user documentation version 1.0.8

Transcription

1 user documentation version 1.0.8

2 Table of Contents Docsoft:TE Settings 3 Editing Metadata 4 Editing/Inserting Words 4 How to Insert a New Word 4 How to Edit an Existing Word 5 Editing/Inserting Utterances 5 How to Insert a New Utterance 5 How to Edit an Existing Utterance 5 Exporting 6 Media Locations 6 Media Location Errors 6 Changing the Media Location 6 Finder 7 Go To Time 7 Toolbars 7 Timestamp Formats 8 Supported File Types 9 Docsoft Contact Information 9 Keyboard Shortcuts 10

3 Using Docsoft:TE to Edit Transcripts Docsoft:TE s primary function is to allow for easy correction and modification of transcripts that are generated automatically using the Docsoft:AV Audio Mining tool. With an easy to use, dynamic interface, Docsoft:TE makes editing transcripts in near real-time easier than you ever imagined. Docsoft:TE Settings (Options > Settings) Docsoft:TE comes equipped with the tools to handle all transcription editing tasks. Use the Docsoft:TE settings menu to customize your editing experience. Always Export On Save Docsoft:TE will always export the selected types of files whenever a document is saved. Choose Export Types See the Exporting section of this document for explanation. Figure 1 Estimate Word Times When Docsoft:TE encounters a word that has invalid information for the word s length and offset, it will attempt to estimate these values based on the other words around the word. Average Word Length (In Seconds) If Docsoft:TE does not have enough information to make a reasonable estimate for the word length, it will use this value. Change Font Change the font of Docsoft:TE. Skip Time (In Seconds) The time used to skip forward or backwards through keyboard shortcuts. Frame Rate Increment (max 10) The value used when increasing/decreasing the media player frame rate through keyboard shortcuts. Autostart Media Player Automatically start playing media after it is loaded. Pause the Player On Item Selection Pauses the media player whenever an item is selected. Figure 2 Insert On Whitespaces Docsoft:TE will begin inserting a new word when you start typing on a whitespace (when the movie is paused). If this is not checked, you will not be able to insert a new word simply by typing.

4 Clear Whitespaces Docsoft:TE refers to all types of punctuation as whitespaces. When you try to delete any punctuation, Docsoft:TE will clear the punctuation and replace it with a whitespace. If this setting is not checked, the punctuation will be completely removed. Show Confidence Levels Underline words that are below the current confidence limit. Confidence Limit (%) Docsoft:TE will not underline words above this value. Editing Metadata Figure 3 Editing the metadata of the file can have many benefits. From the ability to search across file information, down to the ease of file organization, the ability to edit metadata is a very useful and powerful tool. Methods to edit metadata Select Edit > Edit Metadata... from the main menu Select the Edit Metadata icon from the toolbar Use the appropriate keyboard shortcuts Media URL Will be auto-populated with the source location of the original media file. Virtual URI The Virtual URI is the playback file. This could be a streaming media server, or a compressed version of the file for playback over the internet. Title Create / Change title of the opened file. Note - This does not change the file name, only the title in the metadata. Author Actual content creator / copyright holder Description Keywords or phrases detailing the basic content of the file. Editing/Inserting Words When you edit a word, you are modifying one single word in a larger utterance. The utterance timestamp will not change when you add or delete a word. To edit utterance length,see Editing/Inserting Utterances in the documentation.

5 How to Insert a New Word To insert a new word in your current transcript, use one of the following methods: Use the keyboard shortcut Ctrl-I while editing the transcript. Ctrl-I will expand Word window [Figure 4] Text New word addition, input must be valid to save document Offset Distance (in seconds) from the utterance timestamp Length The length (in seconds) of the word If Insert On Whitespaces is enabled, start typing on any whitespace or punctuation. Right-click or use the Context Menu Button at the location where you wish to insert a new word and select Insert. Selected Edit > Insert Word from the main menu. Figure 4 How to Edit an Existing Word To edit an existing word, use one of the following methods: Pause the movie (press Enter to pause, see keyboard shortcuts) and begin typing on the word you wish to edit. Note that you cannot edit the word s length or offset with this method. Right-click or use the Context Menu button on the word you wish to edit and select Edit. Select Edit > Edit Word from the main menu. Note that you don t have to pause the movie but it will continue playing otherwise. Editing/Inserting Utterances When you edit an utterance, you are only modifying the timestamp of the utterance. The addition of a sentence or multiple words would require the addition of a new utterance to continue the sync of audio to the transcript. How to Insert a New Utterance To insert a new utterance in your current transcript, use one of the following methods: Use the keyboard shortcut Ctrl-U while editing the transcript. Ctrl-U will expand Utterance window [Figure 5] Start Time The time (in seconds) of the beginning of the utterance. Length The length (in seconds) of the utterance. Merge Options Combine, or merge, the utterance with the previous or next utterance. This is only visible while editing an existing utterance. Right-click or use the Context Menu button on any timestamp. Select Edit > Add New Utterance from the main menu. Use the toolbar and select Add > Utterance. How to Edit an Existing Utterance Note: If you are trying to edit a word in the utterance, see Inserting/Editing Words. To edit an existing utterance, use one of the following methods: Figure 5

6 Begin typing any number while the utterance timestamp is selected. This will edit the start time of the utterance only. Right-click or use the Context Menu button on the utterance you wish to edit and select Edit. Select Edit > Edit Utterance from the main menu. Use the toolbar and select Edit > Utterance Exporting Note: Whenever you export any type of file, Docsoft:TE will always save the native transcript. To Export files select File > Export from the main menu or use the keyboard shortcut Ctrl-E then select the file types you wish to export. Exporting Text [ Your basic plain text file ] Docsoft:TE will generate the.txt file in the same location as the.transcript file. Exporting ESX [ ESX is an XML based format for storing audio transcripts with timecodes ] Docsoft:TE will generate the.esx file in the same location as the.transcript file. Exporting ASX [ ASX is a metafile which contains data about another file, in this case it is in reference to an ASF file ] Docsoft:TE will generate the.asx and.smi files in the same location as the.transcript file. Figure 6 Exporting Smil (Quick Time) [ QuickTime Smil documents specify what, when and where to present media elements related to the original QuickTime file ] Docsoft:TE will generate the.qt.txt and.qt.smil files in the same location as the.transcript file. Exporting Smil (Real Player) [ Real Smil documents specify what, when and where to present media elements related to the original RealMedia file ] Docsoft:TE will generate the.rt and.rt.smil in the same location as the.transcript file. Exporting Timed Text (Flash /.flv) [ The Timed Text XML format is used for caption insertion into your streaming flash video. ] Docsoft:TE will generate a W3C compliant Timed Text XML file for immediate insertion into your streaming flash video. [ Adobe Flash CS3 and Flash Player v9 recommended ] Media Locations Use the media locater to browse for media files to associate with the current.transcript file. Figure 7

7 Media Location Errors If the transcript editor cannot locate the media file associated with a transcript, or if the associated file causes an error in the media player, you will be prompted to locate the media file yourself. Changing the Media Location To change the location of the associated media file, select Edit > Change Media Location from the main menu. If the media player detects an error, it will prompt you to change the location again. Finder The Finder tool is your basic text search tool. Use it to find exact words to modify or utterances that need attention. Word Textbox Contains the search word. Find Previous Search the document backwards for the word. Find Next Search the document forwards for the word. Match Case Specify if the finder is to match every letter exactly, or ignore case differences ( ex. The vs. the). End of Document Finder will notify you when there are no more words to be found. When the end of the document is reached, hit the find previous or find next to start the search again. If the word does not exist at all in the document, you will see the notification continuously. Go To Time Enter the time you wish to go to in the text box. The time must me in an accepted format. For an explanation of accepted formats, go to Timestamp Formats. Toolbars Basic Toolbar Use Docsoft:TE provides four toolbars to make editing transcripts quicker and easier. The File toolbar is always enabled. The other three toolbars can be added and removed through the Options menu item on the main menu. File Control Toolbar Figure 8 Open Save Save As Export Open Open a.transcript file Save Save the current.transcript file Save As Save the current.transcript file under another name Export Select the types you wish to export. See Exporting for more information. Edit Control Toolbar Undo Add Word/ Edit Word / Delete Merge Previous Merge Next Split Edit Metadata Edit Media Location Utterance Utterance Undo Undo the last change made to the document Add Word Show the word dialog to add a new word

8 Add Utterance Show the utterance dialog to add a new utterance Edit Word Show the word dialog filled with the information of the word that is currently selected Edit Utterance Show the utterance dialog to filled with the information of the utterance that is currently selected Delete Current Item Delete the current selection. If the current selection is a timestamp, it will delete the entire utterance, including all the words in the utterance Merge With Previous Merge the current utterance with the previous utterance Merge With Next Merge the current utterance with the next utterance Split At Current Selection Split the current utterance at the currently selected word. This will create a new utterance after the current utterance. The time for the new utterance will be the time of the word at which the utterance was split. If that word does not contain a time, the transcript editor will search for the closest time to that word. Note, some times this could result in the new utterance s timestamp to be set to the same time as the old utterance s timestamp. Edit Metadata Show the Edit Metadata Dialog. For more information on editing metadata, see Edit Metadata. Edit Media Location Show the Media Location Dialog. For more information on locating media, see Locating Media. Finder Toolbar Word Textbox Contains the search word. Find Previous Search the document backwards for the word. Find Next Search the document forwards for the word. Match Case Specify if the finder is to match every letter exactly, or ignore case differences (The vs. the). End of Document When there are no more words to be found, Docsoft:TE will notify you. When the end of document is reached, hit the find previous or find next to start the search again. If the word does not exist at all in the document, you will see the notification continuously. Media Player Toolbar Word Textbox Find Previous Find Next Match Case Play Pause Stop Play Play the media player Pause Pause the media player Stop Stop the media player Timestamp Formats Displayed Timestamp HH:MM:SS.ss Editing Timestamps Docsoft:TE interprets any whole or decimal number as total seconds. For example, 20.0 converts to 00:00:20.0 and converts to 00:01: Entering a time stamp in the displayed format will remain unchanged.

9 File types supported by Docsoft:TE.mpeg.mpg.mp3.avi.wav.asf.wma.wmv Other files may be supported through DirectShow codecs. Docsoft Contact Information Toll Free : Info@docsoft.com Web :

10 Keyboard Shortcuts Keys Alternate Keys Action Component - n/a Speed Down All * n/a Revert to Normal Speed All + n/a Speed Up All Alt - F4 Ctrl - F4 Quit All Ctrl - [ n/a Skip Back All Ctrl - ] n/a Skip Forward All Ctrl - E n/a Export All Ctrl - F n/a Find All Ctrl - G n/a Go To All Ctrl - O n/a Open File All Ctrl - P Enter Play / Pause All Ctrl - S n/a Save All Ctrl - Shift - S n/a Save As All Ctrl - W n/a Close Document All F1 n/a Help All F7 n/a Rewind All F8 n/a Fast Forward All Ctrl - D n/a Edit Metadata All Ctrl - L n/a Edit Media Location All Ctrl - Down n/a Scroll Down Editor Ctrl - End n/a Move to End of Document Editor Ctrl - Home n/a Move to Top of Document Editor Ctrl - I n/a Insert Word Editor Ctrl - Left n/a Move to Previous Word Editor Ctrl - M n/a Merge Utterance Editor Ctrl - Right n/a Move to Next Word Editor Ctrl - ~ n/a Change capitalization Editor Ctrl - T n/a Split Utterance Editor Ctrl - U n/a Insert Utterance Editor Ctrl - Up n/a Scroll Up Editor Ctrl - Z n/a Undo Last Change Editor Delete Backspace Delete Item Editor Down n/a Move Cursor Down Editor End n/a Move to End of Line Editor Enter n/a Accept Changes Editor Escape Ctrl - Z (while editing) Cancel Editing Editor F2 n/a Edit Word / Timestamp Editor Home n/a Move to Start of Line Editor Insert n/a Change Insert Mode Editor Left n/a Move Cursor Left Editor Page Down n/a Move to Next Page Editor Page Up n/a Move to Previous Page Editor Right n/a Move Cursor Right Editor Shift - Tab n/a Edit Previous Item Editor Tab n/a Edit Next Item Editor Up n/a Move Cursor Up Editor 10