This document includes enhancements and modifications in Sage Abra SQL HRMS version 10.1.

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1 Release Notes Product: Sage Abra SQL HRMS Version: 10.1 Overview This document includes enhancements and modifications in Sage Abra SQL HRMS version It is recommended that Sage Abra SQL HRMS be installed by a certified Business Partner or a member of Sage Professional Services Group. The product install for version 10.1 has been rewritten to make use of new technologies in order to simplify the process and to provide support for all versions of Microsoft Windows. Before you upgrade to version 10.1, please read the section New Product Installation Process in this document on page 5 and review the Read Me First document. You will need the following to install and learn about the enhancements and modifications included in version 10.1 DVD. Sage Abra SQL HRMS version 10.1 Crystal Reports version 2008 Abra Workforce Connections, version 10.1 (only if you are currently using Abra Workforce Connections) Installation Instructions for Sage Abra SQL HRMS version 10.1 (included in the Sage Abra SQL HRMS Installation Guide) Release Notes for Sage Abra SQL HRMS v10.1 (this document) Read Me First document Documentation for v10.1 is available on the Sage Abra SQL HRMS Product Documentation web site at: Important upgrade information for Payroll customers! Before you upgrade, there are several procedures that must be completed on the current v8.5 or v10.0 system to prepare the system for the upgrade to These procedures are provided in a separate Read Me First document which is accessible from the Sage Abra Installer DVD. It is imperative that the procedures are completed before upgrading the system. Before you upgrade a client workstation, you must log on as a user with administrator privileges. After you upgrade and before running a payroll, you must update the mapping for all Employee Configuration Profiles created in the previous version. To update mapping, open Sage Abra SQL Release Notes 1

2 HRMS and from the Navigation Pane, go to Setup > Payroll > Database Setup > Employee Configuration. Open each profile and click Save. After you upgrade, make sure your quarterly tax updates are up to date. If you need to install v10.1 tax updates from previous quarters, you can obtain them from Support Plus Online at: After you upgrade, go to Group Security and make sure the new items added for G/L functionality are set to Allow Access for the appropriate users. Note that user MASTER automatically has access to all G/L functionality after the upgrade. After you upgrade and before running a payroll, you must set up General Ledger for all employers. Refer to online Help for instructions (go to index entry setting up G/L). Support and Documentation Sage strives to provide you with the very best support in the industry. If you have a question, we provide the following methods for you to get your answer as soon as possible. Refer to the online Help for assistance. To access online Help, select Contents from the Sage Abra SQL HRMS Help menu and use the Table of Contents, Index, and Search function to find what you need. You can also click to open Help for the function you are currently using. Documentation for v10.1 is available on the Sage Abra SQL HRMS Product Documentation web site at: Visit the Technical Forum and Solution Center on Abra SupportPlus Online at: Send an e mail (include your Customer ID number) to: abratechsupport@sage.com Call Sage Abra Customer Support, Monday through Friday from 8:00 a.m. to 8:00 p.m. ET at Please have your Customer ID number available. 2 Sage Abra SQL HRMS

3 Table of Contents Overview...1 Important upgrade information for Payroll customers!...1 Support and Documentation...2 Product Updates...5 New Product Installation Process...5 Human Resources...5 Domestic Partnership added...5 Emergency Contact Relationship field length...6 Source of Hire field length...6 Selecting job code in custom details...6 Workers Compensation...6 Employee Profile report...6 EEO Job Group Age Analysis report...6 Employee Attendance YTD Details report...6 Vets 100A report for rehired employees...7 EEO and VETS 100 reports now exclude temporary employees...7 Benefits...7 Benefit reports show history records only when requested...7 Coverage Types used in rate table calculation...8 Benefit Premium Totals by Plan report...8 Insurance Coverage Detail report...8 Payroll...8 Canadian Payroll added...8 General Ledger added to U.S. and Canadian Payroll...9 General Ledger (G/L) Allocations functionality...10 Changes made to G/L Batch creation and export...11 Sage Abra MAS 200 G/L Interface now available in v Sage Abra X3 G/L Interface now available in v Earning/Deduction Code...11 Timecard Entry...12 Reporting...12 Payroll Tax Number...12 Release Notes 3

4 Common Deduction Limits Common Deduction Limits Report Timecard List window accessible from Payroll Process Map Synchronize Employees process Employee Configuration window updated Enterprise logon has been removed Group Level Security added for Payroll Optional Fields and Assign Optional Fields grouping Change Employee ID removed from Payroll systems Transaction History page location changed Sage Abra HR for MAS 90 Link Sage Abra HR for MAS 90 Link now available in v MAS 90 Payroll to Abra Attendance Mapping Departments Local tax code change in Audit report Transfer of savings benefit employee portion Transfer of multiple savings benefits System New location for Employer maintenance New sample data available Send button removed from Reports and Abra Secure Query Print Options dialog box Shortcut keys on toolbars Employee Find from the main menu Error Could not create object Restoring system and sample databases during installation Uninstalling the application Logging on while another client is re registering Data Structure Changes between Version 10.0 and Version Sage Abra SQL HRMS

5 Product Updates New Product Installation Process The product install for Sage Abra SQL HRMS 10.1 has been completely rewritten to leverage new technologies in order to simplify the install process and to provide seamless support for all versions of Microsoft Windows. By using the latest Windows Installer technologies, the new install inherits some very useful capabilities including the following. Shared data files are no longer stored in the Program Files folder by default. Instead, they are stored in C:\ProgramData\Sage\SageAbraSQLHRMSServer (on Windows Server 2008) or C:\Documents and Settings\All Users\Application Data\Sage\SageAbraSQLHRMSServer (on Windows Server 2003). Business partners should take note that if an application depends on finding the Abra program files, it should be altered or redesigned to remove this dependency. The AbraWin.ini file is now stored on the server so that all Abra clients use the same set of shared data. The server install now only installs the shared data files and the Abra client install. If you run the application on the server, you must also install the client on the server. When the client is launched, it automatically checks for application updates stored on the server. If new updates are detected, they are copied down to the client when each client is started for the first time after the update has been applied. The registration process has been simplified so that when you purchase a new module, you enter the new install code from inside the application (from the Menu, select Help > Register Sage Abra SQL HRMS), instead of re running the install. For security purposes, the server installation does not set up any permissions to the Abra Suite data. This means that after installation, permissions to the SageAbraSQLHRMSServer folder must be explicitly configured before you can run Sage Abra SQL HRMS or access the data in another capacity (such as creating Crystal Reports). User Account Control (UAC) is now supported for Sage Abra SQL HRMS. Human Resources Domestic Partnership added Domestic Partnership has been added as a Marital Status type. Note that it has not been added as a Filing Status type. Release Notes 5

6 Human Resources Emergency Contact Relationship field length The length of the emergency contact Relationship field has been increased from 8 characters to 25 characters. This applies to the Emergency Contact page and Employee Profile report. Source of Hire field length The length of the Source of Hire field has been increased from 6 characters to 25 characters. This applies to the HR Status page, Employee Profile report, and Source of Hire Activity report. Selecting job code in custom details When creating a single record custom detail, if you select Job Code from the list of fields to add to the detail, the system will add either the job code or the job title depending on what is set for job code validation. For example, if job code validation is set to Yes, the job code is added to the custom detail. However, if the job code validation is set to No, the job title is added to the custom detail. Workers Compensation Previously, after entering two (Canadian) OHS cases for an employee and then attempting to add a workers compensation claim to both cases, it was not possible to attach an OHS reference number to the second workers compensation claim record. This has been corrected so that all OHS reference numbers are now available to be attached. Employee Profile report The Employee Profile report now shows the correct dependent benefit information when Dependent is selected to be included on the Specific Criteria tab of the report dialog. EEO Job Group Age Analysis report The EEO Job Group Age Analysis report now includes employees who are on leave of absence at the time specified in the As of field on the Specific Criteria tab of the report dialog. Employee Attendance YTD Details report This report no longer includes any employees plans that have Available Time = 0. This alleviates an issue that if the employee had more than 12 plans (the maximum number of plans displayed on the report) the report picked up all the plans, even those with 0 available time, which caused some plans to be missing from the report. 6 Sage Abra SQL HRMS

7 Benefits Vets 100A report for rehired employees Previously, when an employee designated as Other Protected Veteran was terminated and rehired within the same reporting period for Vets 100A, the detail and summary reports were not counting the veterans correctly. This has been corrected for both Detail and Summary reports so that New Hires are considered new hires only when their original hire date is within the date range of the report (previously, the last hire date was used). That is, if p_orighire >= start date of report or p_orighire <= end date of report, the employee is considered a new hire and is counted in the New Hires section of the report. Otherwise, (if p_termdate >= end date of report or there is no termdate) or (p_lasthire > p_termdate or (p_orighire > p_termdate), the employee is considered an employee and is counted in the Number of Employees section of the report. EEO and VETS-100 reports now exclude temporary employees Previously, The EEO 1/EEO 4 reports and the Vets 100/100A reports included temporary employees in the counts for employees and veterans. All reports in these categories have been adjusted and been made compliant so that temporary employees are now excluded. Benefits Benefit reports show history records only when requested For the following standard benefit reports, you can now select whether or not to include historical and expired records on the report. This eliminates the need to create custom criteria if you only want to see current benefits on the report. Benefit Coverage By Employee Benefit Enrollment by Plan Benefit Premium Totals by Plan Employee Benefit Changes Insurance Coverage Detail To accommodate this new feature, a new criteria selection, Include History Records, has been added to the Specific Criteria tab for the reports listed above. When selected (and Benefit History is enabled in Enterprise Setup), historical and expired records will be included on the report. The default value is unselected so the history records do not appear on the report. Release Notes 7

8 Payroll Coverage Types used in rate table calculation Previously, benefit coverage types were not working correctly when used in a benefit rate table calculation. This was because the coverage type input field length did not match the benefit rate table field. A match will now occur up to 15 characters. Be advised that you must adjust any coverage type fields that exceed 15 characters. Benefit Premium Totals by Plan report Previously, when running the Benefit Premium Totals by Plan report with the Terminated check box cleared, the report ran correctly without terminated employees included. However, the next time it was run, even with the Terminated check box cleared, the report included terminated employees. This has been resolved so the report runs correctly in both situations: with terminated employees included and without terminated employees included. Insurance Coverage Detail report The Insurance Coverage Detail report now shows the correct information according to the Effective Date entered on the Specific Criteria tab. Previously, it was reporting information according to the benefit plan s change effective date. Payroll Canadian Payroll added Canadian Payroll has been added to version That is, all Canadian payroll tasks, processes, reports, and setup information are added to your system when you install the Payroll module and designate a company as Canadian or Both (U.S. and Canadian) during Enterprise setup. The Payroll items will appear in the Navigation Pane and the Main Menu. The following information applies to systems with Payroll installed. U.S. and Canadian payroll databases cannot share employees. For example, if you have set up two payroll databases, one for U.S. company ZSI and one for Canadian company ABC, an employee in ZSI cannot also be an employee in ABC (and vice versa). You cannot change the country setting for a company that is linked to a payroll EIN. For example, if you set up a payroll database for Canadian company ABC, you cannot change the country setting for that company to U.S. When you designate both countries for the Enterprise, you cannot change the setting to either U.S. only or Canadian only. When the Enterprise is set up for both countries, the system allows you to set an SIN for a Canadian employee who works in a U.S. company and to set an SSN for a U.S. employee who 8 Sage Abra SQL HRMS

9 Payroll works in a Canadian company. However, when Payroll is installed, changing the SSN/SIN setting in this manner is not recommended, as payroll will be adversely affected. The User Preferences functionality has been enhanced to include two new preference selections: US Payroll Employer Default If you have U.S. or Both (U.S. and Canadian) Payroll installed, you can now select a U.S. payroll employer as the default employer. This means that the employer filter will be set to this employer when payroll pages are open and when the employer filter is set to Enterprise. Canadian Payroll Employer Default If you have Canadian or Both (U.S. and Canadian) Payroll installed, you can now select a Canadian payroll employer as the default employer. This means that the employer filter will be set to this employer when payroll pages are open and when the employer filter is set to Enterprise. General Ledger added to U.S. and Canadian Payroll General Ledger (G/L) functionality has been added to version 10.1 for both U.S. and Canadian Payroll. This includes the following. Note: Before you can run a payroll, you must set up the General Ledger. If you set up account numbers and G/L components in your v8.5 or v10.0 system, when you upgrade to v10.1, the account numbers you set will be transferred over to the G/L system in v10.1. General Ledger setup pages have been added to the Navigation Pane (Setup > Payroll > General Ledger) and the Main Menu (Rules> Payroll > General Ledger): Account Groups Accounts Account Structures Create Accounts Optional Fields Options Segment Codes Source Codes Source Journal Profiles G/L Setup reports have been added to the Navigation Pane (Reports > Payroll > General Ledger Reports) and the Main Menu (Reports> Payroll > General Ledger): Release Notes 9

10 Payroll Account Structures Chart of Accounts Account Groups Optional Fields Options Segment Codes Source Codes Source Journal Profiles Source Journals After General Ledger is set up, G/L information will now be included in the applicable tasks, processes, and reports. Important! To keep your system secure, review your user and group security and make any necessary changes for the new setup and report pages added for general ledger. General Ledger (G/L) Allocations functionality The system allows users the ability to allocate benefit deductions (such as medical, dental, vision, and life insurance) with a flat calculation type to the same accounts as the associated earnings. This enables you to do the following: Define base earnings for deductions with an employee or employer calculation method of Flat. Allocate deductions associated with earnings. Company Setting G/L Override To use the G/L Allocations functionality, you must select the Use Cost Center Overrides check box for the company. This check box is located on the Integration tab of the Payroll G/L Integration window when Sage Abra SQL Payroll is installed with Sage Abra General Ledger. Note: After you select the Use Cost Center Overrides check box for a company, the selection can not be turned off. To select the GL segments that can be overridden, you must select values for both the Use Cost Center Overrides for These Accounts and Allow Overrides of These Cost Center Segments 10 Sage Abra SQL HRMS

11 Payroll fields. These drop downs fields are located on the Segments tab of the Payroll G/L Integration window. Changes made to G/L Batch creation and export The Generate G/L Batch process has been moved from the payroll process map to the Navigation Pane (Payroll > Processes > Generate G/L Batch). This task can now be run outside of the payroll process which can be more convenient for users who choose not to create their G/L immediately upon posting. When you generate the G/L batch, the G/L transaction data is moved to the appropriate tables. The Export G/L Batch File process (Payroll > Processes > Export G/L Batch File) must then be run, which exports the batch to a file. Sage Abra MAS 200 G/L Interface now available in v10.1 The Sage Abra MAS 200 G/L Interface can now be used with Sage Abra SQL HRMS so MAS 200 users can now import general ledger information that is a result of payrolls processed with Sage Abra SQL HRMS. To add the interface, launch Sage Abra SQL HRMS and from the Help menu, select Register Sage Abra SQL HRMS. Select the check box for Sage Abra MAS 200 G/L Interface and click OK to start the registration. When registration is complete, select Sage Abra MAS 200 G/L Interface from the Quick Launch toolbar. Refer to online help for detailed instructions (search for MAS 200). Sage Abra X3 G/L Interface now available in v10.1 The Sage Abra X3 G/L Interface can now be used with Sage Abra SQL HRMS so X3 users can now import general ledger information that is a result of payrolls processed with Sage Abra SQL HRMS. To add the interface, launch Sage Abra SQL HRMS and from the Help menu, select Register Sage Abra SQL HRMS. Select the check box for Sage Abra X3 G/L Interface and click OK to start the registration. When registration is complete, select Sage Abra X3 G/L Interface from the Quick Launch toolbar. Refer to online help for detailed instructions (search for X3). Earning/Deduction Code You can define the cost center override for each deduction code on the Basic Info tab of the Earning/Deduction Codes window. To do this, select the Cost Center Override Allocated Based on Calc Base check box for each deduction that needs to be allocated. Then, define the earnings that apply to the deduction on the Calc Base tab. After you associate an earning with a deduction, the deduction will be allocated based on the associated earnings allocation. Release Notes 11

12 Payroll You can now define cost center overrides for earnings, deductions, and benefits with a Flat calculation type. Timecard Entry You can override an account segment, G/L distribution code, or a specific expense account in timecard entry for all earnings. Any deductions with a calculation type of Flat and associated with the earnings will be allocated. Two methods for allocation are available: Select the segment override Change the G/L distribution, expense or liability account in the timecard grid For each option, you must select the earning to allocate and then select the type of allocation. All deductions with a calculation type of flat that are selected for account override and associated to an earning will follow the allocation of the earning. Reporting The detail for all earnings, deductions, and taxes paid for the pay period and the associated accounts are available in the Pre Check Register and the Payroll Register. Payroll Tax Number US Payroll and Canadian Payroll require employers to report taxes by the assigned Employer Identification Number (EIN) or the Canadian Business Number (BN) respectively. A new field, Tax Number, has been added to the Company tab on the Payroll Options window (Setup > Payroll > Payroll Setup > Options). This tax number is used to link an HR company to a Payroll company and to establish a tax number at the company level. You can assign a Tax Number for each company (database). The value entered in the Tax Number field will appear in the Reporting ID field for the USFIT tax code. The Government Report windows in U.S. Payroll will display the value from the Tax Number field by default when the user generates a tax file or form. The Canadian BN will be used for integration purposes only; and will not affect the current functionality of the Reporting ID field. Common Deduction Limits You can now combine multiple deductions to allow a single annual maximum to be applied (for example, multiple garnishments, retirement plans, and union dues). A new menu item, Common Deduction Limits, has been added to Payroll Setup. Using this new feature, you can associate multiple deductions based on a single limit and ensure that employee deductions do not exceed defined annual maximums or lifetime maximums. 12 Sage Abra SQL HRMS

13 Payroll Using the Common Deduction Limits functionality, you no longer need to manually calculate group limits for multiple deductions such as union dues, garnishments, and retirement plans. On the Common Deduction Limits window, you do the following: Select or define the Deduction Group For each deduction group, you assign at least one deduction code. You can also define the annual and lifetime maximums for both the employee and the employer. Important! The system will use the order defined on the Common Deduction Limits window to determine the order in which the deductions will be reduced by the group maximums. Therefore, you want to verify the order to assure accurate processing. Enter a description if this is a new deduction group View the date the deduction group was last edited (Last Maintained field) Select to make the group Inactive. If you select the Inactive as of check box, the current date appears in the date field. Choose a Selection List for which to assign the deduction group. Notes: If you leave the selection list blank, the deduction group will apply to all employees. If you do not want the deduction group to apply to all employees, you must create a selection list for the applicable employees. Define the Annual Maximum amounts for the Employee and the Employer Define the Lifetime Maximum amounts for the Employee and the Employer Define the deductions included in the deduction group You are not required to assign all individual deductions that make up a combined limit to an employee. For example, if your company has four individual retirement deductions that are combined into a single limit but an employee is only participating in two of the four plans, you can assign only those two deductions to the employee. Common Deduction Limits Report A new report, Common Deduction Limits Report, has been added to Payroll Setup Reports. This report lists the information for the deduction groups defined in the system. Release Notes 13

14 Payroll The report includes: Selection criteria for the report Notes: If a Selection List was not defined for the deduction group (the deduction group is applicable to all employees), the deduction group prints on the report regardless of the employee range selected. If a Selection List was assigned to the deduction group, the deduction group prints on the report only if at least one employee in the Selection List is in the defined employee range. Description Deduction codes included in the deduction group Date of the last edits Deduction maximum amounts, if employee maximum amounts are not included Employee maximum amounts, if you selected to include them These values (year to date and lifetime to date) print only for the employees in the range you selected at the Employee From and To fields Employee amounts, if you selected to include them These values (the amount of the individual deductions) print only for the employees in the range you selected at the Employee From and To fields. 14 Sage Abra SQL HRMS

15 Payroll This is an example of the Common Deduction Limits Report. Timecard List window accessible from Payroll Process Map To improve ease of payroll processing, we have changed the payroll process map so that the Timecard List process is now available for selection, instead of the Timecards process. When you click the Timecard List button on the map, the Timecard List window now appears for you to enter or edit a specific employee s timecard. Release Notes 15

16 Payroll Synchronize Employees process Synchronize Employees now functions as Open Payroll and Close Payroll The name of the Synchronize Employees process has been changed to Open Payroll to better explain its functionality. This process should always be run as the first step in processing payroll, since it ensures that the latest employee information from HR is transferred to the Payroll module before processing the payroll. This process has also been added as the last step on the payroll process map. As the last button on the map, it is called Close Payroll and enables the user to select Transfer Time Taken after the payroll has been processed to transfer absence transactions from Payroll to Attendance. Note: To keep your system secure, review your user and group security and make any necessary changes for the new Open Payroll and Close Payroll pages. Open Payroll window updated Labels and placement of some items on the Open Payroll window have been added and changed to provide more clarity and an enhanced user experience. When you go to Payroll (or Canadian Payroll) > Tasks > Process Payroll > Open Payroll) the following window opens for entering the basic employee selection criteria as well as what type of information to sync. 16 Sage Abra SQL HRMS

17 Payroll The changes on this portion of the page are as follows: Description label has been added to the Description field Employer label has been changed from Link To Period Start label has been changed from Period Start Date End label has been changed from Period End Date Update All check box has been added. When selected, all employee information will be synced. Update Time Off check box has been added. When selected, only time off information will be synced. This includes changes mapped to the current Accruals tab in the Employee Configuration window as well as any predefined fields. Update Pay Information check box has been added. When selected, only payroll information will be synced. This includes changes mapped to the current Earnings, Cost Center, and Shift Diff tab in the Employee Configuration window as well as any predefined fields. Update Benefits check box has been added. When selected, only benefits information will be synced. This includes changes mapped to the current Deduction/Benefit tab in the Employee Configuration window as well as any predefined fields. Get Employees button has been changed from Get Employee and is now aligned with the Include All and Exclude All buttons. When you click the Advanced Options button, the bottom half of the window expands to provide more selection criteria as well as calculation and overwrite options. Release Notes 17

18 Payroll The changes on this portion of the page are as follows: Calculate Pay Rates as Hourly label has been changed from Calculate Accruals for Salaried Employees Employee label has been changed from Employee ID Include Benefits label has been changed from Include These Benefits Exclude Benefits label has been changed from Exclude These Benefits The default for the Overwrite Distribution Codes setting is selected, so distribution codes in payroll will be overwritten with the distribution codes mapped in the employee configuration profile you selected for synching. Employee Configuration window updated The following tabs have been removed from the Employee Configuration window: Demographics. This is no longer needed as we have implemented an automatic update for employee personal or demographic information. The update occurs whenever Apply or Save is used to save employee demographics information. Advance (not applicable for Sage Abra SQL HRMS) Expense Reimbursement (not applicable for Sage Abra SQL HRMS) 18 Sage Abra SQL HRMS

19 Payroll Enterprise logon has been removed Previously, in v10.0, when Payroll was installed, it was necessary during logon to select either an employer or Enterprise before Sage Abra SQL HRMS would launch. This requirement has been removed. Now when Payroll is installed, you enter user name and password, select Live or Sample data, and then click Logon. The product immediately launches and the Employer Filter drop down (in the top menu) is now enabled, allowing you to select an employer or the Enterprise. Group Level Security added for Payroll Group level security has been enhanced so that it is now effective for the Payroll module (both U.S. Payroll and Canadian Payroll) as it is for all other modules. Note: Any product group filters you set for HR automatically apply to Payroll. This means that if you set a product group filter for HR, the fields listed for Payroll on the Product Group Filters tab of the Security Group page, are disabled and cannot be selected. Optional Fields and Assign Optional Fields grouping For ease of implementation and setup, the Assign Optional Fields page has been moved from the Payroll > Tasks subgroup to the Setup > Payroll > Optional Fields group in the Navigation Pane. This change now groups the Optional Fields and Assign Optional Fields functions together. Change Employee ID removed from Payroll systems The Change Employee ID task has been removed from systems that have Payroll installed. This is due to the issues that occurred when an employee s ID was changed after they were synchronized to Payroll. The task remains in an HR only system. Release Notes 19

20 Sage Abra HR for MAS 90 Link Transaction History page location changed Transaction History has been moved from the Employee Toolbar to the Payroll Tasks subgroup on the Navigation Pane. To access the window, from the Navigation Pane, go to Payroll (or Canadian Payroll) > Tasks > Transaction History. Note: When you upgrade to v10.1 (from v10.0 or earlier), the security setting for the Transaction History page will be invalid after the upgrade. Therefore, you must update the security setting for this page after you upgrade. From the Navigation Pane, select Setup > System > Group Security and set up the security for the page in its new location. Sage Abra HR for MAS 90 Link Sage Abra HR for MAS 90 Link now available in v10.1 The Sage Abra HR for MAS 90 Link has been added to Sage Abra SQL HRMS so you can now transfer data between Abra HR and MAS 90 (or MAS 200 client/server). This includes: transferring employee data from MAS 90 Payroll to Abra HR, transferring employee data from Abra HR to MAS 90 Payroll transferring absence transactions from MAS 90 Payroll to Abra Attendance (Time Off) After you complete the installation of Sage Abra SQL HRMS v10.1, do the following to access the Link: 1. Log on to Sage Abra SQL HRMS. 2. From the Help menu, select Register Sage Abra SQL HRMS. 3. In the Registration dialog box, select the Sage Abra HR for MAS 90 Link check box. 4. Click OK to register. 5. Log on to Sage Abra SQL HRMS. 20 Sage Abra SQL HRMS

21 Sage Abra HR for MAS 90 Link 6. Access Sage Abra HR for MAS 90 Link from the Links button on the Quick Launch toolbar: To access the MAS 90 Payroll Setup page, from the Navigation Pane, select Employees > Tasks > View/Edit Employee. Find an employee and then select Job and Pay in the Toolbar menu to open the Job and Pay window. Click the MAS 90 Payroll Setup icon to open the Setup window: MAS 90 Payroll to Abra Attendance Previously, a specific data condition during the transfer of MAS 90 Payroll to Abra Attendance (HATRAN.DBF database) caused a Function MASDate: subscript out of range error to occur. The transfer then stopped and any subsequent transfer caused the records to duplicate. The error no longer occurs, the transfer finishes successfully, and there are no duplicate records in subsequent transfers from MAS 90 to Abra Attendance. Mapping Departments Previously, if only one character was used for MAS 90 department code mapping, it was not possible to transfer employees from Abra HR to MAS 90, because the MAS 90 department code was not recognized as a code in the code table. This has been corrected so that if a department code is one character, it will now be recognized as a mapped code and the transfer will run correctly. Local tax code change in Audit report Previously, when an employee s local tax code was changed in Abra HR and transferred to MAS 90, the tax code change did not appear on the Abra HR to MAS 90 Payroll Audit Report. This has been corrected so the local tax code change now appears on the audit report. Transfer of savings benefit employee portion Previously, the employee portion of a savings benefit was not transferring from Abra HR to MAS 90 if the employee had a zero contribution amount. This has been corrected so that the savings benefit employee portion transfers regardless of whether the contribution amount is zero. Release Notes 21

22 System Transfer of multiple savings benefits Previously, Abra HR for MAS 90 Link did not transfer multiple savings benefits from Abra HR to MAS 90. This has been corrected so that all savings benefits are now transferred, regardless of how many and whether or not they have been expired. System New location for Employer maintenance For ease of use, the Employer maintenance items are now together in the same area on the navigation pane and main menu. To access Add Employer, Modify Employer, and Delete Employer, do one of the following: From the Navigation Pane, go to Setup > System > Setup From the Main Menu, go to Rules > System Note: After you upgrade, go to group security and make sure that security is appropriately enabled for these items. Note that user MASTER automatically has access to these after the upgrade. New sample data available New sample data has been created for v10.1. There is now a separate sample database to accommodate Canadian payroll. During an upgrade to v10.1, the sample data is installed on the Sage Abra SQL HRMS server. Send button removed from Reports and Abra Secure Query For all reports, the Send button (to print the report to a PDF file) has been removed from all Report List pages due to problems encountered with loading an unsupported PDF driver. Instead, you can print a report to a PDF file and then use your e mail application to send the PDF file as an attachment. Note: The Send button in the File Export Options dialog box remains. It is used to open an e mail application to send the exported file as an e mail attachment. Print Options dialog box To mitigate the removal of the Send button (as stated above), the Print Options dialog box now opens when you select to print non Payroll reports and queries in Abra Secure Query. This enables you to 22 Sage Abra SQL HRMS

23 System specify number of copies, page range, and name of printer. If you have a PDF driver installed, this also gives you the ability to print the report to a PDF file and then later send it as an e mail attachment. Note that the Number of Copies selection on the Report List page has been removed. Shortcut keys on toolbars The shortcut key combinations for the following pages now appear when the mouse hovers over the page icon. For example, when hovering over the Dependents & Beneficiaries icon, you now see the page name and the shortcut key: Absence Transactions (Ctrl +R) Attendance Summary (Ctrl + E) Current Job (Ctrl + J) Current Pay (Ctrl + P) Demographics (Ctrl + D) Dependents and Beneficiaries (Ctrl + B) HR Status (Ctrl + H) Insurance Benefits (Ctrl + I) Job History (Ctrl + O) Leave of Absence (Ctrl + L) Savings Benefits (Ctrl + S) Termination (Ctrl + T) Custom Details (Ctrl + U) Employee Activity (Ctrl + M) Employee Payroll (Ctrl + 4) Employee Find from the main menu Previously, using Employee Find from the main menu (Edit > Employee Find) caused Sage Abra SQL HRMS to lock up. Employee Find from the main menu has been replaced with the shortcut key combination CTRL+F. This means that you can now open Employee Find by selecting View/Edit Employee from the Navigation Pane or by pressing CTRL+F. Release Notes 23

24 System Error Could not create object Previously, when attempting to log on to the Sage Abra SQL HRMS client, the following error was returned: Could not create object AbraDesktop.DesktopContainer possible reason: Exception has been thrown by the target of an invocation. Object reference not set to an instance of an object. Error 1098 This was caused by having a custom DPI setting for the workstation display. This has been corrected so that any custom DPI setting is permitted and an error is no longer returned. Restoring system and sample databases during installation Previously, if installing on a system configuration with Abra installed on a server without SQL Server and pointing to a different machine with SQL Server, the system and sample databases (HR and Payroll) were not being restored. In this situation, an error occurred when attempting to open sample data: Unhandled exception has occurred in a component in your application. and Invalid object name syuser. This has been corrected so that system and sample databases are now restored during installation regardless of the system configuration. Uninstalling the application You can no longer use setup.exe to uninstall the application. Instead, use the Add/Remove Programs function to uninstall the Sage Abra SQL HRMS application. Logging on while another client is re-registering If a user on a client workstation is in the process of re registering their application (for example, they are adding another module), and a user on another client workstation attempts to log on during the registration process, the message Security Task Failed appears and a runtime error occurs. This error cannot be avoided so we recommend that before starting the re registration process, you make sure that no other client attempts to log on during the process. 24 Sage Abra SQL HRMS

25 Data Structure Changes between Version 10.0 and Version 10.1 The following changes and additions have been made to support Sage Abra SQL HRMS v10.1. Detailed database information for added functionality for General Ledger and Canadian Payroll can be found in a separate document. From the Table of Contents in Help, go to: Sage Abra SQL HRMS Payroll / Database Tables used in Sage Abra HRMS Payroll to access the document. Change Alias Field Type Length Description Dec Added field USERS U_CNEMPLR C 3 Users Default CN Payroll Company 0 Added field USERS U_DEFCMPNY C 3 Default Payroll Company 0 Added field USERS U_USEMPLR C 3 Users Default US Payroll Company 0 Added field USERS U_PEPENRLL C 1 Is PEP enrolled? (Y/N) 0 Added field USERS U_PEPLSTUP D 8 Last updated date and time of PEP into WEB Service 0 Added field USERS U_APPASSWD C 20 Accpac Password 0 Added field USERS U_APUSERID C 8 Accpac User ID 0 Removed field AU D_ENCRYPT L 1 Allow encryption on field 0 Added field ER E_J C 64 Veterans Employment Report Address 0 Added field ER E_JPHONE C 13 Veterans Employment Report Contact Phone Number 0 Added field ER E_JVCONTAC C 50 Veterans Employment Report Contact 0 Added field ENT E_INACTJC C 1 Show Inactive Job Codes [Y/N] 0 Added field ENT E_AHSTPUPD T 8 Last AH Link Setup Updated Date 0 Added field ENT E_AHTRIGGN T 8 Last Triggers Generated Date 0 Release Notes 25