GLENDALE COMMUNITY COLLEGE GOVERNANCE UPDATE JUNE 2015

Transcription

1 GLENDALE COMMUNITY COLLEGE GOVERNANCE UPDATE JUNE 2015 The Governance Update report includes the actions taken by various governance committees. It is required by Administrative Regulation 2511, the Governance Document. This report includes motions and information items as recorded in the minutes of committees that reported to the Governance office between May 4, 2015 and June 1, Items in this report have been reviewed by the Campus Executive committee on June 9, Items reported here may have changed or been resolved during a more recent meeting than the date noted. Any questions regarding items listed contact the chair of the appropriate committee. Committee chairs may be ed directly from the Blue List of members. For the list of governance committees and to view committee minutes in their entirety visit: CAMPUS EXECUTIVE May 12, :30 p.m., AD 121- Meets 1 week prior to Board of Trustees meetings QUORUM (7): 6 out of 7 voting members. 1. It was moved (Mr. Aguilar) and seconded (Dr. Mirch) to approve the Campus Executive Committee minutes of April 7, The motion passed unanimously. 2. It was moved (Dr. Perez) and seconded (Dr. Mirch) to approve: Board Policy 5130: Financial Aid Administrative Regulation 5130: Financial Aid Administrative Regulation 2712: Conflict of Interest Code - (as amended) Board Policy 3515: Reporting of Crimes Administrative Regulation 3515: Reporting of Crimes Board Policy 4400: Community Services Programs Administrative Regulation 4400: Community Services Board Policy 4027: Philosophy and Criteria for Continuing Education Administrative Regulation 4027: Philosophy and Criteria for Continuing Education Board Policy 5501: Policy on Academic Honesty Administrative Regulation 5501: Academic Honesty And the deletion of: Board Policy 6133: Policy on Academic Honesty Board Policy 6112: Scope of Instruction Non-Credit Education Program Board Policy 6510: Continuing Education Administrative Regulation 6511: Continuing Education The motion passed unanimously. 3. The following subcommittee minutes were reviewed: a) Budget Committee - Minutes of April 9, 2015 b) Campuswide Computer Coordinating Committee - Minutes of March 19, 2015 c) EEO Advisory Committee - Minutes of October 23, 2014 d) Enrollment Management Committee Meeting - Minutes of March 11, 2015 e) Governance Review Committee - Minutes of April 7, 2015 Page 1 of 10

2 f) Institutional Planning Coordination Committee - Minutes of March 9, 2015 g) Released Time/Extra Pay Committee - Minutes of February 27, 2015 h) Staff Development Committee - Minutes of October 16, 2014 i) Web Oversight Committee - Minutes of March 25, The Campus Executive Committee reviewed the board agenda for the May 19, 2015 board meeting. 5. Review and Discussion/Action of Standing Committees Actions a) Academic Affairs b) Administrative Affairs c) Student Affairs The Standing Committee Actions report prepared for the June 9, 2015 Campus Executive Committee meeting was reviewed. 6. The Governance Committees Summary Report/Consent Calendar prepared for the May 12, 2015 Campus Executive Committee meeting was reviewed. NEXT MEETING June 9, 2015 at 2:30 p.m. in AD SUBCOMMITTEES OF CAMPUS EXECUTIVE BUDGET April 28, nd Thursday & 4th Tuesday, 12:00-1:30 pm, AD 121 QUORUM (6) 9/10 voting members; 3 Resources, 7 guests 1. MSC to approve the Minutes of the April 9, 2015 meeting as presented. 2. MSC to approve a goal of at least 5% for the ending fund balance in the Unrestricted General Fund. 3. MSC to attain an unmodified audit opinion with any findings addressed within the next audit cycle. MOTIONS FAILED - none MOTIONS TABLED - none 4. Ron distributed an updated spreadsheet on Exempt Costs. All revisions have been highlighted. 5. Glendale College has been setting aside money for its retiree health benefits, but has not been putting these funds in an irrevocable trust. With accreditation coming up, Ron wants GCC to become fully compliant with GASB Ron redistributed the Resource Allocation Process Evaluation Form 7. Ron distributed the Chancellor s memo on Requirement and Process for Adopting Institutional Effectiveness Goals Framework and College IE Goals. 8. Ron said that a chiller is out in Central Plant #1; funding for repair will come from the Contingency Reserve. The boiler in the Library was funded from Scheduled Maintenance money. NEXT MEETING The next meeting is cancelled because of the Recognition luncheon. CAMPUS COMPUTER COORDINATION Last meeting reported March 19, rd Thursday, 12:30-1:30p, AD 121 NEXT MEETING TBD ENROLLMENT MANAGEMENT Last meeting reported March 11, nd Wednesday, 12:20-1:20, AD 121 NEXT MEETING: met April 8, 2015 and May 13, 2015; reports are forthcoming Page 2 of 10

3 EQUAL EMPLOYMENT OPPORTUNITY Last meeting reported October 23, th Thursday, 12:30-1:30, SM270 NEXT MEETING: met March 26, 2015 and April 30, 2015; reports are forthcoming GOVERNANCE REVIEW May 5, st Tuesday, 1:40-2:40pm, AD 249 QUORUM [5] 9/9 voting members 1. MSC to approve the April 7, 2015 minutes. MOTION APPROVED 2. MSC that the Governance Review Committee recommends, as specified in AR 6200, that the Expanded Budget Committee should meet prior to the adoption of the final budget in order to facilitate the prioritization of resource requests. It is acceptable to use an electronic survey for prioritizing such requests. MOTION FAILED - None MOTIONS TABLED None 3. Governance committees statistics report - This annual report includes the meeting times of each governance committee; the date of the last minutes reported (which are online), minutes pending review (the last meeting that occurred), and the date of the next scheduled meeting. The governance office will continue the task of gathering information throughout the year. The information provided will enable the GRC to fulfill its mission statement and to address any issues or concerns that may come up. NEXT MEETING: June 2, 2015 INSTITUTIONAL PLANNING COORDINATION April 20, nd Monday, 12:15pm 1:30pm, AD 121 QUORUM 14/21 voting; 1 Guest 1. MSC to accept the minutes of the March 9, 2015 meeting. MOTION APPROVED 2. MSC to explore and put together a group to review assessment reports linked to the ILO: Critical Thinking, and based on findings move it. MOTION FAILED - None MOTIONS TABLED None 3. The IPCC and Campus Executive will work together to propose and summarize a set of strengths and weaknesses. NEXT MEETING: May 11, 2015 and June 8, 2015 MASTER PLANNING - TEAM A May 8, 2015 Meets as needed, 1:00pm 3:00pm, SC 212AB Report is forthcoming. Last meeting reported November 21, 2014 RELEASED TIME/EXTRA PAY Last meeting reported February 25, st Friday, 10:00-11:00, SM270 NEXT MEETING met March 27, 2015 and May 1, 2015; reports are forthcoming. STAFF DEVELOPMENT Last meeting reported October 16, rd Thursday, 12:30-1:30, HR Conference Room NEXT MEETING November 20, 2014 Page 3 of 10

4 WEB OVERSIGHT April 22, th Wednesday, 12:30 pm, AD 121 QUORUM 7/9 voting members; 3 resources 1. The Minutes from March 25, 2015 were approved without changes. - None MOTIONS FAILED None MOTIONS TABLED None 2. The legacy class schedule will be removed from the GCC Website. A message will be put up that we will be phasing it out. NEXT MEETING: TBD ACADEMIC AFFAIRS April 1, st Wednesday, 1:40-3:40pm, AD 217 QUORUM 33/38; 2 Resource; 1 Guest 1. MSC to approve minutes of March 4, MSC to approve the following revised and new Board Policies and Administrative Regulations: i. BP 4400 Community Services Programs REVISED ii. AR 4400 Community Services NEW iii. BP 4027 Philosophy and Criteria for Continuing Education NEW iv. AR 4027 Philosophy and Criteria for Continuing Education NEW v. BP 5501 Policy on Academic Honesty REVISED vi. AR 5501 Academic Honesty NEW vii. BP 6133 Policy on Academic Honesty DELETE viii. BP 6112 Scope of Instruction Non-Credit Education Program DELETE ix. BP 6510 Continuing Education DELETE x. AR 6511 Continuing Education DELETE 3. MSC to approve the following items under the consent calendar: Curriculum & Instruction Committee Minutes of: xi. March 11, 2015 xii. April 9, 2014 New Courses xiii. Geology 115 xiv. Political Science 110H xv. Social Science 110 Revised Courses xvi. Art 109 xvii. Geology 101, 102, and 105 xviii. Health 110, 111, 117, and 118 xix. Physical Education 110, 119, 121, 226, and 295 xx. Social Science 131 (Please note that SOCI 131 was approved at C&I meeting of April 9, 2014.) 4. MSC to approve Basic Skills minutes of January 29, 2015 meeting. 5. MSC to approve Scholars Program minutes of March 17, 2015 meeting. MOTION FAILED None MOTIONS TABLED - None None NEXT MEETING: May 6, 2015 Page 4 of 10

5 SUBCOMMITTEES OF ACADEMIC AFFAIRS ACADEMIC CALENDAR April 24, 2015 Meets as needed. Report is forthcoming. Last meeting reported October 31, BAJA PROGRAM April 27, 2015 Meets twice per academic year. Contact Chair for date, time and location. Report is forthcoming. Last meeting reported September 16, BASIC SKILLS January 29, th Thursday, 1:40-3:00pm, CS 252 QUORUM 8/13 voting members; 2 resource 1. MSC to approve the minutes of November 21, 2014 meeting with no changes. 2. MSC to allocate $20,250 to fund new basic skills program requests, which include $2,000 for developmental math workshops, $650 for growth mindset workshops, $600 for Innovative Educators webinars, and $17,000 for Garfield Library. MOTION FAILED None MOTION TABLED None - None NEXT MEETING March 5, 2015 GRADUATION REQUIREMENTS did not meet Meets as needed. SCHOLARS PROGRAM March 17, nd Tuesday, 12:30-1:30 PM, LB 214 QUORUM - 11/14 voting members; 2 resources 1. Minutes of December 2, 2014 meeting will be approved at the next meeting. 2. MSC to approve proposed policy: The Scholars Director shall consult with the Scholars Counselor about student standing in the program; the Director shall be responsible for making final determinations regarding student retention, probation, dismissal, and reinstatement. Cases of disagreement between the Director and the Counselor shall be referred to the administrative member of the Scholars Program Screening Committee. MOTIONS FAILED none MOTIONS TABLED - none none NEXT MEETING: TBD STUDY ABROAD met on November 20, 2014, February 26, 2015, and March 26, rd or 4 th Thursdays, 12:00-1:10pm, SR 328 Reports are forthcoming. Last meeting reported April 24, 2014 NEXT MEETING: April 30, 2015 STUDENT AFFAIRS April 29, rd Wednesday, 1:00-2:00pm, AD 121 QUORUM 19/25 voting members present; 1/3 resources; 1 guest Page 5 of 10

6 1. It was MSC that the Student Affairs Committee minutes of March 18, 2015 be approved. 2. It was MSC to approve the consent calendar. [including the following subcommittee minutes]: Assessment Committee March 19, 2015 Library & Information Competency Committee March 26, 2015 Noncredit SSSP November 20, 2015 Service Learning November 13, 2014 SSSP Advisory Committee March 12, It was MSC to approve AR 5130: Financial Aid, with the new CCLC language on BOG disqualification. 4. It was MSC to approve the review of BP 5055: Enrollment Priorities. 5. It was MSC to approve the review of BP 5200: Student Health Services. MOTIONS FAILED none MOTIONS TABLED 6. It was MST to approve the review of AR 5200: Student Health Services. 7. It was MST to approve the review of BP 5205: Student Accident Insurance. 8. It was MST to approve the review of AR 5205: Student Accident Insurance. 9. The first reading of BP 5030: Fees, was duly noted. 10. The first reading of AR 5030: Fees, was duly noted. NEXT MEETING: September 16, 2015 SUBCOMMITTEES OF STUDENT AFFAIRS ASSESSMENT March 19, nd Thursday, 2:00 pm, AD 121 QUORUM 16/20 voting members present; 1/1 resources 1. MSC to approve the April 24, MSC Approval of Assessment Committee Mission Statement Updates 3. MSC to go forward with study to set minimum proficiency standard for ESL Credit and bring it back to the Committee MOTIONS FAILED - none MOTIONS TABLED- none - none NEXT MEETING: TBA INTERNATIONAL STUDENTS Last meeting reported April 28, 2014 As needed, contact Chair NEXT MEETING: TBA LIBRARY & INFORMATION COMPETENCY March 26, th Thursday, 12:30 p.m. - 1:30 p.m., LB417 QUORUM 7/10 voting members present; 2/3 resources 1. It was MSC to approve the minutes of the February 26, 2015 meeting. none MOTIONS FAILED none Page 6 of 10

7 MOTIONS TABLED none none NEXT MEETING: April 23, 2015 NONCREDIT STUDENT SUCCESS & SUPPORT PROGRAM (NC SSSP) November 20, th Thursday, AD 121, 1:00 2:00pm QUORUM 7/10 members 1. MSC - Approve minutes of September 25, 2014 meeting. 2. MSC Adopt Shadow Day for noncredit students in Spring MSC Recruit for the SPARK Program in the summer of MOTIONS FAILED None MOTINS TABLED None 4. E. Collins reported on the latest Continuing to Credit Class Process (held October 28, 2014). Number of students totaled D. Kinley reported we will manually keep track of the students who attend the CCCP and work with Research and Planning to possibly develop a query. 6. A. Gourgian gave a review of the SPARK program and how Garfield students might take advantage of it. Discussion followed on how to incorporate noncredit students into a Spring SPARK program, Shadow Day, and the CCCP. The goal is to increase the number of students who transition to credit classes. 7. O. Carrasco discussed the subject of students with undecided majors and how to address their needs. With member input, it was decided students should be referred to academic counselors for advice regarding majors and to do research regarding their goals. NEXT MEETING: April 23, 2015 SERVICE LEARNING November 13, ND Thursday, 12:30 1:30pm, SR328 QUORUM [6] voting members; 1 resource; 0 guests 1. MSC to approve the November 13, 2014 minutes with no changes. - none MOTIONS FAILED none MOTIONS TABLED none 2. USC Evaluation Project - 5 USC students are evaluating the SPARK program. They are working with research and planning and will give feedback of findings. Things that can be improved and/or added to enhance the program. 3. Everyone Matters - A program to create acceptance of diversity. Hoover and Tzoler will work together to develop a plan. Denise will contact Hoover to see how she can include this program in her curriculum. Paul suggests having faculty to get the work out to their students. will be sent to committee members when a plan is developed. 4. Program Review - Hoover went over the program review (components and numbers) NEXT MEETING: TBA STUDENT FEES & TUITION Last meeting reported January 14, nd Tuesday, 2:00-3:30pm, AD 121 NEXT MEETING: April 8, 2015 Page 7 of 10

8 STUDENT SUCCESS & SUPPORT PROGRAM (SSSP) March 12, nd Thursday, 2:00-3:00pm QUORUM 7/10 members 1. It was MSC that the minutes of December 11, 2014 be approved. None MOTIONS FAILED None MOTINS TABLED None None NEXT MEETING: April 8, 2015 TECHNOLOGY MEDIATED SERVICES Last meeting reported October 28, 2014 As needed, contact Chair ADMINISTRATIVE AFFAIRS May 12, nd Tuesday, 11:00 am - 12:00 pm, AD 121 QUORUM (9): 13 of 17 voting members : 1. MSC to approve the minutes of April 21, : 2. MSC to approve the Consent Calendar: Campus Development: April meeting cancelled Environmental Affairs: May 6, 2015 Safety Committee: April 22, MSC to approve ITS Lab Supervisor Change of Duties 4. MSC to approve BP 3540 Sexual and other Assaults on Campus MOTIONS FAILED: None MOTIONS TABLED: 5. BP 3510 Workplace Violence Plan (Revised) 6. AR 3510 Workplace Violence (Revised) 7. BP 3535 Animals on Campus 8. AR 3535 Service Animals 9. AR 3540 Sexual and Other Assaults on Campus (Revised) 10. AR 6800 Safety (New) 11. AR 6800 Safety (New) : 12. Plan Approval Process presented by Isabelle Saber. 13. ITS Lab Supervisor Change of Duties, presented by Marc Drescher. 14. Prioritizing Program Review Budget Requests: Two Resource Requests were reviewed. The Campus Police Remodel was ranked as #1 and the Facilities Task vs Time Study was ranked as # The 5-year Construction Plan, Projects Priority Order had not been handed out at the last meeting. The plan was provided to members at this meeting. 16. Discussion to address non-student/general public parking on campus. NEXT MEETING: June 9, 2015 CAMPUS DEVELOPMENT April meeting cancelled 1 st Thursday, 12:30 p.m. 1:30 p.m. in HS 214 NEXT MEETING: May 7, 2015 SUBCOMMITTEES OF ADMINISTRATIVE AFFAIRS Page 8 of 10

9 ENVIRONMENTAL AFFAIRS May 6, ST Wednesday, 12:20-1:30pm, HS 214 QUORUM (6) 5/11 voting members; 2 resources 1. The minutes of April 1, 2015 were not approved due to a lack of quorum. - none MOTIONS FAILED - none MOTIONS TABLED - none 2. Energy Savings Projects Update - tabled 3. Webpage Taskforce tabled 4. Earth Day - update of participants: NAM Newcomb, Anderson and McCormick. Energy Engineers for the Chancellor s Office who review Proposition 39 project proposals. Go Glendale Glendale Center for Transportation Solar Panel Display by the Electronics Dept. Southern California Gas Company (Siempra Energy) Glendale Water and Power Bicycle Land Keyes Toyota of North Hollywood 5. Discussion on promoting environmental awareness events. NEXT MEETING: Sept. 2, 2015 SAFETY April 22, rd Wednesday, 11:00am-12:00pm, Facilities Conference Room HS 214 QUORUM 10 / 12 voting members; 3 resource members 1. MSC approval of March 18, 2015 minutes 2. MSC the Safety Committee recommended that HR purchase ATIXA mandated reporting training video to be offered to all employees. 3. MSC the Safety committee recommends that Teyanna Williams an announcement to all GCC faculty and staff regarding available trainings for AB 1432 and AB 1433 mandated reporting, including details on how to arrange for training. MOTIONS FAILED none MOTIONS TABLED none 4. Teri Ismail requested that if possible, the Crime Report be revised to reflect the locations of the reported incidents to help better identify possible locations of concern for follow-up. Action Item: Officer Carthew to check on possibility of dividing crime report into 3 categories (Main, Garfield, and Montrose campuses) to better identify locations of incidents to committee. He will report back at next meeting 5. Toni Reyes & Arvin Hairapetian reported that the Parkour student club is no longer in operation, so any Parkour type activity is not ASGCC related. 6. Teyanna Williams reported that as of July 1, 2015 training is state and federally mandated for all District employees. There is the possibility for loss of state and Federal funding if the District is found non-compliant with the training mandates. She reported on various training options. 7. Nelson Oliveira reported that progress has been made on temporary fixes for the lockdown of the Verdugo Gym. Page 9 of 10

10 8. Arvin Hairapetian suggested that a No Right Turn during specific times be posted at the Mountain St. and College Driveway area. Action Item: Corporal Carthew will investigate the suggestion to install a timed no right turn sign further and report back to the committee. 9. Corporal Carthew reported that a traffic study was completed by the city at the College Driveway and that it was not recommended to move the stop limit line. Action Item: Corporal Carthew will speak with Chief Montecuollo about a suggestion to implement a timed no right turn sign (e.g. no right turn from 8am-10am). 10. Corporal Carthew reported that there is a proposal to offer a discount on parking permit fees if paid online, which might help alleviate the number of people crossing traffic to get to the daily permit dispensers. He reported that CSULA has a flexible permit process that might be an option to consider. Action Item: Corporal Carthew research the CSULA parking permit process and report back to the committee. NEXT MEETING: May 21, 2015 Respectfully submitted by Frankie Strong, Governance Office Page 10 of 10