1A. Continuum of Care (CoC) Identification

Transcription

1 1A. Continuum of Care (CoC) Identification The fields on this screen are read only and reference the information entered during the CoC Registration process. Updates cannot be made at this time. If the information on this screen is not correct, contact the HUD Virtual Help Desk at CoC Name and Number (From CoC Registration): CoC Lead Agency Name: OH Cincinnati/Hamilton County CoC Cincinnati/Hamilton County Continuum of Care for the Homeless, Inc. Exhibit Page 1 10/27/2011

2 1B. Continuum of Care (CoC) Primary Decision- Making Group The following questions are related to the CoC primary decision-making group. The primary responsibility of this group is to manage the overall planning effort for the entire CoC, including, but not limited to: - Setting agendas for full Continuum of Care meetings - Project monitoring - Determining project priorities - Providing final approval for the CoC application submission. This body is also responsible for the implementation of the CoC's HMIS, either through direct oversight or through the designation of an HMIS implementing agency. This group may be the CoC Lead Agency or may authorize another entity to be the CoC Lead Agency under its direction. Name of primary decision-making group: Indicate the frequency of group meetings: Cincinnati/Hamilton County CoC for the Homeless, Inc. Monthly or more If less than bi-monthly, please explain (limit 500 characters): CoC, Inc. Board meets bi-monthly, with subcommittees meeting in months between full Board meetings. In addition, the Homeless Clearinghouse Advisory Committee, which oversees gaps analysis, coordinates outcome oriented project review, priority setting, & funding allocation, & monitors elements of the Consolidated Plan, meets monthly. Indicate the legal status of the group: Specify "other" legal status: 501(c)(3) Indicate the percentage of group members that represent the private sector: (e.g., non-profit providers, homeless or formerly homeless persons, advocates and consumer interests) 100% * Indicate the selection process of group members: Elected: X Exhibit Page 2 10/27/2011

3 Specify "other" process(es): Assigned: Volunteer: Appointed: Other: Briefly describe the selection process of group members. Description should include why this process was established and how it works (limit 750 characters): CoC, Inc. manages planning, monitoring, alignment with the Federal Strategic Plan, & HMIS. Board members are elected & include formerly homeless persons, business, finance, social service, & philanthropy experts. CoC, Inc. is advised by the Homeless Clearinghouse. Members appointed by local government, advocacy, DOE Homeless Liaison, Health Care for Homeless, VA, & CoC working groups. The Clearinghouse defines the parameters of the outcome oriented community process for setting priorities, & CoC, Inc. facilitates the process as the Lead Agency, fiscal agent, monitor, & applicant. Together, this structure blends HUDs original emphasis for CoCs to be inclusive open processes with new expectations of local oversight & fiscal management * Indicate the selection process of group leaders: : Specify "other" process(es): Elected: Assigned: Volunteer: Appointed: Other: If administrative funds were made available to the CoC, will the primarydecision making body, or its designee, have the capacity to be responsible for activities such as applying for HUD funding and serving as a grantee, providing project oversight, and monitoring? Explain (limit to 750 characters): Yes. CoC, Inc. became a 501(c)3 specifically to serve as UFA under the HEARTH Act. As contracted by City & County, CoC, Inc. is responsible for the inclusive, outcome-oriented allocation process, & application, as well as planning, systemic strategies, monitoring, administration of S+C, ESG, HOPWA & CDBG funds, & alignment with the Opening Doors Plan. Similarly, CoC, Inc. is administering HPRP funds & has subcontracted for all service & housing provisions, but completes all back-office financial functionality, disbursement of funds, monitoring, & grant reporting (QPR, etc.). Additional staffing would be needed to provide administrative/finance support, monitoring, & legal contracting work in order to take on more responsibility. X X Exhibit Page 3 10/27/2011

4 1C. Continuum of Care (CoC) Committees, Subcommittees and Work Groups Name of Group Homeless Clearinghouse Family Shelter Partnership Homeless Outreach Group Provide information on up to five of the CoCs most active CoC-wide planning committees, subcommittees, and workgroups. CoCs should only include information on those groups that are directly involved in CoC-wide planning activities such as project review and selection, discharge planning, disaster planning, completion of the Exhibit 1 application, conducting the point-in-time count, and 10-year plan coordination. For each group, briefly describe the role and how frequently the group meets. If one of more of the groups meet less than quarterly, please explain. For additional instructions, refer to the "Exhibit 1 Detailed Instructions" which can be accessed on the left-hand menu bar. Committees and Frequency Role of Group (limit 750 characters) Meeting Frequency Members include the DOE Homeless Education Monthly or more Liaison, VA, City & County, advocacy groups, HHS Health Care for the Homeless, CoC, Inc., & each CoC working group- representing prevention, street outreach, shelter, RRH, TH, & PSH programs. Oversees gaps analysis, coordinates outcome oriented project review, priority setting, & funding allocation, monitors elements of the Consolidated Plan. The Homeless Clearinghouse annually recommends scoring criteria based on HUD outcome priorities & local performance standards. Once adopted by the community, this criteria defines how program APR outcome data & community input at the Large Group Scoring event will be used to review, prioritize, & select projects to be included in the annual Exhibit 1. The FSPP's goal is to prevent & end family homelessness. Membership is from administrators & case managers of all family shelters, RRH for Families Demo program, HPRP RRH for Families programs & prevention programs, & CoC, Inc. Responsible for systemic planning & coordination of all prevention, intake, emergency shelter, TH, & PH services for homeless families within larger Continuum structure. The FSPP oversees the community s centralized intake service for families, shelter discharge planning, conducting the PIT count for families thru HMIS, gaps analysis, & connection to mainstream benefit providers & McKinney- Vento DOE Homeless Liaison, local PHA, other housing providers, & wrap-around services for homeless families. Monthly or more HOG plans for & coordinates services to Monthly or more unsheltered homeless people (specifically those who are chronically homeless), oversees ongoing outreach services, the annual PIT count of unsheltered individuals, & analyzes shelter & housing gaps impacting the unsheltered population. HOG is attended by all Street Outreach Workers, law enforcement, VA & veterans services agencies, advocacy & faithbased groups, shelter engagement staff, MH & SA treatment groups. HOG improves & facilitates access to shelter services, substance abuse & mental health treatment, medical & dental care, & Veterans services. HOG also works to manage interactions between unsheltered homeless people & the criminal justice system. Exhibit Page 4 10/27/2011

5 HMIS Advisory Committee Large Group Scoring/CoC Priority Setting Meeting The HMIS Advisory Committee is made up of persons with technical experience and/or experience using HMIS. This committee coordinates policy & procedures of the Continuum's HMIS system, authorizes aggregate data releases, oversees the implementation schedule, expansion of the system, annual PIT count of sheltered households from HMIS, and HMIS related pieces of the Continuums Exhibit 1. This group also serves as an advisory committee to the Partnership Center, Ltd. (HMIS Lead Agency and vendor) and to CoC, Inc. (CoC Lead Agency & HMIS Grantee). LGS is attended by consumers & those serving the homeless in varied capacities (if receiving CoC funds or not) including community & faithbased organizations, education, outreach, shelter, housing, local government, law enforcement, mainstream benefits, Veterans services, funding providers, etc attendees provide impartial gaps analysis, project review, & selection by reviewing materials, outcomes data, presentations and Q&A with project applicants. Attendees score new & renewal projects based on an annually approved scoring criteria. LGS scores are combined with HMIS outcomes data, then totaled & averaged, & then programs are ranked. This ranking becomes the Continuums priority list to be included in the Exhibit 1 by CoC, Inc. Monthly or more annually (every year) If any group meets less than quarterly, please explain (limit 750 characters): Large Group Scoring is the last of a series of annual events held to establish community priorities for inclusion in the Continuums application. The first annual event is the Homeless Think Tank, at which CoC, Inc. staff seek input directly from people who are homeless regarding systemic planning & improvements. Later CoC, Inc. holds an annual Continuum Scoring Revision Meeting, at which community members review the Scoring Criteria proposed by the Homeless Clearinghouse, & agree on the final criteria to be used to identify gaps & establishing priorities that year. Finally, at Large Group Scoring, the community applies this criteria to new & renewal applications for funding, finalizing the community's priority list. Exhibit Page 5 10/27/2011

6 Organizations Identify all CoC member organizations or individuals directly involved in the CoC planning process. To add an organization or individual, click on the icon. Organization Name Membership Type Org aniz atio n type Bureau of Disability Determination Public Sector Stat e g... Hamilton County-Department of Jobs and Family S... Hamilton County Mental Health and Recovery Serv... Project Connect/Cincinnati Public Schools Alcoholism Council of the Greater Cincinnati Area Public Sector Public Sector Public Sector Loca l g... Loca l g... Sch ool... Nonpro... Caracole, Inc. Nonpro... Drop Inn Center Nonpro... Excel Development Co., Inc. Nonpro... First Step Home Nonpro... Greater Cincinnati Behaviorial Health Services Nonpro... Joseph House Nonpro... Lighthouse Youth Services, Inc. Nonpro... Mental Health Access Point Nonpro... Ohio Valley Goodwill Industries, Inc. Nonpro... Organization Role Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Subpop ulations Seriousl y Me... Youth Substan ce Abuse Substan ce Ab... Substan ce Abuse Seriousl y Me... Substan ce Abuse Seriousl y Me... Veteran s, Su... Youth Seriousl y Me... Veteran s Exhibit Page 6 10/27/2011

7 Over the Rhine Community Housing Nonpro... Talbert House Nonpro... Tender Mercies, Inc. Nonpro... Tom Geiger Guest House Nonpro... YWCA of Greater Cincinnati Nonpro... Veteran Administration Public Sector Othe r Interagency Council on Homelessness and Afforda... Social Security Administration (State and Local... City of Cincinnati- Budget/Evaluation Department City of Cincinnati-Department of Community Deve... Hamilton County Health Department Hamilton County-Community Development Department Hamilton County Jobs and Family Services (Incom... Cincinnati Metropolitan Housing Authority City of Cincinnati-Police Department Hamilton County-Adult Parole Authority Public Sector Public Sector Public Sector Public Sector Public Sector Public Sector Public Sector Public Sector Public Sector Public Sector Stat e g... Stat e g... Loca l g... Loca l g... Loca l g... Loca l g... Loca l w... Publi c... Law enf... Law enf... Hamilton County-Municipal Court Public Sector Law enf... Bethany House Services Nonpro... Center for Independent Living Options Nonpro... Center for Respite Care Nonpro... Freestore Foodbank Nonpro... Attend Consolidated Plan focus groups/public forums durin... Authoring agency for Consolidated Plan, Authoring agency for... Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Seriousl y Me... Substan ce Abuse Seriousl y Me... Domesti c Vio... Domesti c Vio... Veteran s HIV/AID S Exhibit Page 7 10/27/2011

8 Ohio Justice and Policy Center Nonpro... City Ministries/City Gospel Mission Faith -b... Grace Place Catholic Worker House Interfaith Hospitality Network of Cincinnati Faith -b... Nonpro... Mercy Franciscan at St. John's Faith -b... Salvation Army of Greater Cincinnati St. Francis/St. Joseph Catholic Worker House Faith -b... Faith -b... St. Vincent DePaul Society Faith -b... Greater Cincinnati Foundation Fun der... Health Foundation of Greater Cincinnati Fun der... United Way of Greater Cincinnati Fun der... Greater Cincinnati Coalition for the Homeless Downtown Cincinnati, Inc.-Block By Block (Brant... Nonpro... Busi ness es The Partnership Center, LTD Busi ness es PNC Bank Busi ness es Cincinnati Health Network Hos pita... Greater Cincinnati Oral Health Council Cincinnati/Hamilton County Continuum of Care fo... Cincinnati Union Bethel-Off the Streets Hos pita... Nonpro... Nonpro... Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Primary Decision Making Group, Attend Consolidated Plan p... Substan ce Abuse Exhibit Page 8 10/27/2011

9 Center for Chemical Addictions Treatment Nonpro... Ohio Housing Finance Agency Public Sector Stat e g... Prospect House Nonpro... Applied Information Resources Fun der... Carol Ann & Ralph V. Haile, Jr. Foundation Fun der... Cincinnati Business Committee Busi ness es City Link Faith -b... Craig Young Family Foundation Fun der... Crossroads Center Nonpro... Crossroads Health Center Hos pita... Ep3 Busi ness es Faith Community Alliance Faith -b... Federal Home Loan Bank of Cincinnati Fun der... Model Group Busi ness es One City Foundation Faith -b... Jay Price Individual Othe r The Kroger Company Busi ness es Metropolitan Area Religious Coalition Northern Kentucky Independent District Health D... Faith -b... Nonpro... Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Attend Consolidated Plan planning meetings during past Substan ce Abuse Substan ce Abuse Substan ce Abuse Youth HIV/AID S Exhibit Page 9 10/27/2011

10 Jewish Family Service Faith -b... Santa Maria Community Services Nonpro... Cincinnati/Hamilton County Community Action Agency Nonpro... Faces without Places Fun der... Legal Aid Society Nonpro... Prince of Peace Church Faith -b... Our Daily Bread Nonpro... The Healing Center Faith -b... The Vineyard Community Church Faith -b... Cincinnati Recreation Commission Public Sector Loca l g... Central Community Health Board Nonpro... AIDS Volunteers of Northern Kentucky Nonpro... Ohio Dept of Development Public Sector Stat e g... Youth Seriousl y Me... HIV/AID S HIV/AID S Exhibit Page 10 10/27/2011

11 Bureau of Disability Determination Public Sector State government agencies No Not Applicable Exhibit Page 11 10/27/2011

12 Hamilton County-Department of Jobs and Family Services Public Sector Local government agencies Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Yes Child Care, Healthcare Exhibit Page 12 10/27/2011

13 Hamilton County Mental Health and Recovery Services Public Sector Local government agencies Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Seriously Mentally Ill, Substance Abuse Yes Case Management, Mental health, Alcohol/Drug Abuse Exhibit Page 13 10/27/2011

14 Project Connect/Cincinnati Public Schools Public Sector School systems/universities Youth Yes Education, Transportation Exhibit Page 14 10/27/2011

15 Alcoholism Council of the Greater Cincinnati Area Non-profit organizations Substance Abuse Yes Alcohol/Drug Abuse Exhibit Page 15 10/27/2011

16 Caracole, Inc. Non-profit organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Substance Abuse, HIV/AIDS Yes Case Management, Healthcare, Rental Assistance, Alcohol/Drug Abuse, HIV/AIDS Exhibit Page 16 10/27/2011

17 Drop Inn Center Non-profit organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Substance Abuse Yes Case Management, Healthcare, Rental Assistance, Alcohol/Drug Abuse Exhibit Page 17 10/27/2011

18 Excel Development Co., Inc. Non-profit organizations Seriously Mentally Ill Yes Rental Assistance Exhibit Page 18 10/27/2011

19 First Step Home Non-profit organizations Substance Abuse Yes Alcohol/Drug Abuse Exhibit Page 19 10/27/2011

20 Greater Cincinnati Behaviorial Health Services Non-profit organizations Seriously Mentally Ill Yes Street Outreach, Case Management, Mental health, Rental Assistance Exhibit Page 20 10/27/2011

21 Joseph House Non-profit organizations Veterans, Substance Abuse Yes Case Management, Alcohol/Drug Abuse Exhibit Page 21 10/27/2011

22 Lighthouse Youth Services, Inc. Non-profit organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Youth Yes Street Outreach, Education, Life Skills, Transportation, Rental Assistance, Employment Exhibit Page 22 10/27/2011

23 Mental Health Access Point Non-profit organizations Seriously Mentally Ill Yes Case Management, Mental health Exhibit Page 23 10/27/2011

24 Ohio Valley Goodwill Industries, Inc. Non-profit organizations Veterans Yes Case Management, Rental Assistance, Employment Exhibit Page 24 10/27/2011

25 Over the Rhine Community Housing Non-profit organizations Seriously Mentally Ill, Substance Abuse Yes Rental Assistance, Alcohol/Drug Abuse Exhibit Page 25 10/27/2011

26 Talbert House Non-profit organizations Substance Abuse Yes Case Management, Mental health, Rental Assistance, Alcohol/Drug Abuse Exhibit Page 26 10/27/2011

27 Tender Mercies, Inc. Non-profit organizations Seriously Mentally Ill Yes Case Management, Life Skills, Mental health Exhibit Page 27 10/27/2011

28 Tom Geiger Guest House Non-profit organizations Domestic Violence No Not Applicable Exhibit Page 28 10/27/2011

29 YWCA of Greater Cincinnati Non-profit organizations Domestic Violence Yes Counseling/Advocacy, Case Management, Child Care, Legal Assistance Exhibit Page 29 10/27/2011

30 Veteran Administration Public Sector Other Veterans Yes Healthcare, Mental health, Alcohol/Drug Abuse Exhibit Page 30 10/27/2011

31 Interagency Council on Homelessness and Affordable Housing (Governors Council) Public Sector State government agencies Attend Consolidated Plan focus groups/public forums during past 12 months No Not Applicable Exhibit Page 31 10/27/2011

32 Social Security Administration (State and Local Offices) Public Sector State government agencies No Not Applicable Exhibit Page 32 10/27/2011

33 City of Cincinnati-Budget/Evaluation Department Public Sector Local government agencies Authoring agency for Consolidated Plan No Not Applicable Exhibit Page 33 10/27/2011

34 City of Cincinnati-Department of Community Development Public Sector Local government agencies, Authoring agency for Consolidated Plan No Not Applicable Exhibit Page 34 10/27/2011

35 Hamilton County Health Department Public Sector Local government agencies Yes Healthcare Exhibit Page 35 10/27/2011

36 Hamilton County-Community Development Department Public Sector Local government agencies Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group, Authoring agency for Consolidated Plan No Not Applicable Exhibit Page 36 10/27/2011

37 Hamilton County Jobs and Family Services (Income Maintenance and Children Services Divisions) Public Sector Local workforce investment act boards Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Yes Case Management, Child Care, Healthcare, Transportation, Alcohol/Drug Abuse, Employment Exhibit Page 37 10/27/2011

38 Cincinnati Metropolitan Housing Authority Public Sector Public housing agencies Yes Rental Assistance Exhibit Page 38 10/27/2011

39 City of Cincinnati-Police Department Public Sector Law enforcement/corrections No Law Enforcement Exhibit Page 39 10/27/2011

40 Hamilton County-Adult Parole Authority Public Sector Law enforcement/corrections No Law Enforcement Exhibit Page 40 10/27/2011

41 Hamilton County-Municipal Court Public Sector Law enforcement/corrections No Law Enforcement Exhibit Page 41 10/27/2011

42 Bethany House Services Non-profit organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Yes Case Management, Child Care, Life Skills, Rental Assistance Exhibit Page 42 10/27/2011

43 Center for Independent Living Options Non-profit organizations Yes Counseling/Advocacy, Case Management, Utilities Assistance, Life Skills, Rental Assistance Exhibit Page 43 10/27/2011

44 Center for Respite Care Non-profit organizations HIV/AIDS Yes Case Management, Utilities Assistance, Healthcare, Rental Assistance, HIV/AIDS Exhibit Page 44 10/27/2011

45 Freestore Foodbank Non-profit organizations Yes Counseling/Advocacy, Case Management, Utilities Assistance, Life Skills, Transportation, Rental Assistance, Employment Exhibit Page 45 10/27/2011

46 Ohio Justice and Policy Center Non-profit organizations No Counseling/Advocacy, Legal Assistance Exhibit Page 46 10/27/2011

47 City Ministries/City Gospel Mission Faith-based organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group Yes Counseling/Advocacy, Case Management, Life Skills Exhibit Page 47 10/27/2011

48 Grace Place Catholic Worker House Faith-based organizations Yes Counseling/Advocacy, Case Management Exhibit Page 48 10/27/2011

49 Interfaith Hospitality Network of Cincinnati Non-profit organizations Yes Case Management, Life Skills, Transportation Exhibit Page 49 10/27/2011

50 Mercy Franciscan at St. John's Faith-based organizations Yes Counseling/Advocacy, Case Management, Life Skills Exhibit Page 50 10/27/2011

51 Salvation Army of Greater Cincinnati Faith-based organizations Yes Counseling/Advocacy, Case Management, Life Skills Exhibit Page 51 10/27/2011

52 St. Francis/St. Joseph Catholic Worker House Faith-based organizations Substance Abuse Yes Counseling/Advocacy, Case Management, Life Skills, Alcohol/Drug Abuse, Employment Exhibit Page 52 10/27/2011

53 St. Vincent DePaul Society Faith-based organizations Yes Counseling/Advocacy, Utilities Assistance, Life Skills, Healthcare, Transportation, Rental Assistance Exhibit Page 53 10/27/2011

54 Greater Cincinnati Foundation Funder advocacy group No Not Applicable Exhibit Page 54 10/27/2011

55 Health Foundation of Greater Cincinnati Funder advocacy group No Not Applicable Exhibit Page 55 10/27/2011

56 United Way of Greater Cincinnati Funder advocacy group Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group No Not Applicable Exhibit Page 56 10/27/2011

57 Greater Cincinnati Coalition for the Homeless Non-profit organizations No Not Applicable Exhibit Page 57 10/27/2011

58 Downtown Cincinnati, Inc.-Block By Block (Brantley Services) Businesses Yes Street Outreach Exhibit Page 58 10/27/2011

59 The Partnership Center, LTD Businesses No Not Applicable Exhibit Page 59 10/27/2011

60 PNC Bank Businesses No Not Applicable Exhibit Page 60 10/27/2011

61 Cincinnati Health Network Hospitals/med representatives Yes Street Outreach, Prescription Assistance, Healthcare, Mobile Clinic, HIV/AIDS Exhibit Page 61 10/27/2011

62 Greater Cincinnati Oral Health Council Hospitals/med representatives Yes Healthcare Exhibit Page 62 10/27/2011

63 Cincinnati/Hamilton County Continuum of Care for the Homeless, Inc. Non-profit organizations Primary Decision Making Group, Attend Consolidated Plan planning meetings during past 12 months, Committee/Sub-committee/Work Group No Not Applicable Exhibit Page 63 10/27/2011

64 Cincinnati Union Bethel-Off the Streets Non-profit organizations Yes Case Management Exhibit Page 64 10/27/2011

65 Center for Chemical Addictions Treatment Non-profit organizations Substance Abuse Yes Alcohol/Drug Abuse Exhibit Page 65 10/27/2011

66 Ohio Housing Finance Agency Public Sector State government agencies No Not Applicable Exhibit Page 66 10/27/2011

67 Prospect House Non-profit organizations Substance Abuse No Alcohol/Drug Abuse Exhibit Page 67 10/27/2011

68 Applied Information Resources Funder advocacy group No Not Applicable Exhibit Page 68 10/27/2011

69 Carol Ann & Ralph V. Haile, Jr. Foundation Funder advocacy group No Not Applicable Exhibit Page 69 10/27/2011

70 Cincinnati Business Committee Businesses Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group No Not Applicable Exhibit Page 70 10/27/2011

71 City Link Faith-based organizations Yes Counseling/Advocacy, Case Management, Life Skills Exhibit Page 71 10/27/2011

72 Craig Young Family Foundation Funder advocacy group No Not Applicable Exhibit Page 72 10/27/2011

73 Crossroads Center Non-profit organizations Substance Abuse Yes Counseling/Advocacy, Healthcare Exhibit Page 73 10/27/2011

74 Crossroads Health Center Hospitals/med representatives Yes Healthcare Exhibit Page 74 10/27/2011

75 Ep3 Businesses Youth No Not Applicable Exhibit Page 75 10/27/2011

76 Faith Community Alliance Faith-based organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group No Not Applicable Exhibit Page 76 10/27/2011

77 Federal Home Loan Bank of Cincinnati Funder advocacy group No Not Applicable Exhibit Page 77 10/27/2011

78 Model Group Businesses No Not Applicable Exhibit Page 78 10/27/2011

79 One City Foundation Faith-based organizations No Counseling/Advocacy Exhibit Page 79 10/27/2011

80 Jay Price Individual Other Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group No Not Applicable Exhibit Page 80 10/27/2011

81 The Kroger Company Businesses No Not Applicable Exhibit Page 81 10/27/2011

82 Metropolitan Area Religious Coalition Faith-based organizations Attend Consolidated Plan planning meetings during past 12 months, Committee/Subcommittee/Work Group No Not Applicable Exhibit Page 82 10/27/2011

83 Northern Kentucky Independent District Health Department Non-profit organizations HIV/AIDS Yes Counseling/Advocacy, Education, Healthcare, HIV/AIDS Exhibit Page 83 10/27/2011

84 Jewish Family Service Faith-based organizations Yes Case Management, Utilities Assistance, Rental Assistance Exhibit Page 84 10/27/2011

85 Santa Maria Community Services Non-profit organizations Yes Case Management, Utilities Assistance, Life Skills, Rental Assistance, Soup Kitchen/Food Pantry Exhibit Page 85 10/27/2011

86 Cincinnati/Hamilton County Community Action Agency Non-profit organizations Yes Counseling/Advocacy, Case Management, Utilities Assistance, Life Skills, Rental Assistance, Employment, Soup Kitchen/Food Pantry Exhibit Page 86 10/27/2011

87 Faces without Places Funder advocacy group Youth No Education Exhibit Page 87 10/27/2011

88 Legal Aid Society Non-profit organizations Yes Legal Assistance Exhibit Page 88 10/27/2011

89 Prince of Peace Church Faith-based organizations Yes Street Outreach Exhibit Page 89 10/27/2011

90 Our Daily Bread Non-profit organizations Yes Soup Kitchen/Food Pantry Exhibit Page 90 10/27/2011

91 The Healing Center Faith-based organizations Yes Street Outreach Exhibit Page 91 10/27/2011

92 The Vineyard Community Church Faith-based organizations Yes Counseling/Advocacy, Street Outreach, Life Skills, Transportation, Soup Kitchen/Food Pantry Exhibit Page 92 10/27/2011

93 Cincinnati Recreation Commission Public Sector Local government agencies Yes Street Outreach Exhibit Page 93 10/27/2011

94 Central Community Health Board Non-profit organizations Seriously Mentally Ill, HIV/AIDS Yes Case Management, Mental health, HIV/AIDS Exhibit Page 94 10/27/2011

95 AIDS Volunteers of Northern Kentucky Non-profit organizations HIV/AIDS Yes HIV/AIDS Exhibit Page 95 10/27/2011

96 Ohio Dept of Development Public Sector State government agencies HIV/AIDS No Not Applicable Exhibit Page 96 10/27/2011

97 1E. Continuum of Care (CoC) Project Review and Selection Process The CoC solicitation of projects and the project selection process should be conducted in a fair and impartial manner. For each of the following items, indicate all of the methods and processes the CoC used in the past year to assess the performance, effectiveness, and quality of all requested new and renewal project(s). In addition, indicate if any written complaints have been received by the CoC regarding any CoC matter in the last 12 months, and how those matters were addressed and/or resolved. Open Solicitation Methods: Rating and Performance Assessment Measure(s): Voting/Decision-Making Method(s): Were there any written complaints received by the CoC regarding any matter in the last 12 months? f. Announcements at Other Meetings, e. Announcements at CoC Meetings, c. Responsive to Public Inquiries, b. Letters/ s to CoC Membership, d. Outreach to Faith-Based Groups b. Review CoC Monitoring Findings, g. Site Visit(s), k. Assess Cost Effectiveness, q. Review All Leveraging Letters (to ensure that they meet HUD requirements), c. Review HUD Monitoring Findings, r. Review HMIS participation status, d. Review Independent Audit, j. Assess Spending (fast or slow), p. Review Match, i. Evaluate Project Readiness, e. Review HUD APR for Performance Results, n. Evaluate Project Presentation, h. Survey Clients, o. Review CoC Membership Involvement, f. Review Unexecuted Grants, a. CoC Rating & Review Commitee Exists, m. Assess Provider Organization Capacity, l. Assess Provider Organization Experience c. All CoC Members Present Can Vote, a. Unbiased Panel/Review Commitee, b. Consumer Representative Has a Vote, f. Voting Members Abstain if Conflict of Interest If yes, briefly describe complaint(s), how it was resolved, and the date(s) resolved (limit 1000 characters): No Exhibit Page 97 10/27/2011

98 1F. Continuum of Care (CoC) Housing Inventory Count--Change in Beds Available For each housing type, indicate if there was a change (increase or reduction) in the total number of beds counted in the FY2011 Housing Inventory Count (HIC) as compared to the FY2010 HIC. If there was a change, please describe the reasons in the space provided for each housing type. If the housing type does not exist in your CoC, please select "Not Applicable" and indicate that in the text box for that housing type. Emergency Shelter: Briefly describe the reason(s) for the change in Emergency Shelter beds, if applicable (limit 750 characters): No N/A- No change in Emergency Shelter beds HPRP Beds: Yes Briefly describe the reason(s) for the change in HPRP beds or units, if applicable (limit 750 characters): The HIC shows an increase of 88 HPRP funded beds from 2010 to The primary reason for this increase is that the community's HPRP programs had not been fully implemented as of the PIT count in January However, all were fully implemented by January Therefore, our HPRP RRH for singles program increased from 28 beds in 2010 to 75 beds in 2011 & HPRP programs for families increased from 30 beds in 2010 to 71 beds in Safe Haven: Not Applicable Briefly describe the reason(s) for the change in Safe Haven beds, if applicable (limit 750 characters): N/A Cincinnati/Hamilton County has no Safe Haven beds. Transitional Housing: Yes Briefly describe the reason(s) for the change in Transitional Housing beds, if applicable (limit 750 characters): Exhibit Page 98 10/27/2011

99 TH beds increased significantly from 2010 to This increase is mainly attributable to two changes: 1) Several new CoC-funded TH programs came into existence or ramped up capacity between the dates of the PIT counts, adding over 200 new TH beds; 2) the addition of Veterans Administration Grant Per Diem program beds increased the number of TH beds on our community's HIC by over 100 beds. Additional variation is based on natural turnover of scattered-site TH subsidies using the "transitioning in place" model. This has a wider variation than in some other communities because of the large number of scattered-site leasing subsidies that are included in our Continuums overall unit count. Permanent Housing: Briefly describe the reason(s) for the change in Permanent Housing beds, if applicable (limit 750 characters): The number of PSH beds available in the community increased from 1450 in 2010 to 1776 in 2011, an increase of 326 units. This significant increase is mainly attributable to two changes:1) the addition of four new Continuum-funded PSH programs added over 100 new units of PSH to the inventory; 2) the addition of local HUD/VASH subsidies to the HIC increased the number of PSH units reported by 150 units. The additional variation is based on natural turnover of subsidies and has a wider swing than some communities because of the number of scattered-site leasing subsidies that are included in our Continuums overall unit count. CoC certifies that all beds for homeless persons were included in the Housing Inventory Count (HIC) as reported on the Homelessness Data Exchange (HDX), regardless of HMIS participation and HUD funding: Yes Yes Exhibit Page 99 10/27/2011

100 1G. Continuum of Care (CoC) Housing Inventory Count - Data Sources and Methods Complete the following items based on data collection methods and reporting for the Housing Inventory Count (HIC), including Unmet need determination. The information should be based on a survey conducted in a 24-hour period during the last ten days of January CoCs were expected to report HIC data on the Homelessness Data Exchange (HDX). Did the CoC submit the HIC data in HDX by May 31, 2011? If no, briefly explain why the HIC data was not submitted by May 31, 2011 (limit 750 characters). Yes Indicate the type of data sources or methods used to complete the housing inventory count: HMIS plus housing inventory survey Indicate the steps taken to ensure the accuracy of the data collected and included in the housing inventory count: Must specify other: Follow-up, Instructions, Updated prior housing inventory information, Other, Confirmation, HMIS A skilled staff person from the HMIS Lead Agency, who is familiar with all housing programs in the community and with the HMIS housing data is assigned to conduct the housing inventory count. Indicate the type of data or method(s) used to determine unmet need: : Specify "other" data types: Unsheltered count, HMIS data, Local studies or non-hmis data sources, Housing inventory, National studies or data sources, Stakeholder discussion If more than one method was selected, describe how these methods were used together (limit 750 characters): Exhibit Page /27/2011

101 Unmet need has been calculated utilizing HMIS data in the context of local planning. Homeless individuals: from 2009-present, the HMIS data driven Homeless to Homes initiative is being implemented, which includes strategic reviews of current inventory, current usage, & unmet need. HTH has defined 56 goals based on the needs of homeless individuals. Homeless Families: to align with the Federal Strategic Plan goal of ending homelessness among families, in 2011 the CoC, Inc. has begun a similar comprehensive planning effort, founded on HMIS data, to plan for meeting the needs of local at-risk & homeless families. Exhibit Page /27/2011

102 2A. Homeless Management Information System (HMIS) Implementation Intructions: All CoCs are expected to have a functioning Homeless Management Information System (HMIS). An HMIS is a computerized data collection application that facilitates the collection of information on homeless individuals and families using residential or other homeless services and stores that data in an electronic format. CoCs should complete this section in conjunction with the lead agency responsible for the HMIS. All information should reflect the status of HMIS implementation as of the date of application submission. For additional instructions, refer to the "Exhibit 1 Detailed Instructions" which can be accessed on the left-hand menu bar. Select the HMIS implementation coverage area: Select the CoC(s) covered by the HMIS: Is the HMIS Lead Agency the same as the CoC Lead Agency? Does the CoC Lead Agency have a written agreement with the HMIS Lead Agency? Has the CoC selected an HMIS software product? If "No" select reason: If "Yes" list the name of the product: What is the name of the HMIS software company? Does the CoC plan to change HMIS software within the next 18 months? Indicate the date on which HMIS data entry started (or will start): (format mm/dd/yyyy) Indicate the challenges and barriers impacting the HMIS implementation: (select all the apply): Single CoC OH Cincinnati/Hamilton County CoC No Yes Yes VESTA The Partnership Center, Ltd. No 07/01/2000 None If CoC indicated that there are no challenges or barriers impacting HMIS implementation, briefly describe either why CoC has no challenges or how all barriers have been overcome (limit 1000 characters). Exhibit Page /27/2011

103 The CoC has 100% participation in HMIS (all HUD CoC and ESG funded and non-funded programs) - there are no participation barriers. Participation is related to the CoC process, the quality of the software, the ability of the software to generate homeless certifications, the use of the software by multiple funders (ESG, SPC reimbursement, HPRP, United Way, etc.) for billing and/or to report on funding. HMIS received an expansion grant in the 2010 competition that will address the staffing and resource issues that have come with increased programs (e.g. VA) and the associated increase number of end users. The CoC and the HMIS administering agency have an Agreement outlining HMIS Lead Agency functions. User support and user training is provided by the lead agency and is rated very good by users. Data quality is high. VESTA, the HMIS software, generates the sheltered PIT count, CoC community wide reporting used for outcome measurements, AHAR data, PULSE data and all APR s. If CoC identified one or more challenges or barriers impacting HMIS implementation, briefly describe how the CoC plans to overcome them (limit 1000 characters). Exhibit Page /27/2011

104 2B. Homeless Management Information System (HMIS) Lead Agency Enter the name and contact information for the HMIS Lead Agency. This is the organization responsible for implementing the HMIS within a CoC. There may only be one HMIS Lead Agency per CoC. Organization Name Street Address 1 Street Address 2 City State The Partnership Center, Ltd Alpine Place Cincinnati Ohio Zip Code Format: xxxxx or xxxxx-xxxx Organization Type If "Other" please specify Is this organization the HMIS Lead Agency in more than one CoC? For Profit No Exhibit Page /27/2011

105 2C. Homeless Management Information System (HMIS) Bed Coverage HMIS bed coverage measures the level of provider participation in a CoC's HMIS. Participation in HMIS is defined as the collection and reporting of client level data either through direct data entry into the HMIS or into an analytical database that includes HMIS data on an at least annual basis. HMIS bed coverage is calculated by dividing the total number of year-round beds located in HMIS-participating programs by the total number of year-round beds in the Continuum of Care (CoC), after excluding beds in domestic violence (DV) programs. HMIS bed coverage rates must be calculated separately for emergency shelters, transitional housing, and permanent supportive housing. The 2005 Violence Against Women Act (VAWA) Reauthorization bill restricts domestic violence provider participation in HMIS unless and until HUD completes a public notice and comment process. Until the notice and comment process is completed, HUD does not require nor expect domestic violence providers to participate in HMIS. HMIS bed coverage rates are calculated excluding domestic violence provider beds from the universe of potential beds. For additional instructions, refer to the "Exhibit 1 Detailed Instructions" which can be accessed on the left-hand menu bar. Indicate the HMIS bed coverage rate (%) for each housing type within the CoC. If a particular housing type does not exist anywhere within the CoC, select "Housing type does not exist in CoC" from the drop-down menu. * Emergency Shelter (ES) Beds 86%+ * Safe Haven (SH) Beds Housing type does not exist in CoC * Transitional Housing (TH) Beds 86%+ * Permanent Housing (PH) Beds 86%+ How often does the CoC review or assess its HMIS bed coverage? At least Quarterly If bed coverage is 0-64%, describe the CoC's plan to increase this percentage during the next 12 months: N/A Exhibit Page /27/2011

106 2D. Homeless Management Information System (HMIS) Data Quality HMIS data quality refers to the extent that data recorded in an HMIS accurately reflects the extent of homelessness and homeless services in a local area. In order for HMIS to present accurate and consistent information on homelessness, it is critical that all HMIS have the best possible representation of reality as it relates to homeless people and the programs that serve them. Specifically, it should be a CoC's goal to record the most accurate, consistent and timely information in order to draw reasonable conclusions about the extent of homelessness and the impact of homeless services in its local area. Answer the questions below related to the steps the CoC takes to ensure the quality of its data. In addition, CoCs will indicate their participation in the Annual Homelessness Assessment Report (AHAR) for 2010 and 2011 as well as whether or not they plan to contribute data to the Homelessness Pulse project in For additional instructions, refer to the Exhibit 1 Detailed Instructions, which can be accessed on the left-hand menu bar. Indicate the percentage of unduplicated client records with null or missing values on a day during the last ten days of January Universal Data Element Records with no values (%) * Social Security Number 0% 1% * Date of Birth 0% 0% * Ethnicity 0% 0% * Race 0% 0% * Gender 0% 0% * Veteran Status 0% 0% * Disabling Condition 1% 0% * Residence Prior to Program Entry 0% 0% * Zip Code of Last Permanent Address 1% 1% * Name 0% 0% How frequently does the CoC review the quality of program level data? At least Monthly Records where value is refused or unknown (%) Describe the process, extent of assistance, and tools used to improve data quality for agencies participating in the HMIS (limit 750 characters): Exhibit Page /27/2011

107 1) VESTA VIP's publicly reports programs with no errors and timely data entry monthly. 2) Error Alerts -appear on the home page at every log-in for missing elements or data errors. User Support reviews errors weekly, contact users, and works with them to correct problems. 3) Required APR fields are programmed as mandatory. 5) On-site monitoring enables User Support to conduct a review of the program data for the program year via a data quality report, and then monitor/remediate including: data entry-lag times; homeless certification; universal data element collection; income and exit destinations; and generated error alerts. 6) Data is locked annually for all programs. Describe the existing policies and procedures used to ensure that valid program entry and exit dates are recorded in the HMIS (limit 750 characters): Policies: 1)Intake/exit standards are set for all program. 2)ESG and SPC are billed monthly via HMIS. 3) HPRP financial assistance is requested through HMIS to receive payments. Procedures: 1)Real time data entry is trained on. 2)The Central Access Point (for 4 family shelters, 2 individual shelters, and all prevention programs) completes intake via phone, forwards it through HMIS for agency completion as client enters. 3)The HMIS Homeless Certification system requires timely intakes/exits generating client and pressure between agencies for data accuracy. 4)PIT counts verifies HMIS with house counts. 5)Programs have a maximum number of clients & maximum length of stay programmed if parameters are exceeded error alerts are generated. Indicate which reports the CoC or subset of the CoC submitted usable data: (Select all that apply) Indicate which reports the CoC or subset of the CoC plans to submit usable data: (Select all that apply) 2010 AHAR Supplemental Report on Homeless Veterans, 2010 AHAR, 2010 PULSE 2011 AHAR, 2011 AHAR Supplemental Report on Homeless Veterans, 2011 PULSE Exhibit Page /27/2011

108 2E. Homeless Management Information System (HMIS) Data Usage CoCs can use HMIS data for a variety of applications. These include, but are not limited to, using HMIS data to understand the characteristics and service needs of homeless people, to analyze how homeless people use services, and to evaluate program effectiveness and outcomes. In this section, CoCs will indicate the frequency in which it engages in the following. - Integrating or warehousing data to generate unduplicated counts - Point-in-time count of sheltered persons - Point-in-time count of unsheltered persons - Measuring the performance of participating housing and service providers - Using data for program management - Integration of HMIS data with data from mainstream resources For additional instructions, refer to the Exhibit 1 Detailed Instructions which can be accessed on the left-hand menu bar. Indicate the frequency in which the CoC uses HMIS data for each of the following: Integrating or warehousing data to generate unduplicated counts: Point-in-time count of sheltered persons: Point-in-time count of unsheltered persons: Measuring the performance of participating housing and service providers: Using data for program management: Integration of HMIS data with data from mainstream resources: At least Monthly At least Annually At least Annually At least Monthly At least Monthly At least Monthly Exhibit Page /27/2011

109 2F. Homeless Management Information System (HMIS) Data and Technical Standards In order to enable communities across the country to collect homeless services data consistent with a baseline set of privacy and security protections, HUD has published HMIS Data and Technical Standards. The standards ensure that every HMIS captures the information necessary to fulfill HUD reporting requirements while protecting the privacy and informational security of all homeless individuals. Each CoC is responsible for ensuring compliance with the HMIS Data and Technical Standards. CoCs may do this by completing compliance assessments on a regular basis and through the development of an HMIS Policy and Procedures manual. In the questions below, CoCs are asked to indicate the frequency in which they complete compliance assessment. For additional instructions, refer to the "Exhibit 1 Detailed Instructions" which can be accessed on the left-hand menu bar. For each of the following HMIS privacy and security standards, indicate the frequency in which the CoC and/or HMIS Lead Agency complete a compliance assessment: * Unique user name and password At least Annually * Secure location for equipment At least Annually * Locking screen savers At least Annually * Virus protection with auto update At least Annually * Individual or network firewalls At least Annually * Restrictions on access to HMIS via public forums At least Monthly * Compliance with HMIS Policy and Procedures manual At least Monthly * Validation of off-site storage of HMIS data At least Quarterly How often does the CoC Lead Agency assess compliance with the HMIS Data and Technical Standards? How often does the CoC Lead Agency aggregate data to a central location (HMIS database or analytical database)? Does the CoC have an HMIS Policy and Procedures manual? If 'Yes' indicate date of last review or update by CoC: If 'No' indicate when development of manual will be completed (mm/dd/yyyy): At least Semi-annually At least Monthly Yes 11/04/2010 Exhibit Page /27/2011

110 2G. Homeless Management Information System (HMIS) Training Providing regular training opportunities for homeless assistance providers that are participating in a local HMIS is a way that CoCs can ensure compliance with the HMIS Data and Technical Standards. In the section below, CoCs will indicate how frequently they provide certain types of training to HMIS participating providers. For additional instructions, refer to the "Exhibit 1 Detailed Instructions" which can be accessed on the left-hand menu bar. Indicate the frequency in which the CoC or HMIS Lead Agency offers each of the following training activities: * Privacy/Ethics training At least Annually * Data Security training At least Annually * Data Quality training At least Monthly * Using Data Locally At least Monthly * Using HMIS data for assessing program performance At least Quarterly * Basic computer skills training At least Monthly * HMIS software training At least Monthly Exhibit Page /27/2011