Board of Directors Meeting With Committee Chairs and Co-Chairs Central Michigan University- East Lansing Center 10:00 a.m. to 2:00 p.m.

Transcription

1 1 Board of Directors Meeting With Committee Chairs and Co-Chairs Central Michigan University- East Lansing Center 10:00 a.m. to 2:00 p.m. Meeting Minutes June 19, 2015 Attendees Board of Directors Karen Arnould, Libby Bonnell, Wendy Davis, Stephanie Gerling, Tammy Grossbauer, Carrie Jeffers, and John Meldrum Chairs and Co-Chairs Kimberly Blair-Chambers, Matt Bohlen, Carrie Bonofiglio, Stephanie Bremenour, Wendoyln Davis, David Johnson, Betsey Konieczki, Chris Marx, Caitlin Thayer, Tiara Wair 1. Call to Order John called the meeting to order at 10:06 a.m. 2. Welcome and Introductions John welcomed the chairs and co-chairs to the May Board of Directors meeting. There were no introductions made. 3. Approval of Minutes The May 15, 2015 minutes were moved for approval by Carol and seconded by Karen. There was no discussion and the minutes were approved. 4. Comments from the Floor John notified attendees that Carol Quigley has resigned from her MACRAO Secretary post due to health reasons. Stephanie Gerling has graciously agreed to take minutes until the new Secretary is appointed at the Annual Business Meeting for his/her 3-year term. 5. Committee Reports (See attached, written committee reports) College Articulation Report submitted by Christopher Marx, Chair Enrollment Management- Report submitted by Libby Bonnell on behalf of Anthony Gallina, Chair Equity in Education- Report submitted by Tiara Wair, Chair

2 2 Legislative Issues- Report submitted by Matt Bohlen, Co-Chair Professional Development- Report submitted by Stephanie Bremenour, Chair Registrar s Practices- Report submitted by Kimberley Blair-Chambers, Chair Secondary School Relations- Report submitted by Caitlin Thayer, Chair College Day/Night Committee Libby reported on behalf of Jennifer Fenning, Chair. Libby said that the table scanner idea will be further discussed at the next meeting. Emily Thibodeau, prior Co-Chair, was offered a new position at SCAD as a regional Admissions Representative. Her supervisor will not allow her to continue as a part of MACRAO s College Day/Night Committee for now. Libby will check with Jennifer about Emily s successor. Conference Planning John reported on behalf of Kara Fields, Chair. The Annual Conference fee has been reduced to $225. John advised everyone to book hotel soon as there is the possibility that there might be an overflow hotel. Data & Technology Applications/Michigan Transfer Network (MTN) Governance Carrie Bonofiglio, Chair, reported. The Committee recently had a conference call regarding new a RFI for an MTN replacement solution. The RFI will be submitted to vendors in the coming weeks. 6. Board Reports Treasurer Funds available as of June 17, 2015 Savings $105, Checking $13, Balance $118, Karen made the motion to accept the June 17, 2015 Statement of Financial position, and Carrie seconded the motion. There was no discussion and the motion passed. Karen provided a document of the MACRAO Budget vs. Actuals for the Fiscal Year. President John thanked all committee chairs and co-chairs for their hard work and support. Report under Old Business and New Business. President-Elect No items to report. Vice President Libby thanked all committee chairs and co-chairs for their patience and hard work. Report under New Business.

3 3 Past President Carrie informed everyone that the Nominations Committee met on Tuesday, June 14, 2015 to discuss all nominations for open positions. There were four candidates that accepted the MACRAO Secretary nomination. There were three candidates that accepted the nomination for each of the following: 4-year public university, 4-year private university/college, and 2-year college. Carrie will report to the Board of Directors at the July meeting for final review of candidates and hopes to have all positions filled and ready by August. Secretary Position is vacant. Historian John presented Dorene s report, in her absence. Award recipient names have to be submitted to Dorene by August 28 th so that plaques can be ordered and received in time for the Annual Conference. Web Editor In Kris absence, John said there were new items to report. Newsletter Editor Stephanie reported there are 15 articles submitted for the June newsletter. Membership Coordinator Tammy reported that she has wrapped up all May events, Summer Summit, New Professionals workshop, and vendors for the Annual Conference on CVENT. A total of twenty-six institutions have paid their dues, and an additional 5-6 paper invoices were sent out. Tammy will send out another reminder of dues at the end of this month. The link to pay dues on the website will be shut down at 11:59pm on August 31 st (last day to pay) in order to add late fees to payments Conference Committee Chair Report under New Business. 7. Old Business a. Calendar Review Kara will start to build MACRAO Master Calendar. John reviewed the remaining events through August. Caitlin corrected the dates listed for the New Professionals Workshop. The dates on the Master Calendar are listed as Tuesday, August 24- Wednesday, August 25 but the actual dates are Tuesday, August 25- Wednesday, August 26. Correction will be made on the Master Calendar. Leadership Summit will be held on Friday, December 11 at the Macomb Community College South Campus in Warren. John will add to the Master Calendar. b. 501c3 Status Update John has all materials needed to move forward with MACRAO s status change. John needs to list all MACRAO events and the reasoning why we have them before he can submit the complete report. It could take up to a year for formal approval. John advised all committee chairs to still

4 4 budget for taxes with events next year. c. MTA 2.0 Ad Hoc Committee update Committee will be meeting next week. They just wrapped up the community college review and a summary sheet will be presented to Michigan Community College presidents, provosts, and registrars. Following their review, all MACRAO members will be ed the summary. The committee also conducted a review of the 15 public universities via . John reported that MACRAO has lost its two main partners Chris Baldwin (MCCA) and Patty Farrell-Cole (PCSUM). d. MTN Replacement Solution Subcommittee RFI has been completed and will be sent out to three vendors for information. The full proposal process is not expected until the fall. e. MCAN College Application Week John sent out an to the membership regarding the vacant MACRAO MCAN representative position. The deadline to apply is July 1 st. The name of the new representative will be voted on at Board of Directors Conference Walk-Thru meeting. Karen Hutslar, former MCAN Representative, will transition the new representative into the role. f. Enrollment Management Committee Libby requested the conversation be tabled until next meeting. 8. New Business a. College Articulation Survey Libby reported that the College Articulation Committee has requested to offer an incentive of free registration to the Summer Summit for people to take their survey. Carrie said there have been difficulties with offering free registration in the past. If an incentive of free registration for next year s Summer Summit is offered, it would need to be offered for every event and subsequently budgeted into each event as well. This can get costly depending on the year. The Board of Directors is not opposed to giving an incentive, however, free registration may not be the right one. After some discussion, the Board said that they prefer the incentive be a gift card. The College Articulation Committee has $25 gift card left over and will award this instead. No need to approve. b. Enrollment Management Committee Survey Libby provided proposal from the Enrollment Management Committee for an on-line survey. The results of the survey will be sent to the MACRAO membership via the listserv. Two $25 gift cards for Amazon.com will be offered as incentives and awarded randomly. The survey will be sent through listserv and included in the June newsletter. c Board Meeting Locations John reported on Kara s behalf. Carrie proposed the question if the Board meeting location should be changed for next year. There has been difficulty reserving a room at the CMU-Lansing

5 5 location. If the Board moves forward with the different pods through GoTo Meeting, the current location cannot host GoTo Meetings. Carrie reported that meeting pods could work, would be informal, and the possibility of different pod locations in northern, eastern, and central/western Michigan. A more formal discussion will take place at the July meeting. John asked chairs/cochairs if this is worth looking into and there was discussion among them that the meeting pods would provide a sense of community while still being convenient. Chris Marx offered to have Davenport as a meeting pod since there are multiple locations throughout the state. John said he wants to make sure there is still free parking available for members. Carrie will pass this information along to Kara. d Conference Venue Recommendation Wendy supplied report for three recommendations for the annual conference location: Shanty Creek, Bay City Doubletree, and the Bavarian Inn. All locations are willing to work within the proposed budget. Bay City could be too small with 150 rooms. Wendy did discuss the possibility of overflow hotels with each proposed location. Shanty Creek and Bavarian Inn have the capacity to hold attendees. After discussion, the Board narrowed the choices down to Shanty Creek and Bavarian Inn. Wendy will request contracts from both and will forward to the Board. The Board vote via so Kara can be involved. e Appropriations Legislation John supplied a printout of the legislation where MACRAO is mentioned. MACRAO has to report by March 1st on MTA 2.0 roll out. A state study committee regarding a 60-credit transfer block will be formed with ten representatives from community colleges selected by the Michigan Community College Association; ten representatives from public universities selected by the Presidents Council, State of Universities of Michigan; and four members of MACRAO, along with appointed government officials. John said that Chris Baldwin (MCCA) assisted in the drafting of legislative language. It was his hope that MACRAO would use most of its four appointments for independent/private institutions to be represented through MACRAO. The goal is for the Association to appoint committee members in September. John reported that Chris envisioned a proposal regarding the 60-credit transfer block by March 2018; implementation and the formal rollout may not be ready until Comments from the Floor a. Tammy received a membership application for Monica Jones to be an individual member. She is the founder of Building Scholars and works as a consultant with parents/students on various aspects of the college process (applications, FAFSA, etc.) After discussion among the Board, it was decided that Monica Jones will need to apply as an affiliate member through her company, not as an individual. The formal vote will be tabled until we receive an affiliate application for the company (Building Scholars) and will be discussed at the July meeting. b. Tammy received a membership application from Calvin College. Calvin College has not paid dues for several years, and they are now hoping to be a member institution. According to the bylaws, the Association can only charge for the two

6 6 most recent years of dues and a $50 penalty/late fee, plus this year s current dues. Tammy will bring this back to a vote at the July meeting. c. Tammy reported that Grand Rapids Urban League had an issue paying for their dues since they had just applied for MACRAO membership in April. According to the bylaws, the Association does not offer proration and Grand Rapids Urban League will still need to pay for membership. d. Libby reported that the Summer Summit had attendees that were not members. CVENT is open for public registration. John will add a special section to the Leadership Manual requesting committee chairs and co-chairs check for membership of registrants. e. Wendy thanked committee chairs and co-chair for their help and input with conference. 10. Adjournment John adjourned the meeting at 12:12pm. 11. Other Business a. Kara made a motion electronically to have Bavarian Inn host the MACRAO Annual Conference for John seconded the motion, and the motion passed electronically on July 8, Respectfully submitted, Stephanie Gerling Newsletter Editor

7 7 Committee Name: College Articulation Committee Chair/Co Chair: Christopher Marx, Chair David Johnson, Co chair Date of Last Meeting: Wednesday, June 10, 2015 Date of Next Meeting: Friday, July 10, 2015 COMMITTEE REPORT Action Items in Progress/Pending: 1. Continuing to work on the development of 6 sessions for the MACRAO Annual Conference Action Items Completed: 1. The 2015 MACRAO Summer Summit was an outstanding success! The attendees were in unanimous agreement that the 2016 MACRAO Summer Summit should be held at The H Hotel again next year. 2. We had a total of 87 people register and 84 actually attended. I received copies of the final Banquet Orders from The H Hotel and will submit an updated budget by Friday, June 19, Submitted 4 of our 6 sessions for the MACRAO Annual Conference Comments: The College Articulation Committee meets the first Friday of the month at CMU East Lansing, 2900 West Road, East Lansing, MI Submitted By: Christopher Marx Date: June 15, 2015

8 8 COMMITTEE REPORT Committee Name: Enrollment Management Committee Chair/Co Chair: Anthony Gallina/Josh Jacobson Date of Last Meeting: 6/12/15 Date of Next Meeting: TBD. Proposed a week after the BOD meeting when issues below are addressed. Action Items in Progress/Pending: Enrollment Management Gmail Purpose: With constant turnaround within a committee, a stand alone can be median for which committee members can utilize this area to send and receive s pertaining to their committee. The chair & co chair would be charged to check this weekly. While there is a great portal on MACRAO s site, we felt that having a central place for messages where MACRAO members could use this to contact us on any ideas, thoughts, or other items they can use this as a consistent throughout the years. Enrollment Management Next Survey Purpose: With the large scope of enrollment management in the title of our committee it is challenging to gather ideas on purposeful and timely issues that we can help MACRAO members address. Each time we would like to send out a survey this would help us understand specific topics within the area and what can be investigated further for more beneficial dialogue at the yearly conference. Submitted By: Anthony Gallina Date: 6/12/15

9 9 Committee Name: Equity in Education Chair/Co Chair: Tiara Wair & Betsey Konieczki Date of Last Meeting: Monday, April 27, 2015 Date of Next Meeting: TBD Action Items in Progress/Pending: COMMITTEE REPORT 1. EIE Award Nominations are being accepted until August 1, The committee has received two new membership applications. Action Items Completed: Comments: 1. Final EIE Workshop Budget has been submitted. 2. EIE Workshop Evaluations have been summarized. (See attached). 3. Ten annual conference session proposals have been submitted. 4. Award Nomination Form has been added to website and shared with list serv. 5. June MACRAO Insider article has been submitted. Submitted By: Tiara Wair Date: 6/11/15

10 10 Equity in Education Workshop Summary of Data: 1. Presentation Quality a. Why Does Equity in Education Matter? (Committee) 50% of attendees rated this session as excellent. 42% of attendees rated this session as good. b. Suspending Disbelief Removing the Doubt (Lee Hampton) 92% of attendees rated this session as excellent. 8% of attendees rated this session as good. c. Self Efficacy in Spite of Inequities (Eric Williams) 69% of attendees rated this session as excellent. 31% of attendees rated this session as good. d. LGBT Career Mentorship Program (Alexander Susienka) 18% of attendees rated this session as excellent. 64% of attendees rated this session as good. 2. Location 77% of attendees rated the workshop site as excellent. 15% of attendees rated the workshop site as good. 3. Catering 77% of attendees rated the workshop catering as excellent. 23% of attendees rated the workshop catering as good. Lunch was excellent! Chicken was awesome! Summary of Comments: 1. Was the Equity in Education workshop beneficial to you? Excellent examples of success presented by Dr. Hampton and Dr. Williams. Enjoyed the icebreaker with the tennis ball. Powerful. Appreciated the variety of presentations. Knowledgeable presenters. Well done! The presentations were amazing. Great takeaways. I loved the exercises. Wow!!! This blew my expectations out of the water and really struck a chord with my passions. Lee Hampton was a great, motivating presenter I learned a lot. Helped me realize that my institution is not alone. We all could make improvements. I loved the interactive activities, specifically the tennis ball ice breaker game. Great keynote speaker. Enjoyed icebreakers. Each presentation taught me something different and was amazing. 2. Did you receive the information you expected? No. I gained more. Yes, and more. Both admissions and retention mindsets were hit. I learned way more than I thought. 3. Overall comments: Well worth the drive. Very good information and inspiring for me to do more within my institution. Conference affordable but also very informative Thank you. Thank you! Great!!

11 So glad I was able to attend! Fantastic! Looking forward to attending the next workshop. 11

12 12 COMMITTEE REPORT Committee Name: Legislative Issues Chair/Co Chair: Deedee Stakley/Matthew Bohlen Date of Last Meeting: May 21, 2015 Date of Next Meeting: June 18, 2015 Action Items in Progress/Pending: o Monthly submission to MACRAO Insider (15 th ) or March Legislative Issues Update (end of month) submission ideas. o Members discussed different ways to keep the monthly issue relevant. Members will continue to submit ideas and updates to Deedee and Matt for submission to the MACRAO Insider. o SAT responsibilities: Deedee/Matt: Upcoming Webinar, results of MACRAO survey to membership: o The survey came back as the MACRAO membership saying YES to wanting an SAT webinar. It was Wednesday, June 3 at 10:30 a.m. Info regarding it was in the L.I. Update sent to the membership. We have been working with Marc Geslani of CollegeBoard to get this done. o Gretchen Parks (president of MACAC) also sent it to the MACAC membership. o Liaison to Michigan Student Financial Aid Association (MSFAA) update, o Session proposal was submitted. Val is still working on getting a presenter for this workshop. o Legislative Issues site on the MACRAO pages o Member are reviewing the first draft of website and providing feedback to Rhonda. When the committee is ready, the draft link will be provided to the Executive Board for review. The website looks great and Rhonda s hard work on this is greatly appreciated. o o Establish AACRAO Legislative Committee connection o No update. Advocacy Day: tabled until next year: o No update.

13 13 o Michigan Guided Pathways Institute & Michigan Community College Association (MCCA) o No update. o o Annual Conference (Nov. 9 11, Traverse City) Members discussed the Annual Conference and are hoping for a strong representation of the committee at the conference. Discussed deadlines for presentation proposals to be submitted. Please continue to submit proposal topics to the MACRAO site. Current workshops submitted as of o Hot Topics o SAT for Admissions o SAT for Registrars o Presentation from MSFAA/NASFAA representative o Proposed Topic: TIP Other new business? Will have guest attendee at our June Meeting. Action Items Completed: Everything is in process at this time. Comments: Matt and I continue to be very pleased with the cohesiveness and collaboration of the committee. While everyone has a very busy schedule, each member of the team is a working member and serves and provides input. Submitted By: Deedee Stakley Date: June 9, 2015

14 14 COMMITTEE REPORT Committee Name: Professional Development Committee Chair: Stephanie Bremenour Co Chair: Tiffany Rohner Date of Last Meeting: Professional Development Workshop was Friday, May 15 th Date of Next Meeting: TBD. Early August to discuss Action Items in Progress/Pending: 2015 Outstanding Professional Team Service Award Nomination form has been sent to the membership. Deadline is Monday, August 3 rd. As soon as registration opens up for the annual conference we will send out the Annual Conference Travel Grant. Action Items Completed: Professional Development Workshop is complete! Comments: The Professional Development Committee held their annual Professional Development Workshop on Friday, May 15 th. We had 49 people register and attend the workshop. The theme of the workshop was Embracing the Unknown: Changes in Higher Education. Session topics included How Do You Manage Change, Changes in Technology, and Serving Our Students in a Changing Student Demographic. The overall evaluations were good and most people felt like the workshop was worth their time. Dr. Lee Meadows spoke on managing change and he was a crowd favorite, as always Submitted By: Stephanie Bremenour Date: 6/15/2015

15 15 COMMITTEE REPORT Committee Name: Registrar s Practice Committee Chair/Co Chair: Kimberly Blair Chambers/Kathy Bachman Date of Last Meeting: Chair/Co Chair meetings (phone) May 7, May 8 Date of Next Meeting: TBD Action Items in Progress/Pending: The Committee will meet soon to elect a new Co Chair for next year. Our current committee consists of 6 members and 4 members have terms that end in Action Items Completed: Close out completed for the Spring Drive In. The Reverse Transfer: Credit When It s Due presentation by Chris Baldwin and Patty Farrell Cole from the Drive In added to the MACRAO website. Comments: Submitted By: Kimberly Blair Chambers Date: June 19, 2015

16 16 Committee Name: Secondary School Relations Chair/Co Chair: Caitlin Thayer and Lora Jokinen COMMITTEE REPORT Date of Last Meeting: Thursday, June 18 th GoTo Meeting Date of Next Meeting: Tuesday, July 21, Ann Arbor Action Items in Progress/Pending: Waiting on our CVent posting!!! We are finalizing the entertainment and order of our agenda, continuing to communicate with our guest speakers, and finalizing the method of our survey. Action Items Completed: Conference date, location, and theme along with the signed contract and approved budget. Menu selections and sessions have been confirmed. Comments: Our last meeting was very productive and we are all set with all conference sessions. We ve confirmed the flow of both days and have reached out to our guest speakers. Information was included in both the MACAC and MACRAO newsletters to spread the word to new professionals entering the admissions world. We have one more meeting before the conference and we are right on track with our plans. Submitted By: Caitlin Thayer Date: 6/10/2015

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19 Page Master Calendar January February March April May Thursday, January 01, 2015 Pay MTN Maintenance Fee Treasurer Last Week of January Ensure all forms/website reviewed and updated Board of Directors Friday, January 09, 2015 Deadline for Conference Committee Chair Applications Board of Directors Friday, January 09, 2015 Deadline for Committee Chairs to Submit 2015 Proposed Budget Worksheets Friday, January 16, 2015 Board of Directors Meeting - CMU East Lansing Center Office President Saturday, January 31, 2015 MTN Amendment Expires - payment details may change. Contract to be renewed for 1 year - end date 1/31/15. President/Treasurer/Web Editor Sunday, February 01, 2015 Pay MTN Maintenance Fee Treasurer Friday, February 13, 2015 February Newsletter Articles Due to Newsletter Editor All Friday, February 13, 2015 Refresh Cvent database before 1st communication - MACRAO Spring-Drive In Membership Coordinator Friday, February 20, 2015 Board of Directors & Chair/Co-Chair Meeting - CMU East Lansing Center Office President Friday, February 20, 2015 Monitor Cvent Pre-Paids; if needed purchase additional registrations. (This something we need to President do every year. Need to look at the numbers from the previous year). Sunday, March 01, 2015 Pay MTN Maintenance Fee Treasurer Sunday, March 01, 2015 Nominations Committee begins process to solicit nominations for incoming Vice President, Past President Treasurer and 2016 Nomination Committee Members Friday, March 13, 2015 Deadline to File 990 EZ Treasurer Friday, March 13, 2015 Nomination Committee submits article for newsletter Past President Friday, March 20, 2015 Board of Directors Meeting - CMU East Lansing Center Office President Friday, March 27, 2015 Spring Drive-In 2015 Reg. Pract. Committee/Vice President Wednesday, April 01, 2015 Pay MTN Maintenance Fee Treasurer Wednesday, April 01, 2015 Refresh Cvent data base for annual conference for vendors only Membership Coordinator Friday, April 10, 2015 Board of Directors & Chair/Co-Chair Meeting - CMU East Lansing Center Office President Sunday, April 12 - Wednesday, April 15, 2015 AACRAO Annual Conference Friday, April 17, 2015 April Newsletter Articles Due to Newsletter Editor All Friday, April 17, 2015 Equity in Education Workshop EIE Committee/Vice President Thursday, April 30, 2015 Refresh Cvent database before 1st communication - Professional Development Workshop Membership Coordinator Thursday, April 30, 2015 Refresh Cvent database before 1st communication - Summer Summit Membership Coordinator Friday, May 01, 2015 Begin to Prepare Membership Fee Statements to be sent by June 1, 2015 Treasurer Friday, May 01, 2015 Pay MTN Maintenance Fee Treasurer Friday, May 01, 2015 Deadline for submitting program session for annual conference ALL Friday, May 01, 2015 Refresh Cvent database before 1st communication - Annual Conference Membership Coordinator Friday, May 15, 2015 Professional Development Workshop Prof. Dev. Committee/Vice President Friday, May 15, 2015 May Newsletter Articles Due to Newsletter Editor All Friday, May 15, 2015 Board of Directors Meeting - GoTo Meeting President

20 Page Master Calendar June July August Monday, June 01, 2015 Send out notice to membership now accepting applications for Equity in Education, Professional Development, and Transfer Awards EIE/PD/Coll. Artic. Committee Chairs/Vice President Monday, June 01, 2015 Send out notice to membership now accepting Travel Grant Applications for 2015 Annual Conference Chair, Professional Development/Vice President Monday, June 01, 2015 Send Membership Fee Statements/Notices to Member Institutions Treasurer /Membership Coordinator Monday, June 01, 2015 Pay MTN Maintenance Fee Treasurer Monday, June 01, 2015 Send notice to membership regarding pre-enrollment for annual conference (if applicable) President-Elect Wednesday, June 10 - Thursday, June 11, 2015 Summer Summit Coll. Artic. Committee/Vice President Friday, June 19, 2015 June Newsletter articles due to Newsletter Editor All Friday, June 19, 2015 Board of Directors & Chair/Co-Chair Meeting - CMU East Lansing Center Office President Wednesday, July 01, 2015 Pay MTN Maintenance Fee Treasurer Friday, July 17, 2015 Begin Updating the MACRAO Master Calendar All Friday, July 17, 2015 July Newsletter Articles Due to Newsletter Editor All Thursday, July 23-Friday, July 24, Annual Conference Committee & Board of Directors Park Place Hotel, Traverse City President; President-Elect Saturday, August 01, 2015 Pay MTN Maintenance Fee Treasurer Monday, August 3, 2015 Deadline for applications for both the Equity in Education, Professional Development, and Transfer EIE/PD/Coll. Artic. Committee Chairs Awards Wednesday, August 12, 2015 Ask Secretary nominee & Nomination Committee nominees to submit pictures for the September Past President newsletter Tuesday, August 24 - Wednesday, August 25, 2015 New Professionals Workshop SSR Committee/Vice President Friday, August 14, 2015 August Newsletter Articles Due to Newsletter Editor All Friday, August 28, 2015 Deadline to report the Equity in Education, Professional Development, and Transfer Award winners to the Historian Chair of Equity in Education Chair of College Articulation Monday, August 31, 2015 Deadline for Membership Dues to be Paid Treasurer/Membership Coordinator

21 Page Master Calendar September Tuesday, September 01, 2015 Pay MTN Maintenance Fee Treasurer Tuesday, September 01, 2015 Prepare flier/invitation for next year's conference for Annual Business Meeting announcement Conference Committee Chair/Vice President Tuesday, September 01, 2015 Start planning Leadership Summit President Tuesday, September 01, 2015 Deadline for proposed amendments to the Articles of Incorporation and/or Bylaws All Members/Committees Friday, September 11, 2015 Deadline for Professional Development Committee to submit names of the Travel Grant Award recipients. Chair of Professional Development Committee/ Vice President Wednesday, September 16, 2015 Deadline for Professional Development Committee to notify recipients of the Travel Grant Award -- try to name recipients before Refund Policy Expires for Annual Conference. Chair of Professional Development Committee and Vice President Friday, September 18, 2015 September Newsletter Articles Due to Newsletter Editor All Friday, September 18, 2015 Submit article on nominations (including bio's, pictures and list of Nomination Committee members Past President to Newsletter editor.) Friday, September 18, 2015 Work with committees to gather most current list of committee members and forward to Vice President Secretary/Other to prepare certificates for conference. Friday, September 18, 2015 Board of Directors & Chair/Co-Chair Meeting - CMU East Lansing Center Office President Friday, September 18, 2015 Deadline for proposed By-Law amendments to Membership (target for September Newsletter and President/Newsletter Editor/Web Editor post on Web) Friday, September 18, 2015 Work with College Articulation Committee to determine who will announce the transfer Award winner Vice President at the Annual Business Meeting Friday, September 18, 2015 Work with Equity in Education Committee to determine who will announce the award winner at the Vice President Annual Business Meeting Friday, September 18, 2015 Work with Professional Development Committee to determine who will announce the PD Staff Vice President Award and Travel Grant Recipients Friday, September 18, 2015 Determine number of people to sit at the reserved tables (and let them know) - presenters and Vice President award winners as they need to be close and ready to come on stage quickly Friday, September 18, 2015 Coordinate a long table for the voting cards in the Annual Business Meeting room President-Elect Friday, September 18, 2015 Coordinate a screen/projector for the Annual Business Meeting President-Elect Friday, September 18, 2015 Coordinate proxy forms or telephone/electronic meeting means for member institutions not attending Membership Coordinator/President-Elect the Annual Business Meeting Friday, September 18, 2015 Coordinate details for the First-Timer's Session/Reception (Need to have room available during President-Elect/President/Vice President reception as there are 50+ first timers) Friday, September 18, 2015 Coordinate Invitations to Past-Presidents and Honorary Members President-Elect/Historian Friday, September 18, 2015 Order plaques for the outgoing BOD members Historian Friday, September 18, 2015 Order plaques for the Equity in Education Award and Transfer Program, if applicable Historian Friday, September 18, 2015 Obtain pictures, prepare short bios for Honorary Member(s) and order plaque, forward to Web Editor Historian/President for posting Friday, September 18, 2015 Gift selection for BOD and Committee Chairs President-Elect Friday, September 18, 2015 Prepare Nominating Committee Report and Deliver at Annual Business Meeting Past President Friday, September 25, 2015 Deadline for Committees to identify incoming Chairs/Co-Chairs Committee Chairs/Vice President Friday, September 25, 2015 Deadline for Committee Chairs to Submit Committee Annual Reports to Vice President Vice President Friday, September 25, 2015 Collect Committee Reports from all Committee Chairs and forward to Web Editor for posting on web. Vice President

22 Page Master Calendar October November December Other Thursday, October 01, 2015 Pay MTN Maintenance Fee Treasurer Thursday, October 01, 2015 Prepare certificates for all committee members, exhibitors, and sponsors for October BOD meeting for signatures Secretary/President/President-Elect/Vice President Friday, October 16, 2015 October Newsletter Articles Due to Newsletter Editor Newsletter Editor Friday, October 16, 2015 Prepare Business Lunch Agenda President/EC Members Friday, October 16, 2015 Prepare remarks/presentation for Business Lunch President/EC Members Friday, October 16, 2015 Board of Directors Meeting - CMU East Lansing Center Office President Friday, October 16, 2015 Prepare "Reserved" table signs for Business Lunch Secretary Friday, October 30, 2015 Prepare Business Lunch packets for BOD members and special guests at head table Secretary Friday, October 30, 2015 Prepare Annual Business Meeting Agenda President Friday, October 30, 2015 Pay any outstanding bills Treasurer Friday, October 30, 2015 Prepare Annual Treasurer's Report and forward to Web Editor for posting Treasurer Friday, October 30, 2015 Coordinate "paid" memberships with Membership Coordinator (for voting cards) Treasurer Friday, October 30, 2015 Prepare Voting Cards for Annual Business Meeting (Paid Member Institutions/Members Only); ensure a quorum of 51% of voting member institutions are present or have signed proxies Membership Coordinator Sunday, November 01, 2015 Pay MTN Maintenance Fee Treasurer Sunday, November 01, 2015 Renew incorporation license with the State of Michigan Treasurer After annual conference Invite Attendees to Leadership Summit New Past President Monday, November 9 - Wednesday, November 11, 2015 Annual Conference/Business Meeting, Park Place Hotel, Traverse City, MI President-Elect Monday, November 9 - Wednesday, November 11, 2015 Handout certificates to all committee members and gifts to committee chairs and BOD members. Vice President Monday, November 9 - Wednesday, November 11, 2015 Interview and get pictures of Travel Grant Recipients for publishing in November/December Newsletter Editor Newsletter Tuesday, November 10, 2015 Take minutes at the Business Lunch Meeting Secretary Wednesday, November 11, 2015 Update Bank Signature Cards - After annual conference Treasurer and New President Third/Fourth week of November Update Leadership Manual and Forms for Leadership Summit New Past President/President-Elect Third/Fourth week of November Forward "Approved" Articles of Incorporation and Bylaws and Committee Duties to Web Editor and New Past President Attorney after conference. Third/Fourth week of November Remove "tentative" note from last year's Annual Business Meeting Minutes (after approval at Annual Web Editor Business Meeting) Third/Fourth week of November Forward Annual Business Meeting Minutes to BOD members for review Secretary Tuesday, December 01, 2015 Pay MTN Maintenance Fee Treasurer First Week of December Update MACRAO Master Calendar President First Week of December Update Forms with new BOD/Committee Information President/Past President/Web Editor First Week of December Update MACRAO Website with new BOD/Committee Information President-Elect First or Second Week of December Post "tentative" Minutes from this year's Annual Business Meeting Secretary/Web Editor TBD MACRAO Leadership Summit Past President Sunday, February 28, 2016 Cvent Contract expires. (Must give Cvent written notice of termination on or before DECEMBER 23, President/Treasurer 2015; otherwise, agreement will automatically be renewed; see contract for details.) Tuesday, March 1, 2016 State report-back to State Budget Director on MTA Implementation Progress President/TBA Tuesday, March 1, 2016 State report-back to State Budget Director on Block Transfer Progress President/TBA Rev. 6/18/15

23 MACRAO MCAN Representative Candidates LaJoyce Brown Interim Director of Admissions Wayne State University sounds like a phenomenal opportunity; would love to serve Kathleen Fox Manager, Admissions & Recruitment Henry Ford College 16 years experience; has a lot to offer committee Jason Sweet Admissions and Academic Advisor Walsh College received this via Stephanie; would really enjoy serving in this role Krista Zeig Assistant Director of Undergraduate Admissions Central Michigan University 3 years experience; looking to get involved in MACRAO

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