Introduction to Office Live

Transcription

1 Introduction to Office Live Introduction/Utility Office Live gives you the opportunity to collaborate on documents and view Microsoft Word, Excel, and PowerPoint files from anywhere that you have an internet connection. You can store up to 5 GB and share your workspaces with other users. Requirements For full functionality, Office 2007 for Windows is recommended. While Office 2003 for Windows is supported, it offers limited functionality. As well, Microsoft Office 2008 for Mac SP2 is also supported. Students will also need a ConnectMail account and a web browser. *Free Microsoft Office software is available for all WestConn students at the MTCC and the WSCC. If you use Office 2003 and need to edit a document created in Office 2007, the Microsoft Office Compatibility Pack is needed. You can download this for free at Accessing Office Live To access Microsoft Office Live: 1. Sign into your ConnectMail account. 2. Click the Home link on the top of your screen. 3. Once the Windows Live home page is loaded, click More on the top of your screen a drop down box will appear. 4. Select Office Live. This will take you to the Office Live homepage. Initial Office Live Account Registration To register for Office Live: 1. Click Get Started Free. 2. Enter your ConnectMail credentials. This will register your ConnectMail account with Office Live for the first time. Once registered, Office Live will automatically log you into your account and attempt to load your workspaces.* 1

2 *Should your workspaces not load during the initial setup, you need to sign out of your account (upper right portion of screen) and log in again. Your workspaces should load on the second login attempt. (See Figure 1) Figure 1 Office Live Plug in For added functionality and better integration with Microsoft Office 2007, you will be asked to download the Office Live Plug in, free of charge. Creating Workspaces A workspace is an area that you can keep all your documents together for a specific project. To create a workspace, follow the simple steps on the Office Live website. You can create a blank workspace or use one of the templates provided. Adding/Uploading Documents Once your workspace is created you can either add a document from your computer or create a document within the workspace. To add multiple documents from your computer click on the next step provided.* *In order to upload multiple documents at a time, you will need to have Microsoft Silverlight installed. If you do not have Microsoft Silverlight, Office Live will prompt you to install. To add one document from your computer click Add Documents. Note: You must click on a workspace listed on the left hand pane in order to save to the desired workspace. (See figure 2) 2

3 IntroductiontoOfficeLive StudentTechnologyTrainingCenter StudentCenterRoom225 Figure2 Tocreateanewdocument,click New.Adropdownboxwillappear.Clickthedocumenttemplatethat appliestoyourproject.(seefigure3) Figure3 TosaveadocumentcreatedinaMicrosoftOfficeProgramtoyourOfficeLiveaccount:* 3

4 1. Click the Office button. (figure 4) Introduction to Office Live Figure 4 2. Hover over Save to Office Live. 3. If you are not currently logged into Office Live, select Sign in to Office Live Workspace beta (see figure 5) a. A box will open asking for your credentials input your ConnectMail credentials. *This functionality is only available if you have downloaded and installed the Microsoft Office Live Plug in. Figure 5 View if you are not logged into Office Live Figure 6 View after you have logged in to Office Live 4. A list of your available workspaces will appear, choose the one to which you would like to save and click Save. (See figure 6) Sharing Workspaces Workspaces can be shared with other students registered with Office Live. Those who are in a shared workspace can be given privileges to either view or edit the documents within the workspace. Viewers can only look at the documents whereas editors can edit the documents within the workspace. To initially share a workspace, click Share in the upper right portion of your screen. To change your sharing options: 1. Click View Sharing Details. 2. You can either Share with more or Stop sharing. (see figure 7) 4

5 IntroductiontoOfficeLive StudentTechnologyTrainingCenter StudentCenterRoom225 Figure7 *Theowneroftheworkspaceistheonlypersonwithprivilegestoshareandstopsharingwithothers. Editing/SavingDocumentsinOffice2007 IfyouhaveinstalledtheOfficeLiveplug in,youcanedityourdocumentsinthenativeversionofword,excel, orpowerpointinstalledonyourcomputerwhilesavingdirectlytoaworkspace. ToopenandeditadocumentsavedtoyourOfficeLiveworkspacethroughthebrowser: 1. Clickthedocumentname.Thedocumentwillopeninthebrowser. 2. Click Edit. 3. Awarningboxwillappearstating Somefilesmayharmyourcomputer,press OK.(seefigure8) Figure8 4. IfyouarenotcurrentlyloggedinOfficeLive,aboxwillopenaskingforyourcredentials inputyour ConnectMailcredentials. 5. YourdocumentwillopeninMicrosoftOffice. 5

6 To open and edit a document saved to your Office Live workspace through a Microsoft Office Program: 1. Open an Office program. 2. Click the Office button. 3. Hover over Open from Office Live. 4. If you are not currently logged into Office Live, select Sign in to Office Live Workspace beta. (see figure 9) a. A box will open asking for your credentials input your ConnectMail credentials. Figure 9 View if you are not logged into Office Live Figure 10 View after you have logged in to Office Live 5. A list of your available workspaces will appear, along with each document in a workspace. Select the document you want to edit click open. (see figure 10) Once the document is opened in a Microsoft Office Program and you are signed into your Office Live, the changes you save will appear in your Office Live account. Editing a Shared Document If a document is being edited, other users can view the document as a read only copy and be notified when the document is no longer in use. You can also save the document as a local copy (to your computer), make edits, upload the new version onto your workspace, and merge the copies later. To save a local copy of a document in your Office Live workspace: 1. Click the document name. It will open in the browser. 2. Click Save as. 3. A box will appear stating Open with or Save file. Select save file click OK. 4. You will be asked to choose a folder where the document will be saved, select one and click Save. Creating Versions Office Live supports document versioning for the documents saved in your workspace. You can save documents to a version history after each saved edit.* To create a new version of a document: 1. Go to your Office Live workspace and open the document for editing by selecting the Edit button. 2. The document will open in the appropriate Microsoft Office program. 6

7 3. Modify the document and then save your changes to your Office Live workspace. 4. Go back to your Office Live workspace and select the document you just saved. Click Version a drop down box will appear. (see figure 11) Figure Click Save to version history that current version will be saved to the version history. 6. To create another version, complete steps 1 5 again. *Only the owner of the document can save to the version history. Editors are only able to save over the previous version. Resources/Tips Demo videos, documentation, FAQs and more: Microsoft product and technology tutorials: 7