RTA ASSET MANAGEMENT PROGRAM

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1 RTA ASSET MANAGEMENT PROGRAM Transport Chicago June 6, 2014

2 RTA REGIONAL FUNDING AND OVERSIGHT OF THREE SERVICE BOARDS McHenry Lake Chicago Transit Authority (CTA) nation s 2 nd largest agency by trips Cook Metra 4 th largest commuter rail agency by trips, largest by track miles Kane DuPage Chicago Pace largest suburban bus operator Cook RTA 3 rd largest transit market by trips, 2 nd largest by rail network size Will Total ~ $155 billion in assets 2

largest by track miles Kane DuPage Chicago Pace largest suburban bus operator Cook RTA 3 rd

3 RTA S CONDITION ASSESSMENT PROGRAM 3 HISTORY Bedrock Improvement Program (BIP), 1987 Capital Asset Model (1995) Regional Transportation Asset Management System (RTAMS), RTA MBC Strategic Plan and Legislation Reform 2010 Baseline Condition Assessment Report 2013 Strategic plan identifies SGR as key objective CURRENT PROGRAM (CH2M HILL) Regional asset inventory (type, age, location, utilization, riders served) Annual condition assessment program (sample) COST needs analysis and investment prioritization tool Annual Condition Assessment Report Monthly meetings with Service Boards, RTA and consultant staff

key objective CURRENT PROGRAM (CH2M HILL) Regional asset inventory (type, age, location, utilization, riders served) Annual condition assessment program

4 STRATEGIES FOR PROGRAM Agency commitment and advocacy over the longhaul RTA Legislation and Strategic Plan Close collaboration with Service Boards and other stakeholders Development and refinement of inventories, condition assessments Deployment of Capital Optimization Support Tool (COST) Outreach to Decision Makers 6

other stakeholders Development and refinement of inventories, condition

5 PREPARATION FOR MAP-21 LEGISLATION Inventory Asset Condition Decision Support/ Prioritization Performance Measures 11

6 CAPITAL ASSET CONDITION ASSESSMENT Assessment determines the future replacement, rehabilitation, and capital maintenance costs Clarifies strategic investment to bring facilities into a State of Good Repair (SGR) 7 Assists the RTA to obtain needed capital funding

Clarifies strategic investment to bring facilities into a State

7 CURRENT ASSESSMENT EVOLUTION Year 1 Year 2 Year 3 Year 4 Year /11 6/12 6/13 6/14 6/15 6/16 Baseline Assessment 2013 Assessment 2015 Assessment 2012 Assessment 2014 Assessment 2016 Assessment Current Status: Well underway in Year 3 7

Assessment 2013 Assessment 2015 Assessment 2012 Assessment

8 SERVICE BOARD INVENTORIES ARE CONTINUOUSLY BEING IMPROVED Quantification, valuation and useful lives 15,000 assets and increasing Over 1 million data points Service Board Individual efforts 2013 Report Results 10-Year Needs Backlog $ 20.0 B Normal Replacement 8.0 B Rehabs 4.4 B Capital Maintenance 1.0 B Total Needs $ 33.4 B 12

points Service Board Individual efforts 2013 Report Results 10-Year Needs Backlog

9 APPROACH TO CONDITION IS BOTH PREDICTIVE AND IN-FIELD SAMPLING 9

10 ASSET CONDITION BY CATEGORY Billions $25 $20 $20.1 B Excellent $15 Good $10 $12.2 B $10.9 B Adequate Marginal Worn $5 $5.7 B $5.9 B $0 Facilities Guideway Elements Stations Systems Vehicles

11 DECISION SUPPORT/PRIORITIZATION Application Description Unconstrained Needs Condition Assessment Reports No funding limit Constrained Needs What-if analysis for backlog, conditions Prioritization required as limited funding $30 $25 $20 $15 $10 $5 $ Regional Backlog Projections ($B) $450 Million $600 Million Conditions Today and Tomorrow Current distribution of assets conditions and ages Future distribution of assets conditions and ages (depending on funding) Budget Support Prioritized expenditures for next five-year period Impact of proposed budget and Capital Program support Capital Plan RTA 11 11

2026 2027 2028 2029 2030 2031 $450 Million $600 Million Conditions Today and Tomorrow Current distribution of assets conditions and ages Future distribution of assets conditions

12 RTA CAPITAL PRIORITIZATION SUPPORT TOOL (COST) Tool to support prioritization of regional capital needs: Preservation / SGR Enhancement Expansion Supports Annual SGR Report for Region What is our current SGR backlog? How will changes in priorities and funding impact the backlog, conditions and performance? Support needs based capital planning Developed jointly with service boards: CTA, Metra and Pace Approach to be shared with TERM Lite Model RTA s COST is Based on FTA TERM Lite Model 12

How will changes in priorities and funding impact the backlog, conditions and performance?

13 MULTI-CRITERIA PRIORITIZATION Asset prioritization scored based on select criteria Each criteria scored independently Criteria scores weighted and summed to determine total score 13

14 DISCUSSION OF TARGETS IS ONGOING Backlog FINANCIAL 10 Year Needs Required Annual Funding to Attain Specific Goals (e.g. Full SGR in 20 years) SGR PERFORMANCE Asset Condition Distribution Age Distribution Assets Exceeding Useful Life Percent Assets in SGR Percent of Assets Exceeding Useful Life vs Average Condition: Pace $30 $25 $20 $15 $10 $5 $0 Regional Backlog Projections ($B) $600 Million $700 Million Percent Exceeding Useful Life 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Fare Collection Bus Pass Pavement Radio Systems Buses AVL Systems Percent Exceeding Useful Life Average Condition Rating Suburb Road Recorders Vanpool Fare Collection Para Non-Revenue Vehicles Suburb Rolling Stock Radio Systems Sub Para ADA Rolling Stock Paratransit CTS Suburb Event Recorders ITS IBS Systems ADA Facilities ADA Call Center-other Paratransit Event Rec Radio Systems City Vanpool Drivecam Infrastructure Support ADA Pass Facilities Garages - Site Work Average Condition Rating

15 FUNDING AND CONDITION SCENARIO ANALYSIS $4.0 $3.5 Expected vs. Required Annual Funding to Attain Specific Investment Goals ($Billions) $3.35 $3.0 $2.5 $2.0 $1.5 $1.32 $2.35 $1.64 $2.64 Unfunded Funded $1.0 $0.63 $0.5 $0.0 $0.71 $0.71 $0.71 $0.71 Expected RTA Funding Maintain Backlog 20 Years to Full SGR 10 Years to Full SGR 17

0 $2.5 $2.0 $1.5 $1.32 $2.35 $1.64 $2.64 Unfunded Funded $1.0 $0.63 $0.5 $0.0 $0.71 $0.

16 WHERE ARE WE NOW? Decision Tool: Estimates needs for individual assets Real World: SB s group related asset needs into projects Asset to Project: Seeks to group related assets with SGR needs into logical project groupings (i.e. within the tool) Service Board Assets Assets Not in SGR Prioritized Needs Funded Needs Projects Assets Projects 16

asset needs into projects Asset to Project: Seeks to group related assets with SGR

17 OUTREACH TO DECISION MAKERS RTA presents the region s Capital Asset Needs to the RTA Board annually RTA also presents the region s Condition Assessment to the RTA Board annually as part of the performance measures report Ongoing outreach to Service Boards and their management; CMAP and FTA Getting America to Work (GATW) 18

RTA Board annually as part of the performance measures report Ongoing outreach

18 GETTING AMERICA TO WORK Members: 99 transit agencies and more New Members Virginia Railway Express (VA) Alaska Mobility Coalition (AK) Greater Lynchberg Transit Company (VA) Harrisburg Capital Area Transit (PA) Support Transit Parity

(AK) Greater Lynchberg Transit Company (VA) Harrisburg Capital Area

19 RTA ASSET MANAGEMENT PROGRAM FIN Bea Reyna-Hickey RTA Senior Deputy Executive Director and Chief Financial Officer, Finance and Performance Management

CAPITAL ASSET CONDITION ASSESSMENT REPORT

December 2014 CAPITAL ASSET CONDITION ASSESSMENT REPORT Updated December 2014 Prepared by Department of Finance & Performance Management TABLE OF CONTENTS 1. EXECUTIVE SUMMARY... 1 1.1 Background...