Special Terms of Participation (B)

Transcription

1 Duration: Monday, May 30 to Friday, June 3, 2016 Opening hours visitors: Monday to Thursday 9:00 18:00 Friday 9:00 16:00 Opening hours exhibitors: Monday to Thursday 7:30 19:00 Friday 7:30 16:00 All prices indicated below are net and subject to applicable value-added tax. Organizer and financing body: GmbH Messegelände München Germany Phone Fax B 1 Application Applications should be filed online at /application or using this form, duly completed and signed with a legally binding signature, and returned to GmbH without delay. B 2 Eligibility Admissible as exhibitors are all domestic and international manufacturers or their German subsidiaries, master distributors, licensed dealers or service companies and companies authorized by the manufacturer to exhibit his products. Master distributors and authorized dealers may only exhibit products from manufacturers if these are not represented at the fair as exhibitors themselves. All exhibits and services must conform to the index of products and B 3 Participation fee, advance payment for services (cf. A 7) Companies exhibiting as main exhibitor at bauma 2016 are entitled to a 20% discount on their net participation fee at IFAT 2016 (on stand space only). Excluded from this are the ancillary costs (fee for co-exhibitors, application fee, AUMA contribution, fixed waste-disposal fee, mandatory communication fee as well as the advance payment for services). Registration fee EUR 290 The net participation fees per m² space are: In the hall The minimum stand size is 20 m² Row stand (1 side open) EUR 168 Corner stand (2 sides open) EUR 176 End stand (3 sides open) EUR 180 Island stand (4 sides open) EUR 184 In the outdoor exhibition area EUR 92 The minimum stand size is 60 m² in the yard Container space (flat-rate charge) EUR 800 Two-storey stand construction On two-storey constructions, the upper floor space is charged at 50% of the respective ground floor rate. Deadline for applications is Thursday, April 30, services of this trade fair, and be indicated precisely by name and type in the application. Objects other than those registered and admitted, or used and leased machinery, may not be exhibited. MMG as the fair organizer has the final decision. Organizers of joint stands are not exhibitors as defined by the. The participation of firms as additionally represented companies (cf. A 4) is not possible. The participation fee covers the stand space rental and moreover comprises extensive services provided by GmbH, which include in particular: advice on stand planning, advice on the technical conditions and requirements on site regarding stand design, advice on setting up and dismantling the stand, concept and public relations work for the fair, visitor marketing and visitor acquisition for the fair, preparation and organization of trade-fair related opening events, press conferences, presentations and exhibitor evenings, insofar as these are organized by GmbH, the preparation and implementation of forums and special shows, insofar as these are organized by GmbH or third parties on behalf of Messe München GmbH, the provision of exhibitor passes for authorized persons in accordance with clause B 12 Exhibitor passes, the lighting, heating and airconditioning of all the exhibition spaces, basic guard service for the event site, regular clean ing of general areas, the provision of loudspeaker systems used for informing visitors to the fair, and other visitor information systems including signage, the provision of visitor lounges, meeting rooms and catering facilities for exhibitors, visitors and the press within the exhibition premises, the deployment of first-aid operatives as well as traffic routing to and within the event site. Mandatory communication fee Exhibitors will be charged a mandatory communication fee amounting to EUR 115. This fee includes the basic entry in the catalog (print, online and mobile, cf. B 11 Media services) plus one copy of the trade fair catalog (handout on site at the fair). It also covers the basic entry in the visitor guide, and other communication services as set out in provision B 11 Media services (Catalog Internet Mobile). Exhibitors can book other entries in the respective advertising media for extra charges. Prices for the additional listing and promotion opportunities are given on the respective order forms, which will be sent to exhibitors by the contracted media services partner.

2 Cont. B 3 Participation fee, advance payment for services (cf. A 7) Advance payment The advance payment for exhibitor services ( Advance payment, cf. A 7) is EUR 14/m² of rented exhibition space in the halls and EUR 10/m² in the outdoor exhibition area. Conditional upon the provision set out under A 7, the advance payment is set off against the services actually ordered by way of the final invoice issued after the end of the fair. AUMA charge The German Council of Trade Fairs and Exhibitions (AUMA) levies all exhi - b itors a charge of EUR 0.60/m² of rented exhibition space. This amount is charged by GmbH and transferred directly to AUMA. Fixed waste-disposal fee The flat-rate fee for waste disposal during the fair of EUR 1.50/m² of stand space plus statutory VAT covers the disposal of waste generated by the exhib itor at his stand during the fair. Waste disposal must be in compliance with the rules set out under para 6.1 of the Technical Guidelines. Waste disposal must be in compliance with the rules set out under para 6.1 of the Technical Guidelines. B 4 Co-exhibitors The participation of companies as co-exhibitors (cf. A 4) is on principle possible. Participation is, however, subject to GmbH s prior authorization. Permission to participate may be granted only if the co-exhibitor would also be eligible to participate as an exhibitor. The registration fee for co-exhibitors is EUR 390. However, a mandatory communication fee in the amount of EUR 115 will be levied for each co-exhibitor. The mandatory communication fee for each co-ex hibitor includes the same services as for the main exhibitor (cf. B 3). Co-exhibitors must be registered by the main exhibitor on a separate form. Both the registration and mandatory communication fee will be invoiced to the main exhibitor. B 5 Terms of payment (cf. A 7) The deadlines for payment given in the notice of admission/invoice must be observed. Prior payment of the invoiced amounts is a condition for access to the exhibition area, the basic entry in all trade fair media (print, online and mobile) and the provision of exhibitor passes. All invoiced amounts in all Messe München GmbH invoices relating to the event, must be transferred in euro, without deductions and free of all charges to one of the accounts specified in the respective invoice, indicating the reference number. B 6 Dates of setting up and dismantling (cf. A 15) Set-up as of May 23, 2016, 8:00 through May 29, 2016, 18:00 Truck check-in during set-up: Trucks over 7.5 tons must register at the truck (LKW) check-in on site. On the last day of set-up, May 29, 2016, all delivery and stand-construction vehicles must be removed from the halls and the outdoor exhibition area by 18:00 at the latest. Vehicles which are still in the halls or the outdoor exhibition area after this time will be removed by GmbH at the risk and expense of the respective exhibitor. Furbishing work and decoration inside the stand is possible until 20:00. The participation of firms as additionally represented companies (cf. A 4) is not possible. For each co-exhibitor without GmbH admission, GmbH is entitled to demand a penalty charge of EUR 500 from the exhibitor. Furthermore, GmbH may demand that co-exhibitors without GmbH admission vacate the stand. Should the exhibitor fail to comply with GmbH s vacation demand without delay, GmbH has the right of extraordinary cancellation in respect of the contractual relationship between GmbH and the exhibitor. The final invoice for all additional costs (e.g. technical services, electricity, parking permits, vouchers, etc.) will be sent to the exhibitor after the end of the event (approx. 6 weeks); it is payable immediately upon receipt. Dismantling as of June 3, 2016, 16:00 through June 7, 2016, 18:00 Access to the fairgrounds for stand construction firms and delivery vehicles on June 3, 2016 no earlier than 18:00. Due to the events following this fair, no extension to the stand dismantling period can unfortunately be granted. Further information is included in the traffic guide which will be sent to you (no later than 8 weeks prior to the commencement of the fair). An extension of set-up time is possible only in exceptional cases with the written permission of GmbH s Technical Exhibition Services Division (TAS). Please note that containers and exhibits may be placed in the yards on the last stand set-up day from 16:00 only.

3 B 7 Stand design and equipment Halls Stand designs for two-storey constructions, for stands larger than 100 m² or stand structures exceeding 3 m in height require prior authorization. Dimensioned drawings including floor plans and elevations on a scale of 1:100 must be submitted in duplicate to GmbH s TAS Division for approval no later than 6 weeks before set-up begins. One-storey construction The maximum construction height is 7.5 m. The maximum advertising height (upper edge) is 7.5 m. Two-storey construction The maximum construction height is 7.5 m. The maximum advertising height (upper edge) is 7.5 m. In addition, the maximum construction height (clearance) alongside the hall walls must be observed (see description of halls and outdoor exhibition grounds). The partition walls facing the neighboring stand must be kept white, neutral, free of installations and clean above a height of 2.5 m. It is recommended that exhibitors install partition walls (height 2.5 m) as demarcation to neighboring stands. GmbH supplies partition walls only at the request and expense of the exhibitor. Please submit orders for these walls or additional cabin walls (height 2.5 m) using forms 2.13 to In the case of advertising structures directly facing adjoining stands, there must be a minimum distance of 2 m to the stand perimeters. Flashing or changing lights must not be used for advertising purposes. The stand design must be adapted to suit the type of rented stand (row, corner, end, island stand), e.g. by partition wall systems. The exhibition stand should also meet the character of the respective trade fair to preserve the visual identity of the event. GmbH is entitled to demand changes in stand design on this account. Stand designs can only be approved if the open sides of the stand have a uniformly open design. Erecting closed walls is permitted, provided they do not take up more than 70% of the stand side in question, and completely closed walls may be no more than 6 m in length. A closed length of wall measuring 6 m must be followed by an opening at least 2 m wide. This ruling does not apply if the wall concerned is set back from the stand perimeter by at least 2 m. GmbH reserves the right to permit exceptions to these guidelines in individual, well-founded cases. The rear side of the walls of your stand above a height of 2.5 m must be of a neutral design, white, smooth and clean. Only such materials as are opaque and impervious to light are permitted for this purpose (no textiles). Advertising hoardings that extend above the walls of the stand must be at least 2 m away from the immediately adjacent stand. Advertising may not feature flashing or alternating lights. It is not permitted to extend the stand design over the aisles. GmbH reserves the right to allow exceptions to this ruling in individ ual, wellfounded cases, whereby the only permissible exception is the laying of different colored carpeting. Platforms are not permitted under any circumstances. Planning permission Please note that, irrespective of approval by GmbH s TAS Division, the installer and/or operator of the exhibition stand is responsible for compliance with public statutory regulations, insofar as applicable to exhibition stands, and compliance with GmbH s Technical Guidelines as well as the General Terms of Participation. No planning approval from GmbH is necessary given compliance with the following requirements: stand and/or advertising structures no higher than 3 m stand area no larger than 100 m² stand is without covering/canopy. Any stand concepts in non-compliance with the aforementioned requirements are to be submitted in duplicate for approval to GmbH s TAS, containing to-scale stand design plans (ground plan, elevations and sectional drawings) no later than 6 weeks prior to official set-up date. If items are to be suspended from the hall ceiling, the work involved must be carried out by GmbH s contractors. Any painting, papering, and gluing may be carried out only by GmbH s approved contractors. Nails may be inserted only in the built-in nailing battens. The use of staple guns is strictly forbidden for safety reasons. Moreover, multi-storey stands and special constructions (such as bridges, stairs, cantilever roofs, galleries, etc.) are as a general rule subject to separate approval. Please consult the Building Regulations set out in form 1.3. for further information. Please note under all circumstances the requirements set out in the Technical Guidelines and the information included in the individual notices. The respective exhibitor services order forms for further processing and additional stand services will be made available to you in due time. The fixing (securing) of stand components via floor anchorages is not permitted. Regulations on securing exhibits via anchorages to the hall floor: The fixing (securing) of machines via floor anchorages is allowed only with the prior written approval of GmbH s Technical Exhibition Services Division. Outdoor exhibition area Structural elements, stand signs and flags must be designed such that they do not constitute an unreasonable disturbance for neighboring stands. Misleading company signs must be removed at the request of the Exhibiton Management. Depending on the nature of the infrastructure to be installed, a setback of 0,5 m must be left between the perimeter of the neighboring stand to the rear and any permanent fittings and fitments. When carrying out any stand set-up work, attention should be given to existing supply lines, distribution boxes, hydrants, light masts, etc. If such facilities are located on the premises of individual stands, access to them must be assured at all times. To prevent any damages, no underground work may be started without prior consultation of GmbH s Technical Exhibition Services Division. Exhibitors whose stands border on the perimeter of the exhibition grounds may not use the fencing for stand set-up purposes. The outside fencing may not be used for advertising purposes. Deployment of exhibits All exhibits to be erected in the outdoor exhibition area reaching a height of more than 10 m require the prior approval of GmbH s Technical Exhibition Services Division (TAS) and must be registered with TAS via the respective exhibitor services order form 12 weeks prior to the commencement of the fair at the latest. If the necessary documents are submitted to GmbH later than 12 weeks prior to the start of the fair, GmbH is entitled to lay down a binding stipulation for the maximum erection height for these exhibits as is still avail able, based on safety grounds. GmbH is authorized to restrict or prohibit the set-up work to ensure compliance with the height stipulated. Messe München GmbH reserves the right to have exhibits tested and/or accepted by independent experts if the exhibits concerned do not comply with the general data/requirements set out in the relevant form.

4 B 9 Technical installations Applications for electric installation, water and telephone connections can be considered only if submitted in on the order forms (exhibitor service forms) available from GmbH by April 11, Jahr at the latest. These forms will itemize GmbH s precise terms of delivery and connection fees valid at that time. B 8 Official regulations and permits Any constructions on the fairgrounds (outdoor exhibition area) must be executed according to the regulations in force under building law. A special permission is required for structures with a covered area exceeding 50 m² or a height of 5 m (pavilions, tents, cranes, plant and equipment, etc.). The required building application with plans and structural analysis must be submitted to MMG s TAS in due time, however 6 weeks prior to official set-up dates at the latest. Exhibitors are fully respon sible for complying with public statutory regulations when erecting their constructions. The relevant safety regulations of the German Technical Control Board (TÜV) are applicable in supplement to the General Terms of Participation for all exhibited objects and other facilities. Revolving tower cranes and the like must be secured in compliance with relevant regulations. For safety reasons, it is not permitted to attach advertising media or other loads to cranes, with the exception of non-ballasted flags. The items and services offered can be ordered only from GmbH. Orders require GmbH s acceptance, which may be given tacitly, e.g. by providing the items or services ordered. The exhibitor is entitled to cancel an order for an item or service in full or in part if Messe München GmbH receives the cancellation at least one week before the official set-up date. In all other cases, the contract can be cancelled only with GmbH s written consent. B 10 Use of equipment Only cranes, fork-lift trucks and working platforms may be used that have been provided by the MMG service partners responsible. In special cases, permission must be obtained from GmbH s TAS Division. B 11 Media Services (Catalog Internet Mobile) The basic entry includes the company name, place, hall and stand number as well as the listing in the product index, and is subject to a charge (cf. B 3 mandatory communication fee). Exhibitors can book additional listings, e.g. in the product directory and other presentation opportunities in these communication media on a separate order form. Order forms will be sent to applicants in good time by the commissioned media partner, who handles these extra listings with the applicant in his own name and his own account. GmbH assumes no responsibility for the accuracy and completeness of the exhibitor catalog (print, online and mobile). The exhibitor is solely responsible for the permissibility under law and particularly the law on competition of any advertisement placed in the online exhibitor catalog (print, online and mobile) of GmbH at the instigation of the advertiser. Should third parties assert claims against Messe München GmbH on account of the impermissibility of the advertisement under law in general or the law on competition, the advertiser shall hold GmbH fully safeguarded against all claims asserted including all costs of any necessary defense in court on the part of GmbH. The same applies to entries from exhibitors and co-exhibitors that the respective exhibitor has requested in the GmbH exhibitor catalog (print, online and mobile). The official media services partner for this trade fair is: NEUREUTER FAIR MEDIA Büro Essen Westendstraße Essen Germany Phone Fax ifat@neureuter.de

5 B 12 Exhibitor passes Each exhibitor receives a specific number of free exhibitor passes in de - pendence of stand size, valid for the duration of the fair: In the halls up to 20 m² of stand space 3 exhibitor passes as from 21 m² for every further 10 m² as from 101 m² for every further 20 m² In the outdoor exhibition area up to 60 m² of stand space 3 exhibitor passes as from 61 m² for every further 20 m² or part thereof as from 201 m² for every further 50 m² or part thereof B 13 Noise, sound effects Demonstrations of machines, video, music, stage shows etc. during the event (see opening hours) require the prior authorization of GmbH and must be conducted in such a way that no other exhibitors are disturbed or adversely affected. Accordingly, loudspeakers and other acoustic amplifiers/ sound systems must be turned towards the exhibition stand and may not sound off on neighboring stands or aisles. The sound level may not exceed 70 db (A) Co-exhibitors will obtain one (1) free exhibitor pass each. Additional exhibitor passes are available as of May 26, 2016 on site from the exhibition management at EUR 30/piece. Exhibitor passes are intended solely for stand personnel can only be ordered online via the exhibitor center (EC). The number of exhibitor passes does not increase for co-exhibitors. The exhibitor pass does NOT entitle the holder to free use of local public transport (MVV Munich Transport and Tariff Association). Please note that special arrangements apply for joint stands: Joint stand organizers and co-exhibitors are each entitled to 3 free exhibitor passes. at the stand perimeter (see also Technical Guidelines 4.7.7, 5.6.1, 5.9). Messe München GmbH reserves the right to limit or pro hibit demonstrations of any kind irrespective of previous authorization causing noise, optical disturbances or for other reasons constituting a hazard or impairment to the event and especially to event participants. The relevant statutory provisions must be observed. B 14 Photography, filming, video recording and sketching (cf. A 10) Professional photo and film recordings of your own stand during the entire show period require authorization from the Exhibition Management. Exhibitors or the commissioned photographer (with official assignment) can request this permit from the GmbH security office, located in the Trade Fair Administration building (access via gate 1). The request for authorization must be submitted in writing and is subject to a fee of EUR 40. The permit includes admission and vehicle access to the fairgrounds for the photographer and/or filming team outside official opening hours. For photography and film recordings during lock-up time at night, a security guard service must be requested to accompany the team, at the exhibitor s expense. During show opening hours, the photo/filming team must additionally carry valid exhibitor tickets to be admitted entry to the fairgrounds. B 15 Evening events and parties on the exhibition stand Stand parties on the exhibition stand require authorization by GmbH and must be notified by April 20, 2016 at the latest. Events on May 30, 31, June 1 and 2, 2016 may start no earlier than 18:00 and must end no later than 22:00. Until 22:30, the necessary clearing-up work may be undertaken on the stand area. By 23:00 at the latest, all persons must have left the fairgrounds. Please comply with the instructions of the security and stewarding service assigned by GmbH. The exhibitor is responsible for ensuring that the attendees of his stand party do not access other trade fair booths or touch any exhibits located there. The costs for your stand event will be charged to you in the final invoice as a one-off amount. To ensure a smooth, uninterrupted event, we recommend that you consult with your booth neighbors of the planned party in advance. Please note that the volume of musical renditions on the stand may not exceed 70 db (A).

6 B 16 Restoration of exhibition areas All exhibition space must be handed over to GmbH s Technical Services Division in its original condition by the stipulated date for completion of dismantling. To this end, the exhibitor must contact the Technical Services Division in due time to make an appointment to have the space inspected and approved. Space in the outdoor exhibition area must be graded, and areas loosened by earthworks must be machine compacted. Asphalted and planted areas will be restored solely by GmbH at the expense of the exhibitor in question. Generally speaking, exhibitors must completely remove all structures such as foundations, driven-in piles, utility lines, etc. after the close of the trade fair. In isolated cases (e.g., if the area is to be re-occupied at the next bauma), special provisions may be made with the written agreement of GmbH. GmbH is entitled to revoke such an agreement at any time. If the required restoration work has not been completed by the stipulated dismantling deadline, GmbH is authorized to do this or contract a third party to do this at the expense of the exhibitor. B 17 Alterations GmbH reserves the right to make alterations and additions in matters affecting technical arrangements and safety. Status: September 2014 print back