Integrated Business Systems, Inc.

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Edgar Rose
8 years ago
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1 Enterprise Real Estate Solutions Integrat Company & Service Overview

2 ed Company Overview With over 30 years of experience and excellence, IBS has remained at the forefront of technological advances by creating an operating platform built to integrate best-of-breed point solutions. IBS software addresses virtually all property management, accounting and construction management tasks. Written by real estate development, management and accounting professionals, the system includes unparalleled levels of functionality and auditability. Subsystems address the full spectrum of tasks associated with real estate automation, including a full suite of property management programs and a completely integrated and sophisticated accounting system. This makes IBS, arguably, the most robust, enterprise-wide product of its kind. Residential Prospect tracking and traffic analysis Flexible tenant billing options Diversified collection management Compliance with real estate governing agencies Lease renewal and vacancy management reporting Automated late and NG Check processing Legal tracking and dispossess administration Work orders Commercial Fully automated escalations Retail sales and percentage rent administration User definable and programmable lease abstracts Utility billing Tenant service billing Stacking plans with CAD system integration Property and tenant reminder system Integration with industryleading financial modeling software

3 Platform Built for Integration AP & AR Workflow Utility Billing Document Management Leasing Services Abstract Database Tenant Portals Space Management Technology and services designed to drive efficiency and operating improvements IBS integrated with Microsoft Office and a number of thirdparty report writers. IBS also maintains active integrations with leading third-party, real estate specific software applications.

4 Improve Performance and Bottom-line A comprehensive property management and accounting solution for owners and managers of any property type to capture financial data, as core property management tasks are completed, to measure performance and improve operations. The professionals at IBS understand that no two real estate companies are alike. As a result, one of the system s hallmarks is its remarkable flexibility in terms of functionality and scalability. This enables IBS to provide the right system for each user s unique requirements. During the course of development, the company has designed a product that can be customized extensively. Implementations are tailored to suit the individual property management and accounting needs of a wide range of clients while providing the same, reliable product ensuring data integrity across the board. IBS users which include both public and private entities range from midsized owners and professional management companies to very large enterprises. Commercial clients have anywhere from a few thousand square feet of space to millions of square feet in their portfolios. Residential clients include entities with several hundred units as well as those with tens of thousands of units. SCALABILITY WITHOUT LIMITS

5 Commercial Recovery and Billing Displays components for comprehensive powerful lease escalation billings Flexible tenant share and denominator calculations Flexible administrative percentages Multiple detailed expense pool configurations Expenses can be billed directly from the ledger or overridden Flexible lease-based expense pool exceptions

6 Sales Summary Information Comprehensive analysis for retail sales accounting which integrates with robust percentage rent subsystem. Supports multiple categories of sales per tenant Supports both natural and graduated breakpoints Supports several prorated formula methods as well as Percentage rent in Lieu of calculations Reporting of tenants missing sales periods Ability to mark periods for incomplete sales and Go Dark periods Detailed and summary sales comparisons and tenant rent to sales ratio reporting

7 Guest Cards and Applications Lease prospecting, traffic tracking and analysis displays various stages or life-cycle of a lease applicant through lease inception as well as provides detailed traffic reporting.

8 Flexible Financial Statements Unlimited user-defined formats with up to 18 columns per statement with actual, budget, per foot, percentage, and calculation columns and data formulas supports unlimited consolidations

9 Representative Clients

10 Partnering for Success IBS Users have achieved success by consistently evolving their business practices. The flexibility and potential to customize the IBS system contributes to their progress. In turn, these companies help guide and support IBS s future. Ongoing Development Through an ongoing program of research, system development and intensive support, IBS establishes true partnerships with its clients. All new development is based on the dynamics of the real estate industry and users changing requirements, including periodic distribution of new releases, upgrades and modifications. Expertise and Intensity Many long-term relationships result from the integrity of the company s products a testament to the quality of the IBS team. This consists of programmer, trainers, sales consultants, support representatives and administrative personnel. Through their efforts, IBS has been recognized for the quality and intensity of its client relationships and support to users. Individualized Support Each IBS client has its own team that consists of members of the Professional Services, Customer Care, Network Services, programming and sales departments. This group reviews open issues, provides responsive ongoing communication, and visits users on-site. Working with you, and for you

11 Success Stories RXR Realty Corp. RXR Realty Corp of Uniondale, NY, is known as one of the New York TriState area s premier real estate operating companies. Its nearly $3.5 billion in assets include approximately 75 properties totaling millions of square feet of office, hotel and residential space in New York, New Jersey and Connecticut. According to Tom Carey, RXR's Executive Vice President and Corporate Controller, making the switch to IBS 10.0i, the company's webbased system, was a logical step for his firm. "IBS was with us through each of our transitions, and based on our history and relationship we were committed to staying with the company through its own evolution," he said. "When you are a growing company like ours, it is hard not to embrace something as dynamic as this system. It is where technology is going." For RXR's accounting group, the new system has made a hugely positive impact on efficiency, according to Diane Marra, Senior Property Accountant. "It is easy to create work papers, modify general ledger journal entries and look up historical information," she noted. "The new system streamlines so much of our activity. It makes life a lot easier."

12 Success Stories Vornado Realty Trust IBS' development of its Version 10.0i opened doors to new levels of functionality, and today the firm is partnering with clients, like Vornado Realty Trust of Paramus, N.J., to leverage this potential. This includes revamping key features to strengthen capabilities and improve efficiencies. IBS and Vornado, one of the country's largest real estate investment trusts, recently completed a custom redevelopment of the IBS system's lease abstract feature. "As technology consumers, we have become accustomed to being able to insert copy, cut-andpaste and create attractive reports as basic functions of most programs we use," noted David Perl, Vice President of Lease Administration at Vornado. "And while the IBS system always has been reliable in terms of data integrity, the abstract function was utilitarian." IBS redesigned the feature to capture information on customized pages. "Now, users can choose what sections they want to include in their abstracts and define the fields on each page," explained Diana English, an IBS Senior Trainer. David noted that the feature's reporting flexibility is critically important for Vornado. "We are an information-hungry company, and we have many different groups that need to access information captured in our tenant data base," he said. "What this project has done is take us from a Model T Ford to top-of-class Lexus in a single step. It has every modern capability we could imagine."

A full business solution that streamlines the property and financial management aspects of the

YARDI Voyager Commercial A full business solution that streamlines the property and financial management aspects of the commercial real estate lifecycle to help you enhance the underlying value of your