Wave 2 User Acceptance Testing (UAT) Scenario Workshop Cash Management (CM)

Transcription

1 Wave 2 User Acceptance Testing (UAT) Scenario Workshop Cash Management (CM)

2 Agenda Purpose and Expected Outcome Wave 1 UAT Scenarios Functionality Introduction Review Related UAT Scenarios Collect Additional UAT Scenarios Next Steps FI$Cal: Transparency. Accuracy. Integrity. 2

3 Purpose and Expected Outcome Purpose: Purpose of this workshop is to assist Departments with task BUSN242 by reviewing the UAT Scenarios for Wave 1 and Wave 2 functionality Expected Outcome: Conduct workshops and capture feedback for additional departmental UAT Scenarios FI$Cal: Transparency. Accuracy. Integrity. 3

4 Review BUSN242 Response Template FI$Cal: Transparency. Accuracy. Integrity. 4

5 Cash Management Key Terms Term Centralized Treasury System (CTS) Accounts Bank Account Transfer Definition Department checking accounts The transfer of money between CTS Accounts (not including interagency billing) Banks STATE Bank (for Waves 1 and 2) STATE Bank Includes Department CTS Accounts, the State Controller s Office (SCO) Warrant Account, and the Internal Transaction Account Internal Transaction Account Bank account used to facilitate direct transfers and employee payroll AR deductions FI$Cal: Transparency. Accuracy. Integrity. 5

6 Cash Management Key Terms Term Warrant Account Bank Statement Reconciliation Item Processing Section (IPS) Centralized Treasury Trust System (CTTS) Definition SCO Account from which warrants are drawn The process used to reconcile FI$Cal transactions to imported bank statement transactions The State Treasurer s Office (STO) section whose system generates the Paid Items file SCO s system that records department bank statement transactions and provides monthly department bank statements FI$Cal: Transparency. Accuracy. Integrity. 6

7 Cash Management Overview Cash Management includes: Creating and maintaining bank accounts Involves the configuration setup of the FI$Cal Bank (STATE Bank), the CTS Accounts, and the Warrant Account Bank statement reconciliation Process that reconciles system transactions to bank statements and gives control agencies and departments the ability to manage reconciliation Managing cash positions Enables control agencies and departments to view the position of cash in the appropriate bank account FI$Cal: Transparency. Accuracy. Integrity. 7

8 Bank Reconciliation Bank Statement Reconciliation Processor Process Payments (AR and AP) Import Bank Statement Process Reconciliation Analyze Exceptions Receivables and Payables processed in FI$Cal AR and AP modules The previous day s bank statement is imported Includes information in Warrant and CTS accounts Process runs daily to reconcile transactions in FI$Cal with bank statements Any transaction that is not reconciled will be reviewed Key Impacts SCO analyzes exceptions for Warrant Accounts Departments analyze exceptions for CTS Accounts Exceptions may be reviewed daily and must be resolved monthly FI$Cal: Transparency. Accuracy. Integrity. 8

9 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 9

10 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 10

11 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 11

12 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 12

13 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 13

14 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 14

15 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 15

16 Reconcile Statement Illustration FI$Cal: Transparency. Accuracy. Integrity. 16

17 Wave 1 UAT Scenarios Review Related UAT Scenarios Business Process CM2 Reconcile Statements UAT Scenario Run Automatic Reconciliation Brief Description Run automatic reconciliation to reconcile transactions between AP, AR, and CM and the bank statement. FI$Cal: Transparency. Accuracy. Integrity. 17

18 Wave 1 UAT Scenarios Collect Additional UAT Scenarios Open dialogue to solicit additional UAT Scenarios for usage during UAT CM2 Reconcile Statements FI$Cal: Transparency. Accuracy. Integrity. 18

19 Bank Account Transfers Cash Transfer Processor Cash Transfer Approver Enter Transfer Transaction Approve Transfer Transaction Process Payments (AP) Update Accounting Entries Enter bank account transfer request in FI$Cal Approve bank account transfer transaction Payments are processed via Pay Cycle For CTS Account Transfers, departments reconcile transactions to their account statement The Cash Management module generates accounting entries and sends them to the GL Key Impacts Bank account transfers are used to correct mistakes made in the wrong bank account when recording bank deposits or payments and will move cash between the accounts Cross Business Unit transactions will be keyed and approved by FI$Cal employees after approval has been received from SCO FI$Cal: Transparency. Accuracy. Integrity. 19

20 Manage Cash Position Department CM Report Viewer Load Bank Statement Load CTS bank statements from STO and SCO Perform Preliminary Cash Position Daily process runs to determine preliminary cash position Includes pending and future dated transactions Run CM Cash Position Report Cash Position report is generated Key Impacts State staff view, monitor, and forecast the balances in any bank account in FI$Cal associated with their Business Unit FI$Cal provides visibility into pending and future transactions to support Cash Positioning and Cash Balance Forecasting FI$Cal: Transparency. Accuracy. Integrity. 20

21 Bank Account Transfer Illustration FI$Cal: Transparency. Accuracy. Integrity. 21

22 Bank Account Transfer Illustration FI$Cal: Transparency. Accuracy. Integrity. 22

23 Bank Account Transfer Illustration FI$Cal: Transparency. Accuracy. Integrity. 23

24 Wave 1 UAT Scenarios Review Related UAT Scenarios Business Process CM3 Manage Cash CM3 Manage Cash UAT Scenario Enter a Bank Account Transfer Approve/Deny a Bank Account Transfer Brief Description Request a transfer between CTS bank accounts belonging to the same department and submit it for approval. Review, approve, and deny a bank account transfer between CTS bank accounts. FI$Cal: Transparency. Accuracy. Integrity. 24

25 Wave 1 UAT Scenarios Collect Additional UAT Scenarios Open dialogue to solicit additional UAT Scenarios for usage during UAT CM3 Managing Cash Positions FI$Cal: Transparency. Accuracy. Integrity. 25

26 Next Steps Provide any additional UAT Scenarios (BUSN242) prior to due date Review and Complete the CM Scenarios as part of the BUSN242 Response Template due Friday, February 27, 2015 FI$Cal: Transparency. Accuracy. Integrity. 26

27 Question and Answer FI$Cal Project Information: or the FI$Cal Project Team at: FI$Cal: Transparency. Accuracy. Integrity. 27