The Generator Loughborough CIC - First Phase Project Development Manager. Job Application

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1 The Generator Loughborough CIC - First Phase Project Development Manager Job Application Issue Date: Monday 29 th June 2015 Return Date: 9am on Friday 17 th July 2015 Megan Powell-Vreeswijk Limehurst House Bridge Street Loughborough Leicestershire LE11 1NH Tel:

2 CONTENTS 1 Introduction 2 Specification & Project Brief 3 Price Schedule (please complete) 4 Supporting Information (please complete) 5 Payment Details (please complete) 6 Contract Conditions Acceptance (please complete) 7 Your Contact Info (please complete) 8 Appendices 2

3 1.1 GENERAL REQUIREMENTS 1. Introduction The Generator Loughborough CIC Board of Directors invite applications to manage the development of this project in its first phase and to secure funding. The detailed requirements are defined in the Brief, in Section 2 of this document. 1.2 BACKGROUND The Generator is a red brick, 4 storey former art college building in Loughborough town centre, owned by Loughborough University. Now redundant, and with 2,158.4 square metres of floor space, its potential for community use has been explored in depth by a cross-sector partnership of local organizations led by Love Loughborough (the Loughborough Business Improvement District (BID)), including Charnwood Arts, TwentyTwenty, The Studio and School of Business and Economics at Loughborough University, Love Loughborough Partnership, Creative Leicestershire, Loughborough College, Borough and County Councils. Our shared vision, shaped by local consultation, involves transforming the building into a creative community enterprise centre called the Generator, offering the following: 1. A collaborative enterprise hub with affordable accessible workspace for small and start-up creative businesses, and access to business/enterprise/investment support services. With no such local facilities, highly skilled creative individuals and SMEs tell us they re failing to grow their businesses or housing them elsewhere. Consequently, Loughborough fails to fully benefit from the growth of Britain s creative economy. 2. A creative community hub, utilising an existing large gallery area, for local people to experience the Generator s creative output, perform and participate in creative activities, or showcase their own creative talents or business ideas. There s no other such community facility in Loughborough run as creative village where business and the wider community interact for mutual benefit. 3. A charity engagement hub, offering disadvantaged young people (beneficiaries of local charities), the chance for valuable work/enterprise experience, job shadowing and apprenticeships with local creative businesses. Loughborough houses 3 of Leicestershire s most deprived neighbourhoods where youth unemployment runs at twice the national average. Engagement with local business networks and the chance to develop their creative abilities offers these young people vital employability and personal development training. 3

4 1.3 INDICATIVE TIMETABLE Activity Date Request for Application Monday 29 th June 2015 Deadline for questions Thursday 16 th July 2015 Closing date for Application 9am on Friday 17 th July Interviews Wednesday 29 th July Successful applicant will be notified Friday 31 st July Planned date for project commencement Monday 3 rd August Funding Status Review Friday 15 th January EVALUATION CRITERIA AND SCORING OF QUOTES Upon receipt of applications The Generator Loughborough CIC will evaluate in accordance with the criteria detailed below. It should be noted that as part of the evaluation process it may be necessary to seek clarification. This may take place through written communication. If you require any help in submitting your submission, please contact The Generator Loughborough CIC before the closing date and time. Points available for each criterion are indicated in brackets. o Ability to successfully fundraise (20 points) o Successful project delivery experience (20 points) o The qualities you bring to the project. Please refer back to the demonstrable skills (20 points) o Demonstrable track record and match with project specifications (20 points) o Quality and content of the proposal (15 points) o Price (5 points) Please submit a price for the delivery of your proposal. Bidders should note that there is a maximum budget of 15k, inclusive of VAT, allocated to the delivery of this work. When assessing your quote the evaluation panel will consider and score each of the criteria using the following guide. Each score will then be multiplied to give a score out of the total points available for each particular criterion. 4

5 Score Evaluation 0 Non Compliant Response The applicant has not provided relevant information to answer or indicate a solution to the required project requirements. 1 Poor response The applicant is partially compliant, but with serious deficiencies in the solution offered. This indicates there would be serious difficulties or inability in delivering the project requirements. 2 Weak response The applicant is partially compliant, with potential shortfalls in the solution offered. This indicates that not all requirements of the project would be met and there might be difficulty in delivering the requirements of the project. 3 Acceptable response The applicant is compliant. This indicates that all the basic project requirements are met, but not exceeded and the contract would be delivered. 4 Good response The applicant is compliant and clearly indicating that the bidder can deliver the entire project requirement and the proposed solution offers some limited benefits beyond the stated requirements. 5 Excellent response The applicant is compliant indicating that the bidder has a comprehensive understanding of the contract requirements and the proposed solution will meet the project standard and provide significant additional benefits beyond the stated requirement. Quotes will be scored out of a total of 100. The panel will then meet and moderate the scores. Scores may then be moderated based on the interviews to arrive at a final selection. The lowest price will be awarded the full 5 points available for price, with other prices being scored according to their proximity to the lowest price. 1.5 SUBMISSION OF QUOTE Applications should be marked clearly: Application to The Generator Loughborough CIC and should be received no later than 9am on Friday 17 th July 2015, quotes can be submitted electronically by to: Megan Powell-Vreeswijk Tel:

6 1.6 QUESTIONS Any queries about this document, the procurement process, or the proposed contract itself, should be referred to: Kev Ryan Tel: and/or Jonathan Hale Tel: Questions should be submitted to the above contact no later than 4pm on Thursday 16 th July 2015 to the address above. An alternative contact for questions is: Megan Powell-Vreeswijk Tel:

7 2. SPECIFICATION The Generator Loughborough CIC - First Phase Project Development Manager The first stage of this work requires a range of skills including being able to successfully apply for funding applications. The role requires looking at combinations of funding options and development options for the entire project. You must also be able to apply a level of detail and recommend steps that need to be taken for success. You will be a champion for the cause and grasp an understanding of the project quickly. The role also includes the following elements: Research and interrogate funding options including grant, loan, private, equity, sponsorship from local philanthropists & a mixture of all these options. Prepare a Funding Options Appraisal with a clear level analysis to come back to the Directors with clear critical pathways for final decisions to be made. There may be the need for further meetings to finalise these decisions. Develop up chosen proposals and prepare for multiple bids. Write and submit bids. Respond to potential funders at different stages. The successful candidate will be capable of interpreting The Generator Loughborough CIC s vision and fully understand its ethos and philosophy. This includes understanding the role of the Board of Directors and wider stakeholders. You must be able to demonstrate the following: ESSENTIAL Excellent communication and ICT skills Excellent writing skills and experience of bid writing Ability to work to deadlines A good track record of managing comparable projects Experience of resource analysis Experience and awareness of public funding policy Professional Indemnity Insurance DESIRABLE Experience and ability to liaise with key stakeholders, funders and the not for profit sector Project Management The project will be managed by The Generator Loughborough CIC comprising of the following Directors: Mike Hughes Jill Vincent Roger Perrett Megan Powell-Vreeswijk David Pagett-Wright Kevin Ryan Fred Brookes 7

8 Catherine Rogers We envisage monthly meetings with the The Generator Loughborough CIC Board of Directors. Other communication can be conducted by and telephone rather than at meetings. Brief weekly project updates (by ) will be required. Megan Powell- Vreeswijk will be the main point of contact for day-to-day project management issues. Bidders are requested to detail their own project management arrangements, including those for any elements of the project they plan to subcontract in their responses to the method statements. 3. PRICING SCHEDULE Please state the total firm price for the delivery of the project in accordance with the requirements within the specification. Please provide a detailed breakdown of the anticipated project price at each stage of the project. In particular, please be clear about the number of days that will be spent on each element of the project. The total price must include all travel and expenses. The lowest price will be awarded the full 5 points available for price, with other prices being scored according to their proximity to the lowest price. Please note a maximum budget of 15K, inclusive of VAT, has been allocated for this piece of work The Generator Loughborough CIC - First Phase Project Development Manager Exclusive of VAT Including VAT Funding Options Matrix preparation and presentation Time spent on Funding Applications Attendance at Monthly Management Meetings Please detail any other costs Total Price 8

9 4. SUPPORTING INFORMATION Note You may adjust the size of the following text boxes to suit your response. 4.1 Organisation Details Organisation Name Type of Organisation (Please tick as appropriate) A Public Limited company A Limited Company A Company Limited by Guarantee A Partnership A Sole Trader A Charity A Franchise A Small/Medium Sized Enterprise or SME Other (e.g: a Special Purpose Vehicle, Joint Venture Company etc.) Please specify Registered Office Company Registration Number VAT Registration Number If the Organisation is a member of a group of companies, give the name and address of the ultimate holding Company. 9

10 4.2 References Please state the organisation names, site addresses, telephone and contact names of referees from whom references may be sought, and indicate if you require the initial contact to be made by your organisation. Contact name and position in organisation Organisation name and full postal address; telephone number; fax number (if available) Can we make initial contact? (Yes/No) It is the responsibility of the applicant to ensure that all referees are current and able and willing to provide references on request. The Generator Loughborough CIC will endeavour to expedite any unfulfilled requests for references but any further action to secure this information is at the discretion of The Generator Loughborough CIC. 4.3 Your Proposal The Generator Loughborough CIC is the Client. You are invited to quote in response to the brief. Your quote submission should demonstrate your ability to meet the objectives of this commission. Please provide a methodology statement setting out your approach, the key issues to be addressed, key milestones and dates identified for the delivery. Please outline your approach to project management Where other consultants or companies are being employed or sub-contracted by the lead consultant these should be clearly stated. To safeguard possible issues of commercial sensitivity please disclose any related commissions which may have an impact on this work. The Client requires a fixed price fee. Your submission must include the total cost broken down into its various elements, including your day rates and expenses. VAT should be shown separately. Please pay particular attention and address the following: o Ability to meet requirements o Approach o Your experience 10

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13 5. PAYMENT DETAILS Standard payment terms are 30 days from receipt of a valid invoice. Payment is by BACS. It is the policy of The Generator Loughborough CIC to make payments to all suppliers direct into their bank account using the Bankers Automated Clearing Systems (BACS). Please complete your bank and relevant company details below. If your sales are factored to an Agency, please enclose a copy of the authorisation to make payment directly to them. The bank details will then be those of the factor and not yours. Bank Name Account Name Bank Address Sort Code Account No. Postcode 13

14 6. CONTRACT CONDITIONS ACCEPTANCE Generator Loughborough CIC To Generator Loughborough CIC I/we the undersigned do hereby undertake to provide the Service upon and subject to the terms and conditions set out in substantially the same form as set out in Appendix B of the request for quotation, the project brief, my method statements and the pricing and rates contained in the pricing schedule and other documents as are contained or incorporated herein. Signature... Duly authorised agent of the Supplier Position held... Name and Address... of Supplier Dated... It must be clearly shown whether the Supplier is a Limited Company, Corporation, Partnership, or Single Individual, trading in his own or another name, and the capacity in which he signs or is employed. 14

15 Name of person to whom any queries relating to this enquiry should be addressed 7. YOUR CONTACT INFORMATION Telephone Organisation Name Address 8. APPENDICES 15

16 APPENDIX A: CONDITIONS OF CONTRACT Please ensure you read the enclosed document: 16

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