SITE CONTRACTOR PROCEDURES

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1 SITE CONTRACTOR PROCEDURES Asset Collection Type B Assets are considered High risk ; the site activities must be in accordance with Graysonline contractor procedures and are to be collected by appointment with a qualified contractor. Safe Work method Statement and contractor requirement forms are to be completed and submitted before work commences on site. If you would like to further discuss the site OHS requirements please contact Grays OHS Manager Barry Sutton Pick up can only be made once cleared funds are received. Purchasers cannot pick up until full invoice is paid. Please advise Graysonline of your removal / collection arrangements. This contractor package must be faxed or ed to Susan Palmer or (03) prior to collection. An invoice will be available for collection when you pick up your goods. Please note: It is the purchaser s responsibility to ensure the safe removal of their lots and provide suitably qualified personnel to remove their lots. All lots have been electrically disconnected; Occupational health and safety regulations apply to this site. 1

2 CONTENTS A) Onsite Contractor Requirements General Site Rules Personal Protective Equipment Tools and Equipment Safety Procedures Mobile Plant Standards B) Contractor Insurance Form: C) Purchaser Acknowledgment APPENDIX A-----SAFE WORK METHOD STATEMENT FORM (SWMS) APPENDIX B-----HOT WORK PERMIT FORM 2

3 A) ON SITE CONTRACTOR REQUIREMENTS INTRODUCTION: The following requirements apply to all contractors and sub contractors working on site. All persons coming to the site must be familiar with these requirements. Contractors and sub contractors will not be permitted to start work if not properly equipped. GRAYSONLINE reserves the right to suspend or terminate any equipment removal where work is being conducted in a manner deemed to be unsafe. GENERAL SITE RULES 1. All contractors must report to the GRAYSONLINE site representative and sign the Contractor Register each day before entering the site. All contractors must record their site time in the contractors Register when leaving the site. 2. All contractors and sub contractors must comply with the 2004 OH&S Act and 2007 OH&S Regulations. 3. The contractor shall keep on site during all working hours a Competent Person thoroughly familiar with the class and character of the work to be performed. He/she shall have and be deemed to have full authority to receive all instructions in relation to the safe conduct of the work. 4. Smoking is not permitted at any time, within any part of this site. 5. No person under the influence of drugs or alcohol will be permitted on site. 6. Contractors shall not engage in any form of harassment whilst on site. 7. Children are not permitted on or within this site 3

4 PERSONAL PROTECTIVE EQUIPMENT 1. High visibility clothing must cover body, arms and legs. Safety footwear (steel cap) must be worn at all times. 2. Contractors must supply their own personal safety equipment e.g. Eye protection, respiratory protection, hearing protection, gloves, safety helmet and must wear the equipment in designated areas and otherwise, as appropriate. TOOLS AND EQUIPMENT 1. All contractors tools and equipment used on site must be maintained in safe order and condition. 2. Earth Leakage Protection Devices are to be provided by the contractor and used on all power tools. Power leads must be routed to minimise the risk of accidents or damage. 3. Power tools and power leads must have current Electrical Safety Test tags as per Australian Standard As Where ladders are to be used they must be of a suitable type for the task and be properly secured before use. Scaffolding must be erected by a licensed scaffolder or rigger. 5. Barricades must be supplied by the contractor and erected around excavations or to prevent access to areas where persons are working overhead. 6. Compressed gas cylinders must be securely mounted in a trolley or must be securely fastened in a vertical position. 4

5 SAFETY PROCEDURES 1. All injuries are to be reported to GRAYSONLINE immediately. Accident/ Incident report forms are to be completed each time. 2. The contractor shall provide a specific Safety Management Plan for dismantling and demolition works for review by GRAYSONLINE prior to any site work starting. A company s general Safety Management Plan is not suitable for this work requirement. A sample SWMS & Hot work Permit is attached in appendix A & B. 3. All personnel working on the project shall have Safety Induction. 4. Prior to commencing any work on site: The contractor shall obtain a valid Authority to Work (ATW) Permit from the Project Manager or designated representative. All work carried out shall comply with conditions and directions contained in this permit; All additional clearance permits shall be attached to the ATW permit; The contractor shall keep all permits on site at all times during the execution of the work; On any electrical cables or piped energy services, the contractor shall obtain a written clearance permit and complete any required isolations. All work shall comply with the conditions and directions contained in the clearance permit and isolation procedures. For Hazard Zones, Confined Spaces and Designated Gas Zones existing and or created by the contractors works, the contractor shall obtain a written clearance permit, complete any required isolations or control measures and obtain an appropriate gas monitor. 4. Contractors must not open or enter any electrical switch room or cubicle unless they are an A Grade Licensed Electrician. 5. Contractors must keep the work area tidy and remove all rubbish generated from the site. 5

6 MOBILE PLANT STANDARDS 1. Contractor vehicles are permitted on site for setting down and picking up of tools and equipment. 2. All contractors driving or operating Powered Mobile Plant or machinery which requires Certificates of Competency e.g. Forklift Trucks, Boom Lifts, Cranes must hold all necessary certificates which must be produced on demand. 3. Powered mobile plant brought to the site must be fitted with the following safety equipment: Forklifts flashing lights, reversing beeper, warning horn Boom and Scissor Lift flashing lights, motion alarm, warning horn Road Registered Vehicles, Hazard Lights. All road registered vehicles, other than cars, car derivatives and delivery vans (where there is good visibility for the driver), must also be fitted with reversing beepers. 6

7 B) CONTRACTOR INSURANCE FORM Purchaser is to fully complete this form and is to provide copies of Certificates of Currency for each item. COMPANY NAME: ADDRESS:. Workers Compensation Employer Registration No:. Public Liability Insurer: Policy Number:.. Expiry Date :.. Limit of Liability:... (Minimum $5,000,000) 7

8 Motor Vehicle Third Party Property Insurer: Policy Number:... Expiry Date :... Limit of Liability:... (Minimum $5,000,000) Name: Position: Signature:.. Date:... 8

9 C) PURCHASER S ACKNOWLEDGEMENT I HEREBY ACKNOWLEDGE RECEIPT OF THESE REQUIREMENTS. I UNDERSTAND THAT CONTRACTORS AND SUB CONTRACTORS WORKING ON SITE AT GRAYSONLINE MUST COMPLY WITH THESE REQUIREMENTS. I WILL ENSURE THAT ALL CONTRACTORS AND SUB CONTRACTORS ENGAGED TO WORK AT GRAYSONLINE ARE FAMILIAR WITH AND ARE APPROPRIATELY EQUIPPED TO COMPLY WITH THESE REQUIREMENTS COMPANY NAME: NAME: POSITION:. SIGNATURE:. DATE: 9

10 APPENDIX A-----SAFE WORK METHOD STATEMENT FORM (SWMS) 10

11 GraysOnline SAFE WORK METHOD STATEMENT SWMS Responsible Person SMWS Participants Prepared By: Name Signature Date Approved By: GraysOnline Signature Date Job Location And Work to be Performed: Additional information (if required): IND-OHS-FRM-014/1 47

12 GraysOnline SAFE WORK METHOD STATEMENT SWMS PROCESS FLOW CHART TASK REQUIREMENT CHECKLIST Identify the task for the SWMS Break the task into Steps Grouping Insurances Licenses Equipment System, Tools, Licenses, Equipment Checks, Permits, Insurances Identify hazards in each step Refer to site report or job hazards Assess the Risk of each step Develop solutions to eliminate or control Risk Determine Residual Risk OK Get SWMS Approved for use TOO HIGH Personal Protective Equipment Permits Other relevant Requirements Instructions for completion of SWMS: SWMS to be prepared by Contractor SWMS to be reviewed by GraysOnline personnel and amended if required with specific: o PPE Requirements o Induction Requirements o Permits o Any other relevant requirements The identified hazards will be evaluated in accordance with their probability and severity, and classified in the categories indicated below IND-OHS-FRM-014/2 48

13 GraysOnline SAFE WORK METHOD STATEMENT Basic / Job Steps Potential Accident or Hazard Personnel at Risk Risk Control Measure Likelihood Consequence Responsible for Control Measure Action Action Done Hazard Description and Effect for each Task. List and describe fully all Controls Required IND-OHS-FRM-014/3 49

14 GraysOnline SAFE WORK METHOD STATEMENT Basic / Job Steps Potential Accident or Hazard Personnel at Risk Risk Control Measure Likelihood Consequence Responsible for Control Measure Action Action Done Hazard Description and Effect for each Task. List and describe fully all Controls Required IND-OHS-FRM-014/4 50

15 GraysOnline RISK CALCULATOR CONSEQUENCE RANKING SCORES Low (1) Minor (2) Moderate (3) Major (4) Critical (5) Injury and Disease (includes workers and community) SAFETY Minor injury. MTI. LTI. Single fatality A Multiple fatality and/or, No medical treatment Medically Treated Injuries from Moderate permanent effects and/or, Significant irreversible exposure Eg, cuts, bruises, no measurable physical effects. which recovery is likely. Eg, burns, broken bones, severe bruises, cuts. from injury or exposure. Eg, serious burns, serious internal and/or head injuries, gassings that require hospitalisation. Severe permanent injury, paralysis, brain damage, life threatening exposure to a health risk to a health risk that effects greater than 10 people LIKELIHOOD (FREQUENCY) RANKING SCORES Likelihood Almost Certain (5) Likely (4) Possible (3) Unlikely (2) Rare (1) Description Event expected to occur in most circumstances Event will probably occur in most circumstances. Event should occur at some time. Event could occur at some time. Event may occur, but only under exceptional circumstances. RISK RATING TABLE Consequence Low Minor Moderate Major Critical Likelihood Level (1) Level (2) Level (3) Level (4) Level (5) Almost certain (5) High (6) High (7) Extreme (8) Extreme (9) Extreme (10) Likely (4) Moderate (5) High (6) High (7) Extreme (8) Extreme (9) Possible (3) Low (4) Moderate (5) High (6) Extreme (7) Extreme (8) Unlikely (2) Low (3) Low (4) Moderate (5) High (6) Extreme (7) Rare (1) Low (2) Low (3) Moderate (4) High (5) High (6) Risk Categories / Conclusions Extreme Hazard should be avoided (or the level of risk reduced significantly and reliably by controls) High: Risk to be controlled as far as reasonably practicable Moderate Risk is controlled as far as reasonably practicable Low No further control measures necessary.

16 APPENDIX B-----HOT WORK PERMIT FORM 11

17 Site Occupational Health & Safety Rules / Guidelines For Hot Work Permit System Endorsement Endorsed By: Date: Page 1 of 3

18 Guidelines for the use of the Hot Work Permit System The use of welding, grinding and flame cutting equipment can be a cause of fires and explosions if used in areas where flammable liquids or ordinary combustibles are not controlled or protected. Such work can also pose a health and safety hazard to people in adjoining areas either from sparks, welding flash or combustion products. Where hot work is required to be undertaken outside of a dedicated workshop the hot work permit system must be used for the protection of staff, members of the public and exhibits. Hot Work Permit System Process Flow It is recognised that hot work needs to be undertaken by a member of staff, contractor or project coordinator. The project coordinator or individuals assigned to undertake hot work (including contractors) initiate the following system 1. Barricades, warning signs, spark and flash screens are provided. Further to this personnel involved in the undertaking of hot work must not leave tools and equipment unsecured. 2. Stand by person on duty during hot work 3. Appropriate fire fighting extinguishers at hand for duration of work 4. Work area, trenches, pits, etc. free from flammable liquids gasses and vapours 5. Combustible material within 10 meters removed or covered with a flame proof cover 6. All floor and wall openings within 10 meters covered to stop transmission of sparks 7. Fire sprinklers operational during hot work 8. Smoke / thermal detectors isolated during hot work in the immediate area 9. Assessment of any other special circumstances the may increase the risk of fire during hot work must be completed 10. Inspection of area and sign off of hot work permit form Page 2 of 3

19 Hot Work Permit This permit must be completed for all cutting (e.g. grinding and oxy acetylene), welding and other hot work performed external to any dedicated workshop area. A copy of this permit must be displayed at the work site during hot work operations and a copy given to site management upon completion of hot work for file retention. Contractor / section performing work Application for Hot Work Contact Name Phone Mobile Phone Location of hot work to be undertaken Description of hot work to be undertaken Equipment to be used to undertake hot work Permit begins Permit ends Date / / Time am/pm Date / / Time am/pm Emergency Information If a fire occurs, call: Authorisation by Graysonline staff The above work is authorised to proceed subject to the following action being taken prior to work starting and procedures being maintained for the duration of the work. Each item is to be checked by the staff member responsible for the work (including contractor operations) prior to work starting for each period specified Authorised By: Signed: Date / / Yes /No 1. Appropriate warning signs are provided for use 2. Appropriate fire fighting extinguishers at hand for duration of work 3. All combustible materials removed or made safe 4. No flammable liquids, vapours gasses or dusts present 5. All floor & wall openings within 10 m covered to stop transmission of sparks 6. Fire sprinklers operational during hot work 7. Smoke / thermal detectors isolated during hot work (immediate area) 8. Special Conditions Yes /No Work Completed & Area Safe The work area has been inspected by a Graysonline staff member 30 minutes after the completion of work: All work completed appropriately Signed Date / / Time am / pm Contractor sign-off Signed Date / / Time am / pm Page 3 of 3

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