REVISION TO THE PRE-ARRIVAL NOTIFICATION OF SECURITY (PANS) GUIDANCE FOR ESTABLISHING SECURITY MEASURES WHEN VESSELS CALL AT NON-ISPS COMPLIANT PORTS

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1 MARITIME AND PORT AUTHORITY OF SINGAPORE PORT MARINE CIRCULAR IRCULAR No. 25 of 2005 No. 25 of 1 Dec 2005 Shipping Community Harbour Craft Community (A) GUIDANCE TO MASTERS, COMPANIES AND DULY AUTHORISED OFFICERS ON THE REQUIREMENT RELATING TO THE SUBMISSION OF SECURITY-RELATED INFORMATION PRIOR TO THE ENTRY OF A SHIP INTO PORT MSC/CIRC.1130 (B) (C) REVISION TO THE PRE-ARRIVAL NOTIFICATION OF SECURITY (PANS) GUIDANCE FOR ESTABLISHING SECURITY MEASURES WHEN VESSELS CALL AT NON-ISPS COMPLIANT PORTS 1 The Maritime Safety Committee, International Maritime Organisation (IMO), at its seventy-ninth session (1 to 10 Dec 04) issued guidance to masters, companies and duly authorised officers on the requirements relating to the submission of security-related information prior to the entry of a ship into port. The MSC/Circ.1130 is attached for your easy reference. 2 Pursuant to Sections 10 and 44 of the Maritime and Port Authority of Singapore Act (Cap.170A), and Regulation 63A of the Maritime and Port Authority of Singapore (Port) (Amendment) Regulations 2004, the Port Master hereby directs the master, owner and agent of the following vessels to declare the information requested in the PANS form in this circular: (a) (b) (c) Passenger ships, including high-speed passenger craft; Cargo ships, including high-speed craft, of 500 gross tonnage and upwards; and Mobile Offshore Drilling Units

2 Revision to the Pre-Arrival Notification of Security (PANS) 3 Arising from suggestion from the shipping community, we have made changes to the format of the PANS form attached as Appendix 1. 4 With effect from 1 Dec 05, the masters of vessels mentioned in Para 2 shall complete the revised PANS form attached as Appendix 1 of this circular, and send it to the PORT SECURITY DEPARTMENT at Fax No. (65) or 1 at least 24 hours before the ship s arrival in Singapore. The Ship Security Officer and the Company Security Officer may submit the form on behalf of the master. The ship s Agent based in Singapore may submit the form under the expressed authority of the master. 5 Furthermore, the ship s local agent under the expressed authority of the master may also wish to submit the PANS form through MPA Marinet. Guidance for establishing security measures when vessels call at Non-ISPS compliant ports 6 As not all the port facilities in the world are ISPS compliant, we have provided guidance to ISPS compliant ships calling non-isps compliant ports. A copy of the guidance is attached in this circular as Appendix 2. To avoid any delays to the ship and cargo operations, it is recommended that ISPS compliant ships implement the security measures, declare it in the PANS form and retain onboard the completed checklist before calling the port of Singapore. Control measures 7 The shipping community is informed that ships at Singapore s port will be subjected to control and compliance measures. These may include the assessment of ship security information provided in the PANS prior to the ship entering the port. If there are clear grounds that a ship is not in compliance with the requirements of the ISPS Code, the ship may be subjected to a more detailed inspection, delay or detention, restriction of operations or movements in port, or may even be denied entry. 8 Any queries relating to this circular should be directed to LTC (NS) Krishnan at Tel: or Capt Pang Yock Foo at Tel: Port Marine Circular No. 11 of 2005 is hereby cancelled. MARK LIM YEW GUAN for PORT MASTER MARITIME AND PORT AUTHORITY OF SINGAPORE 1 A vessel coming from nearby port, with less than 24 hours steaming time to Singapore, shall immediately on departure from such port notify the Maritime Security Department of MPA. Updated 24 Sep 2007

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12 This form may take you 20 minutes to fill in. You will need the following information to fill in the form: 1. Ship s particulars 2. ISSC information 3. Company Ship Officer s information 4. Information on last 10 ports of calls 5. Local agent s particulars To: OFFICER-IN-CHARGE MARITIME SECURITY DEPARTMENT FAX: (65) or Pre-arrival Notification of Security (PANS) for: a) Passenger ships including high-speed passenger craft, b) Cargo ships, including high-speed craft, of 500 GT and upwards, and c) Mobile offshore drilling units This form is to be submitted at least 24 hours prior to the arrival of the vessel 1) Particulars of the ship and contact details 1.1 IMO Number: 1.2 Name of Ship: 1.3 Port of Registry: 1.4 Flag State: 1.5 Type of Ship: 1.6 Call Sign: 1.7 Inmarsat Call Numbers: 1.8 Gross Tonnage: 1.9 Name of Company: 1.10 Name and 24-hour contact details of Company Security Officer: Name: Tel No.: 2) Port and port facility information 2.1 Port of arrival and port facility where the ship is to berth, if known: 2.2 Expected date and time of arrival of the ship in port (paragraph B/ of the ISPS Code): 2.3 Primary Purpose of Call: Cargo operation / Taking Bunkers / Taking Supplies / Repair / Changing Crew / Passengers (Embarking / Disembarking / Other (Delete as appropriate) if others, please specify purpose: 3) Information required by SOLAS regulation XI-2/ The ship is provided (SOLAS regulation ) with a valid: International Ship Security Certificate: YES / NO Interim International Ship Security Certificate: YES / NO Certificate indicated in 3.1 has been issued by: Name of issuing authority: Date of expiry: If the ship is not provided with a valid International Ship Security Certificate or a valid Interim International Ship Security Certificate, explain why? Does the ship have an approved ship security plan on board? YES / NO 3.2 Current security level (SOLAS regulation XI-2/ ): Location of ship at the time the report is made (paragraph B/ of the ISPS Code): Latitude: Longitude: or Port: 3.3 List the last 10 calls in chronological order with the most recent call first, at port facilities at which the ship conducted ship/port interface together with the security level at which the ship operated (SOLAS regulation XI-2/ ): Page 1 of 3

13 No. Date (Arr/Dep) Port, Country, Port facility, UNLOCODE Security level Did the ship, during the period specified 3.3, take any special or additional security measures, beyond those specified in the approved ship security plan? YES / NO If your answer to is YES, for each of such occasions please indicate the special or additional security measures which were taken by the ship (SOLAS regulation XI-2/ ): No. Date (Fm/To) Port, Country, Port facility, UNLOCODE Special/additional measures List the ship-to-ship activities in chronological order with the most recent ship-to-ship activity first, which have been carried out during the period specified in 3.3: No. Date (Fm/To) Location or Latitude and Longitude Ship-to-ship activity Have the ship security procedures, specified in the approved ship security plan, being maintained during each of the ship-to-ship activities specified in 3.4 (SOLAS regulation XI-2/ )? YES / NO Page 2 of 3

14 3.4.2 If the answer to 3.41 is NO, identify the ship-to-ship activities for which the ship security procedures were not maintained and indicate, for each, the security measures which were applied in lieu: No. Date (Fm/To) Security measures applied Ship-to-ship activity Provide a general description of cargo aboard the ship (SOLAS regulation XI-2/ and paragraph B/ of the ISPS Code): Is the ship carrying any dangerous substances as cargo? YES / NO If the answer to is YES, has the Dangerous Goods Manifest (IMO FAL Form 7) been forwarded to MPA's Hazardous Cargo Section? YES NO NOT APPLICABLE (Pls note that under Section 10 of MPA Act (Cap170A), it is an offence not to submit Dangerous Cargo Manifest to MPA's Hazardous Cargo Section) A copy of the Dangerous Cargo Manifest (IMO FAL Form 7) is also attached here. YES NO 3.6 Has the Crew List been forwarded to Immigration Checkpoints Authority (ICA)? YES NO (If no, you are reminded to send the Crew List to the ICA at least 24 hours before arrival) A copy of the Crew List is also attached here. YES NO 3.7 Has the Passenger List been forwarded to Immigration Checkpoints Authority (ICA)? YES NO NOT APPLICABLE (If no, you are reminded to send the Passenger List to the ICA at least 24 hours before arrival) A copy of the Passenger List is also attached here. YES NO 4) Other Security information 4.1 Is there any security-related matter you wish to report? YES / NO If the answer to 4.1 is YES, provide details: 5) Agent of the ship at the intended port of arrival 5.1 Name and 24 hours contact details of Agent in Singapore: Tel No.: Fax No.: 6) Identification of the person providing the information 6.1 Name: 6.2 Title of position: 6.3 Signature: This report is dated at (Place) office: on (Date and time) Page 3 of 3

15 Appendix 2 GUIDANCE FOR ESTABLISHING SECURITY MEASURES WHEN VESSELS CALL AT NON-ISPS COMPLIANT PORTS Name Of Ship: Flag: Call-Sign: Prior Arrival 1. GENERAL REQUIREMENTS FOR SECURITY OF THE SHIP 1.1 Ship s crewmembers to be familiar with their respective security functions, roles, duties and responsibilities through additional drills or exercises, if necessary. 1.2 Master or Ship Security Officer to provide security information and brief to all crewmembers on possible specific threats of the port. 1.3 Ship Security Officer to be prepared to do a Declaration of Security with the port facility to coordinate protective measures. 1.4 Access to lifeboats, deck storerooms, lockers, unattended spaces and restricted areas to be secured / locked. 1.5 Check all ships internal and external lightings and test ship s alarm to ensure in good and working order. TICK Whilst in port 2. ACCESS TO THE SHIP 2.1 Deploy ship watchmen or security guards at gangway to ensure that only authorised persons are permitted entry and to keep track and account for the number of such persons onboard. 2.2 Accommodation ladders / gangways, doors, side shutters, windows, hatches and ports are secured or continuously attended / monitored to prevent unauthorised entry. 2.3 Limit the entry to the vessel s accommodation and engine room to a minimum number of access points. 2.4 All persons boarding the ship to be checked, registered and issued with identification passes. 2.5 Personal effects and baggage of all persons boarding the ship to be checked for undesirable items. 2.6 Procedures in place to return all unaccompanied baggage to the local authorities. 2.7 Additional personnel assigned to conduct ship patrols to deter unauthorised access. 2.8 Procedures in place to raise alarm and to react if unauthorised boarding is detected. TICK Page 1 of 3

16 3. RESTRICTED AREAS 3.1 Measures in place to prevent unauthorised persons to access the restricted areas such as crew accommodation, navigational bridge, machinery spaces, spaces containing hazardous substances or dangerous goods and areas adjacent to restricted areas. 3.2 Deploy personnel to continuously guard and / or continuously patrol the above restricted areas and areas adjacent to restricted areas, if necessary. 4. HANDLING OF CARGO 4.1 Ship s personnel to be in attendance and/or supervise the handling of cargo being loaded/discharged to prevent tampering and match the cargo documentation. 4.2 Procedures in place to check cargo and cargo spaces, prior, during and after cargo operations. 4.3 Procedures in place for handling and verifying of dangerous goods and hazardous substances carried on board. 5. SHIP S STORES 5.1 Procedures in place to inspect ship s stores delivered to the ship and handling of ship s stores to prevent acceptance except for items ordered. 6. MONITORING THE SECURITY OF THE SHIP 6.1 Security communication equipment and communication details readily available and tested between ship and port facility. 6.2 Ship s decks and access points illuminated at night or when necessary while conducting ship/port interface or at anchorage. 6.3 Ensure sufficient lighting for ship s personnel to be able to detect activities beyond the ship, on both the shore side and seaward side. TICK TICK TICK TICK Departure Checks (To check for stowaways and unlisted packages/parcels) Items and Places to be Inspected: Deck Area Tick Remarks Muster Room Dunnage Deck Personal Areas Garbage Disposal Area Lockers Cargo Hatches Quarters Smoke Stacks Radio Bridge Storage Area Life Boats Winch and Mast Houses Page 2 of 3

17 Void Spaces Engineering Area Engineering Personal Areas Tanks (Ballast, Fuel, Water) Lockers Bilge Areas (Hull) Quarters Storage Areas Shaft Alley Smoke Stacks Engine Control Room Aft Steering Room Engine Room Emergency Steering Room Void Spaces Catering Area Stewards Personal Area Ship s Stores Lockers Slop Chest Quarters Bond Lockers State Rooms Storage Rooms Galley (Refrigerators, Stoves, etc) Laundry Rooms Void Spaces Date of Arrival: Date of Departure: Security measures put in place, completion of searches and result to be entered in logbook. This checklist is to be kept with other vessel log documentation and to be produced as evidence on demand by the Port Officials or Security Agencies. Name of Master Signature (Ship s Stamp) Page 3 of 3

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