APEAMCET [Bi.P.C] ADMISSIONS. 1. Processing fee for OC/BC is Rs.1000/- and for SC/ST it is Rs.500/-

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1 IMPORTANT CHANGES MADE: APEAMCET [Bi.P.C] ADMISSIONS 1. Processing fee for OC/BC is Rs.1000/- and for SC/ST it is Rs.500/- 2. Aadhar Card Number of the candidate is to be entered along with SSC hall ticket number, mobile number at the time of registration. 3. Processing fee receipt shall be printed on A5 plain white paper using the HP printers purchased [ A4 size paper cut horizontally into two halves can be used ]. Duplicate copy of receipt is not required as the data is stored in server. 4. Registration-cum-verification form as well as Receipt of Certificates shall be printed on A4 size plain white paper only using HP printers purchased. 5. Original certificates of candidates shall be verified and returned to candidate keeping a set of Xerox copies. 6. Certificate verification for special categories [NCC/PH/CAP and Sports] will be done only at Government Polytechnic, Benz Circle, Vijayawada. 7. Allotment of seats will be intimated to candidate by SMS. Candidates can confirm their willingness to join in the allotted college through their login and need not come to hlc for reporting. However, provision for reporting at hlc is also provided. 8. Candidates have to pay the tuition fee only at the end of final phase of counseling at the college and report to the college finally allotted along with original certificates. However, candidate shall report at the college allotted to confirm his allotment in each phase of allotment by the college by producing joining report of each phase. This information should be made available in counseling hall at different places and give clarification to students at the time of certificate verification. 9. Use of Polythene covers is dispensed. 1

2 INSTRUCTIONS TO HLC COORDINATORS A. REGISTRATION AND PROCESSING FEE COLLECTION COUNTER: Process candidates in rank order scheduled on that day. Make the following announcements: Keep APEAMCET Rank Card, copies of caste certificate, 10 th class pass memo and Aadhar Card (not mandatory) ready. OC candidates shall possess 45%[44.5 and above] and other candidates of BC/SC/ST shall possess 40%[39.5 and above] marks in group subjects (BIOLOGICAL SCIENCES, physics, chemistry) in case of inter vocational candidates they shall pass bridge course of BIOLOGICAL SCIENCES and physical sciences) to declare them eligible for admission as per AICTE guidelines. OC/BC candidates shall pay processing fee of Rs.1000/- and SC/ST candidates Rs.500/-. Every candidate shall furnish a mobile number that belongs to him or available to him such as that of his parents or the nearest friend. Candidates claiming NCC/Sports/Physically Handicapped and CAP reservations shall be asked to attend certificate verification at GOVERNMENT POLYTECHNIC, BENZ CIRCLE, VIJAYAWADA along with other original certificates. Call candidates in convenient batches of 50 or 100 in rank order as per hall capacity. Plan the day s schedule into convenient batches and announce time slots to avoid longer periods of waiting for candidates and parents. Allow late reporting candidates those are scheduled in previous days. Collect copies of EAMCET rank card and SSC/ CBSE/ICSE/Equivalent pass memo/caste certificate to enter the details in the system. Enter URL Five user types are provided for each HLC to perform various activities such as administrator, Collection of processing fee, Printing of Registration form, Verification of certificates.. a. Help line Center b. Fee receipt c. Reg-cum-Veri d. Verification e. College 2

3 Select User type as Fee receipt and type User Id and Password informed at the time of training at NIC. Two user types are provided one for processing fee collection and the other for registration. The login ID and password are same initially and the password is to be changed after first login. The counter-in-charge shall keep the password carefully. FOR EXAMPLE FOR ANTP ANTP01F99 ANTP01R99 PROCESSING FEE COLLECTION REGISTRATION 3

4 Enter the details and login. Enter APEAMCET-2016 Hall Ticket Number and rank. Click on SHOW. Fill in the category of the candidate OC/BC or SC/ST, SSC Hall ticket number, Passing month and year, Candidate mobile number and Aadhar card number. Collect Rs.1000/- from OC/BC candidates and Rs.500/- from SC/ST candidates and issue fee receipt on A5 size paper [ Use A4 size paper cut horizontally ] using laser printer. Print the registration cum verification form for each candidate from the URL in user type reg-cum-veri. Use A4 white paper and HP Laser printer for printing the same. 4

5 Instruct the candidates to verify the mobile number and Aadhar Card Number printed on the Registration-cum-verification form and inform them to get the data rectified in any of the columns printed on the sheet.[viz., male/female, reservation category, minority]. Handover student basic information sheet and ask them to fill the particulars. Supply the handouts on INSTRUCTIONS TO CANDIDATES ON WEB COUNSELING, manual option form, to the candidate. Send the candidates in suitable batches to the verification hall. Instruct all candidates to keep two sets of Xerox copies of all original certificates. 5

6 Maintain a register of registered candidates in the following format : Name of the helpline centre, Date of Registration Serial Number Name of the candidate APEAMCET Hall Ticket No. APEAMCET Rank Category(OC/BC/SC/ST) Processing fee collected Time of Registration Signature of candidate At the end of day s work tally the amount collected, file the duplicate copies of the processing fee receipts, hand over them to the coordinator and obtain his signature in the register. Transfer the processing fee collected through RTGS to Account A/C Number IFSC CODE ANDB Andhra Bank, Acharya Nagarjuna University Branch, Guntur. B. CERTIFICATE VERIFICATION COUNTER 1. Guide the SC/ST/BC candidates to proceed to caste verification officers for verification of caste claim. 2. The caste verification officer can offer his remarks on the registration cum verification form or on a separate verification form supplied to the help line centres. They shall be instructed to inform the Co-ordinator in writing before caste claim of any candidate is rejected. They shall also be instructed to inform the caste claim doubtful cases to their concerned Commissionerates with full details of the candidates for enquiry. As long as a valid caste certificate issued by a competent authority is in possession of the candidate, the caste claim shall not be rejected at the verification stage. 3. All other candidates along with the category candidates shall be directed to the verification counters for verification of original certificates. 4. Verify the following original documents and collect one set of Xerox copies and staple them at two places securely to the Registration-cum-verification form. Make necessary corrections in the fields that are printed wherever necessary with the support of documentary evidence. CERTIFICATE VERIFICATION SHALL NOT BE ENTERTAINED WITHOUT THE PHYSICAL PRESENCE OF THE CANDIDATE UNLESS SPECIFICALLY PERMITTED BY THE HLC CO-ORDINATOR ON GENUINE GROUNDS. SUCH PERMISSIONS SHALL BE RECORDED IN THE REMARKS COLUMN. 6

7 IDENTIFY THE CANDIDATE WITH THE PHOTO ON THE HALL TICKET. a) APEAMCET2016- Rank Card [Accept the downloaded copy provided by the Convenor, APEAMCET Candidates can be advised to download the copy of rank card from the site b) APEAMCET2016-Hall Ticket [Accept the downloaded copy provided by the Convenor, APEAMCET Candidates can be advised to download the copy of hall ticket from the site c) X class pass memo {Check date of birth-shall have born on or prior to } d) Inter/CBSE/ICSE/NATIONAL OPEN SCHOOL/APOSS pass certificate and marks memos. Enter percentage of marks obtained in Biological Sciences, Physics and Chemistry at +2 level. Candidates with>=44.5% for OCs and >=39.5% for reserved categories (BC/SC/ST) in qualifying examination are only eligible for admission. In case of inter vocational candidates they shall pass bridge course of BIOLOGICAL SCIENCES and physical sciences) to declare them eligible for admission as per AICTE guidelines. BY DEFAULT MATHS IN +2 IS SET AS NO CANDIDATES WHO PASSED BRIDGE COURSE IN MATHEMATICS or M.Bi.P.C CANDIDATES ALONE ARE ELIGIBLE TO OPT FOR BIOTECHNOLOGY COURSE. The same shall be verified and in certificate verification screen Maths in +2 shall be set as YES. The eligibility shall be set as PHARM & BIO in verification module. Candidates who have not passed bridge course in Mathematics, in certificate verification screen Maths in +2 shall be set as NO and eligibility shall be set as PHARM in verification module. Candidates with National Open School Certificate or any other equivalent certificate of one year duration shall be informed that they are NOW PERMITTED for admission into B.Pharmacy and Pharm.D courses as per the guidelines of Pharmacy Council of India dated

8 e) Study certificates from inter to 6 th class (Decide local area as per rules). Local area is decided based on the places of study of the candidate but not on the residence of the parents. Compute local area by reckoning the period of study from 12 th class onwards down to 6 th class as per the following table. As stated in APRO 2014, the common admission policy would continue and students of OU shall not be branded as belonging to other state. DECISION ON LOCAL AREA Case. No. 12 th 11 th 10 th 9 th 8 th 7 th 6 th Local Area Remarks 1 X X X X X X X X 2 X X X X O O O X 3 X X X O O O X X X,O are two different Local Areas of A.P. AU/OU/SVU 4 X X O O X O X X 5 O O X X X O X X 6 X X X X/O O O O X 7 X X X X/O O O O O 8 X X X X/O O O O X If period of Study in X is more than O If period of Study in O is more than X If period of Study in X is equal to O DECISION ON LOCAL AREA 8

9 Case. No. 12 th 11 th 10 th 9 th 8 th 7 th 6 th Local Area Remarks 9 N X X X X X X N 10 X N X X X X X N 11 X X N X X X X N 12 X X X N X X X N 13 X X X X N O O X N-out of A.P. 14 X X O O N O O N 15 X X O O N X X N 16 X X X O X X N N 17 O O O X X X N N f) In case of non-local candidates, Residence certificate(not Nativity) of either of parents for 10 years in A.P. issued by revenue officials or Service certificate from State/Central/Public Sector Units/Quasi Govt. Organizations(including nationalized banks) if either of parents is working currently in Andhra Pradesh. Candidates shall submit a supporting evidence in appropriate format of Proforma-III in the APEAMCET-2016 booklet (available in g) Community, Nativity and Date of Birth Certificate issued by competent authority (MRO/Tahsildar/RDO/Collector as the case may be). h) Transfer Certificate from the institution last studied. This can be used to decide and ascertain caste claim (in absence of caste certificate as a preliminary proof), religion proof to decide minority status. Private 9

10 candidates shall submit TC (or Minority certificate) from the school last studied or a certificate from the Head Master of the Institution where the candidate has last studied indicating minority status. IN CASE OF ANY CANDIDATE OF OU LOCAL AREA ATTENDS CERTIFICATE VERIFICATION IN ANY OF THE HLCs AND BELONGS TO ECONOMICALLY BACKWARD CLASS [OC/BC WITH PARENTAL ANNUAL INCOME LIMIT OF Rs.1,00,000/- AND SC/ST WITH PARENTAL ANNUAL INCOME LIMIT OF Rs.2,00,000/-], POP UP FLAG YES SHALL BE SELECTED IN VERIFICATION. However the reimbursement of tuition fee is subject to the guidelines issued by the Government of Andhra Pradesh from time to time. In case of candidates of local area NL, the candidates are not eligible for fee reimbursement. IF THE CANDIDATE BELONGS TO HIGHER INCOME GROUP, NO SHALL BE SELECTED. i) Income certificate issued by Tahsildar of the place of residence issued on or after in case of candidates claiming Fee Reimbursement (OC/SC/ST/BC/Minority/PH). Income limit for fee reimbursement Rs.1,00,000/- per annum of parents from all sources for OC/BC and Rs.2,00,000/- per annum for SC/ST. Death certificate of father or both parents as the case may be if the income certificate is on mother or other s name. If the income certificate is not of parents, the relationship of the third person with the candidate shall be established and an affidavit shall be insisted as additional proof. Mee seva Income and Caste certificates issued with digital signature of Tahsildar shall be accepted and shall not insist upon the certificate with regular signature. As per the norms prescribed by the Social Welfare Department, Government of Andhra Pradesh, candidates with maximum eligible age [Candidates of SC/ST/BC-29 YEARS, and OC/OC-MINORITIES/OC-DISABLED-25 YEARS] as on are alone eligible for fee reimbursement. All the eligible candidates (who have produced income certificate in the income limits specified and satisfying the age criterion) are entitled for fee reimbursement as per the following table: 10

11 Program B.Tech. Maximum eligible amount for fee reimbursement for students other than SC & ST Rs.35,000/- or the actual fee whichever is less Eligibility All eligible SC and ST students shall be given full fee reimbursement of the actual fee. All students other than SC and ST and who have obtained an APEAMCET Rank of upto shall be eligible for full fee reimbursement of the actual fee. All students other than SC and ST who have studied in Government and Residential colleges run by the welfare and educational departments including students sponsored by the Government under the corporate college scheme shall be eligible for full fee reimbursement of the actual fee. B.Pharm. Rs.31,000/- or the actual fee whichever is less All eligible SC and ST students shall be given full fee reimbursement of the actual fee. Pharm.D Rs.68,000/- or the actual fee whichever is less All eligible SC and ST students shall be given full fee reimbursement of the actual fee. j) Minority certificate shall be insisted in absence of religion proof in Transfer Certificate. In case of BC_E, BC_C candidates with a valid caste certificate, minority status can be straight away entered with X in verification. No separate minority certificate need be insisted if the religion is mentioned in Transfer certificate [SSC/Intermediate]. k) Coordinator shall be informed before rejecting any candidate. The causes of rejection shall be specifically recorded on the verification form. This will be useful in legal matters. Enter Not Eligible in eligibility in certificate verification in the system and type reasons for rejection in remarks column. l) Do not alter the data of PH/NCC/Sports/CAP fields, as they are verified at GOVERNMENT POLYTECHNIC, VIJAYAWADA. m) Special category candidates [NCC/SPORTS/PH/CAP ] shall be directed to attend for certificate verification at GOVERNMENT POLYTECHNIC, BENZ CIRCLE, VIJAYAWADA only and do not undertake verification for such candidates at your hlc. 11

12 5. 1. A set of Xerox copies of all originals shall be collected and verified with the corresponding originals as per the list printed on the verification form. Staple the set of Xerox copies of certificates with the registration cum verification form at two places. DO NOTCOLLECT ORIGINAL CERTIFICATES FROM CANDIDATES. 2. After verification, all dockets containing the Xerox copies and the original certificates of the candidates shall be sent to the Chief Verification Officer for verification of local area, caste, date of birth etc., once again. The Chief Verification Officer shall cause verification of every docket and ensure that the same data with necessary corrections has been entered into the system. Log in as user type VERIFICATION. Enter EAMCET Hall ticket number and rank of the candidate. Edit the fields as per the verification caused. 12

13 Print the receipt of certificates on A4 white paper using Laser printer. Obtain the signature of candidate and Chief Verification Officer shall sign on the receipt. 13

14 6. The originals of the candidates shall be returned along with the Receipt of Certificates form retaining only the Xerox copies of the original documents. At the end of the final phase of counseling process, all such verified dockets containing the Xerox copies shall be kept in safe custody in the hlc itself in rank order to address any legal issues. a) BOTH VERIFICATION STAFF AND THE CHIEF VERIFICATION OFFICERS ARE REQUESTED TO ENSURE CORRECTNESS OF ENTRY OF DATA INTO THE COMPUTER ESPECIALLY IN THE FIELDS SEX, LOCAL AREA, CASTE, SPECIAL RESERVATION CATEGORY/PRIORITY, MINORITY AS THE LEGITIMATE SUFFERER IS THE CANDIDATE AND INTURN THE CREDIBILITY OF THE SYSTEM. b) Extra precaution shall be taken to verify the mobile number as any mistake will keep the student in chaos as registration and option entry will not be opened. CANDIDATE SHALL BE ASKED TO CHECK IT AGAIN BEFORE LEAVING THE HALL. 14

15 IMPORTANT POINTS FOR CLARIFYING THE DOUBTS OF CANDIDATES The web application of candidate registration and option entry is designed to work in systems containing Internet Explorer version 9.0 or above and not in other browsers like Google Chrome, Mozilla firefox, etc. For candidates registration the candidates shall use Registration number printed on left hand side corner of Receipt of Certificates. For option entry candidates shall use the login Id number communicated to his mobile before the commencement of the option entry schedule. Ask the candidates to exercise as many options as possible preferably in their local area as the number of unreserved seats will be less and they are to be allotted first with a common merit list of local and non-local candidates. Options shall be arranged in the descending order of merit of a particular college and course as per the desire of the candidate. Candidates shall be asked to download the list of college codes and courses from the website and use them for option entry. When a candidate makes a login through CANDIDATE LOGIN, a one-time password [OTP] will be generated and will be communicated to the registered mobile of the candidate. The candidate can enter this OTP and continue option entry. The OTP is valid for 20 minutes for login or first successful login whichever is earlier. Candidates shall be informed about this change as well as the importance of the mobile number given at the time of certificate verification. Instruct the candidates to close the browser after the job is finished at the option entry counter. 15

16 D.OPTION ENTRY: Do not allow candidates to enter options directly on web without a filled in manual option form. Persons with Integrity shall be employed to man the option entry counters. Persons accompanying the candidates shall be observed whether same person is attending for all. Candidate shall be enquired upon the relationship of the accompanying person. Password shall be entered by candidate only. Give a print out of the saved options to the candidate and ask him to check by comparing with the manual option form already he/she had with them. Instruct the candidates to close the browser after the job is finished at the option entry counter. PROBLEM Forgot passwords system SUGGESTED REMEDIAL MEASURE Coordinator shall contact Sri M.Subramanyam on Candidate has forgotten password Candidate has forgotten his login ID Candidate has been given a provision to reset his forgotten password in candidate login. The reset password will be communicated automatically to the mobile he/she has furnished. Advise the candidate to send an SMS from the registered mobile to in the format APEAMCET<space>01<space>hallticket number after generating password. Example: APEAMCET Candidate noticed that mobile number is wrongly furnished/printed Unable to generate password Unable to login Web site home page not displayed properly and unable to enter Obtain a written request to change his/her mobile number. Contact M.Subramanyam for instructions. Correct entry of registration number, hall ticket number, rank and date of birth. Details printed on receipt of certificates shall be used Correct entry of Login Id number, hall ticket number, password and date of birth ( as printed on receipt of certificates in DD/MM/YYYY format). Correct usage of browser shall be suggested. Internet Explorer version 9.0 and above with screen resolution of 1024 x 760 pixels. Other browsers like Mozilla firefox, Netscape navigator, Google chrome etc 16

17 the details Change of local area, sex, reservation category, minority status, fee reimbursement eligibility shall not be used. Check URL Candidate shall not have entered options by that time. If entered, they shall be got deleted by candidate himself and necessary corrections in the data shall be made based on valid documentary proof within the option entry schedule. Comply with the instructions scrupulously and avoid complacency at each stage to prevent legal issues at a later stage. CONTACT NUMBERS 1.ADMINISTRATIVE, FINANCIAL MATTERS and POLICY ISSUES Dr.K.Raghunath, Camp Officer Fax Number Caste claims, local area, minority, verification related issues, college seats 3. System related or application related matters 4. Stationery/hlc mobile number/bsnl complaints requirements A.S.N.Rao M.T.Vijaya Kumar M.Subramanyam K.Chandrasekhar Accounts/Bills/Remuneration/Refund Dr.K.Raghunath, Camp Officer Changing student mobile number , , p.s:- Coordinators or hlc staff are requested not to give these numbers to students. CONVENOR APEAMCET 2016 (Admissions) 17