WHS Policies and Procedures Package - Samples

Transcription

1 WHS Policies and Procedures Package - Samples

2 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Asbestos Policy «Insert_PCBU_Name» recognises the risks to health and safety posed by exposure to asbestos fibres and will take all necessary and appropriate action to eliminate and control exposures. It is the long-term aim to remove all asbestos material from properties, plant and equipment under the control of «Insert_PCBU_Name». «Insert_PCBU_Name» aims to minimise the exposure to asbestos fibres by ensuring that any asbestos is identified, labelled, recorded, assessed, controlled and eventually safely removed from the workplace. This includes the establishment, maintenance and availability of an asbestos identification register and management plan, raising awareness of the existence of asbestos, training appropriate persons in the established control methods and having procedures in place to manage the risks associated with asbestos in the workplace. «Insert_PCBU_Name» prohibits any work involving asbestos at its workplace/s. No persons should, under any circumstances place their or any other person s safety at risk through working or directing people to work with asbestos. Working with asbestos is work that involves manufacturing, supplying, transporting, storing, removing, using, installing, handling, treating, disposing of or disturbing asbestos or Asbestos Contained Material (ACM). If material at the workplace cannot be identified, but a competent person reasonably believes that the material is asbestos or ACM, assume that the material is asbestos. If asbestos or ACM is assumed to be present at a workplace, it is taken to be identified at the workplace. For the purpose of this Asbestos Policy, an approved competent person is a person who has acquired through training, qualifications, experience or a combination of these, the knowledge and skills enabling that person to perform the task required correctly. A breach of this Asbestos Policy and Procedure may result in disciplinary action being taken. Procedure «Insert_PCBU_Name» is responsible for: - ensuring that under no circumstances, asbestos or any asbestos related material in new products is to be installed in any workplace under its control. The ban does not include the use of materials containing asbestos already existing in workplaces or buildings; - ensuring each workplace under its control is or has been inspected by a competent person to identify any asbestos upon the site and also to determine the condition of any existing asbestos; - ensuring consultation with the person with management and control of the workplace such as a landlord or plant owner to have a competent person engaged to indentify and assess existing asbestos. Where asbestos has been identified in a workplace, the condition of the asbestos must be assessed by a competent person if: - the asbestos management plan is reviewed (as determined by the asbestos management plan, but in any case at least every five years); - further asbestos or ACM is identified at the workplace;

3 Asbestos Page 2 - asbestos is removed from, or disturbed, sealed or enclosed at the workplace. In the case where asbestos does exist, an asbestos register must be established and maintained and appropriate signs and labels warning workers and any other persons in the workplace of the existence of asbestos will be placed at the source of any asbestos identified. Where asbestos exists in the workplace the person with management and control of the workplace must ensure that a written asbestos management plan is prepared and maintained, if there are any changes affecting the asbestos, or at least every five years. Where asbestos is identified in a workplace and assessed as being in a condition that poses a risk to persons being exposed to airborne asbestos fibres, immediate steps such as exclusion of people to the area of the asbestos or wetting down of the asbestos material etc., is to be taken to ensure no persons will be at risk of exposure. Where asbestos is in a condition that poses a risk to persons, a licensed asbestos contractor, as required under the Regulations and Code of Practice, will be engaged to remove such asbestos as soon as it is reasonably practicable to do so: - ensuring that standard operating procedures are developed in consultation with relevant management and workers to govern any workplace activities that may involve exposure to asbestos and that all relevant workers are trained in these standard operating procedures; - ensuring all relevant workers are trained in this Asbestos Policy and Procedure. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Asbestos Policy and Procedure; - ensuring all workers are aware of the location of any asbestos that has been identified in their area of control in the workplace; - ensuring all workers are trained in any relevant standard operating procedures governing any task that may involve exposure to asbestos; - supervising workers to ensure compliance with any relevant standard operating procedures governing any task that may involve exposure to asbestos; - ensuring that no worker other than a competent person, interferes in any way with asbestos in the workplace; - reporting any newly identified asbestos to «Insert_Relevant_Position_Title» as soon as reasonably practicable, completing a hazard report as per the hazard management system and ensuring the asbestos register is updated; - ensuring that immediate steps are taken such as exclusion of people to the area of the asbestos or wetting down of the asbestos material etc., is taken to ensure no persons will be at risk of exposure for newly identified asbestos that poses a risk to persons being exposed to airborne asbestos fibres; - ensuring the ongoing maintenance of asbestos warning signs and labels; - ensuring contractors engaged for the purpose of asbestos removal are licensed as required under the Regulations through checking their qualifications. - providing the Asbestos Register to contractors; - explaining asbestos removal contractors duty to report the finding of any additional asbestos not previously identified. Workers are responsible for: - adhering to this Asbestos Policy and Procedure at all times; - complying with any relevant standard operating procedures governing any task that may involve exposure to asbestos; - following any reasonable instruction from managers/ supervisors in relation to measures designed to control risks related to asbestos;

4 Asbestos Page 3 - ensuring they do not knowingly interfere in any way with asbestos within the workplace, unless they are licensed and required to do so; - immediately reporting any previously unidentified asbestos they suspect may be present to their manager/ supervisor; - reporting any apparent change in the condition of asbestos within the workplace to managers/ supervisors as soon as it is reasonably practicable. Signature: Date / / [Insert Officer s Title]

5 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Electrical Equipment Policy «Insert_PCBU_Name» recognises the presence of electrical hazards in the workplace. «Insert_PCBU_Name» provides appropriate instructions, information, training and supervision in relation to safe work practices relating to the use of electricity and electrical appliances to workers under the control of «Insert_PCBU_Name». For the purpose of this Electrical Equipment Policy, the following definitions apply: - Moveable electrical equipment includes all moveable electrical powered hand tools, extension leads, power boards and outlets, workshop equipment, including mobile air compressors, lead lights, computer equipment, kitchen appliances, tools, heaters and vacuum cleaners. - A competent person is a person who has acquired through training, qualifications, experience or a combination of these, the knowledge and skills to carry out the task. - In relation to electrical work on energised electrical equipment or energised electrical installations a competent person means for electrical work on energised electrical equipment or energised electrical installations a person registered to undertake the work under the Plumbers, Gas Fitters and Electricians Act RCD means a residual current device as defined in AS/ NZS 3760 In-service safety inspection and testing of electrical equipment. - A breach of this Electrical Equipment Policy and Procedure may result in disciplinary action being taken. Procedure «Insert_PCBU_Name» will ensure that all electrical work is managed by ensuring that: - electrical installations comply with the Work Health and Safety Regulations (SA) 2012, and other relevant Australian Standards; - electrical work on fixed or portable equipment, including maintenance and repairs is carried out by a qualified electrician; - brand-new electrical equipment that has never been put into use (other than second-hand equipment) does not require testing before first use. The testing regime of new equipment should be determined by a competent person. A tag is to be fitted to new equipment stating it is new to service and when the test is due; - a record of testing is kept until the electrical equipment is next tested, permanently removed from the workplace or disposed of. The record of testing may take the form of a log book, database, register or a similar kind of record, or a tag. (Construction and demolition sites must have electrical items tagged, all other workplaces do not have to have a tag, but must keep records of the testing); - Residual Current Devices (RCDs), are used to minimise electrical risks associated with the supply of electricity to plug in electrical equipment; - fixed RCDs are tested with the built in test facility every three months, and at least once every three years by a qualified person in accordance with AS 3760; - records are kept for the testing of fixed and portable RCDs. These must be retained for seven years; - fixed power driven machinery is maintained in a safe operable condition and serviced as per manufacturer s instructions. Any electrical repairs or maintenance must be carried out by a qualified electrician;

6 Electrical Equipment Page 2 - unsafe electrical equipment is disconnected or isolated and tested by a competent person prior to returning to service. - electrical equipment is effectively earthed unless it is double insulated or all insulated type. - power cords do not create a tripping hazard. «Insert_PCBU_Name» conducts risk assessments that consider electrical hazards and risks in the workplace as outlined in the Managing Risks in the Workplace Code of Practice. Portable Electrical Equipment - Hand held power tools must be maintained in a safe working condition and checked on a regular basis (as per AS 3760). - All maintenance and repairs of hand held power tools must be carried out by a qualified electrician. All power tools should be recorded in an appropriate register. - All electrical extension cords and portable electrical tools must be in sound condition and tested prior to use. Personal Electrical Items - Portable personal electrical items, for example, radios and lights etc. shall be tested prior to use. - Personal items shall be given to the «Insert_Relevant_Position_Title» who will ensure that they are inspected prior to use. - Any personal electrical item that is found to be non compliant will be removed from the site. «Insert_PCBU_Name» is responsible for: - ensuring this Electrical Equipment Policy and Procedure is implemented throughout the workplace and that all relevant managers/ supervisors and workers are trained in the use of this procedure; - ensuring that all electrical work is performed in accordance with the Work Health and Safety Regulations (SA) 2012, relevant Code of Practice and Australian/ New Zealand Standards; - installing non-portable RCDs to existing electrical circuits where reasonably practicable; - ensuring all electrical equipment (purchased, hired, leased or otherwise) obtained for use is inspected by a competent person before it is made available for use; - arranging for the regular inspection and testing of electrical equipment by a competent person; - conducting risk assessments in accordance with the Work Health and Safety Regulations (SA) 2012 and implementing appropriate controls following consultation with those affected; - training workers in the safe operating procedures relating to the use of electricity and electrical appliances. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Electrical Equipment Policy and Procedure. Workers are responsible for: - operating only equipment for which they have been trained; - following all instructions, information, training and supervision relating to the use of electricity and electrical equipment; - identifying and reporting any electrical equipment fault or RCDs that have not been tested or have an expired test date immediately to the appropriate managers/ supervisors; - ensuring they take all reasonable care to protect their own health and safety and that of others within the workplace; - conducting pre-use visual checks of electrical equipment to ensure tags are in place and equipment is safe to use; - not making any alterations or repairs to electrical equipment, unless they are authorised in writing by «Insert_PCBU_Name» to make such alterations or repairs;

7 Electrical Equipment Page 3 - adhering to this Electrical Equipment Policy and Procedure at all times. The competent person is responsible for: - thoroughly and competently inspecting electrical equipment submitted for inspection, and for conducting appropriate and required testing; - attaching a valid inspection tag to the electrical equipment specifying when the equipment was last tested and when the next test is to be carried out; - advising the appropriate managers/ supervisors of any test results and providing appropriate documentation; - advising the appropriate managers/ supervisors of the status of electrical equipment inspected or tested; - removing from service any electrical equipment that does not meet the required operational standards of «Insert_PCBU_Name». Signature: Date / / [Insert Officer s Title]

8 Page 1 Document no. Issued: / / Replaces: / / First issued: / / First Aid Policy «Insert_PCBU_Name» recognises that providing immediate and effective first aid to workers or others who have been injured or become ill at the workplace may reduce the severity of the injury or illness and promote recovery. In accordance with the Work Health and Safety Regulations (SA) 2012 and the First Aid in the Workplace Code of Practice, first aid equipment (and facilities, if applicable or delete) are provided at «Insert_PCBU_Name». All persons at «Insert_PCBU_Name» workplace premises are to be made aware of: - the location of first aid equipment and facilities; - the names and location of persons trained to administer first aid; - the procedures to be followed when first aid is required. For the purpose of this First Aid Policy, the following definitions apply: - First aid is the immediate treatment or care given to a person suffering from an injury or illness until more advanced care is provided or the person recovers. - First aider is a person who has successfully completed a nationally accredited training course or an equivalent level of training that has given them the competencies required to administer first aid. - First aid equipment includes first aid kits and other equipment used to treat injuries and illnesses. A breach of this First Aid Policy and Procedure may result in disciplinary action being taken. Procedure In accordance with legislative requirements, «Insert_PCBU_Name» will appoint [insert number of officers] first aid officers. The names of the first aid officers of «Insert_PCBU_Name» and their designated area, including the location of the nearest first aid kits, will be displayed on clearly legible signs in areas around «Insert_PCBU_Name» workplace. The First Aid in the Workplace Code of Practice requires that a procedure is developed for «Insert_PCBU_Name». The procedure should cover: - the type of first aid kits and where they are located; - the location of first aid facilities such as first aid rooms; - who is responsible for the first aid kits and facilities and how frequently they should be checked and maintained; - how to establish and maintain appropriate communication systems (including equipment and procedures) to ensure rapid emergency communication with first aiders; - the communication equipment and systems to be used when first aid is required (especially for remote and isolated workers). These procedures should contain information about how to locate the communication equipment, who is responsible for the equipment and how it should be maintained; - the work areas and shifts that have been allocated to each first aider. These procedures should contain the names and contact details of each first aider;

9 First Aid Page 2 - arrangements to ensure first aiders receive appropriate training; - arrangements for ensuring that workers receive appropriate information, instruction and training in relation to first aid; - information when a worker commences work about any first aid needs that may require specific treatment in a medical emergency, such as severe allergies. Information about a worker s health must be kept confidential and only provided to first aiders with the worker s consent; - how to report injuries and illnesses that may occur in the workplace; - practices to avoid exposure to blood and body substances (refer to Appendix D); - what to do when a worker or other person is too injured or ill to stay at work, for example if they require assistance with transport to a medical service, home or somewhere else where they can rest and recover; - access to debriefing or counselling services to support first aiders and workers after a serious workplace incident. «Insert_PCBU_Name» is responsible for: - ensuring that all first aid trained workers hold the required first aid qualifications. «Insert_PCBU_Name» will pay for workers to attend first aid courses if they are designated to hold a position as a first aider; - ensuring this First Aid Policy and Procedure is implemented throughout the workplace and that all relevant managers/ supervisors and workers are trained in the use of this procedure. Managers/ supervisors are responsible for: - ensuring all incident reports are tabled at the next (health and safety committee/ staff meeting/ toolbox) by the «Insert_Relevant_Position_Title» after the incident occurring; - supervising their areas of responsibility to ensure compliance with this First Aid Policy and Procedure. First aiders are responsible for: - first aid equipment and facilities in the workplace; - administering first aid to persons in the workplace, where necessary; - re-stocking first aid supplies in accordance with the relevant Code of Practice; - maintaining a record of any injuries in the appropriate Incident Report form at the time of injury or as soon after as is practicable to assist in the «Insert_PCBU_Name» strategy for managing workplace injuries. Workers are responsible for: - reporting all injuries that occur in the workplace to a first aider; - contacting a first aider if first aid supplies are required; - adhering to this First Aid Policy and Procedure at all times. Signature: Date / / [Insert Officer s Title]

10 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Hazardous Manual Tasks Policy «Insert_PCBU_Name» acknowledges the importance of correct manual handling techniques in the workplace. «Insert_PCBU_Name» recognises that manual tasks cover a wide range of activities including stacking shelves, working on a conveyor line and entering data into a computer. For the purpose of this Hazardous Manual Tasks Policy, the following definition applies: A hazardous manual task is a task that requires a person to lift, lower, push, pull, carry or otherwise move, hold or restrain any person, animal or thing involving one or more of the following: - repetitive or sustained force - high or sudden force - repetitive movement - sustained or awkward posture. A breach of this Hazardous Manual Tasks Policy and Procedure may result in disciplinary action being taken. Procedure If a worker identifies a hazardous manual task that is new, they are to follow the Hazard Reporting Policy and a Hazard Notification Form should be completed. There is no weight limit set within the WHS Regulations, or the Code of Practice. «Insert_PCBU_Name» will identify hazardous manual tasks and implement control measures. These include: Elimination - Automate the manual task (such as using remote controls). - Deliver goods directly to the point of use to eliminate multiple handling. Substitution - Replace heavy items with those that are lighter, smaller and/ or easier to handle. - Replace hand tools with power tools to reduce the level of force required to do the task. Isolation - Isolate vibrating machinery from the user, for example by providing fully independent seating on mobile plant. Engineering - Use mechanical lifting aids such as a sack trolley or hoist. - Provide workstations that are height adjustable in the office and the work area.

11 Hazardous Manual Tasks Page 2 Administrative - Rotate workers between different tasks. - Train workers in manual handling techniques. - Develop and implement procedures for manual handling. Personal Protective Equipment - Heat resistant gloves for handling hot items. - Shock absorbent shoes for work on hard concrete floors. «Insert_PCBU_Name» is responsible for: - ensuring that this Hazardous Manual Tasks Policy and Procedure is implemented throughout the workplace and that all relevant managers/ supervisors and workers are trained in the use of this procedure. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Hazardous Manual Tasks Policy and Procedure. Workers are responsible for: - adhering to this Hazardous Manual Tasks Policy and Procedure at all times. Signature: Date / / [Insert Officer s Title]

12 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Hot Work and Welding Policy «Insert_PCBU_Name» will strive to ensure the health and safety of all persons in the workplace by minimising the risks associated with hot work in the workplace. For the purpose of this Hot Work Policy, hot work refers to any work which may generate flames, heat or sparks and includes the following: - acetylene or gas burning; - welding; - brazing; - electric arc welding; - soldering; - heating and driving rivets; - use of open flames; - electric heaters or coils; - abrasive blasting; - chipping and grinding; - use of gasoline or other internal combustion engines, and other similar appliances which produce sufficient heat to ignite flammable vapours. A breach of this Hot Work and Welding Policy and Procedure may result in disciplinary action being taken. Procedure To assist in eliminating or reducing potential risks and hazards associated with hot work, «Insert_PCBU_Name» will implement a hot work permit system that will attempt to control risks associated with the various types of hot work by ensuring that appropriate safeguards are taken before, during and after the undertaking of hot work. A hot work permit must be issued by the responsible managers/ supervisors and must be co-signed by the worker/ contractor who is performing the work. The hot work permit must state the potential hazards of the area concerned and set out the necessary precautions to be taken. Hot work may only be performed once the requirements before the commencement of hot work have been carried out. A hot work permit may be issued for a number of days. In this instance, the managers/ supervisors must check the area where hot work is being carried out at least every 24 hours and ensure that the instructions listed on the hot work permit are being complied with.

13 Hot Work and Welding Page 2 Areas where Hot Work can be Performed The responsible managers/ supervisors must inspect the area where the work is to be performed in order to determine if it is safe to proceed. During an inspection of the area, the managers/ supervisors must determine which areas are safe and which are hazardous. Hazardous areas will include any areas where flammable and combustible liquids and gases are stored and used. For example: - paint, solvent and fuel stores; - LPG storage areas; - flammable liquid processes (solvent baths); - vessels which contain, or have contained, flammable or combustible liquid, including fuel tanks on vehicles; - gas bottles. Areas must be inspected prior to every instance of the issuing of a hot work permit to ensure the designated area is still safe. Before the Commencement of Hot Work Prior to issuing a hot work permit, the managers/ supervisors must: - inspect the area in which the work is to be performed to ensure that the site and equipment requiring hot work is properly prepared and to prevent the danger of fire, explosion or exposure to toxic gases; - remove any flammable or combustible liquids or gases and relocate at least 20 metres away from the area; - ensure the area has adequate ventilation so that a build up of flammable vapours does not occur; - ensure all floors must be swept and, where appropriate, wet down. Walls and horizontal surfaces must be checked for collection of dust and lint and, if necessary, also swept and wet down; - plug all drains, floor openings and pipe gutters within 20 metres of the hot work area to prevent the possibility of sparks, slag or hot metal off cuts falling onto combustible materials; - disconnect electrical sources; - provide ample fire protection such as fire extinguishers, fire blankets and fire hoses; - nominate a person to act as a fire watch if workers/ contractors have no choice but to work in a high fire risk area (e.g. adjacent to grassy paddocks or bushland). During the carrying out of work a check must be made of uncontrolled sparks, slag and hot metal off cuts. After the completion of work, hourly checks for the first four hours must be carried out to ensure the area is safe; - be satisfied that the area has been satisfactorily prepared for the work proposed. Upon satisfaction, a hot work permit will be issued and signed by both the managers/ supervisors and the worker/ contractor responsible for the completion of the job. Where the hot work is to be performed by a contractor, the relevant managers/ supervisors must ensure the following: - the contractor has provided a safe work method statement or statements that have been specifically written for the work or works they have been engaged to perform; - the safe work method statements are reviewed to ensure that control measures contained within are sufficient to control the risks associated with the work or works to be completed. After Hot Work Has Been Performed After hot work has been performed, the following must be done: - the worker/ contractor is to inspect the area to ensure it is safe and then return the hot work permit to the managers/ supervisors; - the managers/ supervisors must check the area as soon as possible (within 30 minutes) of receiving the notice that the job has been completed. The job must then be signed off and filed.

14 Hot Work and Welding Page 3 «Insert_PCBU_Name» is responsible for: - ensuring this Hot Work and Welding Policy and Procedure is implemented throughout the workplace and that all relevant managers/ supervisors and workers are trained in the use of this procedure. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Hot Work and Welding Policy and Procedure. Workers are responsible for: - adhering to this Hot Work and Welding Policy and Procedure at all times. Signature: Date / / [Insert Officer s Title]

15 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Inclement Weather Policy «Insert_PCBU_Name» workers required to work outdoors or in inclement environmental conditions will be provided with a safe and healthy system of work for protection from the risks of UV radiation, heat stress, wet weather and any other adverse weather conditions. «Insert_PCBU_Name» will aim to ensure appropriate measures are in place to minimise the risks associated with outdoor work for workers. «Insert_PCBU_Name» will strive to ensure the standard operating procedures, depending upon the different types of works performed and the different locations, for outdoor work are designed and implemented throughout the work in accordance with the «Insert_PCBU_Name» Safe Operating Procedure Development Policy. For the purpose of this Inclement Weather Policy, the following definitions apply: - Inclement weather is abnormal climatic weather conditions: e.g., heat, cold, rain, wind, fog that prevents workers undertaking their duties safely. - UV Index is defined as; an international system for reporting UVR intensity. - Heat stress is the total heat burden to which the body is subjected by both external and internal factors; whether or not it results in adverse effects depends on the level of heat stress and the effectiveness of the body's cooling mechanisms. A breach of this Inclement Weather Policy and Procedure may result in disciplinary action being taken. Procedure The standard operating procedures designed and implemented for outdoor work must incorporate the following points wherever applicable: Heat Ensuring risks associated with heat are reduced to an acceptable level by implementation of a single or combination of the following controls: - altering the work schedule so that heavier work is done during cooler periods; - reducing the radiant heat by provision of shading and shielding from sources of radiant heat; - provision of clothing appropriate to the nature of the work and the level of heat; - ensuring the provision of cool drinking water in close proximity and in sufficient quantities; - ensuring persons are fit, acclimatised and not taking medication that will impair their ability to cope with hot conditions; - ensuring sufficient rest breaks; - rotation of persons involved in heavier tasks; - provision of air conditioned spaces to be utilised during rest breaks; - training of persons regarding how to avoid heat stress, to recognise the symptoms of heat stress and what to do if symptoms occur; - introduction of any other appropriate controls that may assist to reduce the risks to an acceptable level.

16 Inclement Weather Page 2 Exposure to Sunlight Ensuring risks associated with exposure to sunlight are reduced to an acceptable level by implementation of a single or combination of the following controls: - provision of shade; - relocating work to shaded or indoor areas; - provision of clothing that provides protection from UV rays, including lightweight broad brim hats, neck protection, long sleeves and full length pants, as appropriate; - provision of a suitably rated sunscreen and direction relating to its use - provision of UV sunglasses; - introduction of any other appropriate controls that may assist to reduce the risks to an acceptable level. Cold Weather Ensuring risks associated with cold weather (including rain, hail, fog, mist, excessive wind and lightning) are reduced to an acceptable level by implementation of a single or combination of the following controls: - altering the work schedule so that work is done during warmer periods; - introduction of warm-up exercises prior to commencing work in cold conditions; - provision of clothing and footwear appropriate to the nature of the work, the temperature and wet conditions; - provision of high visibility clothing when working in wet and low visibility (fog, mist, etc.); - provision of facilities and arrangements to allow persons who become wet during the course of their work to shower and change clothes; - shielding persons from the environment; - job rotation and the provision of easy access to warm, dry areas; - alternative job locations to where the weather conditions are less severe; - ceasing the use of electrical equipment where moisture may increase the risk of electrocution; - introduction of cessation of work where inclement weather conditions make continuation of work too risky; - introduction of any other appropriate controls that may assist to reduce the risks to an acceptable level. «Insert_PCBU_Name» is responsible for: - ensuring all equipment is provided in accordance with relevant standard operating procedures; - ensuring this Inclement Weather Policy and Procedure is implemented throughout the work and that all relevant managers/ supervisors, workers, contractors and volunteers are trained in this procedure. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Inclement Weather Policy and Procedure. - organising the issue of any necessary PPE for workers under their supervision. Workers are responsible for: - advising their manager/ supervisor of any medical condition that may be aggravated by adverse conditions. - undertaking alternative duties if directed by their manager/ supervisor. - adhering to this Inclement Weather Policy and Procedure at all times. Signature: Date: / / [Insert Officer s Title]

17 Page 1 Personal Protective Equipment Document no. Issued: / / Replaces: / / First issued: / / Policy «Insert_PCBU_Name» acknowledges that the provision and use of Personal Protective Equipment (PPE) plays an important role in assisting to ensure the health and safety of workers. «Insert_PCBU_Name» will provide suitable PPE where it has been identified as necessary to reduce the risks to the health and safety of workers to an acceptable level. For the purposes of this Personal Protective Equipment Policy, the following definitions apply: - Personal protective equipment means anything used or worn by a person to minimise risk to the person's health and safety, including air supplied respiratory equipment. - A competent person is a person who has acquired through training, qualification or experience the knowledge and skills to carry out the task. A breach of this Personal Protective Equipment Policy and Procedure may result in disciplinary action being taken. Procedure «Insert_PCBU_Name» ensures that appropriate PPE is provided, maintained and used in the following circumstances: - Where the hierarchy of control determines that the provision and use of PPE would minimise risk. - It is reasonably foreseeable that a worker could: - be struck on the body by a falling object or other material capable of causing injury to a body part; - be subject to a risk to health or safety through exposure to a hazardous chemical, contaminant, radiation, or extreme of temperature; - be exposed to a risk of injury to eyesight, or to hearing capacity. - The nature of the work is such that the workers should be highly visible due to risks arising from poor lighting conditions or the proximity to vehicles or other mobile plant. Any PPE provided or used within «Insert_PCBU_Name» must be: - appropriate taking into account the nature of the particular hazard and the relevant work; - an effective size and fit and reasonably comfortable for a worker who must use or wear it; - provided to each worker for exclusive use, or sterilised after each use if the sharing of equipment or clothing could present a hygiene risk; - regularly cleaned, maintained and stored in good order and condition. Any worker who must use or wear PPE must receive training from a competent person in the use and maintenance of the PPE. If the use of PPE could affect the proper communication with another, appropriate steps must be taken to ensure that this situation does not create a risk to health or safety.

18 Personal Protective Equipment Page 2 Hazardous areas where PPE must be used or worn must be identified by signage that indicates the specific requirement or requirements for wearing of PPE within the relevant area. «Insert_PCBU_Name» ensures that any PPE supplied or used will be compliant with the applicable Codes of Practice gazetted under the Work Health and Safety Act (SA) 2012 and listed in the current Work Health and Safety Regulations (SA). «Insert_PCBU_Name» is responsible for ensuring: - this Personal Protective Equipment Policy and Procedure is implemented throughout the workplace and that all relevant managers/ supervisors, workers, contractors and volunteers are trained in the use of this procedure; - PPE is issued to workers in accordance with the requirements of their job; - PPE is appropriate for the person and controls the risk for that person; - instruction, training and information provided to workers required to wear PPE in its fit, use and maintenance; - professional advice is sought, where necessary, to identify the most suitable types of PPE; - PPE purchased is in compliance with relevant Australian Standards; - areas that require PPE to be used are sign posted; - PPE provided is in a clean and hygienic condition; - regular review of the PPE. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Personal Protective Equipment Policy and Procedure. Workers are responsible for: - adhering to this Personal Protective Equipment Policy and Procedure at all times; - wearing the PPE provided; - participating in any training required; - reporting any problems or defects with the PPE. Signature: Date: / / [Insert Officer s Title]

19 Page 1 Document no. Issued: / / Replaces: / / First issued: / / Use of Ladders Policy «Insert_PCBU_Name» recognises that the provision of ladders in a safe working condition reduces the risk of workers sustaining falls from height. Ladders should only be used to gain access or when doing simple operations. Mobile platforms or scaffolding should be considered for heavy or lengthy work. All ladders used in the operations of «Insert_PCBU_Name» are to be of an industrial strength and clearly marked For Industrial Use with a load rating of not less than 120 kg. Ladders must be designed in accordance with the relevant Australian Standard (AS 1892 Portable Ladders). All ladders will be adequately secured against dislodgment whilst in use. The worker using the ladder must ensure that the structure supporting the top of the ladder is capable of withstanding the load prior to using the ladder. A breach of this Use of Ladders Procedure may result in disciplinary action being taken. Procedure The prevention of falls must be achieved by appropriate control measures. Consider if the work can be done on the ground level to eliminate the risk of falls, or if the work can be carried out away from the edge of the building. Risk assessments should take into account: the Hazard Identification and Risk Assessment Procedure; Managing the Risk of Falls at Workplaces Code of Practice; Work Health and Safety Regulations (SA) Ladders need to meet the following requirements: the ladder can be used at a slope no greater than four in one; the top needs to be lashed in position, or a person must remain at the bottom to secure the ladder until the job is completed; ladders shall be placed so that they extend 1 metre above the area requiring access where practicable; only trestle ladders may be used to support planks; ladders shall have firm, level footing. Where self-levelling ladders are provided, workers shall be appropriately trained in their use. Makeshift foundations (i.e. boxes or blocks etc) shall not be used; ladders shall be clean of debris and should be stored so that they are protected from the weather. Storage should allow suitable access, and provide sufficient support to prevent warping; only one person is permitted on a ladder at any time; tools shall not be carried in the hands while climbing. Backpacks, tool belts, tool vests, or haulage lines shall be used (where practicable) to assist in the transport of materials; a worker on a ladder shall not reach out from the ladder causing instability.

20 Use of Ladders Page 2 Step Ladders Portable step ladders shall not be used on working platforms to gain height above the protected edge, for example next to floors with penetrations and edges of floors. In addition they may only be used in the fully opened position. Step ladders will be of a length that ensures a person's feet are not positioned any higher than the third highest tread. Extension Ladders - Extension ladders shall not be carried fully extended, and when necessary, a second person should be available to assist in carrying and setting up the ladder. Workers should plan ahead, and consider environmental factors that may affect ladder stability (i.e. high winds, unstable ground etc.). - Extension ladders shall be pitched at an angle of approximately 1 horizontal to 4 vertical (1:4) or approximately 75 to the horizontal. - Extension ladders shall not be used as a work platform. - Portable single and extension ladders should not be used: - in access areas or within the arc of swinging doors (unless the door is secured); - on working platforms to gain height above a protected edge; - to support a working platform. Fixed ladders should be installed in accordance with AS 1657 Fixed Platforms, Walkways, Stairways and Ladders Design, Construction and Installation. When using ladders, it is not safe to: - use metal or metal reinforced ladders when working on live electrical installations; - carry out work such as arc welding or oxy cutting; - work over other people; - allow anyone else to be on the ladder at the same time. Ladders should be regularly inspected by a competent person in accordance with the manufacturer s recommendations. Any worker who becomes aware or is of the opinion that there is non-compliance with any of the above and that therefore constitutes a hazard, must report the hazard in line with the Hazard Identification and Risk Assessment procedure. «Insert_PCBU_Name» is responsible for: - ensuring this Use of Ladders Policy and Procedure is implemented throughout the workplace and that all relevant workers are trained in this Procedure. Managers/ supervisors are responsible for: - supervising their areas of responsibility to ensure compliance with this Use of Ladders Policy and Procedure. Workers are responsible for: - adhering to this Use of Ladders Policy and Procedure at all times. Signature: Date: / / [Insert Officer s Title]