Kidz Klub Program Guidelines for Parents & Guardians

Transcription

1 DRIPPING SPRINGS INDEPENDENT SCHOOL DISTRICT Kidz Klub Program Guidelines for Parents & Guardians After-school child care program For questions or concerns please contact: DSISD Community Education 510 W. Mercer Street Dripping Springs, TX (512) Debby Theis, Director of Community Services (512)

2 EXTENDED CARE SERVICES STATEMENT OF PURPOSE The purpose of Tiger Kidz Klub is to meet the needs of the local community by providing a quality recreational and enrichment child care program for elementary-age children. STATEMENT OF GOALS The goals of the Tiger Kidz Klub Program are as follows: To provide a safe and secure environment for children in a quality child care program. To give children the opportunity to learn cooperation while socializing with peers. To encourage self-expression and to promote responsible self-care and independence in the participants. To build self-esteem and confidence in students. To promote positive usage of students leisure time. IMPORTANT PHONE NUMBERS Kidz Klub Campus Locations Dripping Springs Elementary (512) Ranch Road 12, Dripping Springs, TX Rooster Springs Elementary (512) Belterra Drive, Austin, TX Walnut Springs Elementary (512) Sportsplex Drive, Dripping Springs, TX Community Services Department Community Education Office (512) Kidz Klub (512) Director of Community Services (512)

3 WHAT IS TIGER KIDZ KLUB Tiger Kidz Klub is an after-school child care program at Dripping Springs ISD for children in Pre-K through 5 th grade. It is a safe, familiar environment for the children. They enjoy supervised playtime (indoor/outdoor), snack time, homework time, classroom activities and an occasional movie. Dripping Springs ISD staff supervise the children at all times. WHEN DOES TIGER KIDZ KLUB OPERATE? Tiger Kidz Klub is in session each day that school is in session. The after-school hours are from school dismissal until 6:30 p.m. Also available is a shorter program where students are picked up by 5:00 p.m. Tiger Kidz Klub does not operate on school holidays. On teacher service days/student holidays, Kidz Klub staff will provide care from 7:30 a.m. - 5:00 p.m. for a fee of $35 per child. Pre-registration is required at the Community Education Office by the Wednesday prior to the date of service. In the event of early dismissal of school, due to inclement weather or emergency closing, parents/guardians will be expected to pick up children as soon as possible. WHEN DOES REGISTRATION BEGIN? Registration for each school year begins the first week of April and continues throughout the school year. A new form must be completed each year for each child in the program. The registration fee is $50. Online Registration: (credit card required) Click on School Age Programs Before & After School Child Care Be sure to choose the campus the child is attending Complete the appropriate form and submit HOW DO I REGISTER MY CHILD? Paper Registration: (Registration by cash, check, or money order) Forms available at the DSISD Community Education Office 510 W Mercer or online at under forms Submit completed forms to the Community Education Office at 510 W. Mercer Street, Dripping Springs, TX Please do not send forms to school with your child. WHAT IF MY SCHEDULE CHANGES? PLAN AHEAD! If a change needs to be made in after school activities, send a note to the homeroom teacher and follow-up with a phone call to the Community Education Office ( or ) before 12:00 p.m. If an emergency change is necessary, call the school office and the Kidz Klub phone line. Parents should avoid frequent changes so children will feel comfortable with their after school plans.

4 WHAT ABOUT SNACKS? A snack will be provided each afternoon. Feel free to send an additional snack of the child s choice. Inform the Director, in writing, if your child has any food allergies. WHAT ARE THE FEES? A $50 registration fee is due upon registration in the Tiger Kidz Klub program. If registration is received in the Community Education Office prior to the July registration deadline, a reduced fee of $35 is due. FEES & DETAILS OF EACH PROGRAM Drop-In The Drop-In program is a pre-payment service. The cost per drop-in is $20 per day, per child. Payment may be made online or in advance through the Community Education Office. There is a minimum three-day purchase for the Drop-In program. If there is a remaining credit at the end of the school year, parents must notify the Community Education Office in writing, requesting a refund. 5:00 p.m. The 5:00 pick-up program option is $105 per month. The monthly payments are the same each month regardless of the number of school days in the month. For the parents convenience, the calculated annual fee has been equally divided into 9 equal payments so that each payment is the same amount. Monthly payments are due on the first school day of each month and a late fee will be added after the fifth school day of the month. Student(s) may not be able to attend Tiger Kidz Klub if the account is delinquent on the 10 th school day of the month. 6:30 p.m. The 6:30 pick-up program option is $185 per month. The monthly payments are the same each month regardless of the number of school days in the month. For the parents convenience, the calculated annual fee has been equally divided into 9 equal payments so that each payment is the same amount. Monthly payments are due on the first school day of each month and a late fee will be added after the fifth school day of the month. Student(s) may not be able to attend Tiger Kidz Klub if the account is delinquent on the 10 th school day of the month. Late Pick-up There will be a $1 per minute charge for late pick-ups, which will be posted to the account and payable with the next month s payment. The school clock will be used as the official time.

5 Late Payment There will be $20 late fee applied to each account if payment is not received by the fifth school day of the month. Drop/Change A written notice is required for all drop/changes to the program and must be received at least five days prior to the requested date. There will be a $10 processing fee for all program changes. ARE THERE ANY DISCOUNTS? After School Discounts Students who qualify for: Reduced Lunch Program Free Lunch Program Discounts do not apply to the drop-in program 20% Discount 60% Discount WHAT ARE MY PAYMENT OPTIONS? Recommended Accounts may be set up on an automatic monthly charge to a credit or debit card. (Discover, Mastercard or Visa) *Please note declined credit cards may be subject to a $20 fee* Online Pay online through the Parent Portal Mail DSISD Community Education P.O. Box 479 Dripping Springs, TX In-Person Community Education Office Monday-Friday 8:00 a.m.- 4:00 p.m. 510 W. Mercer Street Dripping Springs, TX 78620

6 How do I make Online Payments? To make Full-Time Kidz Klub payments online through the Parent Portal Select Online Payments on the left side of the page Select My Account under the Services section Log in to the child s account using the established username and password Once logged in, select Parent Portal At the top of the page select Financial Info At the top of the page, please find Registrations with Open Balances Click on the Shopping Basket to add the invoice to the shopping cart Select Go to Shopping Cart at the top of the page and follow the steps to check out To make a Drop-In payment online Select Online Payments on the left hand side of the page Select School Age Programs Before & After School Care Find Kidz Klub (PreK-5) Drop-in Program Select the child s school: 13FAKKD DSE (Dripping Springs Elementary 13FAKKD RSE (Rooster Springs Elementary) 13FAKKD-WSE (Walnut Springs Elementary) Select Click Here to Register for this Class Log in to the child s account using the established username and password Complete the online registration Select Checkout and follow the steps to complete the order PLEASE FEEL FREE TO CALL THE COMMUNITY EDUCATION OFFICE (512) WITH ANY QUESTIONS REGARDING THE ONLINE PAYMENT PROCCESS. TAX-DEDUCTIBLE CHILD CARE Youth programs through Community Education may qualify for child care tax deductions. The tax ID number is available upon request. Statement of fees paid will be available through the online Parent Portal. Manual statements will be made available upon request.

7 Kidz Kollege / UIL / Tutorials / Other after school activities If a child will be participating in any after-school activities that require him/her to leave Kidz Klub, the Community Education Office must receive written permission from parent/guardian prior to the student being released, either hand-written or by to kim.hatcher@dsisd.txed.net. The procedure for the release of students in the program is: Students must report to Kidz Klub for attendance and receive their snack prior to release. The teacher will then pick the student up from Kidz Klub and return the student to Kidz Klub after the activity. DISCIPLINE We want our program to provide a safe, healthy, friendly and fun environment for your child/children. In doing so, we will issue discipline referral forms for unsatisfactory behaviors, including children who repeatedly hurt themselves, others or property, are continuously defiant or disrespectful or refuse to follow the rules and guidelines. The parents will be informed each day their child receives a discipline form and will be asked to sign it. If a child receives 3 discipline referral forms, he or she will be unable to attend child care for one week. After the child returns, if he or she receives 2 more forms, they will be unable to return to child care for the remainder of the year and no refund will be given*. NOTE: The director may, at any time, remove a student immediately from the program for any of the following reasons: 1. Refusal by a student, after being warned, to obey the stated rules. 2. Verbal abuse, physical abuse, or sexual harassment of students or staff members by students or their parents. 3. Failure of parents to pay fees in a timely manner. 4. Continual late pick-up. * DSISD understands that the removal of a student from the after-school program may create a hardship on the parents. When a student is removed from the program and the parents have no alternative care solution, the parents may request an assigned aide to work with the student. This type of one-on-one arrangement is subject to the following terms. 1. One-on-one care is contingent upon the availability of personnel. 2. Should the assigned employee be absent, all efforts will be made to secure a substitute. In the event no substitute is available the parent(s)/guardian will be notified as soon as possible that the student must be picked up immediately after school. 3. The parent/guardian will be responsible for the additional cost of the individual care provider at a rate of $800/month for 5:00 pick-up or $1200/month for 6:30pick up. 4. If the behavior that warranted removal from the program continues or becomes unbearable, the student will be removed from the program and the one-on-one care arrangement with no further options. 5. Payment of the additional fee is due with the regular after-school care tuition. 6. An agreement for one-on-one care in no way alters the terms applicable to after-school care.

8 Restroom Requirement All students must be completely potty trained before coming to Kidz Klub and must remain accident-free in order to stay in the program. WE APPRECIATE YOU KEEPING ALL CONTACT INFORMATION CURRENT THROUGH THE PARENT PORTAL IN THE WEBSTORE. To access the Parent Portal go to: Select Online Payments on the left side of the page Select My Account under the Services section Log in to the account using the established username and password Once logged in, select Account Settings TIGER KIDZ KLUB GUIDELINES 1. Tiger Kidz Klub follows the policies of the Dripping Springs Independent School District. 2. To be eligible for Tiger Kidz Klub, children must be residents of the Dripping Springs ISD and currently enrolled in Pre-Kindergarten through 5 th grade at DSISD. 3. All fees must be paid on time and kept current in order to continue attending the program. All payments are to be paid online or submitted to the Community Education Office at 510 W. Mercer Street or mailed to P.O. Box 479, Dripping Springs, TX A $20.00 late fee will apply if payment is received after the fifth school day of the month. 4. Students will not be able to attend Tiger Kidz Klub if payment has not been received by the 10 th school day of the month. 5. A late charge of $1.00 per minute will be applied to student s account when the student is picked up late. Continual late pick-up could cause expulsion from the program. 6. Children will not be released to anyone other than parent, unless specific arrangements have been made in writing. Specific instructions must also be made on each day that a child has alternate arrangements after school. 7. Parents shall leave a message on the Kidz Klub phone line (512) or (512) before 12:00 p.m. on each day of absence to notify staff. 8. All personal belongings must be clearly marked. The program is not responsible for lost or damaged items. Personal games/toys are not allowed at Kidz Klub, except on Fridays. 9. No outside food given from a parent or child to another child will be permitted.

9 10. Children who hurt themselves, others or property will be ineligible to attend. 11. Students or parents who do not treat adults and students with respect, may be ineligible to attend. 12. Students or parents who use foul or degrading language, may be ineligible to attend. 13. All questions or concerns about the program shall be directed to the Director of Community Services at (512) or PARENTS: We need your help in accounting for all Kidz Klub students. Please notify us by 12:00 p.m. daily to report either an absence or a child attending as a drop-in.. Please call the Kidz Klub line (512) or (512) or us at kim.hatcher@dsisd.txed.net Thank You!