Intacct Small Business

Transcription

1 On-Demand Financial Application Suite Intacct Small Business On-demand financial application suite for growing small and midsize businesses Financial Management Project Management Small or Medium Business Supply Chain Management Intacct Small Business is a complete on-demand financial application suite for rapidly growing businesses. You pay a monthly per-user fee to access the first Web-based financial management, supply chain management and business intelligence software that has been SAS 70 Type II certified by a nationally recognized auditing firm to support Sarbanes-Oxley compliance. As you grow, it s easy to add more users and applications, such as project management and CRM. On Demand Benefits Monthly subscription fee No hardware or software to buy, maintain and upgrade The first SAS 70 Type II certified financial application suite on the Web, which enables you to comply with Sarbanes-Oxley Secure data storage and daily back-up at IBM data centers Executive Dashboards Share reports on easy-to-read graphs and charts. Personalize dashboard content for specific roles, including the CEO, CFO and VP of Sales. Add data from your existing business software. Reporting and Analytics Customize financial reports, run ad hoc queries and analyze information residing in both Intacct and third-party applications, such as CRM, warehouse management and payroll. Scalability As your business grows, you can easily add users and applications so you never are forced to buy another financial application suite. Customization Configure Intacct to meet your specific business requirements by customizing fields, links and objects with point-and-click ease. Additionally, set your own approval policies, business processes and workflows. Integration Integrate any third-party application, including CRM, HR and manufacturing, using XML, IBM WebSphere, Sun s J2EE, or Microsoft.NET. You can automatically synchronize data between applications with each data entry and display information from all your business applications on Intacct s role-based dashboards. Intacct Small Business Financial Management General Ledger Accounts Payable Accounts Receivable Cash Management Expense Management Budgeting Revenue Recognition Supply Chain Management Order Entry Purchasing Inventory Control Executive Dashboards Reporting & Analytics Ad Hoc Reporting Project Management Time & Billing Project Tracking Client Expenses

2 On-Demand Financial Application Suite Supply Chain Management Financial Management Small or Medium Business Project Management Financial Management

3 General Ledger Setup Quickly create a standard or custom chart of accounts Create and track statistical accounts Easily set up user-defined journals, adjusting journals, recurring journal entries, as well as customized and non-standard reporting periods Supports (13) 4-week accounting periods Cash or accrual-based accounting Functions Real-time posting of data, no matter where or by whom it is entered Unlimited transactions and history Simplified templates allow non-accounting users to safely post to GL Attach any type of digital supporting documents to transactions Sophisticated budget capability by GL account, by department and/or location Books may remain open indefinitely if you choose, or you may close them to the end of any period Reports Reports include unlimited, custom financials, trial balance, comparative trial balance, account balances, general ledger, journals, chart of accounts and account groups hierarchy Built-in financial report wizard allows for the easy creation of custom financial reports and statements Side-by-side reporting for comparison of departments and locations The General Ledger application offers the professional-strength functionality that CFOs, controllers and other professionals require, combined with the budgeting and reporting power that all enterprises demand. Features of General Ledger include GAAP-compliant double-entry accounting, true closing of the books, customizable and adjusting journals, multiple hierarchical departments and locations and unlimited customizable financial reporting. Conversion to the Intacct system is simplified by import facilities for data from spreadsheets and other financial applications so you can quickly upload data for journals, beginning account balances, journal entries, and budgets. The General Ledger application is seamlessly integrated with other Intacct applications so transactions are posted and viewable by others in real time. Furthermore, the GL can be accessed through our XML gateway so you may integrate custom applications. When you create your company, you may automatically create a chart of accounts. You can base the chart of accounts on a template supplied by Intacct or a custom one of your own. You can create and maintain any number of journals and adjusting journals via the GL application, including statistical journals and their adjusting counterparts. A Consolidations application plays nicely with the GL you can consolidate any number of subsidiaries to derive consolidated financials even across multiple, disparate currencies. Full support for equity accounting is included in both single and multi-currency consolidation. Subsidiaries can be wholly or partially owned and organized in any structure you model. A clever templated transaction feature allows you to create simple templates so nonaccounting users can enter GL transactions without having to deal with the intricacies of account numbers, departments and locations. The General Ledger Application includes standard financial reports that you can fine tune to the most minute detail, along with the ability to drill down from financial statement line items to individual transactions. Financial reporting wizards step you through the creation of reports and graphs. The built-in report wizard allows you to create innumerable variations of reports, including income statements, balance sheets, budget variance reports, departmental expense reports, gross margin, statement of cash flows, and so on. Columns may contain periods, or side-by-side comparisons of any level of department or location hierarchy detail, including budget vs. actual. The system offers two types of accounts. One is the normal GL account with which you are accustomed. In addition, statistical accounts enable you to make computations in your financial reports such as average revenue per employee, or earnings per share. The GL provides an array of budgeting tools so you can fine tune budgets and present performance versus budget calculations in financial reports. Budgets can be very general (by account with all departments and locations), or by any account-department-location combination you have structured.

4 Accounts Receivable Setup Unlimited number of customers and transactions with multiple contact names and addresses allowed for each customer Transactions can be attributed to departments and locations Cash or accrual basis accounting, with open item and balance forward accounts Customizable permissions enables administrators to establish detailed access controls for determining who has access to specific tasks and data Operations Apply receipts via the full AR cycle to customers and invoices, or through a quick receipt cycle via the Cash Management application Locally print or invoices and statements, or deliver them via our online service Fast batch data entry mode for efficient entry of manually written invoices Automated generation and batching of recurring invoices Support for customer advance payments that can be applied later to invoices Calculate and apply discounts and penalties with automatic calculation of user-defined finance charges Reports Reports include a customer list, AR ledger, customer aging reports and graphs and the sales register System supplies report data you can use to calculate commissions easily Drill down to customer information or transaction details from reports The Accounts Receivable application provides a complete set of tools for managing a full AR cycle, including customers, receivables transactions, and generating reports. Users easily create and send invoices, receive and apply regular and advance payments, apply penalties and adjust accounts, make deposits and deliver statements. Managers get up-to-the minute reports in real-time. Data import features make it easy to convert from your existing system to Intacct by importing lists of customers, invoices and adjustments from spreadsheet files. Invoices can be singular or recurring, and their input screens offer fast data entry options that pre-populate the next invoice with the appropriate data from the previous one. Past due accounts can be penalized or not as you prefer. Payment methods include check, cash, charge card or funds transfer. Advance payments can be received any time, and are applied when an invoice is created in a fashion similar to other account adjustments. And a fast batch entry mode enables easy after-thefact bulk invoice entry where customers can be created on the fly. The system models the ways you normally make deposits. As you receive payments, you probably accumulate them for later deposit, so the system can be configured to place the funds into an undeposited funds account until you make the deposit. You may also make a quick deposit that is attributed to the customer account but not to a specific invoice. You may also receive non-invoiced payments, such as counter sales, that are not attributed to customers that you track. The system offers you several ways to deliver invoices and statements. You may print them locally and mail them, or have them automatically printed and mailed by our invoice delivery center. You can also them for speedy delivery and to reduce your receivables life cycle. Transaction detail is retained forever, providing quick access to customer history. You can close accounts receivable but keep the GL open. Invoices may not be deleted or edited once they are paid, which results in a high degree of accounting control. Granular permissions allows for segregation of duties, which results in a high level of accounting controls. For example, the tasks of entering customer invoices, receiving payments and making deposits can be separated on a per-user basis to ensure accountability and security. Order Entry synchronizes seamlessly with Accounts Receivable to provide sales staff with sales tools such as quotes, sales orders and invoices. Transactions post automatically to both AR and the GL. The application offers customizable aging and receivables reports and graphs. Reports include the customer list, AR ledger, customer aging reports and graphs and the sales register. Sales can be analyzed by many criteria, including by territory. The system also supplies report data to calculate commissions. The Accounts Receivable application is fully integrated with our online accounting system s other financial applications for real-time posting of all transactions on a cash or accrual basis. And, your external applications can be seamlessly integrated via our XML gateway.

5 Accounts Payable Setup Seamlessly Integrated with the Intacct General Ledger, Cash Management, and Purchasing applications in real-time Unlimited number of vendors and transactions, with multiple contact names and addresses per vender Cash or accrual basis accounting, with open item and balance forward accounts Multiple payment methods, including check, cash, credit card and funds transfer Split payments over multiple line items, each with their own 1099 designation Operations Real-time posting of AP transactions, no matter where entered Full AP cycle with optional custom check approval limits with online approvals and approval history Payment methods include printing and online checks, cash, credit cards and funds transfers Full support for vendor payments, debit memos, and credit memos Support provided for recurring bills & scheduled payments Schedule future check payment dates on a one-time or recurring basis in order to improve cash management Reports and Forms Reports include a vendor list, AP ledger, vendor aging, bills register, and 1099 forms and reports, and provide drill down to vendor and bill detail Comprehensive aging reports with multiple user-definable aging periods The Accounts Payable application is a comprehensive solution for managing the full AP cycle, including an optional payment approval cycle you can customize to the way your company does business. Data import features make it easy to convert from your existing system to Intacct just import lists of vendors, open bills and adjustments from spreadsheets. The system emulates your payment process business model. An optional approval cycle includes different levels of authorization for approvers. For example, checks less than $500 may not need approval, but ones over $5,000 may need additional approval by staff authorized for that amount. You may require two check signatures that can be signed or digital, where the second is required at a preset amount. In addition, if a check approver uploads their signature the system will apply that signature only to those checks that they approve. You may also attach digital files or supporting documents to transactions, providing permanent and secure access to underlying documentation. The system supports numerous payment types and methods. Payment types include full or partial payments against vendor bills, recurring and future payments, advances and quick checks. Payment methods include manual checks, printed checks, online check delivery, cash, credit cards and funds transfer. Overpayments and other amounts that vendors owe you can be applied to the next bill you pay. Granular permissions allows for segregation of duties that result in a high level of accounting control. For example, the tasks of entering vendor bills, requesting payments, approving payments and printing checks can be separated on a per-user basis to ensure accountability and security. The Purchasing application synchronizes seamlessly with Accounts Payable to provide purchasing staff with procurement tools such as RFQs, and POs, with Purchasing application transactions posting automatically to both AP and the GL. Vendors can be tracked with great detail and also assigned a vendor type so you can create reports and other processes on an entire class of vendors. A Contact Manager finds phone numbers and addresses. In addition to the default AP terms and aging periods, you can create custom terms as you need them. In addition, vendors can be created on the fly provided you have permissions to do so. Bills may not be deleted or edited once they are paid allowing for a high degree of accounting control. If your company writes manual checks, use the batch check entry facility a quick way to enter up to 100 checks per screen. You may also enter large numbers of bills in a similar fashion. The Accounts Payable application is fully integrated with other Intacct financial applications for real-time posting. And, your external applications can be seamlessly integrated via our XML gateway. To aid in cash management, the application generates a wide variety of easily customizable aging and payables reports and graphs. Reports include the vendor list, AP ledger, vendor aging, bills register, and 1099 forms and reports, and provide you convenient drill down to vendor and bill detail.

6 Cash Management Setup Unlimited numbers of checking, savings, and charge accounts Integrated with General Ledger, Accounts Payable, and Accounts Receivable Included at no additional charge Granular permissions ensures each user will only see what they are authorized to see Operations Receive payments, make deposits, print checks, record manual checks, record funds transfers and card charges Receive payments such as counter receipts without entering invoices in AR Accumulate receipts into an undeposited funds account for later deposit, or record immediate deposits you make Record funds transfers for any cash account Print quick checks to vendors and record manually written checks Manage credit card transactions easily by transaction or by statement Checks can be voided; transactions are reversible Pay off credit card charges via locally printed or online check, cash or funds transfer Reconcile cash accounts with the easy-to-use reconciliation function Reports Reports include bank, check, deposits and charge card registers and cash balances Drill down to details quickly and easily through the registers to the vendors, customers and transactions Cash Management is a fundamental application that is included with your Intacct subscription. This application allows you to manage your cash accounts, which include banks, savings institutions and charge cards all the appropriate functions are conveniently centralized in one location. Because it is Internet-based, the Cash Management application allows geographically dispersed financial staff to cooperatively manage corporate cash accounts. For example, even though your headquarters is on the East Coasts, regional offices can remotely enter their own credit card transactions. The application provides facilities for accounting staff to receive payments, make deposits, print checks, record manual checks, record funds transfers and card charges, pay off charges, and reconcile your cash accounts. A receipts feature allows you to receive payments that are not tracked to customer invoices even if you do not use the AR application and have customers. For example, for counter sales you do not wish to track to AR customers, simply enter the source of the payment here. You have the choice of depositing directly into a bank, or into your undeposited funds account for later deposit. Cash Management offers two ways to make payments. First, the quick check feature allows you to print a check to a vendor immediately but not against a specific bill, as compared to the bill-centric payment cycle found in Accounts Payable. You may substantiate the transaction by attaching a supporting document. Secondly, you can record and post checks you write by hand from a checkbook. The application also smoothly handles the transfer of funds from one cash account to another. You can examine the cash balance report to verify the balances of your accounts to determine if you need to make a transfer, or if there are sufficient funds that can be transferred. The Intacct system offers two ways to pay off a credit card. The first is via the full AP cycle you create a payment request, which is then reviewed and approved before a check is printed. Alternatively, you may transfer funds from a bank account to a credit card account, which performs the process automatically. Payments that you receive can be deposited in two ways. If you have deposited the payment already, the receipts function records both the receipt of payment and its deposit. However, you may also receive payments, accumulating them in an undeposited funds account for later deposit, at which point you create a deposit slip on the system, which then posts the amounts of the deposits. Reconciliation facilities are provided for all checking, savings and charge card accounts. Upon your first reconciliation, you enter initial open items, enter the statement ending balance and bank charges, and then select all the items that have cleared. Reports include bank, check, deposits and charge card registers along with a cash balances report. The registers allow you to drill down to the details quickly and conveniently.

7 Expense Management Capabilities Streamlines the Expense Management creation and approval process Employees, including those located remotely, can submit paperless expense reports Workflow and approval process customized according to your organizational chart and needs Full payment cycle, including ability to print checks, without installing the AP application Payments via printed or online check Make advance payments to employees that are applied later when you receive the expense report Operations Employees enter expense reports from any Internet-connected computer Expenses can be accumulated and saved online, and submitted at any time Expense reports are automatically routed to supervisors for approval, and then to accounting for payment Supervisors approve expense reports online; the system automatically converts them into bills for payment by accounting Approvers can see at a glance their list of reports requiring approval; accounting sees a list of pending reimbursements Reports Reports include the expense ledger, check register for Expense Management and the employee list Reports are viewable online or exportable as Excel files, text files, or formatted PDF files The Expense Management application streamlines your company s expense reporting and approval process. Employees remotely located from their approving supervisors can enter expense reports, which are then automatically routed to their supervisors. The employee s supervisor receives an notification that a report has been submitted. After signing in, the supervisor can view the submitted expense report, and either approve as is or request changes or additional detail. Once the expense report is approved, it becomes a bill, at which point accounting staff processes the bill similarly to an AP bill, and then prints a check or issues an online payment. Once an expense report is approved, the appropriate data is automatically posted to Cash Management and the General Ledger. Employees can check the status of their expense reports in the approval and payment cycle, or review their entire expense history at anytime. Each employee will only see their own expense reports and those of employees that report to them. Accounting staff may also issue an advance payment before the employee creates an expense report. For example, a new hire will shortly incur a large moving expense. You apply the advance payment to the bill after the employee incurs the expense and submits an expense report. Employees can enter their expenses as they accumulate them, saving the expense report between sessions, or enter the expenses at one sitting, and then preview how the final report looks. Once the employee is satisfied all the expenses are entered properly, he or she then clicks the Submit button to route it to a supervisor for approval. The expense reports themselves contain unlimited line items each of which can specify different expense types, departments and locations. In addition, employees may add notes and explanations in addition to the mandatory data such as expense type and cost. Finally, employees may attach supporting documents to their expense reports to facilitate a true paperless environment. Receipts, for example, can be scanned and attached so that an employee in New York can instantly submit an expense report to his manager in California. Instead of GL account numbers, the Expense Management application uses expense types, which are both a method of giving those GL accounts used for employee expense reports more recognizable names, as well as restricting access to those accounts you do not wish your employees to access. (For example, you would not want employees to post expenses to an equity account, so you restrict access by not creating an expense type for that account). Any GL account can be assigned one or more expense types. Expense Management also includes expense bill-back, project expense tracking, and PDA support, among other key features. Application reports include the expense ledger, check register for employee expenses and the employee list.

8 On-Demand Financial Application Suite Supply Chain Management Financial Management Small or Medium Business Project Management Supply Chain Management

9 Order Entry Capabilities Internet-based technology links multiple warehouses, sales offices and administrative locations without expensive IT infrastructure Integrated with General Ledger, Inventory Control and Accounts Receivable applications Installed with a complete set of user-ready transaction documents types, such as quotes, orders, invoices, credit memos, returns and shippers Advanced transaction definition feature modifies existing transaction document types, or creates specialized new ones to fully accommodate your workflow needs Multiple tax subtotal lines can be based on a fixed percentage, or on schedules variable by geography and other criteria Supports unlimited number of hierarchical product lines; pricing and discounts can be applied to entire lines Operation Issue quotes, receive orders, ship merchandise, create AR invoices, and make adjustments Track unlimited customers along with quantity price breaks and discounts Pricing Configurations Wide range of flexible pricing options from simple fixed prices to a chain of price schedules Prices and discounts by customer groups, individual customers, time periods, specific products or lines The Order Entry application provides a complete workflow of sales-cycle transactions along with reporting tools for your staff to monitor and manage sales and merchandise. Sales staff easily generates customer quotes, sales orders, back orders, invoices, returns, credit memos, debit memos, and more. Successor documents in the cycle are easily converted from their antecedents an order can be converted from a quote, for example, thereby maintaining accuracy while speeding data entry. The application is highly customizable to your exact business model. The Order Entry application is fully integrated with our online suite of financial applications, including Accounts Receivable, General Ledger, and Inventory Control. This allows you to create a seamless chain of transactions from issuing quotes, to receiving merchandise into your warehouse, to invoicing your customers. Anywhere, anytime Internet-based technology lets you link multiple warehouse, sales and administrative locations without expensive IT infrastructure. Transactions and their documents are based on customizable templates. Intacct supplies a set of standard templates sufficient for most businesses quotes, orders, invoices, credit memos, returns and shippers. You can customize these templates, or create new ones, to precisely fit your business model. User permissions are very granular, and can be set to allow user access only to specific processes, transaction documents and reports. When the user creates a transaction document, the system automatically checks inventory levels, creates backorders and so on. Running totals inform you of how many items are on-hand, on-hold and backordered. Documents have flexible subtotaling that allow you to compute discounts, shipping, handling and other charges. Sales tax and other taxes can be a fixed percentage, or based on schedules that can be as complex as you like. Subtotal amounts can be posted to any GL account. The system offers a wide range of flexible pricing options that vary from simple fixed prices, to a chain of price schedules with which you can create virtually any suggested pricing structure. Prices and discounts can be for customer groups or individual customers, by time periods, for specific products or their entire product lines, with prices computed using any of several different methods. Customizable reports assist staff from sales personnel to management in analyzing sales and your inventory. The price list report shows how you have priced items in various price lists, along with quantity price breaks. The order analysis report assists management personnel in analyzing orders and the state of inventory. Are enough items available to fill all the orders? Which customers are ordering which items? What items and product line move fast? The sales analysis report examines your inventory in terms of what has been sold. You may limit the report to any combination of items, customers, territories, product lines, and even sales rep. You can also use this report to calculate commissions based on sales. Also included are shipment history reports and a user-customizable pick list.

10 Inventory Control Capabilities Internet-based technology links multiple warehouses, sales offices and administrative locations without expensive IT infrastructure Integrated with General Ledger, Purchasing, Order Entry, AP and AR applications for a seamless chain of transactions from RFQs to receiving merchandise to invoicing customers Real-time posting, simultaneously from multiple users using multiple applications means everyone can see where every thing is at any time Installed with user-ready transaction documents types, such as receipts, transfers, shippers, adjustments, damaged goods, and scrap or spoilage Tracking Maintains running quantities, such as on hand, on order, and on hold; readily add customizable company-specific totals Track any number of vendors per inventory item, along with reorder levels, quantities, and costs using LIFO, FIFO, average, or standard costing methods on a per item basis Supports unlimited number of hierarchical product lines; pricing and discounts can be applied to entire line Operation Receive inventory from vendors, ship to customers, make and receive returns Users convert new documents from their antecedents, speeding data entry and ensuring accuracy Flexible, user-specified automated reorder methods The Inventory Control application tracks your merchandise and provides comprehensive tools for your staff to maintain and analyze inventory. Warehouse staff can receive, transfer, ship, and adjust inventory. Managers can analyze inventory with an array of customizable reports. Anywhere, anytime Internet-based technology lets you link multiple warehouse, sales and administrative locations without expensive IT infrastructure. The application is highly customizable to your business model. Designed to manage finished goods inventory either at a single location or at multiple warehouses or locations with multiple product lines, the Inventory Control application can track any number of vendors per inventory item, along with reorder levels, quantities, and costs using multiple cost-evaluation methods. The Inventory Control application is fully integrated with our online suite of financial applications, including General Ledger, Purchasing, Order Entry, AP and AR, which allows you to create a seamless chain of transactions from requesting quotes from vendors to receiving the merchandise into your warehouse to invoicing your customers. Items can be defined with numerous characteristics such as product line, cost method, multiple vendors, most economical reorder quantity for that vendor, and where it is warehoused. You may also define the reorder method do you want to reorder when inventory reaches a low set point, or do you want to always maintain a certain quantity? Transactions and their documents are based on customizable templates. Intacct supplies a set of standard templates sufficient for most businesses adjustments, transfers, damaged goods, inventory receipts, scrap or spoilage, and shippers. However, you can customize these templates, or create new ones, to precisely suit your business model. For example, if you have a once-a-year sale of cosmetically imperfect items directly from your warehouse, you could create a single document for warehouse personnel to simultaneously ship and sell these items. During transactions, users can create new documents, or convert antecedent documents. A purchase order can be converted to an inventory receipt, which maintains accuracy and saves time. When the user saves a transaction, the system automatically checks inventory levels, creates backorders and so on. Running totals inform you of how many items are requisitioned, on order, on hand, on hold, damaged, or in scrap or spoilage. Documents also have flexible subtotaling that allows you to compute discounts, freight and so on. Sales tax and other taxes can be a fixed percentage, or based on schedules that can be as complex as you like. Customizable reports assist all your staff from warehouse personnel who locate items to managers who analyze how to maximize efficiency and profits. For example, the inventory valuation report provides a rich environment for conducting research into the trends of your inventory, so that you can make informed decisions. An inventory reorder report proposes how much, if any, of a given item should be ordered for any warehouse that needs that item.

11 Purchasing Capabilities Internet-based technology links multiple warehouses, sales offices and administrative locations without expensive IT infrastructure Integrated with General Ledger, Inventory Control and Accounts Payable applications for a seamless chain of transactions from RFQs to receiving merchandise to paying bills Real-time posting, simultaneously from multiple users using multiple applications means everyone can see where everything in real-time Installed with a complete set of user-ready transaction documents types, such as RFQs, POs, receivers, returns, adjustments and vendor invoices Advanced transaction definition feature modifies existing transaction document types, or creates specialized new ones Automatically posts received and invoiced goods to AP as bills for payment Multiple tax subtotal lines can be based on a fixed percentage, or on schedules variable by geography and other criteria Operation Request for quotes, place orders, make adjustments and receive products, services, and invoices Track unlimited vendors along with quantity price breaks, and discounts User transactions update running totals such as items on order; readily add customizable totals Manages minimum, maximum, and economic order amounts to optimize efficiency and control costs The Purchasing application smoothly automates purchasing transaction workflow along with a comprehensive suite of reporting tools for your staff to monitor and manage merchandise and services acquisition. Staff easily generate purchase requisitions, requests for quote, purchase orders, vendor invoices, as well as return documents. Successor documents in the workflow chain are easily converted from their antecedents a PO can be converted from a quote, thereby maintaining accuracy while speeding data entry. The Purchasing application is fully integrated with our online suite of financial applications, including Accounts Payable, General Ledger, and Inventory Control, which allows you to create a seamless chain of transactions from RFQ s, to POs, to receiving the merchandise into your warehouse, to invoicing your customers. Anywhere, anytime Internet-based technology links multiple warehouse, purchasing, sales and administrative locations without expensive IT infrastructure. You can tailor the application to your exact business model transactions and their documents are based on customizable templates. Intacct supplies a set of standard templates sufficient for most businesses purchase requisitions, requests for quote, receivers, vendor returns, purchase orders, and adjustments. You can customize these templates, or create new ones to precisely suit the way you do business. User permissions are very granular, and can be set to allow user access only to specific processes, transaction documents and reports for example, several people might generate RFQs, but only a purchasing manager issues a final PO. The system pays special attention to keeping your prices current, because your costs for merchandise can change over time. The system enables you to automatically update current costs with the latest price you paid for items, which is taken directly from the data you enter for POs. Consequently, you keep your cost data up to the minute with no extra effort. Because obtaining goods at the best possible price is always a goal of purchasing staff, Intacct pays special attention to helping you find the best prices with features such as automatic quantity price breaks and economical order quantity options. A vendor economical order quantity is the amount most economical for you to order from a vendor a good price break, or most economical to ship. An economical reorder point can also be set per warehouse per item, assuring that each orders the amount that is most sensible. Customizable reports assist both purchasing personnel and management in placing orders, monitoring their status and analyzing the state of your inventory. The price list report shows you how items are priced. The purchasing transaction report lists all purchasing transactions that occurred within a time period you specify and describes the salient characteristics of each transaction. The vendor exception report identifies items you have ordered, but not yet received.

12 On-Demand Financial Application Suite Supply Chain Management Financial Management Small or Medium Business Project Management

13 ERP On Demand Reporting and Analytics In addition to basic financial and customized operational reports, our cross-application query tool lets you extract information from both ERP On Demand and disparate applications, including CRM, warehouse management and payroll. Imagine accessing the latest information with a click. Imagine every employee working with personalized data. Imagine what you could do. Imagine the success. Intacct has added a complete BI solution to its on-demand ERP suite. Integration and data marts, event management and budgeting, reporting and analytics. Combined, they light up rolebase dashboards with real-time business intelligence from all areas of your company accounting Best Software-as-a-Service and sales, warehouse management and support. Executive Dashboards Displays basic and custom reports in easy-toread graphics. Personalize role-based dashboards to track and analyze relevant business metrics. Add unlimited elements and run up to two live reports on the dashboard. " ompany Managem lti-c en u M t Financials Business Intelligence Business Event Management Supply Chain Enterprise Tracks significant events that need attention, such as POs exceeding preset limits or invoices that are due. Rules for triggering event alerts are easily customized. Time & Billing Integration Mu Standards-based Web services (XML) link and fetch data, applications and processes to Intacct s ERP On Demand. Live FedEx shipping data, for example, is easily displayed inside ERP On Demand. All data is automatically synchronized between Intacct and thirdparty applications. lti- Cu rr Salesforce.com CRM enc y M a m nage en t Data Marts CEO Allows users to store and organize data by customer, product, region, or any other criteria. The data marts let user display specific information in reports, queries and dashboards for fast decision making in case of sudden business changes, such as mergers and acquisitions, new product lines and shifting staff responsibilities. CFO VP Sales Intacct Corporation delivers an award-winning suite of Web-based ERP applications as a subscription service to more than sales@bi101.com 2,000 midsize corporations. Promising higher ROI, lower TCO and more flexible workflow, Intacct's ERP On Demand includes: Financial Management to run global, multi-currency, multi-company operations over the Web Supply Chain Management to execute order entry, procurement and inventory control Professional Services Automation with time & billing, project tracking, resource management and accounting

14 On-Demand Financial Application Suite Supply Chain Management Financial Management Small or Medium Business Project Management Project Management

15 Project Management Business Development View utilization reports and profitability by client, by project, and by employee Focus on key deals with real-time analytics Time & Billing Manage and analyze project finances Track time and expenses easily Recognize revenue Track project costs to budgeted amounts Client Expenses Manage client billing Analyze project profitability Automatically generate invoices Resource Management Optimally leverage employee capabilities Increase employee utilization Gantt charts show you how far out your staff are booked allowing you to see if schedule new work accordingly Project Tracking Collaborate on projects for on-time, on-budget delivery Deliver projects on time and within budget Knowledge Management Collaborate on documents Share ideas in real-time regardless of geography The Project Management application streamlines key business functions and provides instant visibility into critical project financial and operational metrics. This integrated solution automates the entire business cycle, from developing new business, to staffing, managing, and executing projects, through financial analysis and client billing. Business Development Convert more prospects into clients by effectively managing the prospect pipeline and delivering accurate, compelling, timely proposals. Enter leads and prospect information, create and delegate to do and reminders, and monitor deals in one shared application, create more opportunities sales staff has immediate access to real-time sales data. Using Proposals, draw from templates to quickly create, view, edit, and route proposals for approval. Attach any supporting materials and deliver them to clients electronically. Create revenue and cost estimates for engagements, and use what if planning scenarios to optimize price, margin, billing rates, and staffing. Time and Billing Manage and analyze project finances, from bid preparation through time and expense tracking to client billing or internal chargebacks across multiple offices and mobile employees. Capture time and expenses through any computer, PDA, or WAP-enabled phone. Timesheets and expense reports can be routed electronically for line, multi-level or projectbased approvals. Client Expenses You ll find extreme flexibility in managing client billing, handling fixed-fee or time-andmaterials billing, with or without time and expense markups. Automatically generate invoices, bill clients electronically, print and mail invoices, or export billing data to a financial system. Account for revenue more accurately by establishing project-based rules for revenue recognition. Resource Management By providing up-to-date, easily searchable profiles of employees skills, experiences, work preferences, and availability, Resources enables the best possible staffing to deliver highquality, high-margin projects. Managers can instantly view utilization by company, project, and resource to identify and address issues quickly and exploit opportunities. Project Tracking Real-time collaboration in Projects lets teams maintain current and accurate project status, so managers can proactively identify and resolve issues that threaten the success of an engagement. Team members can update project status from any computer with a browser and Web connection, so the project plan provides an accurate snapshot at any moment. Managers can view project status through Gantt charts or use task completion reports to identify and drill down to tasks that might be at risk.

16 On-Demand Financial Application Suite Supply Chain Management Financial Management Small or Medium Business Project Management Reliability & Security

17 Reliability & Security Physical Security Hardened IBM Global data center with 24x7 secure access and video camera surveillance Motion sensors and security breach alarms 24 hour security personnel System Security Multiple levels of firewalls Specially hardened servers Software upgrades and security patches Ongoing physically secure and encrypted redundant data backups in multiple geographical areas Application Security User-definable password protection Strict session management, including automatic session and login time-outs SSL encrypted (128-bit) data transmission Administrator control of user rights Require password changes at specified intervals System Integrity Tightly restricted access to production data Real-time activity log tracking Virus resistance reinforced through software architecture Database secured with advanced security Application Integrity Three-part user authentication User-controlled, highly granular permissions assures each user will only see and interact with the parts of the system that you designate Availability Redundant hardware Multiple fiber trunks Mirrored RAID hard drives Standby servers Redundant network components Backups Daily backups with offsite replication Data stored on disk, tape, and offsite Data center facility Redundant Uninterruptable Power Supply (UPS) systems to regulate and filter power Parallel redundant generators that automatically back up the UPS Secure Fire Walls Database Servers If you manage an emerging or midsize enterprise, wouldn t you want your business and financial data to be as secure and accessible as that of a Fortune 500 firm? Now, it can with IBM Global Data Centers, one of the most powerful and secure Internet Data Centers yet devised for small, midsize, and large enterprises. Intacct and IBM integrate world-class computing technologies into a single highperformance solution, offering you the security and reliability of a Fortune 500 corporate data center at a tiny fraction of the cost. The bottom line is this: traditional in-house computing and data systems can cost tens of thousands of dollars just for initial software licenses and professional consulting fees, not to mention the high cost of hardware and months of costly software, hardware, and networking installation. By contrast, Intacct and IBM offer the enterprise-class power and performance of high-end in-house data solutions, but with no huge upfront fees, one affordable monthly subscription payment, and no new IT costs or headaches ever. Safeguarding customer data is the data center s number one priority. To this end, IBM incorporates the same mission-critical security and privacy protections as those employed in many global corporations a level of security well beyond what the majority of enterprises can afford to implement on their own. As an Internet-based solution, Intacct provides customers with secure access to their business applications and data from any Internet-connected computer anywhere in the world. Moreover, real-time synchronization IBM On Demand Data Center Application Servers ensures that all application users work from the same business and financial information. Unlike traditional local area or wide area data networks, whose capacity and growth are physically limited by the hardware, software, and networking equipment upon which they are built, the powerful combination of Intacct and IBM is a highly scalable computing infrastructure that supports the data and transaction needs of enterprises ranging from fast-growing startups to global corporations. Intacct seamlessly accommodates an unlimited numbers of users, accounts, and transactions originating from anywhere in the world without you purchasing new hardware, software, or network capacity. Intacct was built from the ground up to deliver the assured, mission-critical reliability that one would expect from an enterpriseclass business solution. Employing world-class hosting, built-in replication, redundant Internet connections, and nightly, redundant offsite data backups, the sophisticated data centers offer a level of reliability and security that exceeds that provided by all but a few in-house computing environments. Ultimately, the greatest advantage of Intacct security is this: for the first time, your emerging or midsize enterprise can have access to the same secure and reliable business computing capabilities that Fortune 500 companies possess at a mere fraction of the cost making your firm more competitive and cost-efficient than ever before and allowing you to focus on your core business