Application for Tutorship in 2015

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1 UNIVERSITY OF CAPE TOWN Department of Mathematics and Applied Mathematics Application for Tutorship in 2015 Please read the attached Conditions of Employment before completing this form. Surname (Please print): Other names: Title (e.g., Mr, Ms, Miss): Date of birth: Cellphone number: UCT student number (if applicable): ID/Passport number: Telephone number: address: Contact address (in Cape Town): Are you enrolled, or do you plan to enrol, as a student at UCT in 2015? If yes, then for which degree? Will you be writing any examinations in 2015? If you are undertaking postgraduate studies in 2015, then please give the name of your supervisor and his or her department: Do you have your supervisor s consent to apply for a tutorship? Supervisor s address: Has your supervisor placed any restrictions on the amount of tutoring you may do? If yes, then please supply details: Do you have any other employment commitments in 2015? If yes, then please supply details:

2 Do you have, or are you applying for, any other form of financial assistance in 2015? (e.g., bursary, scholarship) If so, what is the source of this support? Do any employment constraints apply? (Please give details.) Are you a South African citizen? If not, what is your nationality? If not, do you have permanent residence in South Africa? If not, do you have a study permit? (If you are not a South African citizen, and do not have permanent residence, you will need a study permit to enter the country, register as a student and, if offered appointment, to work as a tutor. This is a legal requirement.) University qualifications already obtained (e.g., B.Sc.): Have you been employed as a tutor in this Department before? If yes, then state the years: Have you been employed as a Hotseat tutor in this Department before? If yes, then state the years: If you have not been employed by this Department before, then give details of your previous experience of teaching or tutoring : If you have not been employed by this Department before, then give the names and addresses of two people who know your teaching ability and who have agreed to act as referees: Name: Tel: Name: Tel: List all Mathematics or Applied Mathematics courses you have passed since leaving high school : Year Institution Course Mark obtained

3 Special skills: A few of our courses require knowledge of certain specialised subjects. We are therefore on the lookout for potential tutors who are familiar with these fields. Please tick the following if you are reasonably confident that you will be capable of tutoring a course that involves that topic: MATLAB Statics Statistics Financial Mathematics Vector Calculus Differential equations Numerical analysis Courses: In 2015 tutors will probably be required for the following courses (Please refer to the appropriate Faculty handbook for details.): Commerce: MAM1010F/S, MAM1012F/S. Engineering and the Built Environment: MAM1020F/S, MAM1021F/S, MAM1042S, MAM2082F, MAM2083F/S and MAM2084F/S. Science: MAM1000W, MAM1004F/S, MAM1005H, MAM1006H, MAM1043H, MAM1044H, MAM2000W. Please list in order of preference the courses that you would be interested in helping with: Do you have any particular requests regarding the courses that you would or would not like to be involved with in 2015, or regarding your workload? (We might not be able to honour all such requests, but they will be noted.) Please note: If you wish to do Hot Seat duties in 2015, then you will have to fill in a separate form for this purpose. Please contact the Hot Seat Coordinator if you wish to apply. Declaration: I have read every section of the attached Conditions of Employment and I undertake to abide by them if I am appointed as a tutor. Signature.. Date Please return the completed form to the Departmental Manager, Room 319.4, Mathematics Building.

4 TUTORSHIPS: CONDITIONS OF EMPLOYMENT Appointments 1. All tutorships are subject to the standard University conditions regulating part-time academic posts. Tutors are appointed by the Tutor Committee, acting on behalf of the Head of Department. 2. The total number of tutors and their overall workloads are determined by the operational needs of the Department. While we try to anticipate these needs, we have to work within certain budgetary constraints. Consequently, in some cases we might choose not to appoint a candidate until there is a clear requirement to do so. In other cases, we might decide to offer a candidate a reduced load at first, in the expectation that this will be increased at a later stage. 3. Most tutors contracts are for the period from 1 February to 30 vember. However there are exceptions: a tutor might only be available only for the first semester, or some appointments might only be made after the start of the academic year. 4. A contract can be terminated after giving one month s written notice. This can be waived by mutual agreement. 5. Tutors who are contracted to do marking are classified as Full Tutors, while tutors whose duties do not include marking are appointed as Assistant Tutors. Departmental policy does not allow students who are busy with coursework to mark examinations. This means that we cannot employ undergraduate students, Honours students and students enrolled for the Financial Mathematics programme as Full Tutors. Such persons can only be considered for employment as Assistant Tutors. 6. There is no such thing as a standard tutorship. In recent years, we have offered most new Full Tutors a contract that involves four contact hours a week of actual tutoring, an equal amount of preparation time, the equivalent of sixty hours of marking (both class tests and final examinations), and certain other duties, such as consultation hours and invigilation, clerical and administrative duties. However there is often considerable variation from this norm. Experienced tutors are usually allowed to take on heavier loads, while certain appointments might be made to fill specific gaps. Only under exceptional circumstances do we ask a tutor to do more than six contact hours of tutoring a week, or more than 120 hours of marking in a year. 7. The Tutor Committee is responsible for assigning tutors to courses. We try not to split a tutor s load between more than two courses in any one semester. A tutor should be regarded as part of the team teaching the course. During most of the year, tutors work under the supervision of their Course Convenors. At the end of every semester, the Course Convenors are requested to report on the performance of each of the tutors assigned to their courses. 8. Tutors are not automatically re-appointed once their contracts expire. Tutors who wish to continue tutoring in the following year must re-apply for a post in competition with other candidates. The abovementioned Course Convenors reports obviously play an important role in this regard. 9. The Tutor Committee monitors each tutor s workload and ensures that it is roughly in line with what the tutor is contracted to do. Some duties, such as marking, can only be assigned once student numbers are known. Other duties, such as invigilation duties, have to be assigned at different stages of the year. In those cases where a tutor s contracted load is exceeded, we will arrange additional payment. This happens most frequently with respect to invigilation duties, where it is difficult to predict in advance how many hours each tutor will do. Salaries 1. Salaries are usually paid on 25 th day of each month. However, if you are appointed as a tutor after the deadline for a particular month s pay run, or if we cannot complete the paperwork in time, then you will only be paid from the following month. 2. As a tutor, you are paid on the basis of the number of hours that contracted to work. However the rates of pay vary according to your educational qualifications and the nature of each activity. If you have an Honours degree then you will be paid at higher rates than an undergraduate. Relatively skilled work such as marking is rewarded at a higher rate than activities such as invigilation.

5 Training The Department will provide support for your work as tutor in a number of ways. There will be a general training session for all tutors in January/February and regular meetings throughout the year for the courses to which you are assigned. These meetings will aid you in preparing for your work and give you feedback on the standard that is expected of you in your duties. All these activities are compulsory and are counted as part of your workload. Responsibilities as a Tutor 1. It is your responsibility to inform the Tutor Committee if at any stage there is a change in the information contained in your application form, for example, if you change your address, stop your postgraduate studies or take on additional work for somebody else. 2. Please note in particular that you must inform the Tutor Committee if you take on any other work, or apply for another job, whether it is in this Department or elsewhere. The Committee takes some care when assigning loads to tutors in an effort to ensure that you are not overloaded. This effort is wasted if you take on other commitments without our knowledge. In such cases, we reserve the right to either reduce your load or terminate your contract without further notice. 3. Tutors must inform the committee in advance of any other employment commitments. If these circumstances change at any stage, i.e, you take on other work, then the committee must be kept informed. The committee then reserves the right to adjust contracts accordingly. 4. Provided your duties are covered satisfactorily, you are not expected to be on campus at all times of the day, or even every day. But if your Course Convenor, the administrative staff or any colleague needs to discuss something with you during office hours, you must be contactable. This means that you are expected to (a) let the Departmental Manager know of any change to your home phone number and (b) collect your post and read your at least once each day you are in the Department. 5. Leave is granted at the Head of Department s discretion. If you need to be away during the period of your contract, whether to attend a conference or to go on vacation, and will not be able to perform some of your duties during that time, then you will have to make suitable arrangements and inform your Course Convenors and the Tutoring Committee well in advance. Suitable arrangements might involve swapping duties with another tutor, or finding somebody else to cover for you. Please note that anybody who takes over your duties must be acceptable to the Course Convenor and to the Tutor Committee. It is entirely your responsibility to make these arrangements. You will have to get a leave form signed by the Head of Department. 6. If you miss any of your duties because of illness or other unavoidable circumstances, then you must tell your Course Convenor or the Tutor Committee as soon as possible.

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