding of the amount. Refer to the following examples of how you can calculate the monthly depreciation for CZ methods. The first formula of depreciation calculation Yearly depreciation Amount (rounded) YDA Month in year M Already Depreciated Amount ADA Monthly amount = (rounded) (YDA * M/12 ADA) The second formula of depreciation calculation If the value in the Period frequency field is equal to the value in the Fiscal Period, the following formula is used to calculate depreciation: 19 FEATURES FOR CZECH REPUBLIC

20 Period amount (rounded) = (YDA * P/N)-ADA YDA Yearly Depreciation Amount that is calculated using CZ Regular or CZ Accelerated ADA Already Depreciated Amount P Number of Period in a year, that is, the number of months that the depreciation is calculated for N Quantity of periods in a year, that is, the total number of months in a year The values in the Depreciation Year field and the Period Frequency field are interdependent and use the same logic and functionality as for the standard Straight-line depreciation method. If the Depreciation year field is set to Calendar, the end of the depreciation period is equal to the end of the year. If the Depreciation year field is set to Fiscal, the end of the depreciation period is equal to the end of current fiscal period that is set up in the Periods form (General ledger > Setup > Periods > Periods). Note: To use the tax depreciations, the Fixed assets (CzAsset) configuration key must be selected. Depreciation books You can use all local features that are implemented for value models for depreciation books. For more information, refer to the following topics: Basic setup for this feature Transactions and inquiry for depreciation books Forms for this feature Forms that are modified for this feature Basic setup for this feature Set up a depreciation book Set up a depreciation profile Set up a depreciation group Set up a depreciation book 1. Click General ledger > Setup > Fixed assets > Depreciation books > Overview tab. 2. Press CTRL+N and create a depreciation book. 3. Click the General tab. 4. Select the general rounding method in the Rounding form field to round up the depreciation to whole numbers. The options are: Normal Round off to the nearest number of decimal points that is specified in the Roundoff depreciation field. Downward Round down the amount to the nearest number of decimal points that is specified in the Round-off depreciation field. Rounding-up Round up the amount to the nearest number of decimal points that is specified in the Round-off depreciation field. 5. Enter the other required details and click the Fixed asset groups button. 6. Select the fixed asset group in the Fixed asset group field to attach to the depreciation book. FEATURES FOR CZECH REPUBLIC 20

21 7. Press CTRL+S or close the form to save the settings. Set up a depreciation profile 1. Click General ledger > Setup > Fixed assets > Depreciation profiles. 2. Press CTRL+N and create a new depreciation profile on the Overview tab. 3. Select the method Regular CZ in the Method field. 4. Press CTRL+S or close the form to save the settings. Set up a depreciation group 1. Click General ledger > Setup > Fixed assets > Depreciation group > Overview tab. 2. Press CTRL+N to create a new depreciation group in the left pane of the form. 3. Enter the code for the depreciation group in the Depreciation group field. 4. Enter the brief description of the depreciation group in the field. 5. Press CTRL+N in the right pane of the form. 6. Select the validity date in the Start date field. 7. Enter the percentage or the factor that is used for calculation of depreciation value in the first year of depreciation in the First year field. 8. Click the General tab. 9. Enter the percentage or the factor that is used for calculation of depreciation value in the next years of depreciation in the Next years field. 10. Enter the percentage or the factor that is used for calculation of depreciation value after adjustment in the Adj. acq. Price field. 11. Press CTRL+S or close the form to save the settings. Transactions and inquiry for depreciation books Create a new fixed asset 1. Click General ledger > Fixed assets. 2. Press CTRL+N and create a new fixed asset on the Overview tab. 3. Enter the other required details and click the Depreciation books button. 4. Select a depreciation book, and click the Depreciation tab. 5. Select the depreciation group in the Depreciation group field. 6. Enter the other required details, 7. Press CTRL+S or close the form to save the settings. Create a pre-acquisition proposal 1. Click General ledger > Journals > Depreciation books. 2. Create a depreciation book journal and click the Lines button. 3. Click Proposal > Pre-acquisition proposal to create an automatic proposal of pre-acquisition transactions. 21 FEATURES FOR CZECH REPUBLIC

22 4. Click the Select button and select the fixed asset in the AssetDepBookProposal form. 5. Close the Pre-acquisition proposal form. 6. Select the depreciation book in the Depreciation book field. 7. Enter the acquisition price in the Debit field. 8. Enter the other required details and post the journal. Note: The pre-acquisition proposal is an optional transaction for the Depreciations books and is not dependent on the Allow pre-acquisition check box in the General ledger parameters form (General ledger > Setup > Parameters > Fixed Asset tab). View the asset group balance for pre-acquisition 1. Click General ledger > Fixed asset. 2. Select the fixed asset group and click the Depreciation books button. 3. Select the depreciation book and click Inquiry > Balance to open the Fixed asset balances form. 4. View the pre-acquisition value paid for fixed asset in the Pre-acquisition field. 5. Press CTRL+S or close the form to save the settings. Forms for this feature Refer to the following information about forms that you will use with this feature: Form name and locator Depreciation groups (form) General ledger > Setup > Fixed assets > Depreciation groups > Overview tab Depreciation groups (form) General ledger > Setup > Fixed assets > Depreciation groups > General tab Depreciation groups (form) General ledger > Setup > Fixed assets > Depreciation groups Pre-acquisition proposal (form) General ledger > Journals > Depreciation books > Lines button > Proposal button Depreciation group field Enter the code for the depreciation book. field Enter a brief description of the transaction. Start date field Enter the transaction date. First year field Enter the increasing factor of depreciation value. Next years field Enter the percentage of origin for the depreciation. Adj. acq. price field Enter the adjusted price of origin. Overview tab Create a depreciation group. General tab Select the transaction date and enter the increasing factor of depreciation value. Fixed asset number field The fixed asset number. Fixed asset group field The fixed asset group. FEATURES FOR CZECH REPUBLIC 22

23 Form name and locator Pre-acquisition proposal (form) General ledger > Journals > Depreciation books > Lines button > Proposal button Depreciation book field The depreciation book. Status field Status of the fixed asset. Select button Select the query to modify. Forms that are modified for this feature Refer to the following information about additional forms and fields that you will use with this feature. Form name and locator General ledger parameters (form) General ledger > Setup > Parameters > Fixed assets tab Depreciation books (form) General ledger > Setup > Fixed assets > Depreciation books > General tab Depreciation groups-fixed asset number (form) General ledger > Fixed assets > Depreciation book button > Depreciation tab Depreciation groups-fixed asset number (form) General ledger > Fixed assets > Depreciation book button > General tab Depreciation book journal (form) General ledger > Journals > Depreciation books Allow pre-acquisition check box Select the check box to allow the pre-acquisition operation to be performed on a fixed asset within the system. Rounding form field Select the general rounding method. The options are: Normal Round off to the nearest number of decimal points that is specified in the Round-off depreciation field. Downward Round down the amount to the nearest number of decimal points that is specified in the Roundoff depreciation field. Rounding-up: Round up the amount to the nearest number of decimal points that is specified in the Roundoff depreciation field. Depreciation group field Select a code for the depreciation group. Rounding form field Select the general rounding method. The options are: Normal Round off to the nearest number of decimal points that is specified in the Round-off depreciation field. Downward Round down the amount to the nearest number of decimal points that is specified in the Roundoff depreciation field. Rounding-up Round up the amount to the nearest number of decimal points that is specified in the Roundoff depreciation field. Proposal button > Pre-acquisition proposal option Create a pre-acquisition proposal. 23 FEATURES FOR CZECH REPUBLIC

24 Form name and locator > Lines button Fixed asset balances (form) General ledger > Fixed assets > Depreciation book button > Inquiry button > Balance Pre-acquisition field The pre-acquisition value paid for fixed asset. Reconcile customer and vendors summary accounts as at date You can print reports to reconcile general ledger balances with customer and vendor balances for the date entered in the Open transaction per field in the Open transactions form (Accounts receivable > Reports > Transactions > Customer > Czech Republic > Open transactions or Accounts payable > Reports > Transactions > Vendor > Czech Republic > Open transactions). You can print a report for customer transactions or vendor transactions with the calculated totals per customer or vendor, currency, and summary ledger account. You also can print these reports with the debit balance amounts and credit balance amounts in the transaction currency for each customer transaction or vendor transaction. Print the customer or vendor transaction report 1. Click Accounts receivable > Reports > Transactions > Customer > Czech Republic > Open transactions or Accounts payable > Reports > Transactions > Vendor > Czech Republic > Open transactions 2. In the Open transactions per field, select date by which the open transactions should be printed. 3. Select the Debit/Credit format check box to display the debit balance and credit balance for each customer transaction or vendor transaction in the transaction currency. 4. Click the Select button and select the vendor account or customer account and voucher to print the report for a specific vendor or customer for specific voucher. 5. Click OK button to print the report. Note: Click the Select button and select the vendor account or customer account and voucher to print the report for a specific vendor or customer for specific voucher. You can view the summary account that is set up for the customer or vendor posting profile in the Ledger account column. The total amount per currency is displayed in the Total row for each summary account used for posted customer or vendor transactions. You can view the name of the person authorized to approve the transaction in the Approved by column. Unrealized/Realized exchange adjustment Unrealized and realized gains or losses are calculated against the last exchange rate used. The adjusted amount is used instead of the original amount as the basis of calculation. To use this feature, the FEATURES FOR CZECH REPUBLIC 24

25 Customer/Vendor settlement transactions (CustVendJournalizeSettlementTrans_W) configuration key must be selected. For more information, refer to the following topics: Basic setup for this feature Run the exchange adjustment Basic setup for this feature 1. Click General ledger > Setup > Parameters > Ledger tab. 2. Select the Incremental option as the method to calculate the difference in exchange in the Calculation method field. 3. Press CTRL+S or close the form to save the settings. Run the exchange adjustment You can revaluate open items to calculate unrealized gains or losses against the latest adjusted value. However, if the exchange rate is not changed, no transactions will be generated. 1. Click Accounts receivable > Periodic > Exchange adjustment or Accounts payable > Periodic > Exchange adjustment 2. Click the Exchange adjustment button to open the Exchange adjustment form and select the date of transaction. 3. Click OK to run the exchange adjustment. Note: To view the posted exchange adjustments, click Accounts payable > Vendors > Transactions > Transactions on settlement button or Accounts receivable > Customers > Transactions > Transactions on settlement button. Year-end closing You can specify a general ledger account for opening transactions that is different from the general account for closing transactions of balance accounts. For more information, refer to the following topic: Basic setup for this feature Basic setup for this feature Set up General ledger parameters Set up the system accounts Set up the opening account Set up General ledger parameters 1. Click General ledger > Setup > Parameters > Ledger tab. 2. Select the Create closing transactions during transfer check box to create closing transactions for all accounts during the fiscal year end transfer. 25 FEATURES FOR CZECH REPUBLIC

26 3. Select the Voucher number must be filled in check box to specify that a voucher number must be entered for opening transactions. 4. Press CTRL+S or close the form to save the settings. Set up system accounts 1. Click General ledger > Setup > Posting > System accounts. 2. Select the Year end result option in the Posting type field. Select the system account in the Ledger account field. The year-end result account is used for closing profit and loss accounts transactions. 3. Select the Transfer of closing and opening transactions option in the Posting type field. Select the system account in the Ledger account field. The transfer of closing and opening transactions is used for closing balance accounts transactions. 4. Press CTRL+S or close the form to save the settings. Set up the opening account 1. Click General ledger > Chart of accounts. 2. Select the ledger account on the Overview tab. 3. Click the General tab. 4. Select the opening ledger account in the Opening account field to transfer the opening transactions. The account specified for the Year end result system account is used for the transfer of year-end result and the account specified for the Transfer of closing and opening transactions system account is used for opening balance accounts transactions. Note: If you do not specify an account in the Opening account field for the system account, the account specified for the specific system account in the System accounts form is used for transactions. 5. Press CTRL+S or close the form to save the settings. Intrastat You can declare reports using Intrastat declaration reports for the transaction of goods between the members of the European Community. Intrastat includes information such as the statistical value, special movement of goods, and the weight of the shipment in kilograms. For more information, refer to the following topics: Basic setup for this feature Forms for this feature Forms that are modified for this feature Basic setup for this feature Set up Intrastat parameters Create statistics procedure Set up special movement code for Intrastat Set up Intrastat exchange rates Define the item weight Create a sales transaction FEATURES FOR CZECH REPUBLIC 26