Business Manager Update
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- Leonard Sherman
- 3 years ago
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From this document you will learn the answers to the following questions:
What is sent to Payee END?
What Coach Lines was founded in 2013?
What transportation company was in charge of the transport of the financial services?
Transcription
1 Business Manager Update Hosted by Financial Services October 11,
2 Agenda Welcome and Introduction Financial Management Guidelines Payment / Purchasing Request Process Enhancements Financial Services Training Curriculum Other Financial Services Updates Questions / Open Discussion 2
3 Welcome and Introduction Susan Brooks Associate Vice Chancellor for Finance 3
4 Financial Management Guidelines Laura Williams Compliance Manager 4
5 5 Financial Management Guidelines
6 6 Idea Box for Financial Services
7 Payment / Purchasing Request Process Enhancements Kendra Cooks University Controller Randy Duncan Director of Materials Management Jane Johansen Director of Treasury Services 7
8 Direct Pay Request Process - BEFORE No standard routing DPR could be submitted to any of the parties listed above No ability to central track the status of DPR once submitted 8
9 Direct Pay Request Process - AFTER START (1) College/ Department submits DPR Form Confirmation of payment sent to requestor All DPRs will be submitted to Travel / Complex Payments, who will centrally manage workflow DPR Form DPR only routed to parties who need to provide input on interpreting certain policies or regulations (2) Travel / Complex Payments routes form to appropriate parties for review and approval (4) Accounts Payable processes and distributes payment Payment sent to Payee END (3) Other parties (if necessary) review and approve 9
10 10 Purchasing Decision Guide (Under Development)
11 49er Mart Contracts Contracts Suppliers Expiration Date 11 Campus-Wide Shredding Service Shred-It Charlotte Dec 12, 2014 Carpet Cleaning Service Tyner-Hudson Corp Nov 07, 2012 Charter Bus Service-Vendor #2 Rose Chauffeured Transportation May, Charter Bus Services Horizon Coach Lines May 04, 2013 CompleteBook Complete Book & Media Supply Inc May 24, 2013 Food Service Hood Cleaning Atlantic Fire & Safety Co Inc May 05, 2015 Glass Replacement & Repairs Karsey Glass Inc Sept 30, 2013 GovConnection GovConnection Inc May 17, 2013 Graphic Design Services Crown Communications July 25, 2014 Tattoo Projects LLC July 25, 2014 Vision Point Marketing July 25, 2014 Bright Yellow Jacket Inc July 25, 2014 Carolina PR July 25, 2014 Little Red Bird LLC July 25, 2014 Contrast Creative Inc July 25, 2014 Marketing Services Professional Communications LLC July 25, 2014 Dragonfly Film and Video July 25, 2014 Contrast Creative Inc July 25, 2014 Grey Hawk Films LLC July 25, 2014 Moving Services-Local Armstrong Relocation-Charlotte July 27, 2014 All American Relocation Inc July 27, 2014 Copy Paper Southeastern Paper Group Aug 1, 2015 Rental Vehicles Enterprise Rent-A-Car Jan 31, 2013 Public Relations Services Crown Communications July 25, 2014 Carolina PR July 25, 2014 Records Storage Record Storage Systems Oct 2, 2013 Recycled Student Mattress Mattress-Go-Round LLC Aug 15, 2015 Vending Services Canteen Vending Services May 31, 2022 Web Design & Interactive Media Vision Point Marketing July 25, 2014 Crown Communications July 25, 2014
12 12 Payment Request Decision Guide (Under Development)
13 Financial Services Training Curriculum Joanna Roop Learning and Development Manager Human Resources Department 13
14 Financial Services Training Topic Owner/ Developer Delivery method How often Essentials of Departmental Financial Management NEW Compliance Classroom Fall/Spring Budget: Understanding Your General Fund Budget Classroom Fall/Spring State and University Revenues: The Mystery behind your Paycheck Budget Business Affairs website on-demand Fixed Assets Reporting and Fixed Assets Classroom Fall/Spring Materials Management & Accounts Payable 101 Materials Mgmt Classroom Fall/Spring Request for Proposals (RFP) Process Materials Mgmt Classroom Fall/Spring Travel and Complex Payments Part 1 Travel / Complex Payments Classroom Fall/Spring Travel and Complex Payments Part 2 Travel / Complex Payments Classroom Fall/Spring Banner Financial Services Financial Data Admin Self-Study on-demand 49er Mart Training Financial Data Admin Self-Study on-demand 49er Mart User Forums Financial Data Admin Classroom Monthly ecommerce - Initial PCI Training Compliance Classroom Monthly ecommerce - Annual Merchant Training Compliance SANS web-based Annually in spring P-Card Cardholder/Reconciler/Approver Training Purchasing Card Skillport on-demand P-Card Auditor Training Purchasing Card Skillport on-demand Banner Web Time Entry Users Training Financial Data Admin Self-Study Video on-demand Banner Web Time Entry Approvers Training Financial Data Admin Self-Study Video on-demand Admin Forum training sessions: Financial Services Classroom Monthly Petty Cash/Change Fund Training FUPLOADs Expense Account Codes Insitutional Trust Fund Use Journal Vouchers Receiving and Stores 14
15 Other Financial Services Updates Sherrie High University Budget Director Heather McLendon Director of Financial Data Administration 15
16 16 Questions / Open Discussion
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