WHS Policies and Procedures Package

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1 WHS Policies and Procedures Package The following is an extract to highlight the style and layout of this publication, as well as a snapshot of the content. Some samples may not be included in their entirety or have the most updated information. If you would like to view the whole publication, it is available at Business SA. These samples are covered by copyright and cannot be reproduced in any way. For more information, call Customer Service on Package Content Policies Available - Access and Equity - Aggressions at Work - Armed Robbery - Asbestos - Compressed Gas Cylinders - Consultation and Communication - Contractor Safety - Drugs and Alcohol in the Workplace - Electrical Equipment - Emergency Response - First Aid - General Workplace Safety and Housekeeping - Hazard Identification and Risk Assessment - Hazard Reporting - Hazardous Chemicals - Hazardous Manual Tasks - High Risk Work - Hot Work and Welding - Incident Investigation and Reporting - Inclement Weather - Inspection of Workplaces - Issue Resolution - Noise Management - Personal Protective Equipment - Roles and Responsibilities - Safe Operating Procedures Development - Safety Induction - Stacks, Racks and Storage - Traffic Control - Training in Safety - Use of Ladders - Visitors and General Public - WHS Entry Permit Holders - Work Health and Safety - Workers Compensation Claims Management - Workers Compensation Rehabilitation - Workers Compensation Work Injury - Working at Heights - Working in Confined Spaces - Working in Isolation - Workplace Bullying

2 Establishing Policies and Procedures The implementation of written health and safety policies and procedures assists a PCBU to outline the practices and standards that are required by its workers, along with stipulating the consequences of any breaches of the established practices and/ or standards. There are many reasons for establishing work health and safety policies and procedures within an organisation, including: - ensuring compliance with legislative requirements; - creating a safe working environment; - improving employment relationships. Legislative Compliance The ability to comply with legislation and provide clear guidance and direction to workers is greatly enhanced by the use of modern and comprehensive policies and procedures. Policies that are required by legislation, either directly or indirectly, serve the function of stating, as a minimum, how the PCBU intends to deal with work health and safety matters as well as the basic responsibilities of the PCBU, officers and workers. This gives all parties a clear indication of what is expected of them and what they can expect from the PCBU. Implementing a WHS policy is a positive way to publicly promote a proactive safety culture and demonstrate to third parties a commitment to the effective management of WHS. A work health and safety policy can outline the intent of the organisation to manage WHS and the general responsibilities. Under the Work Health and Safety Regulations (SA), a PCBU is required to keep and maintain certain health and safety records. This can be done through the establishment and maintenance of a Work Health and Safety Document Management System. Creating a Safer Working Environment Developing policies and procedures relating to common hazards found within a PCBU is an important step towards controlling these hazards and reducing the risk they pose to an acceptable level. Implementing policies and procedures in relation to workplace hazards makes the expected standard of behaviour and the consequences of a breach clear to all workers. Improving Employment Relationships Workers, working in an environment where risks have been reduced and effectively managed and workers that have been trained and understand WHS responsibilities, are more likely to feel that they are valued by the PCBU. This can improve the working relationships between the PCBU, managers, workers, contractors and volunteers, as well as improving morale and productivity. Cost Reduction A PCBU that ensures legislative compliance and a safer working environment through the implementation of written work health and safety policies and procedures may be able to significantly reduce costs related to: - workers compensation levies; - injured worker replacement; - injured worker rehabilitation and return to work programs; - lost productivity associated with workplace accidents; - damage and shutdowns caused by workplace accidents; - litigation costs and potential fines through breach of legislation.

3 References To assist with establishing and implementing the policies and procedures contained in this WHS Policies and Procedures Package, the relevant South Australian Act and associated Regulations and Codes of Practice that are referred to have been listed below. These legislative references are current as of March Work Health and Safety Act (SA) 2012 Work Health and Safety Regulations (SA) 2012 These Australian Standards form part of the WHS Regulations and may be used in notices issued by SafeWork SA, and may also be used as evidence in a prosecution. - Approved Code of Practice for Working Hours - National Code of Practice for Precast, Tilt Up and Concrete Elements in Building Construction - Approved Code of Practice for Tuna Farm Diving - AS/ NZS 1200: Pressure equipment - AS : Safety of machinery Materials forming and shearing Mechanical power presses - AS : Safety of machinery Materials forming and shearing Hydrologic power presses - AS 1418: Cranes, including hoists and winches - AS/ NZS 1576: Scaffolding (Parts 1 4) - AS 1735: Lifts, escalators and moving walks - AS 1755: Conveyers Safety requirements - AS 3533: Amusement rides and devices - AS 2030: Gas cylinders - AS 2550: Cranes, hoists and winches Safe use - AS 2593: Boilers Safety management and supervision systems - AS/ NZS 3788: Pressure equipment In-service inspection In a case involving the supply of electricity is to electrical plant: - AS/ NZS Safety of power transformers, power supply units and similar - AS 2790 Electricity generating sets Transportable (up to 25 kw)

4 Electrical Equipment «Insert_PCBU_Name» recognises the presence of electrical hazards in the workplace. «Insert_PCBU_Name» provides appropriate instructions, information, training and supervision in relation to safe work practices relating to the use of electricity and electrical appliances to workers under the control of «Insert_PCBU_Name». For the purpose of this Electrical Equipment, the following definitions apply: - Moveable electrical equipment includes all moveable electrical powered hand tools, extension leads, power boards and outlets, workshop equipment, including mobile air compressors, lead lights, computer equipment, kitchen appliances, tools, heaters and vacuum cleaners. - A competent person is a person who has acquired through training, qualifications, experience or a combination of these, the knowledge and skills to carry out the task. - In relation to electrical work on energised electrical equipment or energised electrical installations a competent person means for electrical work on energised electrical equipment or energised electrical installations a person registered to undertake the work under the Plumbers, Gas Fitters and Electricians Act RCD means a residual current device as defined in AS/ NZS 3760 In-service safety inspection and testing of electrical equipment. - A breach of this Electrical Equipment and Procedure may result in disciplinary action being taken. Procedure «Insert_PCBU_Name» will ensure that all electrical work is managed by ensuring that: - electrical installations comply with the Work Health and Safety Regulations (SA) 2012, and other relevant Australian Standards; - electrical work on fixed or portable equipment, including maintenance and repairs is carried out by a qualified electrician; - brand-new electrical equipment that has never been put into use (other than second-hand equipment) does not require testing before first use. The testing regime of new equipment should be determined by a competent person. A tag is to be fitted to new equipment stating it is new to service and when the test is due; - a record of testing is kept until the electrical equipment is next tested, permanently removed from the workplace or disposed of. The record of testing may take the form of a log book, database, register or a similar kind of record, or a tag. (Construction and demolition sites must have electrical items tagged, all other workplaces do not have to have a tag, but must keep records of the testing); - Residual Current Devices (RCDs), are used to minimise electrical risks associated with the supply of electricity to plug in electrical equipment; - fixed RCDs are tested with the built in test facility every three months, and at least once every three years by a qualified person in accordance with AS 3760; - records are kept for the testing of fixed and portable RCDs. These must be retained for seven years;

5 First Aid «Insert_PCBU_Name» recognises that providing immediate and effective first aid to workers or others who have been injured or become ill at the workplace may reduce the severity of the injury or illness and promote recovery. In accordance with the Work Health and Safety Regulations (SA) 2012 and the First Aid in the Workplace Code of Practice, first aid equipment (and facilities, if applicable or delete) are provided at «Insert_PCBU_Name». All persons at «Insert_PCBU_Name» workplace premises are to be made aware of: - the location of first aid equipment and facilities; - the names and location of persons trained to administer first aid; - the procedures to be followed when first aid is required. For the purpose of this First Aid, the following definitions apply: - First aid is the immediate treatment or care given to a person suffering from an injury or illness until more advanced care is provided or the person recovers. - First aider is a person who has successfully completed a nationally accredited training course or an equivalent level of training that has given them the competencies required to administer first aid. - First aid equipment includes first aid kits and other equipment used to treat injuries and illnesses. A breach of this First Aid and Procedure may result in disciplinary action being taken. Procedure In accordance with legislative requirements, «Insert_PCBU_Name» will appoint [insert number of officers] first aid officers. The names of the first aid officers of «Insert_PCBU_Name» and their designated area, including the location of the nearest first aid kits, will be displayed on clearly legible signs in areas around «Insert_PCBU_Name» workplace. The First Aid in the Workplace Code of Practice requires that a procedure is developed for «Insert_PCBU_Name». The procedure should cover: - the type of first aid kits and where they are located; - the location of first aid facilities such as first aid rooms; - who is responsible for the first aid kits and facilities and how frequently they should be checked and maintained; - how to establish and maintain appropriate communication systems (including equipment and procedures) to ensure rapid emergency communication with first aiders; - the communication equipment and systems to be used when first aid is required (especially for remote and isolated workers). These procedures should contain information about how to locate the communication equipment, who is responsible for the equipment and how it should be maintained;

6 Incident Investigation and Reporting «Insert_PCBU_Name» acknowledges the important role of incident reporting and investigation. Having effective systems for reporting and investigating incidents is part of the «Insert_PCBU_Name» safety system. It is therefore the intention of «Insert_PCBU_Name» to ensure that all incidents, regardless of severity, are reported and investigated, for the specific purpose of identifying the causes of the incident, and to allow the implementation of corrective actions. If the incident involves another PCBU at the «Insert_PCBU_Name» workplace, then consultation must occur between that PCBU and «Insert_PCBU_Name» to determine particular roles and responsibilities for the investigation. This agreement or arrangement should be documented. For the purpose of this Incident Investigation and Reporting, the following definitions apply: - Incident is any event that has caused or could have caused harm (illness, injury or damage) to persons, plant, material or the environment. Incident, therefore, includes an event that caused no harm or damage but had the potential to do so (a near miss). - Notifiable incidents are defined in Work Health and Safety Act (SA) 2012 as: - the death of a person; - a serious injury or illness of a person; - a dangerous incident. Serious Injuries and Illnesses This means an injury or illness requiring the person to have: - immediate treatment as an in-patient in a hospital; - immediate treatment for: - the amputation of any part of his or her body; - a serious head injury; - a serious eye injury; - a serious burn; - the separation of his or her skin from an underlying tissue (such as degloving or scalping); - a spinal injury; - the loss of a bodily function; - serious lacerations. - medical treatment within 48 hours of exposure to a substance.

7 Work Health and Safety «Insert_PCBU_Name»«Insert_PCBU_Name» recognises the importance of work health and safety. The most valuable asset to the PCBU is its workers, whose health and safety ranks equally with all other financial and operational considerations. It is the responsibility and aim of «Insert_PCBU_Name»«Insert_PCBU_Name» to minimise the risk of injury and disease to workers and other persons, by adopting a planned and systematic approach to the management of work health and safety and providing the resources for its successful implementation and continuous improvement. «Insert_PCBU_Name»«Insert_PCBU_Name» endeavours to eliminate all work-related hazards and work-related injuries. «Insert_PCBU_Name»«Insert_PCBU_Name» aims to comply with all current Work Health and Safety Regulations (SA) and safety legislation, Codes of Practice and called up Australian/ New Zealand Standards. All persons who work at «Insert_PCBU_Name»«Insert_PCBU_Name» have responsibilities for observing work health and safety requirements and to take care to protect their own health and safety and to avoid adversely affecting the health and safety of any other person. A breach of this Work Health and Safety may result in disciplinary action being taken. So far as reasonably practicable, «Insert_PCBU_Name»«Insert_PCBU_Name» provides the following: - maintenance of a work environment without risk to health and safety; - maintenance of safe plant and structures; - maintenance of safe systems of work; - safe use, handling and storage of plant, structures and substances; - access to adequate facilities for the welfare of workers at work; - information, training, instruction or supervision necessary to protect all persons from risks to their health and safety; - conditions at the workplace are monitored for the purpose of preventing illness or injury of workers. Active consultation and co-operation with workers and their representatives is undertaken in order to ensure the best possible resolution for health and safety issues at «Insert_PCBU_Name». In all instances, «Insert_PCBU_Name»«Insert_PCBU_Name» seeks to implement practical solutions for health and safety concerns and ensure compliance with all relevant and current Work Health and Safety Regulations (SA) and Safety legislation. This Work Health and Safety and Procedure will be reviewed each year, in consultation with workers, and revised as necessary to keep up to date with new legislation and organisational changes.

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