W.K. Kellogg Foundation Full Proposal Online Submission Reference

Transcription

1 W.K. Kellogg Foundation Full Proposal Online Submission Reference Note on Character Counts: When copying and pasting information into our online grant application form, character counts vary depending on the software application used. A dynamic character counter which indicates remaining characters appears below each field at the time you are entering information in that field. Content (* indicates required field) Instructions Proposal Detail When completing text fields do not use bullets, numbering or other formatting. In addition, do not use <, >, %, #, other special characters, website addresses or URL links. *Is the requesting entity a 501(c)(3) organization, such as a church, school, hospital, governmental unit, or publicly supported organization? *Amount initially requested from the Kellogg Foundation (WKKF): *What is the total budget for this project? *Provide an overview of your project: *Please describe the project goals and objectives associated with WKKF funding: *Please describe the major project activities/milestones associated with WKKF funding: *Please explain how the project will be financially sustained after initial funding is secured: Yes/No Provide the dollar amount being requested from the Kellogg Foundation for this request in US dollars. Please enter numeric values only. Estimate the total amount needed to support this project in US dollars. Enter numeric values only. Provide a brief summary of your project. Include how you will address the need(s) of your project. Provide detailed descriptions of the outcomes described in the initial proposal submission. Include: 1) Qualitative outcomes of WKKF-funded activities, 2) Quantitative outcomes of WKKF-funded activities, 3) Types of knowledge and/or knowledge products to be produced, and in what format, 4) The broader knowledge dissemination strategies and application of learning. The use of the SMART (Specific, Measurable, Attainable, Relevant and Time-bound) format is preferred. What is the project s workplan? For example, for the WKKF-funded project activities, please describe who will do what, when, how, where, with whom, how frequently, and across what timeframe, etc. What are your strategies and efforts to secure funding beyond WKKF support? Please provide the project s funding sustainability plan. Additionally, include any information on the level or nature of risk(s) that have been identified for this project (strategic, reputational, organizational, legal, and/or programmatic) and how your organization plans to address/mitigate these risk(s). 1

2 Proposal Detail (continued) *What might be the policy implications (Local, State, Tribal, Federal) or opportunities for this project? Please upload a copy of your evaluation plan, if developed. ******************************************* If you do not have an evaluation plan, please use this section to describe your organization s evaluation capacity or plan to build the capacity to conduct relevant and useful evaluation activities. What other funding partners or sources do you have for this project? *Do you have non-funding partners and/or collaborating organizations for this project? Who are they and what are their roles/commitments? *Describe your organization s strategic approach to fulfill its mission and describe how the actual project you are requesting funding for fits into the overall strategic direction of your organization. *Project Team Diversity Please describe the policy work (if any) at the local, state, tribal, or federal level that will be included in WKKF-funded portion of this project. It is critical to indicate the type of policy (e.g. legislative, fiscal, system) and if WKKF funds will be used to support this work. If you are attempting to influence legislative or fiscal policies, how do you plan to advocate without lobbying? WKKF requires an evaluation report as part of the annual and final reporting process. An evaluation plan, describing evaluation activities for the project, is required as a component of the grant commitment, however it is not required for proposal review. ******************************************* If an evaluation plan is not yet developed, describe your organization s evaluation capacity here. If your project is funded, your program officer will provide additional information and a template to assist with developing a plan. Do not enter non-numeric values such as $ or letters in the amount fields, as you will receive an error message. List all other organizations financially contributing to the proposed project, including in-kind and/or overhead support. This list should include any partners who are not providing funding for this project, and/or organizations you are working with. Briefly describe their role or commitment to the proposed project. In what ways is this organization best positioned to do the work toward achieving the desired project outcomes? How does the project fit into the organization s overall strategy? Please complete the chart for the activities being funded by the grant count each person only once based upon his/her role on the project. Click on the? for additional information regarding the groups listed. 2

3 Financial Due Diligence Questions As part of our financial due diligence process, the Foundation requires additional information related to your organization. Please respond to the questions below and provide the requested financial documentation. *Has the CEO, CFO and/or Executive Director for your organization changed within the last 2 years? Please explain. How often does your Board review the organization s financial reports? How often do other committees review the organization s financial reports? *Explain how your finance department is organized; list the name, title, qualifications and responsibilities for those primarily responsible for financial functions/reporting. *Select the option that applies to your finance staffing model. Staffing Comments *How does your organization separately track grant funds in your accounting system? Within your organization, who is responsible for preparing checks and who is responsible for signing checks? How many check signers are required? *To help us determine what financial reports are required, please indicate if the aggregate amount of this funding request plus any currently active Kellogg grants is: Provide a brief explanation of position changes to executive staff in your organization. Employee Only, Contracted Only, Combination of Employee/Contracted, Other Provide any additional information that you think helpful related to your staffing model. To help us determine what financial reports are required, please indicate if the aggregate amount of this funding request, any other pending requests, plus any currently active Kellogg grants is: Over $500,000 or equal to or under $500,000 3

4 Financial Due Diligence Documents: From this point through the contacts section, follow the appropriate branch: Follow A if your organization has not previously submitted financial documents to the Kellogg Foundation, e.g. 990s, financial statements. Follow B if your organization has submitted financial documents to the Kellogg Foundation. A. Financial Due Diligence Documents not on file. When uploading documents you may use a pdf, Word, or Excel document. Maximum document size is 20 MB per document. Please ensure the name of your document does not contain any non-character symbols such as /><*?. :;,&. Ensure the document is not located in a secure folder and remove any password protection to allow access to the document before uploading. Browse to locate your document and then click Upload. Once uploaded, the document name (linked) appears below the upload field. Please thoroughly read the instructions provided for each requested financial document to ensure you are providing the appropriate financial document(s). Providing incorrect financial information will result in a delay in the processing of your grant request. Please upload the latest two years of your IRS Form 990 public disclosure copy. You may use a PDF document. Please ensure there are no non-character symbols in the name of your document and remove any password protection to allow access to the document before uploading. Do you have one? Period End Date After uploading the first document, another upload space will appear. If so, please upload most recent. If not, provide comment (required). the uploaded financial document (MM/DD/YYYY). IRS Form 990 and IRS Form 990EZ are tax reporting forms used by tax-exempt organizations to provide the IRS with annual financial statements. Browse to Upload Document locate your document and then click Upload. Please upload a list of your major contributors (i.e. Form 990 Schedule B), for the last 5 tax reporting years, unless you are a religious organization, educational institution, hospital/medical facility, governmental unit or supporting organization. The list must contain the name of the donor, amount of donation, and fiscal year donated (if the donor is an individual you may indicate Donor #1). 4

5 Financial Due Diligence Documents A (continued) A. Financial Due Diligence Documents not on file. Do you have one? (List of major contributors) Period End Date Upload Document [Aggregate Amount of this Request, Open Requests and Active Grants equal to or under $500,000] Please upload the latest two years of fiscal year-end financial statements that have been approved by your Board. Financial statements should include at a minimum a balance sheet and income statement. OR [Aggregate Amount of this Request, Open Requests and Active Grants over $500,000] Please upload the latest two years of audited fiscal year-end financial statements and internal control recommendation letters that have been approved by your Board. If audited financials are not yet available for the most recent fiscal year-end, please upload unaudited financial statements. If so, please upload most recent. If not, provide comment (required). the uploaded financial document (MM/DD/YYYY). We need this list in order to calculate the organization s public support. This information can be found on IRS Form 990, Schedule B. If you do not have a Schedule B, please attach a spreadsheet containing this information. Do you have one? Period End Date See upload instructions above. After uploading the first document, another upload space will appear. See upload instructions above. After uploading the first document, another upload space will appear. If so, please upload most recent. If not, provide comment (required). the uploaded financial document (MM/DD/YYYY). Upload the organization s financial statements, (Aggregate Amount equal to or under $500,000) including opinion letter, notes to the financial statements and management letter. Browse to locate Upload Document your document and then click Upload. Upload the organization s audited financial (Aggregate Amount over $500,000) statements, including opinion letter, notes to the financial statements, and management letter. Browse Upload Document to locate your document and then click Upload. If the organization is not a 501(c)(3) or is a private foundation, different questions and documents are required. 5

6 Financial Due Diligence Documents B B. Financial Due Diligence Documents submitted previously; verify most recent. When uploading documents you may use a pdf, Word, or Excel document. Please ensure the name of your document does not contain any non-character symbols such as /><*?. :;,&. Remove any password protection to allow access to the document before uploading. Browse to locate your document and then click Upload. Once uploaded, the document name (linked) appears below the upload field. The W.K. Kellogg Foundation has an IRS Form 990 on file for your organization with a period ending date of (document date). If you have a more recent version, please upload or indicate this is the most recent version by checking the box below. Yes/No If it s not the most recent, please upload most recent OR enter a comment below indicating Is this the most recent? when the document will be provided. Period End Date the uploaded financial document (MM/DD/YYYY). IRS Form 990 and IRS Form 990EZ are tax reporting forms used by tax-exempt organizations to provide the IRS with annual financial statements. Browse to Upload Document locate your document and then click Upload. The W.K. Kellogg Foundation has a list of your major contributors on file for your organization with a period ending date of (document date). If you have a more recent version, please upload or indicate this is the most recent version by checking the box below. The list must contain the name of the donor, amount of donation, and fiscal year donated (if the donor is an individual you may indicate Donor #1). Yes/No If it s not the most recent, please upload most recent OR enter a comment below indicating Is this the most recent? when the document will be provided. Period End Date the uploaded financial document (MM/DD/YYYY). We need this list in order to calculate the organization s public support. This information can be found on IRS Form 990, Schedule B. If you do not have a Schedule B, please attach a spreadsheet containing Upload Document this information. 6

7 Financial Due Diligence Documents B (continued) B. Financial Due Diligence Documents submitted previously; verify most recent. [Aggregate of this Request, Open Requests and Active Grant Amount equal to or under $500,000] The W.K. Kellogg Foundation has a fiscal year-end financial statement on file for your organization with a period ending date of (document date). If you have a more recent version, please upload or indicate this is the most recent version by checking the box below. Financial statements should include at a minimum a balance sheet and income statement. Over $500,000 or equal to or under $500,000 OR [Aggregate of this Request, Open Requests and Active Grant Amount over $500,000] The W.K. Kellogg Foundation has an audited fiscal year-end financial statement on file for your organization with a period ending date of (document date). If you have a more recent version, please upload the latest two years of your audited fiscal year-end financial statements or indicate this is the most recent version by checking the box below. Is this the most recent? Period End Date Upload the organization s audited financial statements, including opinion letter and notes to the financial statements, as well as management letter. Yes/No If it s not the most recent, please upload most recent OR enter a comment below indicating when the document will be provided. the uploaded financial document (MM/DD/YYYY). (Aggregate Amount equal to or under $500,000) Upload the organization s fiscal year-end financial statements. Browse to locate your document and Upload Document then click Upload. Upload the organization s audited financial (Aggregate Amount over $500,000) statements, including opinion letter and notes to the financial statements, and management letter. Browse Upload Document to locate your document and then click Upload. Optional -- provide any additional general information General Comments you think helpful. If the organization is not a 501(c)(3) or is a private foundation, different questions and documents are required. 7

8 Contact Information - Grantee Organization If approved, the grantee's role would be to administer, direct and oversee the project activities ensuring they are conducted in accordance with the project purpose. The address should be the location of the Legal Designee (the person/position having authority to bind/contract on behalf of the organization) requested below. Please verify the accuracy of the grantee information and adjust as appropriate. In addition to contact information, please provide website (if available), Employer Identification Number (EIN), and the organization s fiscal start date (MM/DD) Contact Information - Grantee Legal Designee The legal designee is an individual employed by the grantee who is authorized to bind/contract on behalf of the organization. This individual will serve as legal designee for ALL Kellogg Foundation grant(s) and as the contact for reviewing and signing the grant agreement. In addition to entering standard contact information, please respond to the following question: Will the above grantee also serve as the payee for this project? Contact Information Grantee Financial Designee If approved, the payee s role would be to receive and disburse funds ensuring they are spent in accordance with the project purpose and budget The financial designee is an individual employed by the grantee and oversees the financial reporting and operations of the organization. This individual serves as financial designee for ALL Kellogg Foundation grant(s) and as the contact for financial reporting, due diligence and related correspondence. Please provide the information for the financial designee (if blank) or verify/adjust the accuracy of the information provided. Contact Information - Project Director or Coordinator The project director is an individual who has a title/role with the grantee and oversees/coordinates the project activities. Please enter the contact information of the individual who will be serving as the project director. Contact Information - Payee Organization Contact Information Payee Legal Designee Officers and Board Members Full Proposal Preview and Submission Only requested if grantee will not also serve as payee per question on legal designee contact page. Please provide names and titles for the Officers and Board Members of your organization. Please verify and make any edits before submitting the information. Click the "Submit" button at the bottom of the page when you are ready to send your information. 8

9 Confirmation of Full Proposal Submission This confirmation of the full proposal information provides the WKKF reference number (Pxxxxxxx) and your record of information submitted. U.S. Organizations -- Rev: 1/8/16 9