REQUEST FOR QUOTATIONS

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Edmund Hensley
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1 Metropolitan Washington Airports Authority Materials Management, MA-133 Terminal A, Room 278 Washington, DC REQUEST FOR QUOTATIONS 1. FOR INFORMATION CONTACT NAME: Regina Leigh 2. REQUEST FOR QUOTATIONS NUMBER 3. DATE ISSUED August 15, DESCRIPTION OF GOODS OR SERVICES TELEPHONE NUMBER: (No Collect Calls) Page 1 The intent of this Request for Quotation (RFQ) is to obtain competitive quotations to provide all adequate supervision, manpower, expertise, and technical service necessary for the safe operation of a 150 H.P portable rental steam boiler system for a period of seven (7) months mounted and piped in an enclosed trailer for Ronald Reagan Washington National Airport. All questions concerning this solicitation must be submitted by 3:00 PM August 26, 2011 via the Airports Authority's website at: 5. LOCAL DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION REQUIREMENT This Request for Quotations has a 0% LDBE participation requirement. 6. DEADLINE FOR QUOTATION SUBMISSION Sealed quotations in original are due at the place specified at the top of this form by 4:00 P.M. local time, September 12, Sealed envelopes containing quotations shall be marked to show the quoter s name and address, the RFQ number, and the date and time quotations are due. The Authority reserves the right to make an award based on this solicitation. NOTE: Quoters are responsible for verifying number and dates of amendments prior to submitting a quotation. Failure to acknowledge an amendment may result in quotation being determined non-responsive. 7. NAME AND ADDRESS OF QUOTER (Include Zip Code) 9. REMITTANCE ADDRESS (If different than Item 7) 10A. ADDRESS 8A. TELEPHONE NUMBER 8B. FAX NUMBER 10B. COMPANY INTERNET WEBSITE NOTICE: Quotation shall be valid for 60 days 11. ACKNOWLEDGMENT OF AMENDMENTS (This quoter acknowledges receipt of amendments to this Request for Quotations - give number and date of each) 12A. NAME & TITLE OF PERSON AUTHORIZED TO SIGN AMENDMENT NO. 12B. SIGNATURE 12C. DATE DATE (2/2006)

DESCRIPTION OF GOODS OR SERVICES TELEPHONE NUMBER: (No Collect Calls) 703-417-8108 Page 1 The intent of this Request for Quotation (RFQ) is to obtain competitive quotations to provide all adequate

2 1. SCOPE OF CONTRACT: The intent of this solicitation is to obtain competitive quotations to provide the Metropolitan Washington Airports Authority with a 150HP portable rental steam boiler system for a period of 7 months. 2. SCOPE OF WORK: The contractor shall provide all adequate supervision, manpower, expertise, and technical service necessary for the safe operation of a 150 hp portable rental steam boiler system mounted and piped in an enclosed trailer consisting of the following components: 1. A fire tube gas-fired boiler with operation use set at 45lbs steam pressure with a burner that shall be for natural gas minimum pressure requirement of 2psig (56 W.C.) to the gas pressure regulator of boiler. Electrical requirement shall Be 100 amps service rated at 208V/3ph/60Hz. 2. A duplex packaged feed water system with two feed water pumps, feed water/condensate/chemical feed tank with steam pre-heater assembly. 3. One packaged water softener with brine tank/softener tank with makeup feed system. 4. One bottom blow down tank to include after cooler assembly. 5. One boiler tandem bottom blow down valve set. The contractor shall also provide safe parking and leveling. The technical service shall include but limited to burner service, controls maintenance inspections, boiler preventive maintenance, operational maintenance inspections, emergency service rates, start-up and testing, pictures of boiler interior prior to testing, and china (rain) cap for boiler stack. SPECIFICATIONS: 1. High-pressure steam boiler to be gas-oil fired with gas as primary fuel. Size to be 150 HP 2. Mounted on total enclosed trailer, or meet the following: A. Capable of enclosing controls and forced draft gas for inlet B. Total and completely weather tight and meant for outside use 3. Trailerized boiler shall be the plant. It shall be equipped with deaerator and boiler feed pumps, condensate tank/makeup tank with steam pre-heater assembly, chemical feed system, gas-oil piping and valves, forced draft system, and all operating controls for automatic operation. System shall have capability to operate steam system at 150 psi for continuous use. (Set at 45psi) 4. Trailer and equipment use shall not exceed 48 long and 8 wide. 5. Transport, setup, and start up of equipment shall be included in contract price. However, all connections to the existing building steam system will be by others. Start-up will occur approximately 2-3 weeks after delivery. Set up to include blocking up and securing the trailer. 6. The owner is responsible to start-up the boiler, bring up to operating range and ensure automatic operation of all equipment including boiler and auxiliaries. Any malfunctioning components shall be corrected. Page 2 of 5

SCOPE OF WORK: The contractor shall provide all adequate supervision, manpower, expertise, and technical service necessary for the safe operation of a 150 hp portable rental steam boiler system

3 7. The owner shall provide the following information: A. History of use: B. History of repairs C. Year, Make, Model, of equipment D. Current Virginia State Inspection Certification: E. Any applicable test performed on the pressure vessel: 8. The Authority requires that the suppliers be capable of replacing the boiler on short notice in the event of failure to the boiler where as repairs cannot be made immediately. 9. Final acceptance is subject to the repairs made to all defects noted during start-up and those noted by our insurance carrier. 10. The Authority agrees to provide operational services, water treatment and analysis, preventive maintenance services. PM to include leak detection on all equipment, valve packing, small replacements, greasing, lubricating and cleaning of parts and equipment. 11. The boiler and equipment will only be required for October 1, 2011 through April 1, 2011(7 months annually), and the contract shall be based on those months. However; if heat is still required in May the 8 th month shall be added at the Authority s option. 12. Removal of the equipment shall be included in contract price. Disconnect of all external connections will be done by others. The contractor must remove all equipment within a seven (7) day period of official notification of such by the Authority. 3. APPLICABLE CLAUSES: 3.1 PREPARATION FOR SHIPMENT The supplies shall be packaged and packed for shipment in accordance with manufacturer's standard commercial practice in a manner that will ensure proper and safe delivery to destination. 3.2 DELIVERY The supplies shall be delivered F.O.B. DESTINATION to the Metropolitan Washington Airports Authority, not later than 20 Calendar days after receipt of order. When an earlier delivery schedule is offered, the Authority reserves the right to award the contract in accordance with the schedule offered by the quoter. If the quoter offers no delivery schedule of his own, the Authority's schedule stated above will apply. DELIVERY ADDRESS: DELIVERY HOURS: Metropolitan Washington Airports Authority Ronald Reagan Washington National Airport Warehouse Building, MA-134 Washington, DC :00 A.M. TO 3:30 P.M., Monday through Friday, except federal holidays. 3.3 ALTERNATE DELIVERY In the event satisfactory quotations are not received in accordance with the Authority's Delivery schedule, alternate quotations will be considered and award made as determined to be in the best interest of the Page 3 of 5

The Authority requires that the suppliers be capable of replacing the boiler on short notice in the event of failure to the boiler where as repairs cannot be made immediately. 9.

4 Authority, price and other factors considered. Therefore, if quoting on an alternate delivery, Quoters must state that earliest possible delivery schedule they can guarantee to the Authority. QUOTER S PROPOSED DELIVERY SCHEDULE QUOTER WILL DELIVER F.O.B. DESTINATION WITHIN CALENDAR DAYS AFTER RECEIPT OF AN ORDER. 3.4 INSPECTION AND ACCEPTANCE Final inspection and acceptance will be made at DESTINATION by responsible Metropolitan Washington Airports Authority personnel. 3.5 FACSIMILE QUOTATIONS Definition: "Facsimile Quotation", as used in this solicitation, means a quotation, modification of a quotation, or withdrawal of a quotation that is transmitted to and received by the Authority via electronic equipment that communicates and reproduces both printed and handwritten material. Quoters may submit facsimile quotation as responses to this solicitation. The response must arrive at the place and by the time, specified in the solicitation. Facsimile quotation that fail to furnish required representations or information or that reject any of the terms, conditions, and provisions of the solicitation may be excluded from consideration. Facsimile quotations must contain the required signatures. The Authority reserves the right to make award solely on the facsimile quotation; however, the entire, completed original signed quotation must be submitted. Facsimile receiving data and compatibility characteristics are as follows: 1. Fax number (703) Compatibility characteristics of receiving facsimile equipment Model: Canon receiving speed: ECM 3 seconds per page If the quoter chooses to transmit a facsimile quotation, the Authority will not be responsible for any failure attributable to the transmission or receipt of the facsimile quotation including, but not limited to, the following: 1. Receipt of garbled or incomplete quotation. 2. Availability or condition of the receiving facsimile equipment. 3. Incompatibility between the sending and receiving equipment. 4. Delay in transmission or receipt of quotation. 5. Failure of the quoter to properly identify the quotation. 6. Illegibility of quotation. Page 4 of 5

4 INSPECTION AND ACCEPTANCE Final inspection and acceptance will be made at DESTINATION by responsible Metropolitan Washington Airports Authority personnel. 3.

5 REQUEST FOR QUOTATION PRICING SCHEDULE NAME OF OFFEROR OR CONTRACTOR SOLICITATION OR CONTRACT NUMBER PAGE 5 of 5 ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT SCOPE OF WORK: The Contractor shall provide all adequate supervision, manpower, expertise, and technical service necessary for the safe operation of a 150 H.P portable rental steam boiler system for a period of seven (7) months mounted and piped in an enclosed trailer for Ronald Reagan Washington National Airport. A. Pricing (October 1, 2011 April 1, 2012) Rental of Temporary Steam Boiler Per Month Total Price Per Month 7 Month $ $ Total Price $ BASIS OF AWARD: Award will be made to the lowest, responsible Offeror whose quotation is in conformance with the solicitation. MWAA Form PR-15

operation of a 150 H.P portable rental steam boiler system for a period of seven (7) months mounted and piped in an enclosed trailer for Ronald Reagan Washington National Ai

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