EXPERT COVENT GARDEN

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1 To facilitate your stay in Brussels, REA FP7 Support prepared this booklet to present some possibilities for reserving a hotel close to the «Covent Garden» evaluation premises. In order to ensure your stay is comfortable, we have included in this list hotels with a 4-star rating which are willing to offer: special rates free internet connection possibility to cancel the booking up to 4.00 pm on the day of intended arrival In order to guarantee the special rate, please use the enclosed forms for booking and do not forget to mention the reservation code: EXPERT COVENT GARDEN This document is only for information purposes to facilitate your stay in Brussels. It does not constitute advertising of any kind for the hotels presented in the booklet. The REA cannot be held responsible or liable for the accuracy of the information and for the services provided by the hotels. For further information you can contact: Sabine.HUYGENS@ec.europa.eu

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3 Covent Garden 1 Le Palace On the Place Rogier, next door to the REA, ERC & EACI a perfect location for you! Choosing the Crowne Plaza Le Palace means Free & unlimited Wi-Fi internet access Free fitness room and sauna for our guests Special rate for Buffet Breakfast at 15 per person (instead of 27.5 ) Your 2013 Rate: per night Access Metro : Rogier (lines 2,3,4 and 6) Train/Airport : -Gare du Nord, 3 minutes walk with shuttle train to the Zaventem Airport -Gare du Midi (thalys/eurostar), 12 minutes by direct pre-metro Rue Gineste Bruxelles Belgium Tel. : +32 (0) Fax : +32 (0) reservations@cpbxl.be

4 Reservation Form Identification code for your reservation: Expert Covent Garden, European Commission Mrs. Mr. First name: Family name: address: Arrival date: Departure date: Nouveau room 140,00 Executive room 190,00 Single occupancy Smoking room Double occupancy Non smoking room Comments: This rate is inclusive of VAT and service, a city tax of 7 per room per day applies. Payment method: payment by the guest Reservation guaranteed by CREDIT CARD: Visa MasterCard Eurocard/Mastercard American Express Name of the holder: Expiry date: Number of the card: Priority Club card Number : Please fax back this form to the reservation department: Fax : +32 (0) Tel : +32(0) /44 or to reservations@cpbxl.be Crowne Plaza Brussels «Le Palace» Rue Gineste Bruxelles - Belgium Tel. : +32 (0) Fax : +32 (0) reservations@cpbxl.be

5 2 EXPERT COVENT GARDEN RATES 2013 Hilton Guest Room: 140 Hilton Deluxe Room: 170 Book your stay at the Hilton Brussels City and benefit from: A privileged location in front of the Covent Garden (REA, ERC, EACI Agencies) but also: - 5 min walk from Gare du Nord Station (direct trains to Brussels International Airport ) - 15 min by direct metro or taxi from Gare du Midi Station (Thalys / Eurostar terminal) Covent Garden Hilton Brussels City Free wireless internet access Breakfast buffet at the preferential rate of 15 (instead of 30) A welcome drink at the bar Complimentary access to the Health & Fitness Club featuring both sauna and hammam, opened 24/7 Feel home in one of our 283 contemporary Hilton and Deluxe guest rooms and suites, all fully equipped with the latest technology. Experience a dinner at our Bien Belge Living Lounge restaurant offering a host of Belgian specialties and enjoy perfect setting in our cosmopolitan Wine Bar & Lounge, opened daily from 10am until 1am. Hilton Brussels City Place Charles Rogierplein Brussels Tel: 0032 (0) Fax: 0032 (0) Res.Brusselscity@hilton.com

6 Individual Reservation Form valid from 01/01/13 to 31/12/13 To book a room, please choose one of the following options: Call our Hilton Reservation Customer Care Center at +32 (0) Please refer to the corporate account number in order to have your preferential rate applied. You can also book directly, 24/7 via our website Please refer to the corporate account number in order to have your preferential rate applied. Send us by fax only the below reservation form, duly filled in. Last Name:... First Name:... Arrival date:... Departure date:... Fax : 00/...Tel: 00/... Number HHonors card:... HOTEL RATES Hilton Guest Hilton Guest Hilton Deluxe Hilton Deluxe Single room 140 Double room 140 Single room 170 Double room 170 Breakfast supplement: 15 per breakfast These rates are per room, per night and include VAT, service and internet. A city tax of 5.83 per room per night applies and will be added to the above room rates. All individual bookings must be guaranteed by credit card I hereby authorise the hotel to debit my credit card account below for the amount of 1 night in case of noshows or late cancellation (less than 1 day prior to arrival): VISA Mastercard AMEX Diner s Club JBC N of the card:. Exp. date : / Name on the card:. Signature & date : CONFIDENTIAL You will receive a confirmation of your reservation within 24 hours Fax +32 (0) res.brusselscity@hilton.com

7 3 EUROPEAN COMMISSION SPECIAL RATE Single or double classic room: 140,00 city tax included American buffet breakfast: 18,50 Rack Rate: Single/Double Room: 399,00

8 Sheraton Brussels Hotel Reservation Form EUROPEAN COMMISSION (EXPERTS COVENT GARDEN) SET: Valid from 1 st of January until 31 st of December 2013 To: Reservations Department DATE: / / Tel: // Fax: SheratonBrussels@reservestarwood.com Number of Rooms: Name: First name: I wish to reserve: CLASSIC single or double room at 140,00 EUR (room only) If the hotel does not have availability in classic room at the agreed rate, please send me the best available rate at either classic or superior category - The rates include services & taxes (city tax) - Rates are per night and per room - Buffet breakfast is available at the Crescendo restaurant at euros per person - NEW : FREE INTERNET is available in all rooms! Arrival: / / Departure: / / SMOKING ROOM NON SMOKING ROOM I wish to guarantee the room with the following credit card AX VI EC/MC DC Number: Exp. date Guaranteed reservations may be cancelled before 6:00pm on the day of arrival without any fees. Rooms booked without a guarantee are at guest s disposal on the day of arrival. My Name: Phone number: address for confirmation: SPG number: Sheraton Brussels Hotel Place Rogier Brussels Tel : Fax : TVA BE

9 4 Progress Hotel 9 Rue Du Progrès, 1210 Bruxelles Tel.: +32(0) Fax : +32(0) Web : info@progresshotel.be

10 PLEASE SEND THIS RESERVATION FORM TO THE ATTENTION OF MR CAREFALAKIS FAX // DIRECT TEL Progress Hotel 9 Rue Du Progrès, 1210 Bruxelles Tel.: +32(0) Fax : +32(0) Web : info@progresshotel.be

11 5 The hotel offers 454 rooms fully equipped and the guests benefit from FREE Internet. Have a drink in our newly refurbished and trendy bar and lounge Spitsbergen. The major 4 star hotel in Brussels is situated in the heart of the city at only 1 minute walking to the Covent Garden Building. The hotel is in walking distance from both the Brussels North Station, the underground Rogier station and the Villo! station easy access to the European Quarter. The wellknown Grand Place and cultural centre are only a 10-minute walking. Large parking. The breakfast is served daily in buffet form at our restaurant Cap Nord. The restaurant can welcome up to 300 guests. A unique feature is the amazing top floor dedicated to the new refurbished relaxation centre with fitness room, sunbeds and sauna with panoramic view. Express Check-in / Check-out: This solution has been installed to leverage the comfort level of the guest and make the hotel experience better and more efficient. CODE : EXPERT COVENT GARDEN RATE 2013 Double room for single use: free WIFI Internet OR free WIFI Internet if length of stay is 4 nights or longer excl. city tax ( 6.40 per room per night) buffet breakfast excluded - 25,00 Book the best rate directly on our Website using the following code as a corporate login : TH company name: Covent Garden

12 Avenue du Boulevard,17 B BRUSSELS BELGIUM Phone: Fax: Mail: reservations@thonhotels.be Website : Reservation Request Form Expert Covent Garden - European Commission Name: Mobile phone: Date arrival: Date departure: Requested room type: Credit card number: Credit card expiry date: Book the best rate directly on our Website using the following code as a corporate login : TH company name : Covent Garden Classic Room Superior Room Suite ,00 210, * 140,00* 190,00* Published rate 2013 = 325,00 in a classic room Breakfast: 25,00 pp City Tax: 6.40 per room per night * Rate applicable from length of stay of 4 nights or longer

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15 7 EXPERT COVENT GARDEN Promotional Rate L Room: 140=> 100 Bring a colleague and get a free drink* What s included: - Citytax - Free unlimited WIFI - Free access to fitness & business lounge - Free water bottles - Senseo coffee & tea maker in room - Flat Screen TV with I-pod/MP3 connectivity - Safe and Air Conditioning ONLINE BOOKING CODE: EXPERT COVENT GARDEN WOOW BREAKFAST BUFFET: + 19 p.p. Free Cancellation: Untill 16:00 on day of arrival Contact person: LOCATION: Superb city centre location & next to the Botanical garden. Train Station North: 500m Metro, tram, busses at the door Expert Covent Garden 16 Place Rogier B-1049 Bruxelles Only 5 min walking distance from Hotel BLOOM! Isabelle Robert: 0032 (0) isabelle.robert@hotelbloom.com Reception: 0032 (0) book@hotelbloom.com *ask for voucher for your free drink in SmoodS upon reservation

16 RESERVATION FORM EXPERT COVENT GARDEN Hotel BLOOM! Rue Royale BRUSSELS - BELGIUM Tel: Fax: book@hotelbloom.com Website: ONLINE BOOKING CODE: EXPERT COVENT GARDEN Hotel reservation for: Mr / Mrs / Ms Name: First name:.. Address:. City: Post code: Tel:.Fax: .. Arrival date:.. Nr of rooms: Departure date:. Nr of nights: L! non smoking room : 100 per room, per night I would like to include the WOOW Buffet breakfast for an extra of 19 per person, per day. The above mentioned rates include all taxes and service charges. Guarantee Each reservation will be kept until 04.00pm on the arrival date. After 04.00pm the hotel will be entitled to reallocate the room unless the reservation has been guaranteed by credit card. Check in time: from 02.00pm Check out time: until Hotel BLOOM! accepts following credit cards: American Express / Eurocard / Mastercard / Diners Club / Visa To confirm your booking, please indicate: Credit card holder s name: Credit card name:. Credit card number: Expiry date: Cancellation / No show Any cancellation that is not communicated in writing before 04.00pm the latest on the arrival date will not be taken into account and 100% of the amount of the first room night will be charged. We will charge 100% of the first room night for any no show. Date: Signature:

17 Marivaux Hotel Brussels 8 The Marivaux Hotel is situated in the heart of Brussels, minutes away from the Grand Place and only 300 m from the Covent Garden office. The Marivaux hotel, which used to be a cinema, has been renovated with design and offers conference & business meeting rooms as well as 96 high standard (smoking and non-smoking) hotel rooms. Each room offers free WIFI access and has been decorated and fully furnished individually with style, elegance and standard in order to respond to the guests different demands. Relax in a choice of either: Club (standard) rooms or Harmony (superior) rooms. Facilities: Meat Me Brasserie a unique place to meet and eat Meat Me for lunch or dinner Key Features Marivaux Hotel: Free wireless internet Complimentary in room Tea &Coffee facilities Included in the rooms: Flat screen TV Individual phone Safe for laptop Mini bar Air-conditioning Trouser press Bathrobe Hairdryer Extra amenities in the Harmony rooms: Iron & Ironing board Nespresso coffee machines Large bathroom with bath and rain shower Slippers

18 Marivaux Hotel Brussels Covent Garden Rates High season rate (Monday Friday): o Club room Euro Single o Harmony room Euro Single o Supplement for 2nd person Euro Low season rate (Weekends and Holidays): o Club room Euro single or double o Harmony room Euro single or double Rates include breakfast, all taxes, VAT and service charges. Please note that the preferred rates are not valid during blackout dates* Reservation form (EXPERT COVENT GARDEN) Name:.. Address:. City:... Postal Code:. Country:.. Telephone:... Fax:. .. Room Type:.. Arrival & Departure Date: - Credit Card Number: Exp:.../ For reservations please contact: Phone: Fax: reservation@marivaux.be Boulevard Adolphe Maxlaan 98, 1000 Brussels, Belgium mmanin@marivaux.be * Congress dates 2013: From 18 th to 21 st of March 2013 included From 22 nd to 25 th of April 2013 included From 9 th to 11 th of September 2013 included From 23 rd to 26 th of September 2013 included From 8 th to 10 th of October 2013 included

19 9 Experts Covent Garden Special Corporate Rate 2013: Superior Room 140 Privilege Room 180 Per room, per night, this package includes: Free Wireless Internet Access City tax, VAT and service Free Access to the Fitness Room 6 Free Drinks in the Mini Bar Since 1895 the Hotel Métropole has offered unparalleled luxury in a friendly modern atmosphere. We are centrally located on the Place de Brouckère, with a wide selection of bars and restaurants in very close proximity. *(Breakfast Supplement: 28) A: Hotel Métropole B: Covent Garden Metropole Hotel Place de Brouckère 31, 1000 Brussels Reservations Department Tel: 0032 (0) or 26 *** Fax: 0032 (0) *** resa@metropolehotel.be

20 Experts Covent Garden Hotel Metropole Reservation Form Please make the following reservation Booking Code: Experts Covent Garden Superior Room at 140/night (excl. Breakfast) Privilege Room at 180/night (excl. Breakfast) All above room rates include taxes & service charges. Arrival Date:... Departure Date: No of Nights:. First & Last Name: Postal Address: Company: Tel & Fax no:.../... Guaranteed (your reservation is kept for late arrival. In case of a no-show, a one night charge will apply) by credit card: Credit Card No:... Expiry Date: Signature:. Date: Metropole Hotel Place de Brouckère 31, 1000 Brussels Reservation Department: Sandra Mocellin & Caroline D'Haens: Tel: 0032 (0) or 26 Fax: 0032 (0) resa@metropolehotel.be

21 10 The Dominican An Ambiance you have never experienced before The Dominican opened in 2007 and is a very special member of Design Hotels and Carlton Hotel Collection. The hotel is located behind the theatre La Monnaie, at 3 minutes walking distance from the Grand Place and 7 minutes from the Covent Garden Building. The Dominican will provide the best services and offers you moments to indulge yourself. Free Wireless internet Free Use of the gym, sauna and hamam Free use of Nespresso Coffee & Tea facilities in room Free use of minibar (in Executive room & Suites) Breakfast at 27,00 / pers 24 hours room service Grand Lounge and Lounge Bar Check-in after 15h00, Check-out before 12h00

22 The Dominican An ambiance you have never experienced before Covent Garden Rates Deluxe room Executive room single or double single or double This rate is inclusive of VAT and service, a city tax of 7,58 per room per day applies Reservation form (Code : Covent Garden) Name:..First Name: Address: City:... Postal Code: Country: Telephone: Fax:. . Room type: Arrival Date:. Departure Date:. Credit Card Number: Exp: / For reservations please contact: Phone: Fax: reservations@thedominican.carlton.be Rue Leopold 9, 1000 Brussels, Belgium

23 Hotel Information Radisson Blu Royal Hotel, Brussels 11 Location 4 min walking distance from Central Train Station. Direct access to Brussels airport, Thalys & Eurostar Terminal 4 min walking distance from the famous Grand Place 10 min walking distance from the Covent Garden Building Hotel 5* Art Deco Hotel Private Underground Parking 2* Michelin Restaurant Advantages Free unlimited access to WIFI Free access to Brussels Royal Fitness Centre 140 EUR standard room VAT & city tax included (COVENT GARDEN BUILDING) Radisson Blu Royal Hotel Rue du Fossé-aux-Loups 47, B-1000 Brussels Tel: Fax: reservations.brussels@radissonblu.com

24 Reservation Form Radisson Blu Royal Hotel, Brussel Identification code for your reservation: Expert Covent Garden, European Commission Mrs. Mr. First Name: Last Name:... address:. Arrival date:...departure date::..... Design room: 140,00 EUR Single occupancy Double occupancy Comments: This rate is inclusive of VAT & city tax Payment method: Reservation guaranteed by Credit Card: Visa Mastercard American Express Name of card holder Expiry date... Number of the card... Club Carlson Number Please send back this form to the reservation department: Tel: Fax: Or to: reservations.brussels@radissonblu.com Radisson Blu Royal Hotel Rue du Fossé-aux-Loups 47, B-1000 Brussels Tel: Fax: reservations.brussels@radissonblu.com

25 ADAGIO City Aparthotel Brussels Centre Monnaie *** 12 The Adagio Brussels Centre Monnaie is ideally located between Grand Place and Rue Neuve Covent Garden/ Research Executive Agency Building At a 10 minutes walking distance Gare du midi (Train Station Eurostar-Thalys) At a few subway stops Comfort and space of an apartment Attractive rates for medium & long stays 2 fitness rooms, internet free of charge Breakfast services, 24/7 reception «À la carte» services Public car park in front of the hotel Dry cleaning, Laundry facilities, «à la carte» cleaning Your special rate 2013* : Studio 1-2 persons (25m2) : 88 for a minimum of 4 to 9 nights & 78 for 10 to 27 consecutive nights. Apartment 1-4 persons with separated bedroom (45 m2) : 105 for a minimum of 4 to 9 nights & 102 for 10 to 27 consecutive nights. Rates per night, excepted fair periods. Fair periods : 18-22/3, 22-26/4, 09-13/9, 23-28/9/2013. Buffet breakfast : 13.5 per person not included. Weekly cleaning included for any stay up to 7 nights. Facilities for disabled persons available upon prior request. Cancelation policy is AM day of arrival except for stays of more then 9 nights (12.00 AM day prior to arrival). Rates available for the first 25 studio/apartments booked. * Any stay from 1-3 consecutive nights : visit (daily cleaning included) Adagio Brussels Centre Monnaie Boulevard Anspach Brussels Tel : h7242@adagio city.com For any booking, please use below link

26 Novotel Brussels Centre Tour Noire 13 BOOK YOUR PREFERRED RATE 2013 : 135 EURO PER ROOM, PER NIGHT BREAKFAST IS A SUPPLEMENT OF 20 EURO PER PERSON CITY TAX IS A SUPPLEMENT OF 4.5 EURO PER NIGHT CONTRACT NUMBER = WITH REFERENCE «EXPERT COVENT GARDEN, EUROPEAN COMMISSION» BLACK OUT DATES : 18/03/2013 -> 20/03/ /04/2013 -> 24/04/ /09/2013 -> 11/09/ /09/2013 -> 27/09/2013 Located in the heart of Brussels at a 10 min walking distance from the Covent Garden office Easily accessible by public transport Hotel is totally renewed in bed rooms and 16 modular meeting rooms Free high speed internet access Free use of business corner Fee use of Aqua Health Centre : Jacuzzi, hammam, jet-stream pool and fitness room Bar & Brasserie Foodsquare Novotel Brussels Centre Tour Noire Rue de la Vierge Noire 32 / 1000 Brussel Belgium Tel / Fax / h2122@accor.com For any booking, please use below link

27 14 Located in the heart of Brussels, 10min walk from Covent Garden building Walking distance from the Grand Place & restaurants Rate : 140 Euros including city tax & VAT Service included: 50% off for internet access in room Complimentary coffee in morning Free newspapers Safe TV private dial phone Ironing board- trouser press Bathroom & shower with hairdryer Air conditioning / Heater Free access to Fitness Centre Important Information: 3 tram stops away from Gare du Midi (Eurostar & TGV stop). Bourse stop is in front of the hotel (subway & tram) Transfer to airport is approximately 13 km and 45 by taxi Brussels Marriott Hotel Rue A. Orts 3-7 / Grand Place B-1000 Brussels, Belgium +32 (0)

28 2 ONLINE BOOKING: 6 Steps to follow for an easy booking: 3 1 => Go to marriottbrussels.com 2 => Select your dates 3 => Click on «Special rates & Awards» 4 => Tick «Corporate/promotional code» box and write «L6C». 5 => Click on «Check availability» and continue the reservation 6 => Tick your special rate L6C 4 6 RESERVATION CENTRE : Call +32 (0) and mention «Experts Covent Garden/European Commission» RESERVATION REQUESTED BY FAX: +32 (0) Arrival date: Departure date: Number of rooms: Room type: Deluxe Room Guest Name:.. Rewards Nr.:.. Telephone Nr.:. Fax Nr.: .. The Hotel will check the availability and come back to you asap. To guarantee your reservation, the Brussels Marriott Hotel needs a credit card number. Cancellation allowed until 4pm on day of arrival without fees. Credit Card Type:... Credit card Number:. Expiry date: Cardholder s name:. Brussels Marriott Hotel Rue A. Orts 3-7 / Grand Place B-1000 Brussels, Belgium +32 (0)

29 15 THE HUSA PRESIDENT PARK HOTEL With its 3000sqm wonderful private garden, the Husa President Park Hotel provides a haven of comfort and calm in the heart of Europe s capital. Ideally located in Brussels business quarter & a short walk from the historic Grand Place, the 4-star hotel brings you a personalised service: 297 rooms with wooden floor & wooden furniture, flat screen TV, sitting & working area, windows can be opened A free access to the fitness centre An underground private parking Free WIFI Internet access Free shuttle service: circulation between the hotel and Place Rogier (following stops: North Station, Expert Covent Garden,...) 300 m from North Station: direct link with Brussels International Airport, direct link with South Station (Thalys & Eurostar), trains to the principals cities in Belgium, access to subway and bus YOUR SPECIAL EXPERT RATE (VALID UNTIL 31/12/2013) Rate on week days: 120,00 in single comfort room Rate on weekend days (fri-sat-sun) & Belgian holidays: 90,00 in single comfort room Breakfast: American Buffet Included Upgrade in Executive room: 25,00 /night Please book your room with attached booking document: upon availability

30 RESERVATION FORM CODE: EXPERT COVENT GARDEN, EUROPEAN COMMISSION Mrs. Mr. Fisrt name: Family name: Adress: Phone n : Arrival date: Departure date: Week day rate: 120,00 Week end & holiday rate: 90,00 Executive room: 25,00 extra Single occupancy *Double occupancy implies a 20 surcharge Double occupancy Comments: Payment method: payment by the guest Reservation guaranteed by CREDIT CARD: Credit card N : Name of the holder: Expiry date: Quick links info.president@husa.es

31 16 Scandic Grand Place Welcome in the heart of Brussels... With its central location, only 2 minutes walk to the Grand Place, Scandic Grand Place is your perfect choice, 4 star hotel. The hotel offers 100 comfortable and quiet rooms. The central train station is 5 minutes walking distance, with a direct connection to Zaventem Airport Brussels. Code: Expert Covent Garden Special Rate Standard single 130 Rates are per room per night and include: Breakfast Buffet for 1 person All taxes (city taxes), VAT and services FREE use of Finnish sauna s & gym on the 6 th floor FREE Wireless internet through the entire hotel Complementary bottle of water Cancellation free of charge before 18h00 on the day of arrival Location: only 10 minutes walking distance to the Covent Garden. Book directly your room with this booking code: D through our web site scandichotels.com/grandplace This rates are offered upon availability of the hotel. SCANDIC GRAND PLACE Rue d Arenberg 18, 1000 Brussels Phone : Fax : REC511@scandichotels.com Covent Garden Scandic Grand Place