5.2.5 Database link Exit system HR management Department management Staff maintenance

Transcription

1 AKME LOCK 1.1 T60 product introduction T60 fingerprint time attendance and access control T60 operation guide Keyboard introduction User registration Delete users Manager setup Manager clear Access permission privilege System setup Log setup System information Operation environment System installation Uninstall the program Terminal data management Terminal data management Upload staff fingerprints Timing record collection System settings Real time control Disconnect terminal Exit system Log in system System settings Parameters setting Administrator management Modified record log Managing log

2 5.2.5 Database link Exit system HR management Department management Staff maintenance Attendance management Festivals and holidays setting Shift management Staffer scheduling Arrange a temporary shift Attendance records Attendance statistical report forms Deal with exeptions Away on business/ask for leave Dear with forgetting punching in/out Punching in/out collectively Deal with coming late/leaving early collectively Data maintenance Personal list import Attendance record importing Clear the obsolete data Compress and repair database Back up the database Initialize system External program management External program Connect to time attendance machine FAQ My fingerprint has been enrolled but I often 1get failure in identification? T&A system can't be connected with PC?

3 AKME LOCK Why no records found though staff have clocked in/out? Why staff can t clock in/out when the light of the fingerprint scanner is off and clock time is working fine? Why can t ID + fingerprint get verified? Why does the unit beep automatically when no one punches in/out? T60 ports definition Communication and power interface illustration Illustration of pressing finger

4 Preface Honorable customers, Thanks for choosing products of this company. T60, with world cutting edge technologies fingerprint recognition, computer communication, as well as microelectronics, is considered to be combination of three technologies: electronics, optics and computer communication. It is no doubt that it has become the first choice of standalone time & attendance for enterprises with its strong function and veracity. Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation, debugging, maintenance, application and management to better use this product. 4

5 AKME LOCK Utilizing the state-of-the-art biometric tech, this product will bring unprecedented reliability, convenience and benefits to the top management of enterprise in HR. 5

6 Chapter1 Introduction The main theme of this chapter is the advantage of this T & A, as well as function introduction. 6

7 AKME LOCK 1 Product introduction 1.1 T60 product introduction T60 is a new standalone time attendance and access control system produced by this company in With the use of Anviz optical fingerprint sensor and new fingerprint recognition algorithm, T60 can identify all difficult fingerprints and has solved the long-lasting problem in fingerprint recognition field T60 fingerprint time attendance and access control T60 is a wall mounted fingerprint T&A and access control system, can be used offline or online! It can control locks also record time and attendance transactions. Korean design, Blue LCD America technology optical fingerprint reader. scratch-proof, unbreakable and durable. Good identification to all kinds of fingerprints 1:1, 1:Nidentificatioin method,excellent identification speed: less than 1 second Fingerprint capacity: 512,Record capacity: Communication method: RS232 and optional TCP/IP Bundle with advanced software to meet all kinds of HR requirement Authorization access controller system(combine the time attendance system with the access controller system. 7

8 Chapter2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc. 8

9 AKME LOCK 2 Operation Guide 2.1 T60 operation guide Keyboard introduction User registration Firstly we should press M to enter the Menu. The unit will ask for the manager fingerprint or enter the manager password(the original manger is empty, one can enter the menu directly). Press interface as follows: OK to enter into user enrollment MENU User Setup System Info User Enroll Delete Manager Setup 9

10 Please note: Pressing can shift the menu and press OK to confirm the selection Finger print enrollment Enroll ID 0006 Esc-ESC Set-OK Enter User ID. The User ID should be less than 4 digits. For instance:006,press OK to enter the user enrollment interface as follows: Enroll Finger 1/2 Password Esc-ESC Set-OK Press to select the option. You can see 1/2 in the above image. It means that you will enroll the first fingerprint. The T60 will prompt you to enroll your fingerprint twice as follows: FP Enroll Press Finger #1 FP Enroll Press Finger #2 10 Place your fingerprint on the scanner window twice. If it is successful, you will

11 AKME LOCK see the interface as follows: FP Enroll Ign-ESC Sav-OK Press OK to save the fingerprint. Password As same as the fingerprint enrollment, enter the User ID and press OK to enter the enrollment interface as follows: Pass Enroll PWDID 0006 Esc-ESC Set-OK You can press to shift the menu. Please select the Password and press OK to enter the password enrollment interface. Enroll Finger 1/2 Password Esc-ESC Set-OK You can input a 4-digit password. 11

12 Pass Enroll PWDID **** Esc-ESC Set-OK Press OK, the system will ask to confirm the password. Please enter the same password again and press OK to confirm. Press OK to save the operations. Pass Enroll PWDID **** Confm **** Pass Enroll 0006-P Ign-ESC Sav-OK Delete users When we want to delete one User, we should select the Delete in the User User Enroll Delete Manager Setup Enter Delete, you will see following: 12

13 AKME LOCK Delete ID 0006 We only need enter the user ID. Press OK to delete the user. Delete 0006 No-ESC Yes-OK Manager setup In order to prevent the modification from the normal User, we should set the manager for the T60. And then the unit will ask for the manager fingerprint or manager passwords when we enter into the system Select the Manager Setup in the User and press OK to enter into the Manager setup interface as follows: User Enroll Delete Manager Setup Notice: The default setting is no manager, as follows: Manager Setup Esc-ESC Add-OK 13

14 Press OK to add the manager. Just input one User ID as follows: Manager Setup ID 0006 No-Esc Yes-OK Press OK to set the user as the manager. Manager Setup ID 0006 Esc-ESC Manager clear Select Manager Clear in User and press OK to enter the manager clear interface as follows: User Manager Clear DooropenSetup Opener Clear Select the manager s User ID and press OK, the system will ask if clear this manager as follows: Manager Clear ID 0006 Esc-ESC Clr-OK 14

15 AKME LOCK Press OK to clear this manager. Manager Clear 0006 No-ESC Yes-OK Manager Clear Esc-ESC Clr-OK Access permission privilege The process of giving the access permission to the User is similar to the process of adding the manager. Select the Opener Setup in the User.Press OK and enter the User ID to give the access permission to the user. Or you can select the Opener Clear in the User.Press OK and select the User ID which has the access permission to cancel the access permission System setup Setup System Log System We can set the device ID(it is needed in RS485 communication method),time, language, network settings, identification precision, Volume, lock delay and system sleep period in the system setup Dev ID,press OK to select the menus as follows, enter the device 15

16 ID,for instance ,press OK to confirm. Time System DevID Time Language ENG System DevID Time Language ENG Press OK to enter the time setup interface. Press ok to select the the field. Format: YY-MM-DD HH:MM as follows: Time THU :30 Set-ESC Next-OK Press OK to save the operations as follows: Time THU :30:24 Save? No-ESC Yes-OK Language, press OK to enter the language selection. There are several language options in the system(chinese(prc),spanish, French, English, Chinese(Taiwan)) 16

17 AKME LOCK System DevID Time Language ENG Net,press OK to enter the network settings interface. We can set the device s IP address, Subnet mask, MAC address, Gateway, Far-end IP, Far-Limit enable or disable. System Net Precision 1 Volume 5 Precision,press OK to enter the identification precision. There are three identification precision level ( 0,1,2).0 is lower precision 1 is standard precision 2 is high precision as follows: System Net Precision 1 Volume 5 Volume, press OK to enter the volume adjustment. There are six volume level 0,1,2,3,4,5. 0 is silence 5 is the loudest level: System Net Precision 1 Volume 5 17

18 Unlock, press OK to enter the Lock delay adjustment. The Lock delay should not be longer than 10s as follows: System Unlock 5 Auto off 10 Auto off, press OK to enter the sleep period adjustment. The biggest period is 255 seconds. If you set the Auto off as NO, it means that the units will always turns on. System Unlock 5 Auto off Log setup Setup System Log Setup GLog Wrn, press OK to enter the clock in\our records warning amount adjustment. The upper limit of the system is 1500 records. (If the free space of the memory is less than the amount which we set as warning amount, the device will prompt that the records are full.) 18

19 AKME LOCK Log Setup Glog Wrn 88 Re-Verify NO Re-Verify,press OK to enter the Re-Verify time adjustment. The upper limit of the system is 255 seconds. (The Re-Verify time is the delay when one press his fingerprint on the sensor reader continuous. If you do not want to set the Re-Verify time,please set the Re-Verify as NO. Log Setup Glog Wrn 88 Re-Verify NO System information MENU User Setup System Info We can check the U\user amount, fingerprint amount, records amount and the firmware version in the System Info,as following: System Info User 1250 FP Enroll 1030 Glog

20 20 System Info SoftVer

21 AKME LOCK Chapter3 System installation This chapter mainly discusses the installation and un-installation of T&A software as well as the hardware and operation system requirement. 21

22 3 System installation First we should install background management software on the computer. Please refer to the following steps: 3.1 Operation environment Hardware requirement Pentium266 and above; Pentium500 and above is recommended 128 Memory and above; Minimum 100M hardware space COM Port CD-ROM (CD-ROM needed in installation) VGA support 800*600 resolution and above Operation system Microsoft Windows 2000(recommended) Microsoft Windows XP 3.2 System installation Please insert T&A disc into CD-ROM and the disc will automatically run the installation program. If not, please run setup.exe in the root directory of the disc. The following window will pop up: Click Next to continue installation (see the picture below:) 22

23 AKME LOCK Select the target directory to install the program and the default is C:\Att. Click Next to continue installation (see the picture below:) Click Back and installation will return to the previous screen and re-select target directory; Click Next and the installation will start as the following picture shows: 23

24 The installation will be done after seconds (see the picture below:) Click Finish to close the installation program and an icon will be added to the desktop. Double click it and the T&A management system will be started. In addition, Time and Attendance System has been added to All Programs. Please see the picture below: 24

25 AKME LOCK The shortcut of Time and Attendance System is included in All Programs 3.3 Uninstall the program Click Uninstall Time and Attendance System in the above picture, click Next and the program will be uninstalled automatically. Please note: All the files and data will be deleted after uninstalling the program so please make sure before operation. 25

26 Chapter4 Communication The chapter is mainly about how to add, delete and set communication between PC and terminal. 26

27 AKME LOCK 4 Data communication Run the program prjcomm.exe as follow: Click the button Add to add a new T60 in the program. Notice: Please set the Mach. No. as the T60 s serial number. And select the right communication method in the option Comm. 27

28 Select the T60 and click the button Connect. And then input the default password 9999 in the prompt windows as follows: Click the button OK. And then you will see the windows as follows: 28

29 AKME LOCK Now you can operate the T60 in the operating items such as Download Records, Setting parameters and so on. Click the Operating items: Setting parameters. You will see a windows as follows: 29

30 Terminal language Set terminal display language; support Spanish, French, Simplified Chinese, traditional Chinese and English. After setting completed, click Apply, pop up hinting window, 30

31 AKME LOCK Click OK to confirm setting completed fix wiegand number If fingerprints are the same, upload to two different ID number units, after verified pass, output wiegand signal numbers are different. But if these two units fix the same wiegand number, then the output is the same. After setting completed, click Apply, pop up hinting window, Click OK to confirm setting completed Valid door open time profile :when user has access permission, user can open door within this set time range, beyond it user can t open door. window, After setting completed, click Apply to save setting parameter, pop up hinting 31

32 Click OK to confirm setting completed 4.1 Terminal data management Terminal data management Initialize terminal :The machine system will resume to factory settings. All data will be cleaned up. Attention should be taken for this operation. Click Initialize System in Data Management, the following shows: Click OK to start initialization. Synchronizes the machine time with computer :This function is to adjust time of the attendance machine automatically according to the computer. Click OK to synchronize time on machine. Delete attendance records :This operation will delete all the staffers attendance records. Please make sure to have backup all records before doing this 32

33 AKME LOCK operation. click Delete attendance records to delete the out of date records in the attendance machine. As following shows, click OK to delete records. Note: Please be careful, do it after successfully downloaded all records. Delete staff information :this operation will delete all the staffers information. Click Delete staff information, following shows: Click the staff (Use Ctrl or Shift key to multi-select), also can click All to select all the staffs. Click OK, pop up hinting window, 33

34 Click OK to delete staffs. click cancel to cancel this operation. After delete completed, pop up hinting window, Click OK to confirm delete staff information completed 34

35 AKME LOCK Please note: Delete staff information on computer: here this function will delete together with staff information in local database. please make sure if you want to do or not! Upload Staffs :upload staff information in local database to terminal Click Upload Staffs in Operating Items and the window prompts: Choose the staffs (Use Ctrl or Shift key to multi-select), and also can click All to select all the staffs. click OK to upload staff information. All users door open prohibited :all staff can t open door. Access permission is 35

36 All users door open allowed :all staff can open door. Access permission is. 36 All not fixed wiegand number :all staffs don t fix wiegand number. not fixed

37 AKME LOCK wiegand number row is All not fixed wiegand number : all staff are fixed wiegand number. fixed wiegand number row is 37

38 Enable Admin : select the staff information, click Enable Admin, manager in the list will be automatically selected.meanwhile the button change to Disenable Admin Upload staff fingerprints Click Upload Fingerprints in Operating Items and the window prompts: 38

39 AKME LOCK Choose the staffs (Use Ctrl or Shift key to multi-select), and also can click All to select all the staffs. click OK, window prompts: 39

40 prompts, Click OK to start uploading staff fingerprint. After upload completed, window Click OK to confirm upload completed Timing record collection Click Timing Record Collection in Operating Items and window prompts: 40

41 AKME LOCK Mach. No.: Please select the correct machine Password: Input password of the selected machine Collecting time: Input the time in the input field before clicking Add Time,on which you would like the system to auto-collect the record and click Add to finish adding the first timing. Do the same operation do add more timing. (Note: the maximum is 5 timings). add :After setting completed, click add to add this record into list. cancel :select the record, click cancel, window prompts, 41

42 Click OK to delete the record, Click cancel to exit. delete : delete all records in the list, Click delete, window prompts, Click OK to delete the record, Click cancel to exit System settings Click Setting in tool menu, following shows: Listen to USB dummy port(system detects USB dummy port automatically ) Listen to Lan port (Whether listen to it or not according to real need) Click OK to save setting, Click cancel to exit. 42

43 AKME LOCK Real time control Click Setting in tool menu, following shows: This window displays records immediately of those that get verified, real time control time range can be adjusted from 1 to 120minutes. Note: Only when you select Listen to USB dummy port or Listen to LAN port in Setting so that you can get real time data Disconnect terminal Click disconnect to disconnect the current connect. 43

44 4.1.7 Exit system Click exit and following prompts: Click OK to exit attendance program, Click cancel to continue other operating. 44

45 AKME LOCK Chapter 5 Background management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports. The background software can manage staff information, set rules of attendance etc. 45

46 5 Background management Management software can collect attendance records from different terminals, calculate according to shift setting and finally generate different reports. The background software can manage staff information, set rules of attendance etc. Please read operation flow chapter if the first using. 5.1 Log in system Double click the icon on the desktop to start the attendance background management program. The log-in interface will pop up as follows: The default administrator s name is Admin and password is empty. Log in system and the following interface will be displayed: 46

47 AKME LOCK The main interface includes three parts: 1. System menu: Include the whole function module& information 2. Shortcut button: Shortcut button of common function module, array in working order, easy to work on 3. Status column: Show the current time, logged-in administrator and system information. 5.2 System settings Click System on the main menu, following springs: 47

48 5.2.1 Parameters setting Click Parameters setting in system menu. The following window will prompt: Basic parameters: Set your company name, the default is Head office Input your company name that will be deemed as the head of departments list. A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work/early to 48

49 AKME LOCK leave /free overtime items, minute is the good transition standard of hours and working day. Late for work as how many minutes can be set when no clock-in on duty, early to leave as how many minutes when no clock out for off duty. Free overtime work can also be calculated on the base that how many minutes working after off duty time. Shift expand two days is set under real condition. Stat. Rules: Click page Stat. Rules, following shows: This page describes the stat. rules of items: normal, late, early, business leave, leave, absence, overtime, free overtime. Accumulate by times: Only calculate the total times, display the accumulated times in report. Round at total: Add up the total time and then round according to corresponding unit. 49

50 Round down: Abandon the decimal regardless it is. For example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of calculation is 1 day. Round up: Add one unit regardless the decimal is. For example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of calculation is 2 day. it. Round off: If the decimal is equal to or over 0.5, add one unit, or else, abandon (Note: the setting of stat. Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports.) Leave class: Click Leave class,following shows: 50

51 AKME LOCK Add new leave class: Click Append, input the name of leave class and choose color and click save to finish. Revise leave class: Select the name of leave class which one need to be revised, click Modify,input new name of leave class and color, click Save to finish. Delete leave class: Select the name of leave class which one need to be deleted, click Delete,click OK to finish. Field definition: 51

52 This page add the corresponding value for Nation. Specialty. Position. Education in menu Staffer maintenance Administrator management Click System - Administrators, following window shows: 52

53 AKME LOCK Append new administrator: Click Append input the name of new administrator within input field of Administrator, select corresponding privileges below and click Save to finish adding of new administrator. The default password of new administrator is Please log in as the new registered administrator and click menu System -- Administrator s password set to set new password of administrator for system security. 53

54 (Note: When many administrators operate the software, it is necessary to set the access right for each administrator. That is to say: when an administrator log in, the functions he can operate are limited. ) Modify administrator: Select the name of administrator, click Modify, input new name of administrator and corresponding rights in Administrator and click Save to finish. Delete administrator: Select the name of administrator who will be deleted and click Delete to finish deleting according to the prompt. Revise administrator password: Click menu System -- Administrator s password set, following springs: Input the original password in Old Pwd, enter the new password in New Pwd, enter again in Confirm Pwd and click OK to finish. 54

55 AKME LOCK Modified record log Click menu System -- Modified record log, following springs: Select department, staffer ID and time range and click Search and those records which match the above condition will be displayed as follows: 55

56 Note: Modified record log shows all the time attendance record modifications; If there s record that has been revised incorrectly before, it can be recovered by selecting this record and clicking Restore Click Close to exit Managing log Click menu System -- Managing log, following springs: 56

57 AKME LOCK This log records all the operations of every administrator. Select Administrator and the time range then click Search to see what operations have been done by this administrator within the selected time range, which makes it possible that the multi-administrators can use the software at the same time Database link This system adopts the database interface of Microsoft ADO. The acquiescence database is Access2000.The defaulted is att2003.mdb under the main setup directory. You can set up the database linking again according to the actual conditions. When the following mistake appears, you should link database again: 57

58 Click Database linking in system menu, the following springs. 58

59 AKME LOCK 59

60 Input the database name or click the button to select the correct database file.. (Note: you can click Test connection to test the connection correctness of the database. ) Exit system Click Exit system in System menu. The following menu springs. 60

61 AKME LOCK Click ok to exit management software and return to Windows system. 5.3 HR management Click HR Management on the main menu, Following springs: Department management Click Department Management in the HR Management menu, springs the following window: 61

62 Add a new department Click Append, input the new department name and click Save to add a sub department for the chosen department. Department modification Choose the department, click Modify and input the new department name, then click Save. Delete the department Choose the department, click Delete and then click OK to complete. 62

63 AKME LOCK (Note: repetition of department name is not allowed; if there are staffers existing in the deleted department, those staffers will be automatically transferred to department of head office.) Staff maintenance appears: Click Staffer Maintenance in HR Management menu, the following window 63

64 Append staff Choose the department that the staffs belong to, clicks Append, and input staff s information, then click Save to complete. (Note: The items of Calculate attendance, Calculate overtime, Rest on holiday below Attendance Set is correlated with report, please set it correctly. If the checkbox of Calculate Attendance of this staffer is not checked, there will be no statistical result for this staffer in the report. If checkbox Calculate Overtime is not checked, the statistical result of overtime of this staffer will be 0, unless he had Temporary Shifts which defines as overtime working; If the checkbox of Rest On Holiday is not checked, holidays will make no effect on the shifts for this staffer; if the checkbox of Rest On Holiday is checked, thus for those holidays, even there are shifts on those days for the staffer, those shifts will be invalid. And if there are time attendance records of this staffer, those records will be deemed as free overtime. Staff's modification Choose the staff, click Modify and input the new information, then click Save. (Note: Staffer ID is the exclusive identity of staffer, which can only be added or deleted, but not revised!) 64

65 AKME LOCK Staff s deletion Choose the staff, click Delete and then click OK to complete. Please be cautious when delete the staff since all this staffer s time attendance records, shift arrangement will be deleted at the same time. Import staffers: Click Import, staffer importation window springs for importing staffers. Staff s department shifting Choose the staff you want to shift the department, click Transfer and following window will pop up: 65

66 Select the new department and click OK to complete. Export Staff: Right-click on staff list and the following window pops: 66

67 AKME LOCK All displayed fields in staff info list can be defined through submenu of Column. Meanwhile, the modification will take effect and be saved. Click Show all columns to display all fields in the list. Click Export Data and following window will prompt: Please select your target directory of your export, file format (txt or xls) and the 67

68 file name. Click Save to confirm the operation. Notice: Exported Excel file can be used as backup information and can be imported again. 5.4 Attendance management Click Attendance in the main menu, following springs: Festivals and holidays setting Click Holiday List in attendance menu. The following appears. 68

69 AKME LOCK Add festivals or holidays Click Append then input the festival or holiday name and the rules. Click Save when ready. Modification of festivals or holidays Select the festivals or holidays you want to revise, then click Modify and input the new information. Click Save when ready. Deletion of festivals or holidays Select the festivals or holidays you want to delete, then click Delete to perform Deletion of festivals or holidays Shift management The relationship between shift and timetables: Shift setup should be done in two steps: First, setup necessary timetables. Second, setup shifts. One or more timetables can be included in one shift. Timetable is the time period between On-duty and Off-duty required in the company rule. For instance, the company rule requires the working hours be 08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If such a shift needs to be setup, these two timetables should be setup first. Here, we use time table morning to indicate 08:00-12:00 and time table afternoon to 69

70 indicate 13:00-17:00 ; so two timetables have been setup. (Please refer to the following chapter for details of how to add time tables) and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup. Then we should add two timetables - morning and afternoon so that a shift setup is completed. Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift. The details of shift setup will be found in the next two sections. Timetable maintenance: Click Timetable and Shift in attendance menu. The following window appears. Picture A Timetable Maintenance 70

71 AKME LOCK Add a new timetable Click Append and enter the corresponding information: Timetable Name For instance: Day Shift On duty Time (08:00) Off duty Time (17:00 ) Begin Clock-in Time (07:00) End Clock-in Time (13:00) Begin Clock-out Time (16:00) End Clock-out Time ( 20:00), Late error allowance (5) early error allowance (5) Count as work day (1) Count as work time XXX minutes (480). Check Must C-In and Must C-out, Finally click Save to confirm. (Please note: Every item should be setup in timetables with no blank left. Begin Clock-in Time and End Clock-in Time setup the valid time period for clock-in. Records out of this time range will be treated as invalid ones. For instance Begin Clock-in Time is 07:00 and End Clock-in Time is 13:00. If clock-in record is 07:01 or 12:59, they are valid records but if clock-in record is 06:59, it is invalid. Besides, Begin Clock-in Time and End Clock-in Time can be more than one day (meaning End Clock-in Time can be before Begin Clock-in Time ) but it can t be longer than 24 hours. Late error allowance means how many minutes after On duty are treated as late, Early error allowance means how many minutes before End Clock-in Time are treated as early ; Count as work day and Count as work time XXX minutes are used in calculating business leave, leave, absence and overtime. 71

72 Checking Must C-In and Must C-out or not will affect the result of calculation. If Must C-In is checked and the timetable is included of Staff A s shift, he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parameter Settings If he didn t clock in or ask for leave. Otherwise, even if there is Off duty record for him only, his attendance will be treated as normal. The timetable Modification Select the timetable name you want to revise, and click Modify, then input the new information, click Save when finished. The timetable Deletion sure. Select the timetable you want to delete, click Delete, and click OK to make (Please note: Begin Clock-in Time and End Clock-in Time makes the valid time range for Clock in. Clock in out of this time range will be treated as invalid records. It is the same with Clock-out time. Please setup in accordance with practical situations.) Example Add a timetable: Complete process for adding four timetables: 72

73 AKME LOCK Day shift 08:00-17:00 Morning shift 04:00-12:00 Noon shift 12:00-20:00 Night shift 20:00-04:00 (Other information can be setup according to practical situations. Please refer to Picture A on Page 50. Please note there should be no blank left.) Shift Maintenance: pops up: Click Shift Maintenance in Picture A on Page 50 and the following window Add a shift: Click Append and enter corresponding shit information in Shift Name such 73

74 as : normal shift Cycle (1), Cycle Unit (week), and click Add,select the timetables and time range required in this shift in the springing window (see the Picture B below) For instance, select the timetable Day shift and select from Monday to Friday and then click OK, back to this window and click Save to complete. (Please refer to the example for details.) Picture B Add a timetable Modify a shift: Select the shift to be modified and click Modify, and enter new information in Shift Name etc., click Save to complete. Delete a shift: 74

75 AKME LOCK Select the shift to be deleted and click Delete. Example Three shifts: Add Three shifts Shift (Please note: It is assumed that the shift goes around every week, cycle every three weeks and staff are on holiday every Saturday and Sunday.) Step 1: Click Append,enter Three shifts in Shift Name,set Cycle to 3 and Cycle Unit to week. Please see the picture below: Step2 75

76 Add corresponding working hour timetable in accordance with Cycle : first week (morning shift, from Monday to Friday) Click Add and the following window pops up: Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click Ok to complete the setting of the first week. The second week (noon shift, from Monday to Friday) Click Add, make corresponding operation in the springing window(see the result below): 76

77 AKME LOCK Click ok to complete the working hour setting for the second week. The third week (night shift, from Monday to Friday) Click Add, make corresponding operation in the springing window(see the result below): 77

78 Click ok to complete the working hour setting for the third week. After the completion of above steps, please don t forget to click Save and the setup of three shifts will be done(see the picture below): 78

79 AKME LOCK Staffer scheduling Click staffer scheduling in attendance menu. The following window appears: 79

80 Picture C Staff scheduling Choose the department or several personnel that need to arrange shifts, click Arrange, the following window appears: 80

81 AKME LOCK Add a new shift Select the corresponding shifts, for instance: The commencement date and deadline of this shift of normal class ", click Add button, click ok on the pop up dialog box to finish the adding of new shifts. Please note: If the cycle unit of scheduling is week and the amount of cycle is more than 2, the starting date should setup as Sunday. If the cycle unit of scheduling is month and the amount of cycle is more than 2, the starting date should setup as 1 st day of a month. 81

82 Deletion of the shifts Select the shifts in the shifts form which you want to delete, click Delete button, click ok on the pop up dialog box to finish the deletion Arrange a temporary shift When one or many staff's working time needs to be changed temporarily, you can arrange a temporary shift. Click add temporary the following window appears: Click OK and the temporary scheduling can be operated. Then click Add and the following window will pop up: 82

83 AKME LOCK Click OK and the timetables will be saved. Click Save and the temporary scheduling will be saved. Delete :Delete the selected timetable; Clear :Delete all the timetables in the current time range; Cancel :Delete the existing temporary scheduling in the selected time range; Attendance records Click Attendance Records in Attendance menu, the following appears: 83

84 Inquiry of attendance record Select the department, staff, the beginning and ending time that need to inquire about, then click search, you can get the corresponding attendance record. Attendance record report form preview Click Report when the window displays the attendance inquiry records, you can get the report form automatically. Attendance records exporting If need to lead out the attendance record, only need to click export, you can 84

85 AKME LOCK lead out the data inquired. (File format: txt, xls ) Click Modify Log and the log-modifying window will be called for reviewing the modification log of time and attendance records Attendance statistical report forms Inquiry of report form: appears: Click Calculating and report in Attendance menu, the following window Select the beginning, the ending date and the department and staff that need to be calculated, then click calculate, the following window appears: 85

86 There are four Tabs of information after search and calculation which can be viewed respectively: records; Attendance Exceptions :Display the dealt result of the original attendance period; Shift Exceptions Display Staff s attendance result in the scheduled time Other Exceptions Display Staff s leave, out and overtime etc.; Calculated Items Display all Staff s calculated items such as normal, actual, late, early, absent, overtime etc. 86

87 AKME LOCK Please note: When dealing with Out calculation, there should be Out back and only Out and Out back in one shift can be calculated. Working hours in the report= Actual - Late - Early - Out Exceptions of attendance records dealt with: Open the attendance exceptions option card to deal with the records: We will see such mistakes as state mistake, invalid record, repeated record, etc. are described. (If we will revise to write down, click the right key and springs the following menu): 87

88 The definition of each option as follows: Export Data :Export the data in the current attendance record list to a file in txt or xls format; Create report for current grid :Generate report based on the data in the current attendance record list for preview and print; Change state :Change the selected attendance record to a new state. Manually deal with the attendance record according to the practical situation; Delete selected : mark the record as manual deleting, deleting when save it; Cancel operation for selected :Cancel revision to this record; Deal with and save :You can save the records that have been treated. If you want to see the changed records, you can click modified record log in system menu; Filter the record :If there are too many records, you can filter them, and keep 88

89 AKME LOCK down the corresponding record you want; Columns :Define the fields displayed. Meanwhile, the modification will take effect and be saved; Show all columns :Display all fields in Columns ; Please note: We can manually modify the record as stated above to assure the veracity of the report according to the practical situation. If there is misoperation, the records can be recovered through Modified Record Log in System. Right Click in Shift Exceptions, Other Exceptions, Calculated Items the following shortcut menu will pop up: The operation is the same as stated above. Report: Click Report and the following menu will pop up: 89

90 Picture D Attendance Report :Calculate staff s attendance record; Daily Report :Calculate staff s daily attendance record; General Report :Calculate all staff s attendance items such as normal, actual, late, early, absent, overtime etc; Exceptions Report :Calculate staff s out, overtime, business leave/personal leave etc; Create a Report For Current Grid :Print preview of the current displayed grid. See reports respectively: 90

91 AKME LOCK 91

92 Other Report: Print Report: 92

93 AKME LOCK Toolbar of report preview is as the following picture: Adjust the ratio of preview content ; Open the existing report file; report. Find the report file (*.frp) to be opened, select it and click Open to see the Save report to file; Select the directory to save the report to, enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing; extension file name is *.frp. Print Report; Close Preview Data Export: In picture D on page 62, click Export and the displayed data of grid in the current window will be exported to a file(*.txt or *.xls). It has the same function as Export Data when right clicking in each grid. 93

94 Exceptions dealt with: In picture D on page 62, click Exception and the following menu will pop up: Click options one by one in the menu and the following modules will pop up respectively: Append record, Late/Early Collectively, Business Leave/leave and Modified Record Log.If the calculation result is incorrect for some staff, first, please check whether there is leave or forgetting Clock in or Clock out for this staff. If there is, please deal with the records through above menu. Please refer to the next chapter for more details. 5.5 Deal with exeptions Click Exception on the main menu, following springs: Away on business/ask for leave When the staff can't punch in/out because of going out on business or asking for 94

95 AKME LOCK leave, in order to guarantee the exactness of the final statistics, we should make these settings through this function. Click away on business/leave in exception menu, the following interface springs: Deal with staff away on business / leave: Click append, then select the proper department, staffer ID, beginning time, ending time, leave type, and click save when ready. Modification of staff away on business or leave: Select the appointed staffer whom you want to make this modification to, and click modify. Then you can modify the relative information, click save when ready. 95

96 Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion, and click delete Dear with forgetting punching in/out If a staffer didn t punch in because of special reason, you can use this function to append the forgetting attendance record. Click append record in exception menu, the following window Springs: Select the relative items and click append when ready Punching in/out collectively When part or all of the staffers in a department did not punch in/out because of some reasons, please you can use this function to add punching in/out collectively, click Exception -- Punching in/out collectively,following springs: 96

97 AKME LOCK Select the department, thus the staffers in the department will be listed in the staffer list, select the staffers whom you want to add records on to, then select punching in or out and the time, click ok to finish Deal with coming late/leaving early collectively When collectively coming late / leaving early takes place for some allowable reasons, you can use this function. Click append record collectively in exception menu. The following springs: 97

98 Steps as follows; 1. Click Dealing with Collectively Late/Early ; 2. Select time range for ignore clock in record ; 3. Select the modified clock in time 4. Search staff through department or shift; 5. Select staff; 6. Click OK to confirm. 5.6 Data maintenance Click data maintenance on the main menu, following springs: 98

99 AKME LOCK Personal list import window: Click import staffer list in data maintenance menu. Pop up the following Click to select the personnel list file for importing. 99

100 Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click open to get back to above window, click ok to start! The definition of (*.txt) data format as follows: This format of file only can import the staffer info of ID, Name, department ; The format of data must follows: Staffer ID+Tab+Name+Tab+Department; Each staffer information takes one line, no blank line between one another. See following: 0 10

101 AKME LOCK The definition of MS Excel(*.xls) data format as follows: This format of file can import the staffer info includes: ID, Name, Department, card, position, employ date, telephone, address, sex, nation, birthday, native place, ID card, mobile, education, SIN, specialty ; put those items on the head line and input the items by order, the order can not be changed. 101

102 5.6.2 Attendance record importing Click import attendance record in data maintenance menu, Springs the following window: 2 10

103 AKME LOCK Click to select the attendance record file for importing, and click ok to start Clear the obsolete data Click clear obsolete data in data maintenance menu, springs the following window: After your system is used for a long time, you will get a large number of 103

104 obsolete data in the database. It ties up the hard disk space and influence your system operation speed. At this moment you can use this function to clear these useless data. Select the ending date for your data clearing. And click clear to complete this operation, after the clearance, the system will prompt asking you to compress the database as following shows, select ok to finish. (Note: you can only clear the data of one month ago) Compress and repair database Click compress database in data maintenance menu to compress and repair the database Back up the database For ensuring the safety of data and recoverability, we advise you to back up the database regularly. Click backup database in data maintenance menu, then select the route to backup the database. Click save when ready. Back up the database manually: Copy the Att2003.mdb from the installation directory to the route you want to backup the database, so if the system collapses, you just copy Att2003.mdb to installation directory over again after re-installation Initialize system Click Initialize system in data maintenance to initialize the system. 4 10

105 AKME LOCK (Note: After the system is initialized, all information will be lost, the system will get back to the state when just installed. Please make sure that you want to initialize the system. ) 5.7 External program management Click External on the main menu, following springs: External program We can append external program into time attendance program for convenient operation, for example, we need calculator when we are operating, we can click External -- External program management, following springs: 105

106 Click Append, Input calculator into the input field of Program name, input c:\winnt\system32\calc.exe into the input field of Executable file or browse to find the calculator program, click Save to finish. You will see Calculator program when you open External program management over again Connect to time attendance machine Click External -- Connect to time attendance machine springs the communication interface between the software and the machine which can control the current machine connected with the computer, it can collect the records from the machine, upload and download staffer info & clear the old data & modify the 6 10

107 AKME LOCK time on the machine. Find detail on clause Time and attendance management & communication. 107

108 Chapter6 FAQ Frequently asked questions and answers 8 10

109 AKME LOCK 6 FAQ 6.1 FAQ My fingerprint has been enrolled but I often 1get failure in identification? Reason 1. The fingerprint was not captured properly 2. Direct sun light or too bright light 3. Too dry finger Solution Enroll the finger again. Please refer to illustration of pressing finger. Avoid direct sun light or other bright light Touch the forehead to increase oily level of the finger. 4. Too wet finger with oil or cosmetics Clean fingers with towel 5. Low fingerprint quality with callus or peeling 6. Wrong way in placing fingers when punching in/out 7. Latent fingerprint on the surface of sensor 8. Not enough finger pressure 9. Influence by fingerprint image change Enroll other fingers with better quality Please refer to illustration of pressing finger. Clean sensor surface ( adhesive tapes recommended) Place the finger evenly on the sensor with moderate pressure Enroll fingerprint again. Please refer to illustration of pressing finger. 10. Fingerprint not enrolled yet Place enrolled finger T&A system can't be connected with PC? Reason 1. Communication method not set correctly Solution Select the correct communication method 109

110 2. Cable not plugged firmly or cable hardware problem 3. Not able to connect COM (wrong CON No) 4. Not able to connect COM (wrong setting) Plug the cable firmly or change another cable Please enter the right COM No Please refer to Error! Reference source not found. Connecting Time Attendance terminal Why no records found though staff have clocked in/out? Reason 1. Unit power break for a long time (time turn to zero as default) Solution Please refer to Error! Reference source not found. for time synchronization 1. Please refer to 0 to add records manually 2. Minority staff fingerprint false accepted 2. Please refer to Error! Reference source not found. to adjust fingerprint matching precision 3. Change another finger and enroll again Why staff can t clock in/out when the light of the fingerprint scanner is off and clock time is working fine? Reason Solution 1. Unit in dormancy status Press any key to activate. 2. Fingerprint scanner abnormal Restart unit or change the fingerprint module Why can t ID + fingerprint get verified? Reason Solution 1. Wrong ID entered Enter the right ID 2. This user has no right to use 1:1 identification method Please refer to to activate this option. 0 11