Minutes of the 34 th Session of the Council Saturday, 17 April and Sunday, 18 April 2004 Cape Town, South Africa

Transcription

1 Minutes of the 34 th Session of the Council Saturday, 17 April and Sunday, 18 April 2004 Cape Town, South Africa The 34 th Session of Council was convened at 2:15pm, 17 April 2004, at the Cape Town Conference Centre, Cape Town, South Africa by Senior Vice Chairman JJP (Basie) Verster. Kenneth Humphreys distributed the meeting agenda notebook containing supporting details for various agenda items. 1. Welcome and Introductions ICEC Senior Vice Chairman JJP Verster, welcomed the delegates and requested a moment of silence in memory of Franklin Postula, ICEC Director I and Isao Tokunaga of BSIJ who had passed away since the last session of Council in Melbourne, Australia. He also reported and expressed regret that ICEC Chairman Steven Boeschoten, ICEC Assistant Secretary Roger Batten, and incoming ICEC Technical Vice President Brane Semolic were all hospitalised and unable to attend. 2. Attendance and Apologies JJP (Basie) Verster, ICEC Senior Vice Chairman and Acting ICEC Chairman (ASAQS) Peter Cox, ICEC Administrative Vice Chairman (AIQS) Ginette Basak, ICEC Administrative Vice Chairman (AACE-Canada) Len Harris, ICEC Technical Vice Chairman (ASAQS) Kenneth Humphreys, ICEC Secretary-Treasurer and Delegate, AICE Dennis Lenard, ICEC Past Chairman ICEC (AIQS) Murtala A Oladapo, Director ICEC Region III (NIQS) TT Cheung, Director ICEC Region IV (HKIS) Peter Smith, ICEC Director Certification and Accreditation (AIQS) Christopher G Walker, ICEC Founding Chairman Allen C Hamilton, Delegate, AACE-I Lindile Mteza, President, ASAQS Egon Wortmann, Executive Director, ASAQS Corne de Leeuw, Delegate, ASAQS and President, AAQS Yves Levant, Delegate, AFITEP Terry Sanders, General Manager, AIQS John Lowry, President, AIQS Trevor Main, Vice Chairman PAQS (AIQS) Jim Sherwood, President, ACostE Bruce Watson, Delegate, ACostE Richard Plumb, Editorial Representative, ACostE Takayoshi Sato, Delegate, BSIJ Teruyuki Fujigami, Vice President, BSIJ Rob van Hoeve, Delegate, DACE Carsten Wredstrøm, Delegate, FDP

2 Jon Jackson, Vice President and Delegate, CEASA Braam Els, Representative, CEASA Kwadwo H Osei-Asante, Delegate, GhIS Michael Frimpong, Alternate Delegate, GhIS Gordon Cairney, President, NZIQS Ong See Lian, President and Delegate, ISM and Chairman, PAQS Kwan Hock Hai, Representative, ISM and Secretary, PAQS Eddie Wong Weng Hong, Representative, ISM Jan Oosthuysen, President, INQS Iyaloo ya Nanglo, Representative, INQS Frikkie Jordon, Representative, INQS Pekka Pyy, Delegate, PMAF Sam Cheng, Vice Chairman, QS Division and Delegate, HKIS Ellen H L Lau, Representative, HKIS Bernard Wu, Representative, HKIS Joseph Segun Ajanlekoko, President and Delegate, NIQS Godson I Moneke, Executive Secretary, NIQS Jaycee Kruger, Vice President - International Liaison and Delegate, PSMA Nicolae Postavaru, Vice President and Delegate, AMCTC Santaram Ragoo, President and Delegate, MAQS Andrej Kerin, Delegate, ZPM Edward Tang, Chief Delegate, SISV Teoh Wooi Sin, Alternate Delegate, SISV Caroline Tan, Representative, SISV Terence Goh, Representative, SISV Eugene Seah, Representative, SISV Michael Sullivan, Representative, RICS Apologies Roger Batten, ICEC Assistant Secretary (ACostE) Steven Boeschoten, ICEC Chairman, DACE Dagbjartur Gudmundsson, Delegate, VSF Adesh Jain, President, PMI India Alec Ray, Director, ICEC Region II (ACostE) Gianluca di Castri, Delegate, AICE Brane Semolic, President, ZPM Håvard Skadelbø, Delegate, NFP Theo Swart, President, CEASA Angelo do Valle, Delegate, IBEC Not represented Canadian Institute of Quantity Surveyors Grupo OFC Guia Referencial de Costos (Venezuela) Instituto Brasileira de Engenharia de Custos (Brazil) Sociedad Mexicana de Ingenieria Economica Financiera y de Costos (Mexico) Asociacion Española de Ingeniería de Proyectos (Spain) Cyprus Association of Professional Quantity Surveyors

3 GTE / Cost Engineering Club (Hungary) Hellenic Institute for Project Management (Greece) Norsk Forening for Projektledelse (Norway) Projekt Management Austria Russian Association of Bidders and Cost Engineering Svenskt ProjektForum (Sweden) Spolocnost pre projektove riadenie (Slovakia) Spolocnost pro projektové rízení (Czech Republic) Verkefnastjornunarfelag Islands (Iceland) Institute of Quantity Surveyors of Kenya Fiji Institute of Quantity Surveyors Institute of Quantity Surveyors of Sri Lanka Japan Society of Cost and Project Engineers Project Management Associates - India 3. Minutes of the April 2002 Meeting, Melbourne, Australia The minutes of the 33 rd Session of Council, April 2002, Melbourne, Australia were approved as presented. 4. Matters arising from the minutes None 5. Officers reports Kenneth Humphreys reported for Chairman Boeschoten and summarised the Chairman s written report which highlighted the addition of eight new ICEC members, the return of BSIJ as a member, potential new members, the establishment of the ICEC Secretariat in Canberra. Senior Vice Chairman Basie Verster reported on the plans for the 4 th World Congress and expressed his appreciation for the outstanding support of ASAQS, PAQS, CEASA, and the ICEC membership. Subsequently, Technical Vice Chairman Len Harris reported that 448 delegates had registered for the Congress from 29 countries. After brief remarks by Administrative Vice Chairman Ginette Basak and Peter Cox, and Past President Dennis Lenard, the Secretary Treasurer presented the financial report. A copy of the report appears in the meeting agenda book. Administrative Vice Chairman Basie Verster reported that the accounts of the administration had been audited and were in order. The audited financial report for has been posted on the ICEC website. 6. Reports from the Regions and Member Societies Region I Because of the death of Region Director Franklin Postula, Administrative Vice Chairman Ginette Basak submitted a written report on behalf of Franklin Postula. The report commented on all the member societies in the Region. Allen Hamilton expanded upon the AACE-I portion of the report with supplementary comments.

4 Ginette Basak also reported that John Hollmann had agreed to assume the position of Region Director following the vacancy created by the death of Franklin Postula. Region II Bruce Watson presented a written report on Region 2 in the absence of Region Director Alec Ray and Assistant Secretary Roger Batten. Carsten Wredstrøm made supplemental remarks for NDPM (Denmark), as did Rob van Hoeve for DACE (the Netherlands). Pekka Pyy reported that PMAF (Finland) had expressed sharp membership growth to 938 members over the past four years and the PMAF Conferences in 2002 and 2003 had exceeded 400 delegates each year. Andrej Kerin reported for ZPM (Slovenia) commenting on the plans for the 2006 ICEC Congress to be held in Ljubljana. IPMA has joined the sponsorship of the Congress and combined registration could reach 700 delegates as a result. Richard Plumb made supplemental remarks about the National Vocational Qualification (NVQ) programme in the United Kingdom. Region III Region Director Murtala Oladapo gave a comprehensive written report on societies in the Region and called in turn on the delegates from each member organisation for supplemental comments. All member organisations in Region III were represented excepting IQSK (Kenya). Region IV Region Director TT Cheung commented on the recent 2003 PAQS Congress in Tokyo which had been moved from June to November because of the SARS epidemic. A video presentation was made about the 2005 PAQS to be held at the Shangri-la Hotel, Dalian, China, June John Lowry reported for AIQS. AIQS has grown to over 3000 members and has an active CPD programme. Takayoshi Sato reported that BSIJ (Japan) had about 2600 members. Sam Cheng presented a written report for HKIS (Hong Kong), as did Ong See Lian for ISM (Malaysia). Gordon Cairney reported for NZIQS that major inner-city multi-story construction is on going in New Zealand. Many problems have developed and a new act has been passed to require more rigorous construction practices. NZIQS has 925 members and is considering a possible combination with RICS which will be decided by vote of the NZIQS members. Teoh Wooi Sin presented a written report on behalf of SISV (Singapore). He concluded his report with an offer from SISV to host the ICEC Congress in The meeting recessed at 5:00 PM and reconvened at 9:15 am, 18 April Potential new members Kenneth Humphreys reviewed the listing of potential new members as given in the agenda.

5 8. Cooperation with other bodies AAQS Corne de Leeuw had submitted a written report previously. AAQS has grown to 14 member organisations in 13 countries. FIG In the absence of Roger Batten, Murtala Oladapo reported on cooperative efforts with FIG Commission 10. IPMA- In the absence of Brane Semolic, Andrej Kerin reported on the joint ICEC / IPMA Congress in 2006 in Slovenia and tentative plans for the Congress. Kenneth Humphreys (AICE) moved that the Congress in Slovenia in 2006 be confirmed. Seconded by Allen Hamilton (AACE-I) and approved unanimously. Kenneth Humphreys reported that he had been in contact with PMA-India s President A C Jain about the possibility of the 19 th IPMA World Congress, November 2005, in New Delhi, India being designated as an ICEC Forum. He will follow-up with PMA India on this. PAQS The 2005 PAQS Congress in Dalian, China was again announced as was the 2006 PAQS Congress in Singapore. RICS Michael Sullivan reported that RICS has 110,000 members and 450 paid staff. The Construction Faculty of RICS numbers about 40,000. He reiterated prior assurances that RICS activities in various countries are in no way intended to be in competition with existing quantity surveying organisations in the those countries. Bruce Watson distributed written comments prior to the meeting but commented on ACostE s efforts with RICS and their concerns. Communications with RIQS are to continue. M. Sullivan will give feedback to RICS and communicate the result to ICEC. 9. International Congresses 2006 Ljubljana, Slovenia had previously been confirmed as the site of the Congress, April 2006 (Agenda item 8.0 above) It was announced that IBEC (Brazil) had unfortunately withdrawn its offer to host the 2008 Congress due to a change in Government support. IBEC had expressed support of AACE-I s offer to host the 2008 Congress, June 29 July 2 in Toronto, Canada. Allen Hamilton commented on the AACE-I plans for the Congress. Kenneth Humphreys (AICE) moved, seconded by Murtala Oladapo (NIQS) that the offer of AACE-I be accepted. Approved unanimously. 10. ICEC Regions Meetings, Future Region Meetings 12. ICEC Technical Forums and Symposia 13. Communications Kenneth Humphreys reviewed agenda items and reported on each agenda item referring to documents appearing in the agenda book.

6 Allen Hamilton talked about his vision for additions and improvements to the ICEC web site. A Hamilton (AACE-I) moved that a committee be appointed to prepare specifications for future web site development considering what features and items are desired for the site. Seconded Edward Tang (SISV) and approved. The ICEC Executive Committee will appoint a committee to carry this forward keeping in mind that the website must be user friendly to all member associations. 14. Obligations and advantages of ICEC Member Societies 15. Use of ICEC Logo and Initials 16. ICEC Accreditation of Certification and CPD Programs 17. International Standards Kenneth Humphreys reviewed Agenda Items and reported on each agenda item referring to the documents appearing in the agenda book. With respect to International Standards, Allen Hamilton inquired about the inclusion of technology standards on the web site. Peter Cox will work in that direction as appropriate. 18. University Network Dennis Lenard encouraged participation of practitioners in the University Network Session at the Cape Town Congress. Kenneth Humphreys referred to the Educational and Competency Standards which are posted on the ICEC web site as listed on the agenda. He reminded the member organisations to submit their standards for inclusion if they have not already done so. 19. Human Settlements Working Group Murtala Oladapo reported that ICEC was now registered in as a NGO (Non- Government Organisation) with UN-Habitat and the application was now being made for recognition with Roster Consultative Status with the Economic and Social Council of the United Nations. He submitted a detailed written report on this effort. Then in furtherance of this effort, Murtala Oladapo moved, seconded by Kenneth Humphreys, and approved that the ICEC Constitution be amended to add new item 3i to Section 3 as an additional ICEC objective, the item to read: 3 i) Collaborate with the United Nations and other international and regional agencies in formulation and implementation of policies affecting construction and engineering development with respect to cost, procurement and project management at policy, strategy and implementation levels of economic and social development programs Note: This amendment shall take effect upon approval of four-fifths of the ruling bodies of the ICEC Full Member Societies. Responses must be made to the ICEC Secretary Treasurer within 90 days after posting these minutes on the ICEC website. Lack of response within 90 days shall be taken as acceptance of the proposal.

7 20. New ICEC Secretariat in Canberra, Australia Kenneth Humphreys and Terry Sanders reported on the successful transition of the Secretariat on 15 February 2004 to Canberra. Delegates were reminded to use to contact the secretariat by and to contact Secretary-Treasurer Kenneth Humphreys on administrative matters. The new Secretariat Administrator is Robyne Nash. 21. World s Best Practice Program Terry Sanders described in significant detail the Best Practice Program of AIQS. Full documentation appears in the agenda book. He offered on behalf of AIQS to take the lead to develop an ICEC programme for designation of Best Practice Organisations Worldwide. Ginette Basak (AACE- Canada) moved that the offer of AIQS be accepted. Seconded by K H Osei-Asante (GhIS). Approved unanimously. AIQS will develop the program and the details will subsequently be circulated to the ICEC membership for a vote of acceptance. 22. ICEC Awards The meeting was briefly closed to non-voting delegates for consideration of the ICEC award nominees. Motion: That the following awards be approved. Moved by Kenneth Humphreys (AICE), seconded by Ginette Basak (AACE Canada) Carried unanimously. Founding Distinguished International Fellow Christopher G Walker, ICEC Founding Chairman and Past President of the Association of Cost Engineers and AACE International (Nominated by ACostE, AACE International, AACE Canada, and DACE) Distinguished International Fellows Roger M Batten, Past President of ACostE, ICEC Past Chairman, Chairman 1994 International Cost Engineering Congress, current ICEC Assistant Secretary for Europe (Region II), numerous other positions in ICEC (Nominated by ACostE) Gilles Caupin, Past President AFITEP, ICEC Past Chairman, International Project Management Association Past President and Chairman of the Board (Nominated by AFITEP) TT Cheung HKIS Senior Vice President, Past Chairman of the Pacific Association of Quantity Surveyors, Director China Engineering Cost Association, ICEC Director for Region IV (Asia-Pacific) (Nominated by HKIS) Eilif Holen Founding member and Past Chairman of the Norwegian Association of Cost and Planning Engineers (now the Norwegian Association of Project Management), ICEC Past Chairman, Chairman 1986 International Cost Engineering Congress, numerous other positions within ICEC (Nominated by NFP) Dennis Lenard Past President of AIQS, Past Chairman of the Pacific Association of Quantity Surveyors, ICEC Past Chairman (Nominated by AIQS)

8 Hubertus (Hub) JM Paquay - Past President and Founding Member CEASA, Past Administrative Vice Chairman of ICEC, ICEC Standards Committee Director for Region III (Africa) (Nominated by CEASA) Franklin D Postula (posthumously) - AACE International Past President, ICEC Director Region I, and ICEC Standards Committee Chair (Nominated by AACE International) The following award had been previously conferred by ICEC Chairman Steven Boeschoten: ICEC Chairman s Award Dr Maarten Vrijland ICEC Region Awards The ICEC Chairman following nomination by the Region Directors had also approved these awards. Region I (The Americas) Jose Angelo S do Valle, IBEC (Nominated by Region Director Frank Postula) Region II (Europe) R Bruce Watson, ACostE (Nominated by Region Director Alec Ray) Region III (Africa) Len Harris, ASAQS (Nominated by Region Director Murtala Oladapo) Region IV (Asia-Pacific) Terry Sanders, AIQS (Nominated by Region Director TT Cheung) Except as noted, the awards will be announced and presented on 21 April 2004 at the Cape Town Congress Gala Dinner. 23. Election of Officers No additional nominations have been received for the Executive, the nominees of the ICEC Nominating Committee were declared elected. They are: Chairman Prof JJP (Basie) Verster (ASAQS) Senior Vice Chairman Ginette Basak (AACE Canada) Administrative Vice Chairmen Peter Cox (AIQS) and Murtala Oladapo (NIQS) Technical Vice Chairman Dr Brane Semolic (ZPM) Secretary-Treasurer Dr Kenneth Humphreys (AACE-I, ACostE, AICE, CEASA) Co-opted members appointed by Basie Verster are: Director, Region I John Hollmann (AACE-I) Director, Region II Carsten Wredstrøm (NDPM) Assistant Director Region II Alec Ray (ACostE) Director, Region III KH Osei-Asante (GhIS) Director IV TT Cheung (HKIS) Assistant Secretary, Region II Roger Batten (ACostE) Assistant Secretary, Region III Egon Wortman (ASAQS) Assistant Secretary, Region IV Peter Smith (AIQS)

9 24. Presentation of Budget for Annual subscriptions A proposal for increased ICEC fees necessitated by the fact that ICEC now has a paid secretariat was presented. Full details appear in the agenda book. Motion: That the proposal be accepted as presented but that the fees are payable in US dollars rather than Australian dollars. Moved by Ginette Basak (AACE-Canada0. Seconded by KH Osei-Asante (GhIS). Carried (with one negative vote and one abstention). The revised fees which will take effect 1 January 2005 after ratification by ICEC Full Member Societies are: Full Members Per individual member US $0.45 Per organizational member US $11.25 Minimum Annual Fee US $ Maximum Annual Fee US $ Associate Members Per individual member US $1.50 Per organizational member US $15.00 Minimum Annual Fee US $75.00 Forum and Congress Fees Forums, per paid delegate US $15.00 Maximum Forum Fee US $4000 Congresses, per paid delegate US $30.00 Note: Members organisations must ratify these fees within 90 days after the posting of these minutes on the ICEC website in order for them to take effect. Votes must be submitted, aye or nay within that time. Lack of a response within 90 days shall be taken as acceptance of this proposal Budget Kenneth Humphreys presented the proposed Budget for Administration. Allen Hamilton (AACE-I) moved, seconded by Gordon Carney (NZIQS) that the budget be adopted. Approved unanimously. The approved budget is: INCOME US$ Certification & CPD Accreditation 6,750 Forums and Symposia 900 Interest 150 International Congress (2004) 5,625

10 Miscellaneous 450 Prior Year Subscriptions 1,875 Subscription Fees 36,750 TOTAL INCOME 52,500 EXPENSES Bank Fees & Foreign Exchange 200 Chairman Expense 5,000 Congress Expense 900 Contingency 500 Gifts & Awards 450 Office Expense: Australia 3,750 United States 3,750 Secretariat Services: Australia 19,500 United States 0 Secretary-Treasurer Expense 17,250 Region 1 Incidental Expenses 300 Region 2 Assistant Secretary 300 Region 3 Assistant Secretary 300 Region 4 Assistant Secretary 300 TOTAL EXPENSES 52,500 * Note: This budget is based upon annual subscription fees of US$ 0.45 per individual member and US$ per corporate or institutional member of each ICEC Member association or institute. The minimum fee per Member association or institute is US$ 300. For Associate Member associations or institutes the fees are US $1.50 per individual member and US $15.00 per corporate or institutional member with a minimum required fee of US $75.00 per Associate Member. 25. New Business Allen Hamilton proposed that the ICEC logo be revised by removing the various defunct currency symbols and replacing them with current symbols. There was considerable discussion and several proposals varying from retaining the current logo to developing a new logo were made.

11 Motion: That the membership be surveyed in order to determine their opinions on the matter and the Executive come forward with a recommendation. Moved by Edward Tang (SISV. Seconded by Ginette Basak (AACE-Canada). Carried unanimously. 26. Next full Council meeting The next meeting of the Council will be held 22 April 2006 at the Congress Centre in Ljubljana, Slovenia. 27. Closing remarks Chairman JJP (Basie) Verster made closing remarks and adjourned the meeting at 1.10pm. Respectfully submitted Kenneth K Humphreys Secretary-Treasurer Note: Copies of the written reports referred to in these minutes are available from the ICEC Secretary-Treasurer upon request.