2 Reasons Your Phone System May Be Outdated Can your phone system fully support your business? It better. It s the communications hub that empowers your workers. ASK YOURSELF: Is your phone system cost effective? Does your phone system provide mobility? Does your phone system increase employee productivity? Will your phone system scale? Does your phone system support future and emerging technologies?
3 Reasons Your Phone System May Be Outdated Is your phone system cost effective? Beware of hidden factors that drive up overall phone system costs.
4 Reasons Your Phone System May Be Outdated Cost is not just about the price. Your long-term, total cost of ownership (TCO) is the best way to determine overall cost-effectiveness. CONSIDER ALL OF YOUR EXPENSES: Capital Costs The upfront sticker price + + Implementation Costs Including consulting, networking, and customization fees Operational Costs Including staffing, on-going maintenance and training A surprising 6% of companies are not measuring TCO for Unified Communications according to a recent study by InformationWeek.
5 Reasons Your Phone System May Be Outdated TCO Matters. Some phone systems are overly complex and require lots of staff and maintenance to operate. This costs more over time. You ll find value with a business phone provider that offers robust services and delivers them in a streamlined, easy-to-manage way. FIVE-YEAR TCO: 00 ENDPOINTS $800K $7K $600K $00K Overall Median: $K $96.K $.K $86.K $.6K $8.8K $99K $68.K $70.8K $00K 0 ShoreTel NEC Interactive Intell Alcatel Mitel Lucent Unify Avaya Cisco Microsoft
6 Reasons Your Phone System May Be Outdated Does your phone system provide mobility? Today s workforce is more mobile than ever. Workers are expected to get work done on the go, wherever they may be.
7 Reasons Your Phone System May Be Outdated The days of employees waiting for a call on their desk phone are long gone. 7% of the U.S. workforce is mobile, and that number is growing. the average mobile worker carries. devices. But with this growth comes a growing problem. Many people use their own cell phone on the job. They give their personal number to customers making their companies appear unprofessional. Tracking and reimbursing call costs is a pain, and using productivity apps like Salesforce is nearly impossible.
8 Reasons Your Phone System May Be Outdated It s no longer about bringing employees to the office. It s about bringing the office to the employees. Make sure you have a business phone system that can transform a mobile device into a mobile workstation. LOOK FOR THESE FEATURES: Let employees BYOD - bring your own device - and integrate them with your phone network Video, IM and desktop sharing that facilitate greater collaboration from anywhere Automatically hand over cellular calls to Wi-Fi - stay connected everywhere Security features that keep voice and signaling safe even in public hot spots Dual Persona separates work calls from personal and shows your company number on Caller ID Hot transfer a desk phone call to your mobile device when you need to keep a conversation going out the door
9 Reasons Your Phone System May Be Outdated Does your phone system increase employee productivity? A connected workforce is a productive workforce. A disconnected workforce is not.
10 Reasons Your Phone System May Be Outdated According to a study by Chadwick Martin Bailey, communications can dramatically boost productivity: 9% By reaching co-workers on the first try, 9% of businesses reported saving 0 minutes per employee per day. % Escalating an IM chat to a phone conversation saved % of businesses another 0 minutes per employee per day. % Digital corporate directory access, click-to-dial and presence gave % of business an to 0 minute savings per employee per day.
11 Reasons Your Phone System May Be Outdated Make sure your phone system is boosting productivity not draining it. The more challenging it is for employees to connect, the more time lost during the workday. LOOK FOR THESE FEATURES: Find Me Features Follow employees so they can get the call the first time, regardless of the device they are using Collaboration Tools Video, messaging and desktop sharing make it easier to exchange ideas and get work done Presence Features Employees can see when other co-workers are available, in a meeting, on a call, or out of the office Application Integration Boost the power of your CRM by seamlessly integrating calling features, call histories and customer data
12 Reasons Your Phone System May Be Outdated Will your phone system scale? Growing too quickly can hurt your business if your communications systems can t keep up.
13 Reasons Your Phone System May Be Outdated Phone system scalability isn t just a problem for fast-growing companies. Many businesses experience cyclical changes or seasonal spikes in business. Can your phone system ramp up to support a holiday season spike in call volume? 6% 6% of companies across all industries plan to hire seasonal workers in the th Quarter 6 % % of retailers plan to hire seasonal workers over the holidays 0% 0% of companies add customer service employees seasonally
14 Reasons Your Phone System May Be Outdated Scale to maximize growth. Nearly every organization can benefit from the ability to quickly align its phone system to meet business needs. LOOK FOR THESE FEATURES: Plug-and-play phones that are easy to install without requiring costly forklift upgrades. Reduces complexity that can hinder the ability to scale and add significant costs. Easily scales to support both the office and your mobile workforce. Intuitive for new users to quickly get started and be productive
15 Reasons Your Phone System May Be Outdated Does your phone system support future and emerging technologies? A parade of smart devices over the past decade has radically changed how we do business.
16 Reasons Your Phone System May Be Outdated From the Apple Watch and wearable technologies to the latest mobile device apps, companies need to adapt to an ever-changing landscape. Statistics show anywhere from 7% to 90% of companies support employees personal devices 7. Gartner even predicts half of all employees will be required to bring their own devices by 07. Given the acceleration of product development cycles, it s not a matter of simply adapting to new technology developments, but being prepared for the next technology changes.
17 Reasons Your Phone System May Be Outdated Plan for the Future. Make sure your business phone system is flexible enough to stay modern. LOOK FOR THESE THINGS: Open APIs Open source software that allows easy customization and integration with rd party software--to take advantage of cloud-based ERP and business process applications Easy and Intuitive Users are faster to adopt communications tools that are simple and forgiving--and that look and feel and work as easily as the consumer apps they ve come to love
18 Reasons Your Phone System May Be Outdated Why wait? Assessing your phone system and business needs can help to optimize your resources. Is it cost-effective? Does it empower mobility? Does it increase productivity? Does it scale for growth? Does it support future technologies? Tough questions lead to brilliantly simple solutions that work. Visit shoretel.com to learn more! Sources: InformationWeek Reports: 0 State of Unified Communications, May 0 True Cost of Ownership for Unified Communication: How Vendor Selection Impacts ROI, Nemertes Research Issue Paper 0 IDC ipass Unified Communications Applications: Uses and Benefits, July
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