ICT. Request for Quotation (RFQ) Off-site Tape Media Storage Services to the CSIR. Date of issue: 11 September Closing Date and Time:

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1 ICT Request for Quotation (RFQ) Off-site Tape Media Storage Services to the CSIR. Date of issue: 11 September 2014 Closing Date and Time: Contact details Thursday, 25 th September 2014 by 16:30 (close of business) For submission of quotations or any other enquiries is via only and must be addressed to: Tel number: INVITATION FOR QUOTATION This request for quotation is to provide off-site tape media storage services to the CSIR. All quotations should be submitted via to lmsiza@csir.co.za. Acknowledgement of submission will be done via to the submission address within one working day of the receipt of the submission 2 QUOTATION REQUIREMENTS The CSIR requires the following services to be quoted on; Collections and deliveries from and to all the CSIR offices. Collection and delivery schedule for every Friday. Rotation of back-up tapes Provide storage for LTO4 and LTO5 back-up tapes in an environmentally controlled area. Rotate the tapes accordingly to a weekly and monthly schedule. (as per schedule) Access to media should be available around the clock 365 days a year, in the event of an emergency. The tapes media should be marked with a unique number and sealed inside container, identified by means of a bar-coded label and reflecting the account and container number. Priority of delivery and collection time (as per schedule) This is not a Purchase Order. Page 1 of 5

2 Priority Schedule Priority of Recall of Tapes Normal recall Priority 2 recall Priority 1 recall 6 hours 4 hours 1 hour Rotation Schedule Rotation Tape Schedule Received from Form completed by Date Document Container Seal Scheduled Return Date This is not a Purchase Order. Page 2 of 5

3 The quote should be as per indicated information below. Pretoria (5273) DL 40 Container DL 4 Container DL 8 Container JHB-Emmerentia (2086) DL 40 Container DL 16 Container LD Cape Town - Rosebank (4943) DL 8 Container DL 16 Container This is not a Purchase Order. Page 3 of 5

4 Cape Town - Stellenbosch (4942) DL 16 Container S24 Container S40 Container Port Elizabeth (5125MPE) S S DL Durban (83) DL 16 Container M24 Container EVALUATION CRITERIA 3.1 Selection of suppliers will be based on the 80/20 preference point system. 3.2 Include a valid B-BBEE status with your quotation. No B-BBEE status will equal zero points. This is not a Purchase Order. Page 4 of 5

5 4 PRICING QUOTATION 4.1 Price needs to be provided in South African Rand (excl. VAT), with details on price elements that are subject to escalation and exchange rate fluctuations clearly indicated. 4.2 Price should include additional cost elements such as freight, insurance until acceptance, duty where applicable, etc. 4.3 Payment will be according to the CSIR Payment Terms and Conditions. 5 OTHER TERMS AND CONDITIONS 5.1 The supplier shall under no circumstances offer, promise or make any gift, payment, loan, reward, inducement, benefit or other advantage, which may be construed as being made to solicit any favour, to any CSIR employee or its representatives. 5.2 Such an act shall constitute a material breach of the Agreement and the CSIR shall be entitled to terminate the Agreement forthwith, without prejudice to any of its rights. 6 No goods and/or services should be delivered to the CSIR without an official CSIR Purchase order. Note: This is not a Purchase Order. This is not a Purchase Order. Page 5 of 5