BENEFITS OF A CLOUD ERP SYSTEM April 12, 2016

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1 BENEFITS OF A CLOUD ERP SYSTEM April 12, 2016 Ricardo de Rojas Senior Managing Consultant Colleen Gutirrez Senior Consultant II 1

2 TO RECEIVE CPE CREDIT Participate in entire webinar Answer polls when they are provided If you are viewing this webinar in a group Complete group attendance form with o Title & date of live webinar o Your company name o Your printed name, signature & address All group attendance sheets must be submitted to within 24 hours of live webinar Answer polls when they are provided If all eligibility requirements are met, each participant will be ed their CPE certificates within 15 business days of live webinar INTRODUCTION Ricardo de Rojas Senior Managing Consultant 18+ years of experience Intacct implementation & configuration certified consultant Provides project management & implementation services 4 2

3 INTRODUCTION Colleen Gutirrez Senior Consultant II 19+ years of experience Intacct implementation & configuration certified consultant Provides implementation, training & ongoing support services 5 AGENDA Identify potential cloud computing solutions Benefits of a cloud-based ERP system Describe the strengths of a cloud-based ERP system compared to an on-premises solution Demonstrate the unique features & capabilities of a Cloud ERP software: Intacct 3

4 ABOUT BKD TECHNOLOGIES Technology consulting practice of BKD Reseller of enterprise resource planning (ERP) & customer relationship management (CRM) software Strategic IT consulting services 50 employees (throughout BKD footprint) CPAs (Certified Public Accountants) CPIM (Certified Production & Inventory Management) CIRM (Certified Integrated Resource Management) CAE (Certified Account Executive) CAAS (Certified Accounting Applications Specialist) CISA (Certified Information Systems Auditor) Intacct Core Product Certification Intacct Implementation Consultant Intacct Advanced Implementation & Configuration consultant PMP (Project Management Professional) 7 SERVICES WE OFFER Strategic Technology Planning Software Implementation & Support ERP & CRM Cloud Services Managed Services, Training, Hosted & SaaS Offerings Software Development & Integration Services Project Management Services Software Selection Assistance Business Intelligence & Reporting KPI & Dashboard Development & Measurement 8 4

5 WHAT ARE YOUR OPTIONS? On-Premise Hosted Cloud Software installed on your hardware Limited real-time accessibility & visibility Customization typically $$$ Deep financial functionality on higher end systems $$$ Costly to scale add hardware, LANs, security, etc. Similar to on-premise solution Third party hosts solution Vendor provides end-to-end solution Real time accessibility & visibility standard Functionality vendor dependant Cost-effective scale (up or down) No hardware/limited IT costs 9 WHAT IS THE CLOUD? Cloud refers to computer software & services that run on the Internet 10 // experience direction 5

6 THE CLOUD IMPACTS ALL OF US, BOTH AS CONSUMERS & IN BUSINESS 11 NOW ALSO FOR YOUR APPLICATIONS 6

7 WHAT ARE ADVANTAGES OF FINANCIALS IN THE CLOUD? Predictable & cost efficient No computing infrastructure (CapEx vs OpEx) Regular software updates Enhanced security Time to deployment Scalability & flexibility Reliability & quality Compliance Increased business agility Higher end-user adoption 1) Predictable & cost efficient No large upfront capital investment Predictable IT costs Reduce spending on IT operations Reduce spending for IT support Savings gained through higher worker productivity & greater efficiency Tax benefits 7

8 2) No computing infrastructure to maintain Initial expenses Software license Computer hardware Server Printers PCs Communications equipment Installation costs 2) No computing infrastructure to maintain Additional costs Real estate Energy Cooling IT admin staff Software management & monitoring Software maintenance 8

9 2) No computing infrastructure to maintain No large capital expenses No servers on site No computer infrastructure to maintain Cloud will free you to focus on your business 3) Regular software updates Speed of implementation Faster delivery of new functionality Reduced total cost of ownership Increased Security Predictability 9

10 4) Enhanced security Physical & network security Application security System security Data-level security 4) Enhanced security Physical & network security Multiple fiber trunks & mirrored RAID storage Standby servers & redundant network components Redundant uninterruptable power supplies & parallel redundant generators 10

11 4) Enhanced security Application security Highly granular level of control over user access Option to require two-step user verification when users sign on through an unrecognized device Enforced password changes & automatic session timeouts Option to set acceptable IP ranges from which users may log in 4) Enhanced security System security SSAE 16 SOC1 Type II audited & PCI DSS certified Tightly restricted access to production data including biometric access controls Hardened networks & firewalls Real-time activity log tracking Automated security scanning & third-party white hat penetration testing Virus resistance reinforced through software architecture Oracle database secured with advanced security Minimum 128-bit encryption for all data transmission 11

12 4) Enhanced security Data-level security Full daily backups to multiple locations Continuous backup of transaction data Secure streaming of transaction data to remote disaster recovery center 5) Time to deployment Fastest time to value Speed of implementation Faster delivery of new functionality Immediate access. Anywhere. Anytime 12

13 6) Scalability & flexibility Easily upscale or downscale your IT requirements as needed Employees use mobile technology to do their daily work from their smartphone, tablet, laptop or notebook 7) Reliability & quality One version of the software Rapid deployment Less or no software bugs Minimize downtime 13

14 8) Compliance PCI DSS Payment Card Industry Data Security Standards ACA Affordable Care Act SOX Sarbanes-Oxley Act HIPAA Health Insurance Portability and Accountability Act ephi Electronic Protected Health Information 9) Increase business agility On-demand scalability Data availability Greater security Faster delivery of new functionality Profitability 14

15 10) Higher end-user adoption Always on Improved accessibility Improved mobility Improved collaboration Achieving economies of scale Globalize your workforce on the cheap 10) Higher end-user adoption Streamline processes Increased speed in responding to unforeseen events Monitor projects more effectively Less personnel training is needed Improve flexibility 15

16 WHERE ARE THE SAVINGS: EXAMPLE 31 Fastest Growing Provider of cloud financial management solutions to small & midsize businesses 95% Industry-leading customer satisfaction & retention Choice of accounting & finance experts worldwide 32 16

17 ADVANCING INTACCT S INDUSTRIAL STRENGTH MULTI-EVERYTHING ARCHITECTURE Enterprise class capabilities at midmarket prices Makes it clear that cloud-based does not imply lightweight Highlights stark differences between cloud products Intacct Multi-Everything 33 WORLD-CLASS FUNCTIONALITY General ledger Accounts payable Accounts receivable Cash management Revenue management Global consolidations Multi-currency management Multi-entity accounting Purchasing management Inventory management Order management Integration with Salesforce CRM Project accounting Fund accounting Automated sales tax Time management Expense management Intacct platform: Integrate, customize, extend CSV file up & download XML/API web services Development sandbox Multi-dimensional reporting Business analytics Role-based dashboards Budgeting & planning 34 17

18 INTACCT PRODUCT VALUE PROPOSITION Quarterly release schedule four comprehensive new releases per year Integrations & customizations guaranteed not to break with new releases % uptime Industry leading 95% customer renewal rate Best-in-Class strategy fits today s buyer 35 WHAT WE WILL DEMO TODAY? Uptime & performance Accessible Regular software updates Secure & complaint High end-user adoption 36 18

19 NEXT STEPS Do any of these benefits help you or your organization? Learn more about BKD at 19

20 CONTINUING PROFESSIONAL EDUCATION (CPE) CREDITS BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: The information in BKD webinars is presented by BKD professionals, but applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor before acting on any matters covered in these webinars. CPE CREDIT CPE credit may be awarded upon verification of participant attendance For questions, concerns or comments regarding CPE credit, please the BKD Learning & Development Department at 20

21 21

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