DETAIL STUDY & EVALUATION OF EDUCATIONAL ERP TOOLS

Transcription

1 DETAIL STUDY & EVALUATION OF EDUCATIONAL ERP TOOLS ANUBHAV KUMAR Computer & System Sciences, Jaipur National University, Jaipur, India DR. P C GUPTA Associate. Prof in department of computer science & informatics, Kota university, Kota, India ABSTRACT, Today ERP is emerging trend and mostly all organization looking eagerly to implement ERP software with in their premises to achieve their goals and objectives; to beat market competition. Higher Educational Institutes (HEI) also looking towards ERP implementation for their organization. But it is a tuff job to find out education ERP software for the HEI. In this paper we are describing 8 ERP Software and show their detail comparisons. So one can easily choose a best educational ERP to implement with in their premises. Index Terms: ERP, Educational-ERP, SaaS, Open source, moodle. INTRODUCTION Pinnacle Research Journals 44 Enterprise Resource Planning (ERP) system is an iterative system for identifying, analyzing, evaluating, testing, and monitoring the entire process of an organization or a company. In every organization, Enterprise Resource Planning is recognized as, an essential contributor to business and project success [1]. The business environment is dramatically changing. Companies today face the challenge of increasing competition, expanding markets, and rising customer expectations [3]. As the business world moves ever closer to a completely collaborative model and competitors upgrade their capabilities, to remain competitive, organizations must improve their own business practices and procedures. Companies must also increasingly share with their suppliers, distributors, and customers the critical in-house information they once aggressively protected [4]. ERP provides two major benefits that do not exist in non-integrated departmental systems: (1) a unified enterprise view of the business that en- compasses all functions and departments; and (2) an enterprise database where all business transactions are entered, recorded, processed, monitored, and reported [5]. Enterprise resource planning (ERP) systems were introduced into companies to solve various organizational problems and to provide an integrated frame as an information technology.

2 An ERP system is an integrated software package composed by a set of standard functional modules (production, sales, human resources, finance, etc.) developed or integrated by the vendor that can be adapted to the specific needs of each customer [6]. To work successfully, the ERP solutions need to address a lot of factors. There should be good people who know the business. The vendor should be good, and his package should be one of the best suited for the, company s needs. The ERP consultants should be good. The system developers should plan well and execute perfectly the implementation [2]. Higher education institutions are persisting in the IS era by adopting and implementing ERP system. The need to evaluate their benefits and impacts on organizations and individuals are increasingly essential. Employing IS in this sector is very critical to its success and its efficiency of services as ISs are critical factors that affect staff, tasks and quality of services and outcomes [7]. For universities, ERP is an information technology solution that integrates and automates recruitment, admissions, financial aid, student records, and most academic and administrative services. ERP can be used for both administrative and academic purposes by universities. Administrative functions include: human resources, accounting, payroll, and billing. Academic functions include: recruitment, admissions, registration, and all aspects of student records [8]. Pinnacle Research Journals 45 Educational ERP Tool Description Moodle Moodle is a course management system. It is designed to help educators who want to create quality online courses. The software is used all over the world by universities, schools, companies and independent teachers. Moodle is open source and completely free to use [9]. B. Efront efront is a modern-age software with rich social & enterprise functionality. efront solutions emphasize the user-experience without compromising on functionality. A cost-effective way to simplify training, evaluation and tracking procedures within the organization. efront has been awarded for excellence in Learning Technology for Small- and Medium-Sized Businesses (Brandon Hall) [10]. C. Dokeos Dokeos is an open source corporate learning suite with four components; AUTHOR to build e- learning content LMS to handle interaction with learners, SHOP to sell a course catalog, EVALUATE for assessment and certification [11]. D. Learnerweb MaxIT Corporation is provided services in e-learning, training management and enterprise solutions. In business since 1995 MaxIT is privately-held and 100% debt-free [12]. E. Myclasses It automates daily teacher and student activities and provides a safe, secure, online environment for teachers, students and parents to interact [13]. F. Latitudelearning Latitude Learning LLC is the developer and host of the world class learning management system (LMS). Initially built for global Fortune 50 companies. LatitudeLearning.com is a scalable and robust cloud-based LMS [14].

3 G. Learningfox LearningFox is a company of corporate Learning professionals who Design Learning Strategies, develop custom content, develop custom e learning management system [15]. H. Educationalerp EducationERP.net is a specialized ERP solution for Educational Institutions resulting in better management and enabling institutions with better decision making capabilities. With excellent domain and technical expertise educationerp.net has evolved as the most preferred ERP for educational institutions educationerp.net helps in controlling the working and functionality of your institution. It also strengthens the bond between students, teachers, parents, management and the administration staff of your institution. The open ended and scalable architecture enables our ERP to be customized according to your unique requirements [16]. Here all the above Educational tools have been described and explain in detail through the appendix A, B, C. III Result & Discussion After the detail evaluation of all 8 Educational ERP tools, the work is summarized in the form of three tables with 19 parameters which are enclosed in appendix. So one can choose the best educational ERP software/tool for their organization to implement. Pinnacle Research Journals 46 APPENDIX See Appendix A, B, C. REFERENCES [1] Dr. P C Gupta, Anubhav Kumar; Implementation Of Knowledge To Minimize Erp Based System s Failure Of An Organization: A Survey, International Journal of Research in Finance & Marketing, [2] Anubhav Kumar; P C Gupta; Evaluation of Enterprise Resource Planning life cycle on the scale of ERP implementation failure ; IJRIME, Volume 2, Issue 8 August [3] Shankarnarayanan, ERP systems--using IT to gain a competitive advantage, March 23, [4] T. Davenport, Putting the enterprise into the enterprise system, Harvard Business Review 76 (4)1998. [5] C. Dillon, Stretching toward enterprise flexibility with ERP, APICS--The Performance Advantage [6] M. Inuiguchi and T. Tanino, Data envelopment analysis with fuzzy input-output data, in: Research and Practice in Multiple Criteria Decision Making, Y.Y. Haims and R.E. Steuer, eds, Springer-Verlag, Berlin, 1999, pp [7] Ahed Abugabah, Louis Sanzogni; Enter prise Resource Planning (ERP) System in Higher Education: A literature Review and Implications; International Journal of Human and Social Sciences 5: [8] Karminder Ghuman, Sonika Chaudhary ; Incorporation of ERP in Educational Institutions: An Empirical Study ; International Conference on Technology and Business, March

4 Website [9] Refers website moodle.org. [10] Refers website efrontlearning.net. [11] Refers website dokeos.com. [12] Refers website maxit.com. [13] Refers website Hotchalk.com. [14] Refers website latitudelearning.com. [15] Refers website foxlearningsystems.com. [16] Refers website Educationalerp.net. Pinnacle Research Journals 47

5 Appendix A S No 1 Company Moodle Software Moodle Language base PHP Logo Website moodle.org Distribution Method Price GPL Open Source $0 2 Epignosis efront Ajax efrontlearning.net Open source $0 -$1100/50 user 3 Dokeos Dokeos PHP dokeos.com On Premise / Client Server $0 4 MaxIT LearnerWeb --- maxit.com On Premise / Client Server SaaS (Software as a Service) $0 5 HotChalk MyClasses --- Hotchalk.com SaaS (Software as a Service) $0 Pinnacle Research Journals Latitude Learning LLC LearningFox Globals Inc. (Educationalerp ) LatitudeLear ning LearningFox K-12 Higher Education --- C# and ASP.net latitudelearning.co m foxlearningsystemss.com Educationalerp.nett On Premise / Client Server SaaS (Software as a Service) On Premise / Client Server SaaS (Software as a Service) $0 $0 SaaS (Software as a Service) $ 25 (for Web ERP cloud) or $.5/ Cloud user

6 Appendix B Pinnacle Research Journals 49 S No ERP Free Trial License Period Platform Intended User (Bussines size) 1 Moodle Yes Open Source / Free Linux, Unix Any unlimited Mac OS X medium Windows Home Server Windows Home Server efront Yes Commercial Open Source / Free Subscription (SaaS) 3 Dokeos Yes Open Source / Free unlimited 4 Learner Yes Open Source / Free Web Proprietary Subscription (SaaS) 5 MyClasses Yes Open Source / Free Subscription (SaaS) 6 LatitudeLe Yes Open Source / Free arning Subscription (SaaS) 7 LearningFo Yes Open Source / Free x Proprietary 8 Educationa lerp Windows Server 2000, 2003, 2008, 2008 R2 Linux, Unix Mac OS X Windows Home Server Windows Home Server 2011 Windows Server 2000, 2003, 2008, 2008 R2 Any Unlimited user Yes Yes medium Yes Linux, Unix Mac OS X Windows Home Server Windows Home Server 2011 Windows Server 2000, 2003, 2008, large Any Platform Independent large Yes Subscription (SaaS) Yes commercial All platforms Medium Large any Yes Yes Yes Both

7 Appendix C Pinnacle Research Journals 50 S No Attributes Company served Administration Features Course Development Features 1 Moodle Accounting Administrative Reporting Collaboration Advertising Authentication Agriculture Course Authoring Course Catalog Course Airline Defined User Roles Interactivity Automotive Hosted Services Coursework Grading Banking Registration elearning Business Services Unlimited Users Exam Engine Certification User Access Controls Individual-Based Plans Chemical Multimedia Available Communication Student Tracking Computer Supports Classroom Consulting Learning Education Test Building Electronics Test Scoring Energy Testing Entertainment Virtual Classroom Finance Franchises Government Health Care Insurance Legal Media Non-Profit Real Estate Research Retail Safety and Security Service Social Networks Software Technology Training 2 Efront Administrative Reporting Blended Learning Authentication Career Tracking Course Registration Catalog Unlimited Users Course Interactivity User Access Controls Coursework Grading Display Transcripts elearning Exam Engine Performance Assessment Self-Paced Skills Assessment Communication Features Blogs Collaboration Discussion Forum Discussion erooms File Exchange Internal Messaging Live Chat Wikis File Exchange Internal Messaging Live Chat Note Sharing Whiteboard Wikis Productivity Features Generate Reports Instructor Report Resource Training Workflow Work Online Bookmarking Generate Reports Instructor- Report- Resource- Training Workflow Integration Features Active Directory Integration Integration Mobile Access Third Party elearning Courses Active Directory Integration ecommerce Integration Mobile Access Third Party elearning Courses Support Features Brochures FAQ Forums Knowledge base Owner's/User Manual Remote Training System upgrades Tips and hints Wiki Blog Brochures Forums Help Desk Instructional Videos Knowledge base Owner's/User Manual Recorded demos

8 3 Dokeos Business Services Education Finance Franchises Government Training Administrative Reporting Course Authoring Defined User Roles User Access Controls Skills Tracking Student Portal Student Self Service Student Tracking Supports Classroom Learning Test Building Test Scoring Testing Virtual Classroom Course Interactivity Goal Setting Multimedia Available Self-Paced Generate Reports Instructor Report- ecommerce Remote Training Request form System upgrades Pinnacle Research Journals 51 4 Learner Web Education Finance Government Insurance Manufacturing 5 MyClasses Accounting Advertising Agriculture Airline Automotive Banking Business Services Certification Chemical Communications Computer Consulting Education Electronics Energy Entertainment Finance Authentication Course Authoring Registration User Access Controls Administrative Reporting Authentication Course Authoring Defined User Roles Hosted Services Registration Unlimited Users User Access Controls Blended Learning Career Tracking Collaboration Course Catalog Course Interactivity elearning Exam Engine Goal Setting Individual-Based Plans Performance Assessment Self-Paced Collaboration Course Catalog Course Interactivity Coursework Grading elearning Exam Engine Individual-Based Plans Multimedia Available Skills Assessment Skills Tracking Student Tracking Collaboration Blogs Collaboration- Discussion Forum Discussion erooms File Exchange Internal Messaging Live Chat Wikis Generate Reports Instructor Resource Work Offline Work Online Generate Reports Instructor Report Resource Training Workflow Work Online ecommerce Mobile Access Active Directory Integration Integration Mobile Access Third Party elearning Courses 24/7 Normal business hours Online self serve Brochures FAQ Forums Knowledge base Owner's/User Manual Remote Training System upgrades Tips and hints Wiki

9 Pinnacle Research Journals 52 SAJMR Franchises Government Health Care Insurance Legal Media Non-Profit Real Estate Research Retail Safety and Security Service Social Networks Software Technology Training 6 Latitude Learning Airline Automotive Banking Brokerage Business Services Certification Computer Consulting Education Electronics Energy 7 LearningFox Training Education 8 Educationalerp School Higher Educational Institution (HEI) Administrative Reporting Authentication Defined User Roles Registration Unlimited Users User Access Controls Administrative Reporting Authentication User Access Controls Facility Institution Bus Content System for Institution s website Research Customer Relationship Event System HR Blended Learning Career Tracking Course Catalog Display Transcripts elearning Exam Engine Individual-Based Plans Multimedia Available Performance Assessment Roster Processing Self-Paced Course Catalog Course Interactivity elearning Individual-Based Plans Test Scoring Student Admission Student Promotion Student Profile Faculty Profile Faculty Schedule Faculty Load Visiting Faculty Multi Campus Blog Collaboration Discussion Forum Discussion erooms File Exchange Internal Messaging Live Chat Note Sharing Whiteboard Wikis Bookmarking Generate Reports Instructor Report Resource Training Workflow Work Offline Work Online Active Directory Integration ecommerce Integration Third Party elearning Courses Blog FAQ Forums Help Desk Instructional Videos Knowledge base Mailing List Normal business hours On-site Online self server Mobile Access 24/7 Normal business hours Online self serve Internal Messaging System SMS Notifications for all stakeholders Discussion Forums and Blogs for Students Comprehensive Reporting with statistics and Graphs Academic Calendar Distance elearning More than 50 Key Modules Seamless Communication Mobile Enabled Highly Customizable Integration with Legacy Accounting 24/7 FAQ Help Desk Blog

10 Feedback Online Interviews Placement System Library Role Recruiters / Companies Login Financial Accounting Multi University Fees with online payment of Fees Faculty Attendance Hostel Placement System Canteen Examination Student Attendance Curriculum Syllabus planning Programs Time Table planning Course Planning Classroom Online Examination Course Grading Virtual Classroom / Live Classroom Shared Documents e-id Card Online Assignments & Question banks Virtual Notice Board Virtual Score Card Systems Pinnacle Research Journals 53