ASSET MANAGEMENT. ASHE East Penn Web-Ex October 17th, Asset Management The right solution at the right time. 1

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1 Implement/ Evaluate Performance Inventory/ Assess Condition Asset Management The right solution at the right time Develop Strategy Identify Needs/ Resources ASSET MANAGEMENT ASHE East Penn Web-Ex October 17th,

2 Asset Management What is Asset Management? Why is Asset Management Important? MAP-21 Requirements How do we improve Asset Management? Where are we? Asset Management Initiatives Melissa Batula Chief, Asset Management Division Bureau of Maintenance and Operations 2

3 What is Asset Management? 3

4 Asset Management Planning - What What is Asset Management? Strategic framework for managing transportation infrastructure, aligning resource allocation to maintain and/or improve the system to a specific level Predictive, not reactive (making informed decisions) Principals: Policy Driven (Strategic) Performance Based Option Oriented Data Driven Transparent Getting public s trust 4

5 Asset Management Cycle Inventory Assets Assess Condition Implement Strategy DATA VALIDATION Identify Needs Develop Strategy Identify Resources

6 Asset Management Challenges Aging Infrastructure Size - Large State Network 40,0000 miles roads 25,000 bridges (>8 ) 1,787 ITS Devices (701 CCTV s,411 DMS s, 90 HAR s and 585 Detectors) Large Local Network 80,000 miles roads 6,100 + local bridges (>20 ) 13,725 Signals Climate Freeze/Thaw 6 Usage Heavy Truck

7 Why is Asset Management Important? 7

8 Asset Management - Why Importance of Asset Management Large Customer Base Transportation User Protecting Investment Investment to construct Pennsylvania's 25,000 state owned bridges (in today's dollars): $40 Billion Investment to construct Pennsylvania's 40,000 miles of state highways (in today's dollars): $70 Billion Current needs far outweigh available resources; program must focus on maintenance of existing system Balancing resources allocation/performance (Predictive, not reactive) 8

9 Asset Management Why? 20,000 Poor IRI vs. SD Bridges 6,200 18,000 6,000 Miles of Poor IRI 16,000 14,000 12,000 10,000 8,000 6,000 4,000 Poor IRI ('96-'06) Poor IRI ('06-'11) SD Bridges ('96-'06) SD Bridges ('06-'12) 5,800 5,600 5,400 5,200 5,000 4,800 4,600 Number of State SD Bridges 9

10 Asset Management required under Moving Ahead for Progress in 21 st Century (MAP-21) 10

11 Asset Management - Why Importance of Asset Management Required under Moving Ahead for Progress in the 21 st Century Act (MAP-21) States must develop a risk-based asset management plan for the NHS to improve or preserve the condition of the assets and the performance of the system. Plan shall identify: Asset management objectives and measures Performance gaps Lifecycle costs and risk Financial plan and investment strategies SEC DEFINITIONS. (2) ASSET MANAGEMENT. a strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practicable cost 11

12 MAP-21: Consolidation of Funding NHS Bridge (portion) National Highway Performance Program Interstate Increased flexibility, but same STP Appal/E quity level of funding overall Bridge (portion) Surface Transportation Program HSIP Rail Crossi ng Highway Safety Improvement Program Where do we allocate funds to get the best overall SRTS TE performance? Rec Trails CMAQ Congestion Mitigation & Air Quality Transportation Alternatives 12

13 MAP 21 Performance Bridges Pavements Safety SD bridges on Enhanced NHS??? Likely IRI, national threshold not yet set Serious injuries and fatalities per vehicle mile traveled (VMT) Number of serious injuries and fatalities Increased Focus on Enhanced NHS (includes Principal Arterials: 20%+ increase for PA) Rehabilitation, reconstruction, new, and system preservation States and Planning Regions to establish performance targets 13

14 Asset Management Who/What? Performance of Assets Impacted by all Areas o Design Design Life, material specifications o Construction Type of Materials, quality of materials, quality of installation o Routine Maintenance o Usage traffic, loading, number of loads does it compare with original design? o Climate Impacts o Freeze/Thaw Cycles o Winter Treatments o Operations (actual traffic flow) o Planning What gets done? 14

15 How do we get there? 15

16 Asset Management - How Keys to Asset Management 1. Align Organization for Asset Management Approach 2. Inventory/Assess Condition/Identify Needs 3. Develop Strategy for Performance Level 4. Optimize Available Funding 5. Driving Success: Metrics 16

17 1. Align Organization Highway Administration Deputy Secretary R. Scott Christie Bureau of Maintenance and Operations Bureau of Project Delivery Asset Management Division 17

18 1. Align Organization Bureau of Maintenance and Operations Highway Safety Bridge/ Roadway Design Bureau of Project Delivery Maintenance Operations Asset Management Division Project Delivery/ Construction Center for Program Development Bridge Inspection and Management Bridge Asset Management Roadway Management 18

19 1. Align Organization Shared Goals PennDOT and Planning Partners Communicated need to Maintain our current Assets Set Specific Goals for Bridges and Pavements Network Specific (acknowledge varied needs of interstate versus lower level routes) 19

20 2. Inventory Needs/Assess Condition Bridges and Pavements o Primary Assets o Strong Data o How to turn data into information (how much when?) o Other Assets Develop inventory, work towards condition assessment o Do we know what we don t know? o Lighting o Walls o Drainage o Local Roads/Bridges 20

21 3. Develop Strategy for Performance AASHTO Asset Management Guide A Focus on Implementation o Organizational Realignment o Self Assessment o Gap Analysis o Improvement Plan 21

22 3. Develop Strategy for Performance LPN Asset Planning (Performance Measures/ Prioritization Tools) Shared Goals/Measures PennDOT and Planning Partners Build on work completed to date Shared Goals and Reports Statewide (Performance Reports) Statewide By District By Planning Region 22

23 Annual Performance Measures Report Performance Measures Annual Reports - Pavements 23

24 Annual Performance Measures Report Performance Measures Annual Reports - Bridges 24

25 Performance Measures Percent SD Bridges 30% 25% 20% 15% 10% 5% 0% SD Bridge Population Goals by Network SD Bridges - Base SD Bridges Goal Interstate NHS non NHS >2000 ADT non NHS <2000 ADT Percent Poor IRI Miles 35% 30% 25% 20% 15% 10% 5% 0% Poor IRI - Base Poor IRI - Goal Percent Poor IRI Goals by Network Interstate NHS non NHS >2000 ADT non NHS <2000 ADT 25

26 4. Optimize Funding Strive for State of Good Repair Acknowledge Funding Realities Impacts of funding decisions Percent of Structures 25% 20% 15% 10% 5% Structures in Poor Condition Poor Structurally Deficient (NBI Condition Rating 4) Sample Data Only $20M/Year $30M/Year $40M/Year $50M/Year 0% Year Develop Tools to Better Manage across Asset Types 26

27 4. Optimize Funding Benefits of Asset Management Tools/System System Level Ability to normalize funding needs over time Communication/Visualization tools project needs and predict future asset conditions based on current funding Program Level Better project selection Cross-asset optimization based on actual funding Asset Level Best strategy for asset giving funding reality 27

28 5. Driving Success MAP-21:National Performance Measures Establish Targets (State, District, Planning Partners) Monitor Progress 28

29 Where are we? Asset Management Initiatives 29

30 Asset Management Policy/Framework Asset Management Plan - Approach Develop Starting Point Flexibility Incorporate ultimate Rule Making Share Experience with Planning Partners/Sample

31 Asset Management Policy/Framework Asset Management Plan - By Asset Type Data Driven Data Source Data Rules (how data used) Identify Data Gaps Asset Condition/Assessment Asset Life/Remaining Life Risk Identification - Consequence of Failure/Likelihood of Failure Intervention Strategies (Pres/Rehab/Replace) for Management Groups Analysis Needs (life Cycle Costs, Needs by Year for Rehab,Replace, etc) Risk Profiles over time Scenarios Impact of Funding on Conditions

32 Asset Management Policy Risk Assessment Across all assets Consequence of Failure/Likelihood Matrix Likelihood of Failure (Condition Based) Consequence of Failure 32

33 Asset Management Plan FHWA Transparent Communication Tool Other Agencies I.E. DEP Planning Partners AMP Districts Traveling Public Governor Legislators

34 Asset Management Tools Advancing Transportation Asset Management Tools: Interstate 34

35 Advancing TAM Tools - Interstate Establish Interstate TAM Framework for on-going decision-support Develop Interstate TAM Bridge/ Pavement Tool Provide guidance for STIP while building consensus on projects and priorities Advance state and national priorities (proof of concept) 3

36 Advancing TAM Tools - Interstate Empirical (e.g., Markovian) deterioration modeling Condition-based, life-cycle activity profiles Comparison of: Unconstrained vs. Constrained scenarios Repair vs. Routine Maintenance-only strategies Prioritization of corridor and project priorities Tradeoff analysis of varying Budgets Proof of Concept for Asset Management 36

37 Advancing TAM Tools Interstate (Methodology) Inspection Data Activity List Condition Model Activity Performance Jump Model Activity Costs Performance Estimation Needs Assessment Life-Cycle Cost Analysis Prioritization Weighting (AHP) Scaling Scoring Activity Profile Selection Project Programming Tradeoff Analysis 37

38 Performance-based Activity Profile Treatment package to be considered within certain windows of asset condition Selection based on minimizing life-cycle cost Routine Maint./Preservation applied throughout Pavement Life Pavement Performance (IRI, OPI) Good Fair Poor Treatment Package #1 Treatment Package #2 Treatment Package #3 Replacement Cost, $ Time, t (Years)

39 Advancing TAM Tools Interstate (I-95 Example) I-95 Bridge Needs (YOE$) Needs - the long-term life-cycle costs associated with achieving state-of-good repair (SGR) for bridges and pavements SGR - good or better for all assets on I-95 (no structurallydeficient bridges ; IRI < 100 inch/mile for all pavement segments) Asset Class 50-year Needs (2012$) 50-year Needs (YOE$) I-95 Pavement Needs (YOE$) Bridges $2.4 B $7.1 B Pavements $699 M $1.6 B 39

40 Tool Outputs Performance at Reduced Funding (I-95 Example) Inflation Adjusted Annual Budget (2012$) Inflation Adjusted Annual Budget (2012$) Expected Poor Pavement Lane Miles after 50 years $0 M 100% $5 M 61% $10 M 14% $13.5 M 4% $15 M 0% Structural Deficiency after 50 years (% Structures) Structural Deficiency after 50 years (% Deck Area) $20 M 11% 61% $30 M 6% 41% $40 M 2% 13% $50 M 0% 0% 40

41 Asset Management at PennDOT ASSET MANAGEMENT TOOLS Moving Forward Building on prior work Documenting our Core Business by defining policy and framework Developing 2013 Asset Management Plan Transparency Leveraging Available Tools Interstate TAM Moving Towards Enterprise System 41

42 Questions? Melissa Batula 42

43 Asset Management at PennDOT - SOG State of Good Repair Beyond SD & Poor IRI Dec '12 BRIDGES: (Number of Bridges) 52.6% 29.8% 17.6% Dec ' % 29.8% 19.3% Dec ' % 29.8% 21.0% Dec ' % 29.8% 22.3% Dec ' % 29.9% 23.4% Dec ' % 30.2% 23.6% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Good (Condition Rating 6) Fair (Cond Rating 5) Poor - Structurally Deficient 2012 PAVEMENTS: ALL ROUTES (IRI) 56% 21% 23% % 21% 21% % 21% 20% % 22% 16% % 22% 16% % 22% 17% 43 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Ex/Good Fair Poor

44 Asset Management at PennDOT - SOG Superstructure Good (>5) Fair (5) Poor (<5) % 20% 40% 60% 80% 100% Deck 0% 20% 40% 60% 80% 100% Substructure 0% 20% 40% 60% 80% 100%

45 Asset Management at PennDOT - SOG MILES 100% 80% 60% 40% 20% 0% INTERSTATE IRI YEAR Poor Fair Ex/Good MILES NHS NON-INTERSTATE IRI 100% 80% 60% 40% 20% 0% YEAR Poor Fair Ex/Good MILES NON-NHS W/ADT > % 80% 60% 40% 20% 0% YEAR MILES NON-NHS W/ADT < % 80% 60% 40% 20% 0% YEAR 45

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