ART GALLERY INDEX April 18, 2014

Transcription

1 0111 Measuring Growth by Referrals SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v Measuring Growth by Client SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v x Latest Version: v Measuring Growth by Services SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v System Growth by Provider SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v Bowman Systems L.L.C. 1 of 19 v

2 0117 Measuring Growth by Program Entries SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v Measuring Growth by Program Exits SP4/ART2 SP5/ART3 Reports in the Growth Measurement series examine growth in different areas clients, services, providers, entries, exits, and referrals of interest to users in an implementation. You can use these reports to measure growth of a program, program type, CoC, or the entire system. Users can measure growth between any two points in time, thereby giving the ability limit the amount of data pulled into the report. The values of the tables in the reports are expressed as percentages so you can compare growth between areas or across time periods. 2x Latest Version: v Period End Enrollment SP4/ART2 SP5/ART3 This ART report is designed to monitor program enrollment occurring over a specified period of time by reporting the total enrolments at the end of annual, quarterly and monthly time frames. The report contains three tabs and a reference appendix. Tabs A, B and C report on program enrollment by year, by calendar quarter and by month, respectively. Each of these three tabs include a bar chart showing program enrollment at the close of each period, a second bar chart showing the total program enrollment change from the previous time period, and a data table which displays the actual end of period program enrollment counts. Users can easily control the amount of data shown and the corresponding look of the charts by varying their responses to the user prompts. Results can also be limited to a specific provider by utilizing the report s drill filter or by adding report filters or query filters. 2x Latest Version: v x Latest Version: v User Contact Information SP4/ART2 SP5/ART3 This ART report is designed to assist Administrators in accessing and managing the user and provider contact information contained in ServicePoint including user as well as provider addresses and telephone numbers. The information is sorted and displayed in a number of different ways for easy access: Tab A ServicePoint Users by Provider. (Provider information included.); Tab B ServicePoint Users by User Access Level; Tab C ServicePoint Users alphabetically; Tab D ART Users by License Type. Reports can be can printed/saved as a PDF documents or as MS Excel documents. Inactive users (when included by user prompt) are highlighted for easy identification. 2x Latest Version: v x Latest Version: v Bowman Systems L.L.C. 2 of 19 v

3 0122 ART License Management Report SP4/ART2 SP5/ART3 This ART Report is provided as a license management tool. The report breaks down the implementation s ART licenses by a number of dimensions including type, allocation status, provider, and assignment status. The report includes breakdowns of total system licenses counts by type/allocation status and total allocated license counts by type/provider/assignment status. The report also includes a detailed listing by provider/type which includes user name, license number and date of assignment. 2x Latest Version: v x Latest Version: v ServicePoint User Last Login Report SP4/ART2 SP5/ART3 This reports allows administrators to identify inactive users and to analyze system usage patterns. 2x Latest Version: v x Latest Version: v ServicePoint Provider Assessment Administration SP4/ART2 An Administrative tool that displays assessment configurations for selected providers 2x Latest Version: v ServicePoint Visibility and Deny Settings Report SP5/ART3 This report has been created to show current provider security visibility and deny settings for all Static and Dynamic items listed on a provider s ServicePoint Provider Admin page Duplicate Clients In ServicePoint SP4/ART2 SP5/ART3 This ART report is designed to assist administrators in finding duplicate clients for one or more selected provider(s). The report identifies duplicates by comparing unique client ID numbers and by comparing Social Security numbers. Matches found are listed with relevant information including client #, client name, providers with matching clients, date(s) on which the matching clients were created in the system. 2x Latest Version: v x Latest Version: v Bowman Systems L.L.C. 3 of 19 v

4 0213 UDE Completeness - Entry Exit Workflow SP4/ART2 SP5/ART3 This ART report is designed to assist administrators in monitoring data quality and identifying clients with null values in one or more of the eleven assessment based Universal Data Elements (UDEs) required by HUD for programs which serve homeless individuals. This report is based in part on the data quality measures required to complete the 2009 NOFA. The report provides the percentages of null responses and the percentages of refused/unknown responses for the eleven assessment based UDEs. In calculating these percentages, the report takes into consideration whether each client contained in the analysis is an adult, a child, or an unaccompanied youth since the required data elements for these three client subsets differ from one another. It should be noted that there are three versions of this report to accommodate three different work-flows: 0213: For Entry-Exit based work-flows where program entries and exits are required for all clients. 0215: For Open Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate an ongoing service in progress. 0214: For Closed Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate a one-day completed service as opposed to an on-going service in progress. 2x Latest Version: v UDE Completeness - Closed Service Workflow SP4/ART2 SP5/ART3 This ART report is designed to assist administrators in monitoring data quality and identifying clients with null values in one or more of the eleven assessment based Universal Data Elements (UDEs) required by HUD for programs which serve homeless individuals. This report is based in part on the data quality measures required to complete the 2009 NOFA. The report provides the percentages of null responses and the percentages of refused/unknown responses for the eleven assessment based UDEs. In calculating these percentages, the report takes into consideration whether each client contained in the analysis is an adult, a child, or an unaccompanied youth since the required data elements for these three client subsets differ from one another. It should be noted that there are three versions of this report to accommodate three different work-flows: 0213: For Entry-Exit based work-flows where program entries and exits are required for all clients. 0215: For Open Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate an ongoing service in progress. 0214: For Closed Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate a one-day completed service as opposed to an on-going service in progress. 2x Latest Version: v Bowman Systems L.L.C. 4 of 19 v

5 0215 UDE Completeness - Open Service Workflow SP4/ART2 SP5/ART3 This ART report is designed to assist administrators in monitoring data quality and identifying clients with null values in one or more of the eleven assessment based Universal Data Elements (UDEs) required by HUD for programs which serve homeless individuals. This report is based in part on the data quality measures required to complete the 2009 NOFA. The report provides the percentages of null responses and the percentages of refused/unknown responses for the eleven assessment based UDEs. In calculating these percentages, the report takes into consideration whether each client contained in the analysis is an adult, a child, or an unaccompanied youth since the required data elements for these three client subsets differ from one another. It should be noted that there are three versions of this report to accommodate three different work-flows: 0213: For Entry-Exit based work-flows where program entries and exits are required for all clients. 0215: For Open Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate an ongoing service in progress. 0214: For Closed Service based work-flows where service start dates and service end dates are required for all clients, and services without an end date indicate a one-day completed service as opposed to an on-going service in progress. 2x Latest Version: v Unexited Clients Exceeding Max Length of Stay SP4/ART2 SP5/ART3 This ART report is designed to monitor data quality by insuring that all clients in selected program/providers have an accurate program exit recorded in a timely manner. The report allows the User the ability to examine the length of stay (LOS) for all unexited clients in up to five selected programs/providers at a time. The User is also prompted to specify the maximum length of stay for each program enabling the report to flag clients whose los has exceeded the limit. In addition to listing all unexited clients along with their entry date and los, the report also calculates the number of unexited clients, the average los for unexited clients, and the number of clients exceeding their maximum los, for each of the selected programs. Unexited clients mistakenly entered into the program more than once are also flagged. 2x Latest Version: v x Latest Version: v Bowman Systems L.L.C. 5 of 19 v

6 0220 Data Incongruity Locator - Age, Gender, Household Relationship SP4/ART2 SP5/ART3 This ART report is the first in a series of reports designed to monitor data quality by locating recorded client data which is missing, is incorrect, or which is inconsistent with other recorded data for the same client. This report focuses on locating errors and incongruities in the areas of age, gender and household relationship. Twelve common data quality issues are identified including: a. Client's date of birth has not been recorded. b. Client's age is negative due to incorrect date of birth. c. Client's age is out of the normal range (>100) - probable incorrect date of birth. d. Client's date of birth is the same as the date that the client was entered into the system. e. Client's age (<15) is inconsistent with their HH relationship (mother, grandfather, etc.). f. Client's gender has not been recorded. g. Clients Veteran status = "yes" but age is less than 18. h. Client s gender is inconsistent with HH relationship. (Female-father, male-step-mother, etc.) i. Client's HOH designation = "yes" but relationship to HOH is not equal to "self". j. Client's relationship to HOH = "self", but HOH designation = "no" or null. k. Client is a household member but is missing a household relationship. l. Client is recorded as pregnant, but age or gender is inconsistent. (Not female and/or <15). The Program Summary section reports the number and percentage of clients for whom each of the twelve issues applies. It then lists the clients with identified issues and shows which issue(s)) apply to which client(s). The Detail section further expands the client list to display and highlight the actual values that are in error or are conflict with each other. 2x Latest Version: v x Latest Version: v Work-flow Elements by Client SP4/ART2 SP5/ART3 Shelter Point This ART report is designed to monitor data quality by insuring that all clients in a selected program/provider have all the workflow elements required for that particular program. The report monitors ten common workflow elements including program entries, program exits, client needs, service transaction creation, service provision, referrals, client goals, call records, ROIs, and shelter stays. A Program Summary section reports the number of clients with and without each of the ten elements as well as the total number of each element that has been recorded, A Client Detail section reports the number of each of the ten elements that has been recorded for each client, allowing users to easily identify clients with missing elements. 2x Latest Version: v x Latest Version: v Program Descriptor Elements Data Quality SP4/ART2 SP5/ART3 This report is designed to monitor data quality by locating recorded program descriptor data which is missing. This report focuses on locating errors and incongruities specifically related to the related HUD applications and annual performance reports. 2x Latest Version: v Bowman Systems L.L.C. 6 of 19 v

7 0230 HPRP Data Quality Report Part 1 SP4/ART2 SP5/ART3 This ART report is designed to monitor data quality by locating recorded client data which is missing, is incorrect, or which is inconsistent with other recorded data for the same client. This report focuses on locating errors and incongruities specifically related to the HPRP QPR. Eight common data quality issues are identified: Clients without Program Entry; Clients without a Service Transaction; Clients without an HPRP Service Activity; Clients with a Non-HPRP Program Entry Type; Clients with no Housing Status recorded; Clients which have one or more HPRP Type Program Entry before start date of grant; Clients which have one or more HPRP Service Activity before start date of grant; Clients which have one or more Services with both a Financial and a Nonfinancial HPRP Activity Type indicated. 2x Latest Version: v x Latest Version: v Data Quality Report Card (EE) SP4/ART2 This report is data quality monitoring tool that generates a letter grade based upon program s data completion rate. The report considers the twenty data elements required for completion of the HUD report. Completion rates are calculated and reported based on the percentage of program entry exits where the requirement has been met. The report can be run for multiple programs and is sectioned by provider so that each provider s report card will be displayed on a separate page, allowing batch printing. Prompts allow the user to specify a date range and to select the provider(s) on which to base the report. The report includes a detail section to assist users in finding and fixing data entry omissions. 2x Latest Version: v Data Completeness Report Card (Svs) SP4/ART2 SP5/ART3 This report is data quality monitoring tool the produces a letter grade to programs based upon their completion rate for HUD required data elements at the time of client's service start date. In determining the percentage of non-null values, the count includes records where the primary value is null, but the accompanying data quality question is non-null. The percentage calculation also takes into account whether the client is a child, adult, or unaccompanied youth at the time of engagement, and whether HUD requires the particular element to be collected for that classification of client. The report can be run for multiple providers and is sectioned by provider so that each provider s report card will be displayed on a separate page, allowing batch printing. 2x Latest Version: v x Latest Version: v Data Quality Report Card (EE) (ART 3.x) SP5/ART3 This report is data quality monitoring tool that generates a letter grade based upon program s data completion rate. The report considers the twenty data elements required for completion of the HUD report. Completion rates are calculated and reported based on the percentage of program entry exits where the requirement has been met. The report can be run for multiple programs and is sectioned by provider so that each provider s report card will be displayed on a separate page, allowing batch printing. Prompts allow the user to specify a date range and to select the provider(s) on which to base the report. The report includes a detail section to assist users in finding and fixing data entry omissions. 3x Latest Version: v6 Bowman Systems L.L.C. 7 of 19 v

8 0253 Income Data Quality SP5/ART3 This report captures numerous data quality issues that can occur within the income sub assessment. This includes duplicate sources and amounts, earned income conflicts, and no income conflicts. This report will display a client s income sub assessment records as of program entry or exit. It will also display income records for clients based on their income start and end dates and provider entering income. The report can be run for several providers at once during a specified date range Shelter - History, Overlap, and Return SP5/ART3 Shelter Point This report will display all of a client s Service and/or Entry Exit history with alerts to notify the user when the client has multiple stays in the same time period at different providers. The report can also be used to determine the number of clients that return to the shelter within a certain time period, allowing the user to calculate the percentage of repeat clients within that time. 3x Latest Version: v Program Daily Census SP4/ART2 SP5/ART3 This report is designed to provide daily program census for a selected program for a 31 day period of time specified by the user. The reported daily census is based on client entries and exits, and includes individual counts, household counts, percent of capacity and breakdowns by gender, age, race, ethnicity and prior living situation. In addition to this summary data, the report includes the client detail related to each breakdown, and combined counts for the entire reporting period. 2x Latest Version: v x Latest Version: v Program Demographics SP5/ART3 Shelter Point This ART report provides demographics on clients served during a user specified reporting period. Data is compiled using the last transaction per client for Entry/Exits, Services and/or Shelter Stays. The report also contains various tabs with tables and graphs for Project Type, Age/Gender, Race/Ethnicity, Homeless Condition, Veteran Status, Disability, Domestic Violence/Extent, Income/Non- Cash Benefits, and Employment/Education. 3x Latest Version: v Billing Summary SP5/ART3 Tired of the endless paper involved in keeping track of your billable services? Use the 0347 Billing Summary by Provider report to streamline your billing process and examine billable services by program, service type, client, and case worker. 3x Latest Version: v1 Bowman Systems L.L.C. 8 of 19 v

9 0350 Program Evaluation Toolkit for 0550/0551/0552 SP5/ART3 This report is a program evaluation tool that can be used in conjunction with the 0550, 0551, and 0552 outcomes reports 3x Latest Version: v Program Evaluation Toolkit for / SP5/ART3 This report is a program evaluation tool that can be used in conjunction with the and outcomes reports Expedience of Entry and Service SP5/ART3 The Expedience of Entry, Service, and Referral report highlights and summarizes a number of useful aspects of the service delivery process. Moreover, the report explores not only what is going on within your program, but what is going on between your program and the other programs with whom you collaborate. Thus the report is useful not only for program management, but for Coordinated Assessment as well. Explore not only data entry timeliness, but also timeliness of service delivery. 3x Latest Version: v Client Program History SP4/ART2 SP5/ART3 This report provides a complete service history for specified client(s). The service history includes program entries and exits, service starts and end dates, along with details for each including service type, program name, program type, exits destination, etc. This report is useful to Case Workers and other program level staff. 2x Latest Version: v x Latest Version: v Case Plan SP4/ART2 SP5/ART3 This report allows caseworkers to create a printable version of their client's case plan including goals, actions steps, case notes, referrals, and services. 2x Latest Version: v x Latest Version: v Bowman Systems L.L.C. 9 of 19 v

10 0405 SSOM Client Achievement Report SP4/ART2 SP5/ART3 SSOM This report compares the initial and the final Self Sufficiency Outcome rating for each of the clients in a selected program. Initial/Final comparisons with calculated gains/losses are reported for each domain where values have been recorded, as well as an average score for all domains. A second report tab compares the program averages by domain and by overall average. Both the client report and the program report display the results both graphically and in table format. To be included in this report the client must have an initial SSOM assessment and a final SSOM assessment by the specified provider and on or after the reports specified start date. 2x Latest Version: v SSOM Client Progress Report SP4/ART2 SP5/ART3 SSOM This report compares the initial (first) and the most recent (last) Self Sufficiency Outcome rating for each of the clients in a selected program. First/last comparisons with calculated gains/losses are reported for each domain where values have been recorded, as well as an average score for all domains. This summary report displays the results both graphically and in table format. A second report tab displays a history of the clients SSOM assessment, and shows the raw scores on all of the clients' SSOM assessments in table format. To be included in this report the client must have at least an initial SSOM assessment and one additional assessment of any type by the specified provider, at least one of which must be in the specified date range. 2x Latest Version: v x Latest Version: v Client Living Situation History SP4/ART2 SP5/ART3 Shelter Point This report designed for use by case managers, presents a chronological history of the changes in a client's living situation. The information is based on a combination of four data sources which include residential program enrollments, residential shelter stay events, prior living situation recorded at program entry and destinations recorded at program exits. 2x Latest Version: v x Latest Version: v Client Event History SP4/ART2 SP5/ART3 Shelter Point This report provides caseworkers with a chronological history of a client's program related events as recorded in ServicePoint. The report includes a summary listing of events by client, and a second tab which displays the detail information connected with each event. This report can also be used to trouble shoot reporting problems with individual clients. 2x Latest Version: v x Latest Version: v SSOM Domains at Population Entry SP4/ART2 SP5/ART3 SSOM The object of the report is to allow the programs to address the relevant matrix domains where the need is greatest. The purpose of the report is to clearly depict the distribution of client entry values in each domain of the self-sufficiency outcomes matrix through numeric, graphic, and statistical representation. The report also provides data completeness information so that a program is able to remedy missing data. A section of the report is devoted to understanding the measures provided so that program staff may interpret the results without prior statistical knowledge. 2x Latest Version: v Bowman Systems L.L.C. 10 of 19 v

11 0509 SSOM Domains at Population Exit SP4/ART2 SP5/ART3 SSOM The object of the report is to allow programs to see where the population of clients lies on the matrix domains of interest upon exit from the program. The purpose of the report is to clearly depict the distribution of client exit values in each domain of the selfsufficiency outcomes matrix through numeric, graphic, and statistical representation. The report also provides data completeness information so that a program is able to remedy missing data. A section of the report is devoted to understanding the measures provided so that program staff may interpret the results without prior statistical knowledge. 2x Latest Version: v Prevention Outcomes SP4/ART2 SP5/ART3 This report is designed as a tool to assist program staff in identifying, tracking and analyzing prevention outcomes. The report identifies clients who have exited a prevention program/received prevention services and have subsequently entered emergency shelter. The report compares the demographics and services of the those entering shelter and those remaining housed. The report also analyzes the length of time between prevention intervention and shelter entry. 2x Latest Version: v x Latest Version: v Exit Destination Outcomes SP5/ART3 Want to see where clients went after they left your programs and whether they were mostly positive or negative destinations? In addition to basic exit and outcome information, the report groups positive and negative exits by different variables such as household status and the number of services received during the program. As a result, you can see how those variables are associated with positive and negative destinations after program exit Exit Reason Leaving Outcomes SP5/ART3 Want to see the various reasons for which your clients left your programs and whether they were mostly positive or negative reasons? In addition to basic exit and outcome information, the report groups positive and negative exits by different variables such as household status and the number of services received during the program. As a result, you can see how those variables are associated with the positive and negative reasons for leaving the programs. Bowman Systems L.L.C. 11 of 19 v

12 0552 Goal Outcomes SP5/ART3 Are the clients in your program achieving their goals? The purpose of the report is to first look at goal outcomes by goal types. Goal outcomes are also grouped by demographic and service-related variables so you can see what other factors might be affecting goal outcomes. 3x Latest Version: v Income Maintenance SP5/ART3 For this report, the outcome is defined as whether a client has maintained or improved their income during their stay. Therefore, any instances of no change or any increase in income during a stay are counted as positive Income Improvement SP5/ART3 Compared to the , this report defines the outcome more rigorously as whether a client has improved their income during their stay. Therefore, any instances of an increase in income during a stay are counted positively. However, instances in which there is no change in client income are counted negatively, since income is not improving. 3x Latest Version: v Shelter Recurrence SP5/ART3 This report series demonstrates the extent of shelter recurrence after a program designed to prevent it. Depending on how the program works, you can examine the extent of shelter recurrence after entry into a program or the extent of shelter recurrence after exiting the program. You can also shelter examine recurrence after either entry or exit simultaneously. 3x Latest Version: v Drug, Alcohol, or Substance Abuse Recurrence SP5/ART3 This report series demonstrates the extent of drug, alcohol, or substance abuse recurrence after a program. Depending on how the program works, you can examine the extent of recurrence after entry into a program or the extent of recurrence after exiting the program. You can also examine recurrence after either entry or exit simultaneously. This report enables you to look separately at drug abuse recurrence or alcohol abuse recurrence, or collectively at all forms of substance abuse recurrence. Bowman Systems L.L.C. 12 of 19 v

13 Acute Psychiatric Recurrence SP5/ART3 This report series demonstrates the extent of recurrence involving mental health emergencies after a program. Depending on how the program works, you can examine the extent of recurrence after entry into a program or the extent of recurrence after exiting the program. You can also examine recurrence after either entry or exit simultaneously. Reports available in the 0555 series explore different types of recurrence Incarceration Recurrence SP5/ART3 This report series demonstrates the extent of incarceration recurrence after a program. Depending on how the program works, you can examine the extent of incarceration recurrence after entry into a program or the extent of recurrence after exiting the program. You can also examine incarceration recurrence after either entry or exit simultaneously Client Transition Outcomes SP5/ART3 This report serves the dual function of demonstrating the extent of recurrence to shelter after entry into a program designed to prevent it, as well as serving as the beginning of a more in-depth analysis of shelter recurrence after entry into a program. 3x Latest Version: v Cost Savings After Intervention Program SP5/ART3 Would you like to show that even a single service can make a difference? This report compares the different costs that clients have before and after a single service, such as job relocation. This enables program and agency staff to show the impact these services have, and provide evidence for continuing the funding of these services Cost Savings After Intervention Service SP5/ART3 Would you like to show that even a single service can make a difference? This report compares the different costs that clients have before and after a single service, such as job relocation. This enables program and agency staff to show the impact these services have, and provide evidence for continuing the funding of these services. 3x Latest Version: v4 Bowman Systems L.L.C. 13 of 19 v

14 0603 HOPWA CAPER Beneficiary Verification SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from ServicePoint for the completion of the Beneficiary Verification, "Accomplishment Data Planned Goal and Actual Outputs", and "Summary of Performance Outcomes" sections of the HOPWA CAPER (Housing Opportunities for Persons with AIDS Consolidated Annual Performance and Evaluation Report). The layout of the report is patterned after the expected new format. 3x Latest Version: v HOPWA APR SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from ServicePoint for the completion of the HOPWA APR (Housing Opportunities for Persons with AIDS Consolidated Annual Performance and Evaluation Report). It will also assist with monitoring of data quality related to the HOPWA APR. 3x Latest Version: v IDIS CAPER for Multiple Funding Streams SP4/ART2 SP5/ART3 This ART report extracts data needed to complete the "Consolidated Annual Performance and Evaluation Reporting" report (CAPER) which is required by IDIS. This report can be utilized for multiple funding streams including but not limited to ESG, CDBG, and HOPWA. The report includes a client detail tab, a household detail tab and a data quality tab which are designed to assist users with data cleaning and verification. 2x Latest Version: v x Latest Version: v PULSE New Clients SP4/ART2 SP5/ART3 Shelter Point This report has been created to provide the client and household data needed to complete tabs D,E,F and G of the quarterly HUD Pulse Report. This information relates to clients being served in an Emergency Shelter or a Transitional Housing Program for the first time during the reporting quarter. In addition to providing the data needed for Pulse reporting, this report also provides the client and household level detail to assist in documentation and data quality processes. The Pulse definition of NEW client upon which this report is based is as follows: New clients are those who: a) have not received any homeless services during the past 15 month period (the period is the 15 continuous months prior to the initial entry date); and b) began receiving homeless residential services for the first time during the past quarter (the quarter being reported). 2x Latest Version: v x Latest Version: v6 Bowman Systems L.L.C. 14 of 19 v

15 0621 PULSE Quarterly PIT SP4/ART2 SP5/ART3 Shelter Point This report has been created to provide the client and household data needed to complete tabs B and C of the quarterly HUD Pulse Report. This information relates to clients being served in an Emergency Shelter or a Transitional Housing Program on the date of the quarterly point in time (PIT) count as compared to the shelter capacity on that day. This report also provides the client and household level detail to assist in documentation and data quality processes. 2x Latest Version: v x Latest Version: v HUD HPRP APR SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from HMIS for the completion of the HPRP APR. The layout of the report is patterned after the HDX data input screen to facilitate on-line reporting. Report # 0624 is a companion report that consists of several data detail and data quality tabs to assist the user in ensuring that the data to be reported are complete and accurate. 3x Latest Version: v HPRP APR Detail SP5/ART3 This ART Gallery report is a companion to report #0623 and displays the record level detail behind the HPRP APR summary tables. This HPRP APR Detail report consist of several tabs each of which focus on a portion of the HPRP data, including client demographics, household membership, types and levels of service, entry-exit related data, length of stay, income, non-cash benefits, etc. The report also included additional feature to assist in data quality monitoring including null data flags, identification of non-hud assessment question values, and a tab that identifies duplicate clients included in the dataset. 3x Latest Version: v HUD CoC APR SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from HMIS for the completion of the CoC APR. The layout of the report is patterned after the HDX data input screen to facilitate on-line reporting. A companion ART Gallery Report, the #0631, provides several data detail and data quality tabs to assist the user in ensuring that the data to be reported are complete and accurate. 1 Bowman Systems L.L.C. 15 of 19 v

16 0628 HIC Supplement SP5/ART3 This report has been created to provide the client and household data needed to complete the sheltered portion of the Homeless Populations tab and the Homeless Subpopulation tab in the 2013 Annual Point-In-Time module of the HUD HDX. This information relates to clients being served in an Emergency Shelter, Transitional Housing, or Safe Haven Program at the time or the annual homeless count. Clients are identified based on their program enrollment (EE) status; their shelter specific service transactions and their ShelterPoint shelter stays. This report also provides the client and household level detail to assist in documentation and data quality processes. The report can be easily modified to consider entry exits only. 3x Latest Version: v Housing Inventory Chart SP4/ART2 SP5/ART3 This report produces the HUD Housing Inventory Chart required for the annual NOFA application. The HIC is designed to accurately reflect each Continuum of Care s (CoC) capacity to house homeless and formerly homeless persons. The HIS is a complete inventory of emergency shelter, transitional housing, and permanent supportive housing beds available in the CoC. The inventory should include all HUD-funded residential programs, as well as non-hud funded programs that provide housing to homeless and formerly homeless persons, even if those programs do not actively participate in the CoC planning process. 2x Latest Version: v x Latest Version: v Sheltered PIT Counts SP4/ART2 SP5/ART3 Shelter Point This report collects the HUD required de-duplicated PIT data for sheltered clients. Results are presented in a format mirroring the HDX input screen. Homeless clients are included based on their program enrollment (entry/exit); shelter type service transactions; or ShelterPoint shelter stays. 2x Latest Version: v x Latest Version: v CoC APR Detail SP5/ART3 This ART Gallery report is a companion to report #0625 and displays the record level detail behind the CoC APR summary tables. This CoC APR Detail report consists of several tabs each of which focus on specific portions of the CoC data. Numerous Input Control filters are included which allow the user to focus on specific APR questions/calculations. The report also includes additional features to assist in data quality monitoring including null data flags, identification of non-hud assessment question values, and a tab that identifies duplicate clients included in the dataset. 3x Latest Version: v17 Bowman Systems L.L.C. 16 of 19 v

17 0632 HMIS APR SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from ServicePoint for the completion of questions 10a-f and 11a-c of the HMIS APR. The layout of the report is patterned after the e-snaps data input screens to facilitate on-line reporting. 3x Latest Version: v HMIS APR H2 and H3 SP5/ART3 This ART Gallery report has been created to facilitate the extraction of data from ServicePoint for the completion of question H2d of the HMIS APR. The layout of the report is patterned after the e-snaps data input screens to facilitate on-line reporting. 3x Latest Version: v NOFA CoC Application Section 2D SP5/ART3 Shelter Point The report is designed for use to complete two of the Sections in Q2D of the 2013 CoC Consolidated Application. The first section is Length of Housing for Emergency Shelter, Safe Haven, Transitional Housing, Rapid Re-Housing, and Permanent Supportive Housing during a user specified date range. The second section reports Missing percentages on a single day in the last 10 days of January x Latest Version: v Project Participant 5A/5B NOFA SP5/ART3 The 0636 Project Participant 5A5B NOFA report is designed for use in completing the Project Participant sections 5A and 5B of the Project Application. Tab A provides the Household information and Tab B provides the sub-population information on the chosen date of Maximum Capacity. Bowman Systems L.L.C. 17 of 19 v

18 Salvation Army National Statistical System Report (NSS) SP5/ART3 The NSS report is used to generate service Case Profile and Material Assistance data for the National Salvation Army report. Information is collected from service transactions assigned to Singles and Families Call Volume SP4/ART2 SP5/ART3 Call Point This ART report is designed to monitor call volume by reporting on the number of new calls added to the system. The report contains three tabs. The tabs reports report call volume of a yearly, quarterly and monthly basis. Each report includes two bar charts, one showing the total calls to-date and the other representing call volumes during each reporting period. Each report includes a data table which displays the actual call counts. Users can easily control the amount of data shown and the corresponding look of the charts by specifying the start date for each of the three tabs. (A different "start date" can be specified for each.) The report s default settings include all calls for all providers, however by utilizing drill filters, or by adding query filters, users can easily limit the results to the clients added by a specific provider or by a specific user, per instructions included in the documentation. 2x Latest Version: v x Latest Version: v Call Frequency and Distribution SP4/ART2 SP5/ART3 Call Point This report is designed to assist I&R/211 operations in evaluating their call frequency and distribution. Statistics and graphical displays include call volumes by date, by day of the week, by hour of the day and by day of the month. Drill filters allow the user to focus analysis on individual providers, users, call type or type of caller. 2x Latest Version: v x Latest Version: v Referral Report SP5/ART3 Call Point This report provides a breakdown of the referrals by a number of variables included service/service code, referred-to provider U.S. Problem/Needs Report SP5/ART3 Call Point This report tabulates call counts based on their related problem/need category. This report is the basis for the annual 211 Big Count report that produces national call statuses based on the seventeen 211 need categories. 3x Latest Version: v5 Bowman Systems L.L.C. 18 of 19 v

19 1311 Resource Update Monitor SP5/ART3 This report allows 211 managers to monitor the last update of each service provider in their resource database insuring that information is current and that updates are completed in a timely manner. 3x Latest Version: v Bowman Systems L.L.C. 19 of 19 v