AMERICAN ASSOCIATION FOR WOMEN IN COMMUNITY COLLEGES BYLAWS KENTUCKY CHAPTER. of the AMERICAN ASSOCIATION FOR WOMEN COMMUNITY COLLEGES ARTICLE I NAME

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1 AMERICAN ASSOCIATION FOR WOMEN IN COMMUNITY COLLEGES BYLAWS KENTUCKY CHAPTER of the AMERICAN ASSOCIATION FOR WOMEN In COMMUNITY COLLEGES ARTICLE I NAME The name of this organization shall be the Kentucky Chapter of the American Association for Women in Community Colleges. (An affiliate Council of the American Association of Community Colleges), hereafter known as KY-AAWCC. ARTICLE II PURPOSE The purpose of the Association shall be those stated in the constitution of the national association: To foster the development of comprehensive educational, career, and life opportunities for all persons. To provide information, assistance, and support for all educators as they serve community college students through providing education and services that are sensitive to the needs of the women students. To encourage and support professional development and advancement of all women employed in or enrolled in a community college, junior or technical college; To collect and disseminate data and research relating to women s professional development issues; To support the goals and objectives of the American Association of Community Colleges.

2 ARTICLE III MEMBERSHIP Section 4. Active membership is open to any person employed by or enrolled in a community or junior college or who supports the purposes of the Association. Membership shall become effective upon payment of annual dues. The amount of dues shall be $25 and subject to annual review by the Kentucky Executive Committee Members. For those attending the annual state conference, this fee will be included in the conference registration fee. The membership year of this organization will be February 1 through January 31. Each individual member shall be entitled to the rights and privileges of this organization and shall be entitled to one vote on each matter submitted to vote of the membership. A majority vote shall prevail. Each campus will have a membership coordinator who shall act as a liaison between the state organization and the individual campus to promote membership. Membership coordinators shall: (1) Act as liaisons to the Executive Committee; (2) Keep a roll of active membership within their areas; (3) Actively recruit members; (4) Make report to the Executive Committee annually before state conference. ARTICLE IV MEETING OF MEMBERS A statewide conference for members shall be held annually in the spring. Additional statewide meetings may be held at the discretion of the Executive Committee. Business of the KY-AAWCC shall be conducted annually at a statewide conference held at a time and place determined by the Executive Committee for the purpose of receiving reports, adopting policy, attending bylaws, electing officers, and conducting other business which may properly come before it.

3 The Vice President of Records shall mail notice of programs and meetings to each member and shall include an agenda or program information. ARTICLE V RECORDS The Vice President of Records shall keep minutes of all meetings and roll of all members at any time. Any records of the organization may be inspected by any member at any time. ARTICLE VI FISCAL YEAR The fiscal year of this organization shall be July 1 through June 30. ARTICLE VII OFFICERS The officers of this organization, each of whom must be a member in good standing, shall be President, President-Elect, Vice President of Records, Vice President of Finance, Vice President of Communications, and Vice President of Technology. These officers and the Past President will make up the Executive Committee. All officers, other than the President-Elect, shall serve for a term of two years, or until their successors have been duly elected and installed. The President-Elect will serve a three year term; one year as President-Elect, one year as President, and one year as Past President. Beginning March 1, 2014, the Vice President of Records and Vice President of Technology will serve a two year term. Beginning March 1, 2015, the Vice President of Finance and Vice President of Communications will serve a two year term. The officers shall be elected at the annual statewide conference and take office beginning March 1 of that year.

4 Section 4. Section 5. In the event the office of President becomes vacant, the President-Elect shall succeed to the office. If a vacancy occurs in any other office, the President shall have the power to make an appointment to fill the remaining term. The duties of the officers of the organization shall be as follows: a. The President shall: (1.) Serve as the presiding officer of the organization; (2.) Act as the representative of the organization to the public; (3.) Serve as liaison to the Region IV Director or to the National Association in their absence; (4.) Make appointments if necessary to fill vacancies in offices; (5.) Call special Executive Committee meetings when necessary; (6.) Serve on Executive Committee for one year after term as President. b. The President-Elect shall assist the President and shall: (1.) Preside in the absence of the President; (2.) Serve as the chairperson of the annual, statewide conference (3.) Assume the office of President after serving one year at President-Elect. c. The Vice President of Records shall: (1.) Record and distribute the minutes of all meetings; (2.) Maintain all necessary organizational records including a roll of the membership. (3.) Be responsible for maintaining a written record of the organizations activities; (4.) Be responsible for keeping any documents or publications pertaining to the organization; e. The Vice President of Finance shall: (1.) Be responsible for the collection of membership dues; (2.) Be responsible for preparation and maintenance of the budget, including an annual report to the membership; (3.) Be responsible for making purchases and submitting payments for the association; (4.) Be responsible for submitting tax documentation, if required.

5 f. The Vice President of Communications shall: (1.) Be responsible for creating and sending s to association members; (2.) Be responsible for recruiting membership coordinators at each of the KCTCS colleges and system office; (3.) Be responsible for assisting the Vice President of Records with maintenance of membership list; (4.) Be responsible for periodic newsletters that will be determined by the existing Executive Board. g. The Vice President of Technology shall: (1.) Be responsible for maintaining the association website; (2.) Be responsible for maintaining the association Facebook site; (3.) Be responsible for creating electronic forms for online submissions; (4.) Be responsible for assisting the Vice President of Finance, if necessary, with electronic payment options. (5.) Be responsible for photography displays at each state conference. ARTICLE VIII COMMITTEES The Executive Committee shall be the only standing committee and shall: a. Consist of the current officers and the President of the previous year; b. Meet no fewer than two times a year; c. Recommend policies and procedures for consideration by the membership; d. Examine, modify if necessary, and adopt the organization s budget; e. Establish the procedures for budget development and approval, and for the supervision of state finances. The President and the Vice President of Finance shall serve as ex-officio in this process; f. Determine the time and place of statewide meetings; g. Make decisions between statewide meetings on matters requiring immediate attention.

6 The presence of Committee members in attendance at committee meetings constitutes a quorum. Other committees shall be appointed by the President as needed. ARTICLE IX ELECTIONS The nomination and election of all officers shall be held at the annual statewide conference. Candidates nominated for officer shall be elected by a simple majority of votes of KY-AAWCC members present at the annual statewide conference. Elected officers shall assume their duties March 1 following their election. ARTICLE X PARLIAMENTARY AUTHORITY These bylaws shall govern the affairs of this organization, and ROBERTS RULES OF ORDER, NEWLY REVISED (current edition) shall govern the proceedings of KY- AAWCC in all cases not provided for in the constitution of the National Organization or the KY-AAWCC bylaws. Parliamentary authority is vested in the President. ARTICLE XI AMENDMENTS OF BYLAWS Section 2 These bylaws may be amended or repealed by two-thirds of the membership in attendance at a statewide meeting. Amendments to the bylaws or repeal of the bylaws may be proposed by 5% of the membership or by the President.

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