City of Johannesburg Supply Chain Management Unit

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1 REQUEST FOR QUOTATION INVITATION FOR GOODS AND/ OR SERVICES Procurement Less than R (Including Vat) (For publication on the City of Johannesburg Notice Board/s & Website) ADVERTISEMENT DATE 02 March 2010 DEPARTMENT LABOUR RELATIONS RFQ NUMBER: R1103/10 DESCRIPTION OF GOODS/SERVICES CALL FOR SERVICE PROVIDERS TO SUBMIT QUOTATIONS FOR THE DEVELOPMENT OF THE CITY OF JOHANNESBURG GROUP LABOUR RELATIONS POLICY, STRATEGY RFQ SPECIFICATION FORMS/ DOCUMENTS ARE OBTAINABLE FROM: CLOSING DATE: TIME: COMPULSORY REQUIREMENTS SITE MEETING Time Date Venue THE SPECIFICATION IS ALSO AVAILABLE IN THE COJ WEBSITE OR AT OUR OFFICES ON THE 15 TH FLOOR, A BLOCK, METROPOLITAN BUILDING, 158 LOVEDAY STREET, BRAAMFONTEIN 09 MARCH h30 1. MBD FORMS MUST BE ATTACHED TO THE PROPOSAL N/A ENQUIRIES: Lekau Seabi: SUBMISSION: Sealed quotation marked with the reference no: must be placed in the Quotation Box at the main entrance ground floor, main administration building, Metropolitan Center 158 Loveday street, Braamfontein. The City does not take responsibility for any quotations submitted to the wrong box. Quotations above R will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act (Act number 5 of 2000) & the City s Supply Chain Management Policies and Procedures. PLEASE NOTE THAT THE QUOTATION WILL BE INVALID IN THE FOLLOWING INSTANCES i) IF THE QUOTATION PAGE IS NOT SIGNED. ii) IF THE MBD 4: DECLARATION OF INTEREST FORM IS NOT COMPLETEED AND SIGNED. FOR ORDERS ABOVE R30 000: IF THE FOLLOWING FORMS ARE NOT COMPLETED AND SIGNED NO POINTS WILL BE AWARDED FOR THAT SPECIFIC CATEGORY: i) MBD 6.1: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2001 ii) MBD 6.3: PROMOTION OF SMALL BUSINESS (SMME) iii) GB18: YOUTH EQUITY OWNERSHIP DECLARATION (TOGETHER WITH A COPY OF ID DOCUMENT) iv) MBD 6.11: PROMOTION OF ENTERPRISES LOCATED IN A SPECIFIC AREA

2 BIDDER: City of Johannesburg SUPPLY CHAIN MANAGEMENT UNIT P.O. BOX 7776 JOHANNESBURG 2000 VAT. NO: REQUEST FOR QUOTATION RFQ NO. RFQ DATE R1103/10 02 March 2011 TEL: CONTACT PERSON FAX: NAME: Lekau Seabi Your Vendor Number With Us: TEL No: Submission Deadline: Submission Time: RFQ Validity: 09 March H30 30 Days (commencing from the RFQ closing date) OFFICE USE ONLY: PRICE/S TO BE VAT EXCLUSIVE RFQ s above R will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act (Act number 5 of 2000). Points will be allocated as follows: FORMS TO Points for preferences: (maximum 20 points) COMPLETE FOR CLAIMING POINTS 1. HDI (Historically Disadvantaged Individual) Equity ownership 10 Points MDB 6.1, MDB 4 2. SMME (Small, Medium & Micro Enterprise) Status 3 Points MDB Woman Equity 3 Points MDB Disabled 1 Points MDB Other: Johannesburg Based Company 1 Points MDB Youth 2 Points GB18 Points for price: 80 points for price and functionality see attached spec CONDITIONS: 1. All goods or services purchased will be subject to CoJ Policies & Procedures. A copy of said conditions is available from the SCMU office. 2. It is the responsibility of the bidder to ensure that the relevant office/institution is in possession of a valid Tax Clearance Certificate. The onus therefore rests on the bidder to ensure that the relevant office/institution receives a valid Tax Certificate as soon as the validity of the said certificate expires. Where the relevant office/institution does not have a valid Tax Clearance Certificate, an Original Tax Clearance Certificate must be submitted with this RFQ. Failure to do so may invalidate the bid submitted in terms of the RFQ. 3. All purchases will be made through an official order form. Therefore no goods must be delivered or services rendered before an official order has been received. 4. To participate in the City s Quotation procurement of goods and/or services, vendors are advised to register on the City s Supplier Database. Supplier registration forms are available form the. 5. I certify that the information supplied is correct and I have read and understood the COJ General Conditions and Policies and Procedures and accept it. 6. I further certify that all the required information has been furnished and the relevant forms completed and are herewith submitted as part of the bid. SIGNATURE OF BIDDER: CAPACITY:

3 REQUEST FOR QUOTATION (RFQ) NUMBER: R1103/10 ITEM NO. DESCRIPTION Spec Attached (Where applicable Y/N) Quantity Required Unit of Measure Local Product Yes / No* Date required Delivery Period / Lead time Price per unit (Excluding Vat) 1. CALL FOR SERVICE PROVIDERS TO SUBMIT QUOTATIONS FOR THE DEVELOPMENT OF THE CITY OF JOHANNESBURG GROUP LABOUR RELATIONS POLICY, STRATEGY Yes SEE SPEC Conditions TOTAL PRICE: 1. In the event of a mistake having been made on the pricing, it shall be crossed out in ink and accompanied by signature. 2. All goods or services purchased will be subject to the City of Joburg General Conditions of Contract. 3. All prices quoted must be exclusive of Value Added Tax (VAT). 4. Prices quoted must include delivery charges and goods must be delivered to the address indicated. 5. All prices submitted must be firm. "Firm" prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise. IF NOT BIDDING, INDICATE SO AND RETURN DOCUMENTS TO THE RELEVANT PROCUREMENT OFFICIAL SIGNATURE OF BIDDER: CAPACITY

4 SPECIFICATION CALL FOR SERVICE PROVIDERS TO SUBMIT QUOTATIONS FOR THE DEVELOPMENT OF THE CITY OF JOHANNESBURG GROUP LABOUR RELATIONS POLICY, STRATEGY 1 Service providers must supply copies of previous work done in the same field of labour relations policy and strategy development and measures to add to sustainable labour relations environment and must have a proven record of human resources and labour relations consulting as their core business. 2 Service providers must be familiar with the City s IDP, vision and 2030 strategy and have extensive experience in strategy developments in a government institution. 3 In addition, the service provider must have knowledge of local government labour relations dispensation, collective bargaining arrangements, and caliber of trade unions operating in the sector. 4 The new labour relations strategy should include amongst others, the following: Measures to improve labour stability Minimization of the strike action 5 In the execution of this task, the successful bidder should ensure that, The policy and strategy are aligned to the City s IDP and 2030 vision The strategy is in line with all labour legislation and the City s existing policies. The implementation process should be finalised by not later than 15 June Execution costs should reflect the following: Development of the strategy Implementation process 7 The strategy should focus on the City and its 14 MoEs 8 Price exclusive of Vat 9 Supply company profile

5 EVALUATION CRITERIA 1 FUNCTIONALITY = 100 CRITERIA APPLICABLE GUIDELINES POINTS Human Resources Service providers must be 20 Consultancy (Core of business) dedicated Human Resources Consultancy firm Approach Describe in detail the 20 proposed approach Copies of past work Suppliers must provide a 20 proven track record of past work completed by them Completion date Suppliers should 20 demonstrate the time it will take to complete the job. Understanding of the brief Suppliers should briefly explain their understanding of the development and implementation of the Labour Relations strategy PRICE Provide a detailed price breakdown of all services to be offered 3.GENERAL CONDITIONS Service providers must ensure that they are registered on the City of Johannesburg s supplier database. Please quote your vendor registration number and submit quotations on your company letterhead. Lekau Seabi Specialist: Business Support Directorate: Labour Relations Tel :

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