Bidders Conference. Employment & Training Services July 16, An Equal Opportunity Employer/Program

Transcription

1 Bidders Conference Out-of School Youth Employment & Training Services July 16, 2013 An Equal Opportunity Employer/Program

2 Introduction Welcome Please ensure that you have signed the sign-in sheet All materials on our website: Agenda Executive Summary Calendar of Events General RFP Information Statement of Qualifications (SOQ) Technical Review Statement of Need Proposal Content Budget Information Award Process Q&A

3 Executive Summary workforce CONNECTIONS US U.S. D.O.L. DOL Workforce Investment Board Provide employment and training services to WIA eligible be adult & youth job seekers e s within Southern Nevada Service Areas - Counties of Clark, Esmeralda, Lincoln and Nye, & Cities i of Las Vegas, North Las Vegas, and Henderson and Boulder City.

4 Calendar of Events (All dates are subject to change) Release RFPs July 3, 2013 RFPs available for pick-up or Download from the Internet July 3, 2013 Mandatory Bidder s Conference July 16, 1:30 PM Last Day to Submit RFP Questions August 5, 4:30 PM Proposal Submittal Deadline August 12, 4:00 PM Proposal Technical Review August 13, 9:00 AM Evaluation of Proposals August 15-30, 2013 SOQ Due from Recommended Bidder wc Youth Council wc Board Meeting September 3, 4:00 PM September 11, 11:00 AM September 24, 10:00 AM Contract/Budget Negotiation Period September 25-30, 2013 Contracts Executed/Project Start Date October 1, 2013

5 RFP General Information Introduction Up to $1,400,000 available to serve eligible Out-of-School Youth (OSY) Proposals Due date: August 12, 4:00 PM Location: wcoffice No nor Facsimile il Submittals allowed 1 Original, Sealed and bound copy 3 Unbound Copies 1 Electronic Copy Ex Parte Communication

6 Statement of Qualifications (*visit iitwww.nvworkforceconnections.org for SOQ packet) General Information Due date: September 3, 4:00 PM Contact Information Organizational Information Governing Body Performance History Legal Status Insurance Program Management Fiscal Management Indirect Cost Rate Equal Employment Opportunity Technology System Requirements Certification Forms

7 Requirements Attendance at Mandatory Bidders Conference Response to RFP Submitted by Deadline o Technical Review Correct Proposal Format in the following areas: Include a Table of Contents Program requirements i.e. Scope of Work; Program Design, and all other required components total cannot exceed 20 pages. (Proposals exceeding the 20 page limit will be excluded) 12 Point, Font Times New Roman Margins: One-inch minimum (this applies to all margins) Spacing : Double Pages: Single Sided Footer: The name of the organization submitting the proposal and the page number. Label each section and applicable subsection Budget Detail & Narrative 1 Original Bound Copy, 3 Unbound Copies, 1 Electronic Copy in a sealed envelope Appendix with the inclusion of: Resumes of key personnel Letters of Collaboration of partners, & potential subcontractors Reference Letters (two funder references)

8 PROPOSAL CONTENT Required Elements 1. General Program Requirements (p. 10) WIA Program Elements (pp ) 3. wcc STEM Requirements (p11) 4. Performance Criteria (p. 11) a. Common Measures b. Enrollments 5. Partnerships (p. 12) 6. Services (p. 12) 7. Outreach & Recruitment (p. 12) 8. Timely Data Entry (p. 13) [wc Policy 5.8 ] 9. Individual Service Strategy (p. 13) 10. Training (p. 13)

9 OSY RFP Revisions 1. Page 13/14, Pt. # 7 STRICKEN: Any grant application that does not focus on certified professional training which leads to industry-recognized certifications will be considered non- responsive and will not be reviewed or considered d for funding. 2. Page 16, Pt. #4a STRICKEN: Applicants must identify the fiscal agent for the project, if other than themselves. 3. Page 21, Budget Period and Amount Section - CHANGED: Contract period should read: October 1, 2013 to September 30, Page 22 Budget Requirements Section - ADDED: Training costs (budget tab A.) must equal at least 30% of the total wc request.

10 Scoring Elements 1. Demonstrated Ability 30 Points Possible a. Organization s history and experience (10 pts.) b. Present specific outcomes of previous youth workforce development or related work (10 pts.) c. Detailed strategies to meet performance measures WIA Common Measures (10 pts.) 2. Proposed Services 15 Points Possible a. Strategies t to deliver dli activities tiiti & services to achieve positive outcomes (5 pts.) b. Outreach and eligibility strategies (5 pts.) c. Staffing plan (5 pts.)

11 Scoring Elements (cont.) 3. Program Components 20 Points Possible a. Recruitment strategy and assessment (5pts.) b. Training participants across the industry sectors identified by the Governor s Economic Development Plan (5pts.) c. STEM beyond minimum requirement of WIMTBG (5pts.) i. STEM education & career aspirations d. Clear and effective schedule for a typical week in the program (5pts.) 4. Partnerships 5 Points Possible a. Present a list of partners or potential partners; Describe the roles and responsibilities of each partner; Include MOU s (Memorandum of Understanding) (5pts.)

12 Scoring Elements (cont.) 5. Budget 20 Points Possible a. Direct participant services (4 pts.) b. Cost effectiveness & matching resources (4 pts.) c. Costs & narrative descriptions (4 pts.) d. Proposed budget supports stated objectives (4 pts.) e. Minimized overhead costs (4 pts.) 6. Fiscal Plan 10 Points Possible a. Ability to manage federal funds (4 pts.) b. Fiscal staff experience (3 pts.) c. Fiscal quality control (3 pts.)

13 Budget Information Budget & Budget Narrative Excel budget template that is located at: Summary Page 11 Budget Detail Pages o Training costs (budget tab A.) must equal at least 30% of the total request. o Training and Supportive Service costs (budget tabs A. & B. combined) must equal at least 40% of the total request o To ensure sufficient case management for this project, there must be at least one case manager for every 100 new participants expected to be served Budget Period & Amount 12 Months (October 1, 2013 September 30, 2014) Allocated Costs Profit & Indirect Costs

14 WIA Youth Common Measures 1. Placement in Employment or Education 65% 2. Attainment of Degree or Certificate 57.5% 3. Literacy/Numeracy Gains 41% (Common Measures Percentages are subject to change)

15 Award Process Receipt of SOQ & Approval of wc Staff wc Youth Council Approval wc Board Approval Receipt of WIA funds Continued Availability of WIA funds

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