Advisor mywku Tabs and Pages

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1 Advisor mywku Tabs and Pages mywku will use tabs and pages to separate and classify information. Everyone will have a mywku tab which has a Campus Info page that everyone sees and then will have personal page based on their roles at WKU Employee, Student, Advisor and Faculty. The mywku tab will also have Single Sign On links for those applicants you have an account. SSO s are Banner, Blackboard, InfoView, MyStuff, TopNet, WKU . You may not make any changes to the mywku tab. To select the other tab select the My Personal Page tab. Advisor Page Content mywku Ribbon Single Sign On (SSO)

2 Banner: is a mission-critical Enterprise Resource Planning (ERP) system used by every office at WKU. The Banner student module houses academic and administrative records for all students including student applications, courses, degree programs, grades, transcripts, financial aid, billing accounts, and over 20 years of academic history. The Banner Human Resources module houses key employee demographic data, position inventory and history, professional credentials, and benefits information. The Banner finance module includes general ledger, purchasing, grants accounting, asset inventory, accounts payable, and budgeting. Related modules include integrated document imaging, degree audit, and enterprise portal. The first time you access Banner with mywku you may be asked for your Banner password please enter it in the login form: Once you have enter the information and select the Save button it should do all of the normal Banner login checks and once validated load the Banner main menu. Blackboard WKU Blackboard offers a secure, online teaching and learning space for the WKU community. Faculty can activate accounts on the system by attending an initial face-to-face or online training workshop that covers the basics of using Blackboard. Once faculty members have completed the Blackboard New Course Instructor Workshop, they can create course sites and activate student accounts for the sites using the Faculty Tools tab inside Blackboard. Faculty and students can participate in online teaching and learning activities by logging into their course sites at

3 Infoview is a web based reporting tool used by faculty and staff at Western Kentucky University. Valid users have the ability to schedule, view, print, and export Crystal reports that have been developed by Administrative Systems and Applications. MyStuff "individual" file space is a file storage area available to all currently enrolled students and active employees (faculty and staff). As part of the Active Directory project, all student, faculty and staff have been allocated up to 1gig of individual file space. This space is not shareable and is for use by the individual for academic or professional purposes. MyStuff file storage area can be accessed online anywhere, anytime

4 TopNet is the main secure, web interface to the Banner ERP system. TopNet is accessible anytime, anywhere and provides student, faculty, staff, retirees, alumni and affiliates with access to all academic and administrative records. Faculty can manage and grade their classes via this interface. Students can register, check grades, financial aid, billing accounts, transcripts, and much more. WKU single signs you into the web mail application Outlook Web Access (OWA) which is one of the best webmail interfaces in the industry. OWA is almost as fully functional as Outlook and Entourage. My Personal Page Content Change your tab access by selecting the tab you wish to work with. Changing tabs will change the subpages that you are able to access and some of the functions of the page will change. Selecting My Personal Page tab will change to that tab and preload the MyPage as the default page for that tab. You will also note that with this tab you will have the Options button which allows you to add

5 more pages, add portlets/applications to the page or delete portlets from the page, and have different layout templates for the pages. Note: there are no SSO s on this tabs ribbon. Check the Customize link for instructions on how to personalize your MyPage mywku Portlets WKU Apps portlet will either sign you into the application that you have authority to access or it will take you to the login page if SSO is not possible for that application (example: Toppermail) by selecting the link. The links that you have access to will be displayed based on your role at WKU. This portlet appears on multiple page to help with quick accesses to sites and applications. Everyone has access to these applications under WKU Apps: Astra: Links to Astra login page currently Plans to change to Single Sign On in future Blackboard: Single Signs you into the Blackboard Application Course Evaluations: Single Signs you into the Evaluation process when enabled. Toppermail: Links currently to the Toppermail login page MyStuff: Single Signs you in your MyStuff account Online Help Request: Links to the Helpdesk request application login form Software Center: Single Signs you into the Software Center TopNet: Single Signs you into your TopNet account Only Employees will see these Applications: Advance Single Signs you into your account if you have an account Advance Test (VPN Only) Single Signs you into your account if you have an account -Outlook Single Signs you into OWA if you have a WKU account ESignature Single Signs you into the ESignature landing page so you may select form InfoView Single Signs you into InfoView Request Tracking Single Signs you into so you may request programming services from IT Only Banner Users will see the following based on their Banner Roles: Banner Forms Will Single Sign you into Banner based on the link you choose Single or Dual Windows Large Print or Extra Large Print Banner Finance Reports Single Signs you in the application so you may run the Finance information as needed TopNet is the main secure, web interface to the Banner ERP system. TopNet is accessible anytime, anywhere and provides student, faculty, staff, retirees, alumni and affiliates with access to all academic and administrative records. Faculty can manage and grade their classes via this interface. Students can register, check grades, financial aid, billing accounts, transcripts, and much more. Advisor Quick Links portlet developed by WKU was designed to help Advisors access information in an easier and quicker manner: Information currently available in this portlet is: Links to Academic Advising & Retention Center Website Links to The Center For Career and Professional Development Website

6 Links to Advising Calendar / Scheduling Website Links to Advisees Eligible to Register in TopNet Links to Honors College at WKU Website Links to icap Audits in TopNet Links to The Learning Center Website Links to Registration Guide on the Registrars Website Links to Student Activities & Organizations Website Links to Student Disabilities Services Website Links to Writing Center Website Advisor Dashboard portlet provides a quick, easy tool for searching for an Advisee or a Student and displaying pertinent information to help you provide timely advice. You must select a term and enter either a student ID or all or the first part of the student s name, then click the appropriate search type, as follows. If you do not enter a student ID, you must enter something in at least one of the name fields. Click Student to tell the system to search only among your students for matching records. Click Advisees to tell the system to search only among your advisees for matching records. Click Both to tell the system to search among your students and advisees for matching records. Click All to tell the system to search among all students and advisees for matching records. The system searches for records matching the search criteria and displays results (if any) in the portlet. The Messages column includes the following links: A red flag indicates that a hold exists for the student and you can navigate to the View Holds page in TopNet, if hold information is available on that page. Icons indicate each student s relationship (student, advisee, or both) to the user. The icons link to the View Student Schedule page in TopNet The Class Standing or Major column includes the following navigational links. The student s class standing link goes to the Degree Evaluation page in TopNet. The student s major link goes to the General Student Information page in TopNet. The Tools column includes the following navigational links. The transcript icon goes to the Academic Transcript Options page in TopNet. The test scores icon goes to the Test Scores page in TopNet. The icon launches your program with the student s address. TopNet Bulletin Board Advisor portlet contains Advisor information supplied by the Registrar s office and AARC for WKU Advisors: may include registration date information, change of major information and other important information. Content will be updated based on their timelines. WKU Apps: same as above for mywku tab MyPage Portlets (delivered) RSS RSS stands for "Really Simple Syndication". It is a way to easily distribute a list of headlines, update notices, and sometimes content to a wide number of people. It is used by computer programs that organize those headlines and notices for easy reading. We have delivered WKU Herald, BG Daily News, AP Top U.S. News, and BBC News latest stories from the Home section of the BBC News web site Bookmarks portlet that should be helpful to users to create a portlet will all of you favorites sites and sites that you use often or occasionally. Weather portlet WKU thought would be helpful for users to track the Weather Channels weather for our area