Colorado State University Occupational Therapy E*Value Student Training Manual

Transcription

1 Colorado State University Occupational Therapy E*Value Student Training Manual

2 Table of Contents Setting up your Account... 2 How to Upload/Update Immunizations in EValue... 3 Sites and Affiliations tab in EValue... 6 Linking your Fieldwork Educator How to Log Fieldwork Hours in EValue How to view previous student fieldwork evaluations on EValue How to complete evaluations in EValue and view your previous evaluations How to view your own past evaluations How to use the Schedules tab in EValue CSU Occupational Therapy E*Value Student Training Manual 1/15 1

3 Setting up your Account 1) You will receive an from the fieldwork office prompting you to set up an account in EValue. 2) Use your given login name and temporary password after clicking on the link below. 3) Click on My Profile and Password Change to create your own password for the site. CSU Occupational Therapy E*Value Student Training Manual 1/15 2

4 How to Upload/Update Immunizations in EValue 1) Click on the My Profile tab at the top, and then click on Immuns and Certs. 2) Under Manage, click on Immuns and Certs. CSU Occupational Therapy E*Value Student Training Manual 1/15 3

5 3) A listing of all the possible Immuns and Certs to load will be listed. 4) Upload only the required immunizations listed for the program and/or for your fieldwork site, if you are placed. 5) To upload an item, click on the Add attachment icon under the item you wish to update. a. You can upload more than one attachment per item. 6) Click Choose File to upload a document, picture, PDF, etc. 7) For immunizations, enter the date that the immunization occurred by either typing it in or using the calendar tool below. a. For other items, such as resume or letter of introduction, enter the date that you uploaded the document. CSU Occupational Therapy E*Value Student Training Manual 1/15 4

6 8) Add a description if there is any additional information pertaining to your upload. 9) An expiration date will generate if it is an item that will eventually expire. a. Ongoing under Requirement means that the item has to be updated once expired, and One-time refers to items that only need to be done once. 10) Then Click Add. 11) The item will turn yellow to be verified by an administrator and that is how you will know you uploaded correctly. a. Green indicates that you have uploaded items and they are approved. b. Red means you have not uploaded anything, something has been declined or expired. c. Yellow is for items waiting to be verified/approved. 12) For Certs, make sure to upload items such as Criminal Background Check, BLS, etc. CSU Occupational Therapy E*Value Student Training Manual 1/15 5

7 Sites and Affiliations tab in EValue 1) This tab allows you to explore sites and their details related to fieldwork. 2) Click on Site Reports, then Site Listing or Custom Fields (both get you to the same place). 3) Once you get to Site Listing Report, the most important drop downs are: a. Site Group, which allows you to search fieldwork sites by state. b. Site Filter lets you search for a site or sites, if you know part of a site name and press Filter. CSU Occupational Therapy E*Value Student Training Manual 1/15 6

8 c. The Site tab is a list of all of the possible active fieldwork sites. This may be helpful if you wanted to look specifically at your next fieldwork placement. d. Custom Fields and Standard Fields allows you to search for specific items pertaining to sites, such as Stipend, Prerequisites, Contact or Address Information. e. You must then click the green + sign to add them to your search. i. Note: All of this information will be included in the report even if you do not click it, these fields are helpful if you are looking into one of those specific items. 4) Click Next in order to generate your list of fieldwork sites (simply pressing enter does not work). 5) Click on a site to bring up a window of its information. 6) Address and Contact Information are located at the top, along with a map of location. CSU Occupational Therapy E*Value Student Training Manual 1/15 7

9 7) Linked Educators shows present fieldwork educators associated with this site, and clicking on the name allows you to see their contact information. 8) Site Data includes info on prerequisites, setting, diagnoses seen at this setting, dress code and stipend info, and any other details pertaining to this site. CSU Occupational Therapy E*Value Student Training Manual 1/15 8

10 9) Fieldwork Forms is where you can find past SEFWEs and FEATs, any prerequisite/attestation forms or general fieldwork information, the current Fieldwork Data Form and Site Specific Objectives (SSO). 10) Here, you must hover over the icon to find out the name of the document attachments, and then click to view. a. Keep in mind, the SEFWEs/FEATs will only be before 9/1/2015, otherwise see Evaluations on page 14. CSU Occupational Therapy E*Value Student Training Manual 1/15 9

11 Linking your Fieldwork Educator 1) Once you have been placed at a fieldwork site, you will receive an to input more information about the fieldwork educator and site. a. NOTE: This is a very important part of the fieldwork process, as it lets us know the best way to contact your educator, and sets them up for the evaluation process later on. Do not ignore this ! 2) Click on the link to bring you to the evaluations page of EValue and fill out the educator info form. 3) You will need to click on Edit Evaluation for the Fieldwork Educator Information Form. 4) Fill out the form with the name of your primary educator (this is typically an OTR, and should be the person that will be evaluating you at the end of the fieldwork). 5) Make sure to give the best and phone number for which they wish to be reached. 6) Click Submit when finished, or Save for Later if you need to come back. CSU Occupational Therapy E*Value Student Training Manual 1/15 10

12 How to Log Fieldwork Hours in EValue 1) Click on Time Tracking and Log Hours. 2) Double check the Task, Fieldwork, and Site information the system should already have your Fieldwork info, but make sure it is choosing the correct site and level. a. Add in optional comments about the day s fieldwork experience. b. Put in the hours below that correspond to hours worked. CSU Occupational Therapy E*Value Student Training Manual 1/15 11

13 3) Click which day you want these hours logged for using the calendar on the right. 4) Look for your completed hours to appear on the calendar below. 5) If you accidentally choose a wrong date, you can delete with the red sign. 6) To view a complete report of your fieldwork hours, click on Reports and Download. CSU Occupational Therapy E*Value Student Training Manual 1/15 12

14 7) Choose the date range you would like to view, and Next. 8) View completed hours, and click on the Printer icon if you would like to print, or press the PDF icon to convert to PDF and save. CSU Occupational Therapy E*Value Student Training Manual 1/15 13

15 How to view previous student fieldwork evaluations on EValue A. Evaluations completed September 1, 2015 until current date. 1) Log in to EValue. 2) Click on Evaluations tab. CSU Occupational Therapy E*Value Student Training Manual 1/15 14

16 3) Click on Site Reports. 4) Click on About Sites (under Completed Evaulations). CSU Occupational Therapy E*Value Student Training Manual 1/15 15

17 5) Before you can begin your search for sites, you must change the Start Date to 9/1/2015 or you will only get the last three months worth of data. CSU Occupational Therapy E*Value Student Training Manual 1/15 16

18 6) Select a Site, then cick Next. 7) Click View Evaluation. CSU Occupational Therapy E*Value Student Training Manual 1/15 17

19 B. Evaluations completed prior to September 1, ) SEFWEs and FEATs from earlier than September 1, 2015 are found by clicking on Sites & Affiliations and Site Reports. 2) You can choose the site you are looking for under Site or type in part of it to Site Filter. 3) If you want to list all Active Sites, click Next at the bottom. 4) When you click on a desired site, this box pops up. CSU Occupational Therapy E*Value Student Training Manual 1/15 18

20 5) Scroll to the bottom to find to SEFWEs and FEATs. 6) Hovering your mouse over a PDF images shows you when the survey was completed. CSU Occupational Therapy E*Value Student Training Manual 1/15 19

21 How to complete evaluations in EValue and view your previous evaluations 1) Go to the Evaluations tab, and any reports that need to be completed will be under To Be Completed. 2) Click on Edit Evaluation for the one you would like to complete. 3) Any evaluations you need to fill out will be on your profile in Evalue, any your educator needs to fill out will be directly on their account. 4) Do not fill out any evaluations on your educators account or vice versa. 5) Make sure to fill out all Mandatory information, or Evalue will not let you submit. CSU Occupational Therapy E*Value Student Training Manual 1/15 20

22 6) Give one answer for each section with numbers. 4) While square boxes let you check more than one answer for a question. 5) You are able to type more than the boxes appear to allow you if necessary and the full answer can be viewed by scrolling. CSU Occupational Therapy E*Value Student Training Manual 1/15 21

23 6) You are able to work on an evaluation and come back to it, by scrolling all the way to the bottom and clicking Save for Later. 7) Once eval is complete, and you have completed all Mandatory fields click Submit. 8) To view a printout/pdf of this evaluation, go to Student Reports and click Submitted by Me. 9) Click on the eval you wish to view and it will appear in a separate window. CSU Occupational Therapy E*Value Student Training Manual 1/15 22

24 How to view your own past evaluations 1) The To be Completed tab will only have items in it when your current fieldwork has evaluations to be filled out. 2) The Student Reports tab allows you to view your completed evaluations. 3) Click Submitted by Me, and you will be able to view all evaluations you completed in EValue. 4) Aggregate Performance and Comments let you search for sites to view a sum of either your number values, or comments. a. You can only search for and view sites for which you have completed fieldwork at. CSU Occupational Therapy E*Value Student Training Manual 1/15 23

25 How to use the Schedules tab in EValue 1) You can use the Schedules tab to get a printout of your own current and past fieldwork experiences. 2) Click Rosters and this will come up: 3) You must select the date range by changing the start and end date, this way you can get a list of all the fieldwork sites you have had, or can select a specific range of dates for only certain experiences to generate. 4) Click Next, and you will get a generated list of fieldworks in that date range, including the start and end dates of the fieldwork, the educator, the type of fieldwork and when it was completed. CSU Occupational Therapy E*Value Student Training Manual 1/15 24

26 5) Sites Listing under Schedules, allows you to have another option when searching for any fieldwork site. 6) See the Sites and Affiliations training portion if you need more detailed information. o Site Group allows you to search for a specific State, and Custom and Standard fields have further options to break down your search. 7) Clicking Next allows you to view a generated list of the sites within that search. Clicking on the site gives you detailed information about all aspects related to fieldwork at that site. CSU Occupational Therapy E*Value Student Training Manual 1/15 25