SeeVogh Video Conferencing

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1 SeeVogh Video Conferencing SeeVogh runs on Windows, Mac OS X, and Linux. SeeVogh works best when using a network connection connected with a physical cable instead of a wireless network connection. The quality of the video will be affected if connected to the network using a wireless network connection. The quality of the video will also be affected if the computer is older or if an application is running that is using a lot of the computer s resources. Table of Contents: Sound and Video Logging into your SeeVogh account Creating a meeting Before starting a meeting Starting a meeting from the Dashboard Starting a meeting from the web link/url Joining a meeting The SeeVogh application window Toolbar buttons Private Chat Meeting Moderator Features Video Tiles Exiting SeeVogh Sound and Video If you do not have a built-in camera and microphone, DoIT recommends purchasing the Microsoft LifeCam Studio with 1080p, which has a built-in microphone. The Microsoft LifeCam Studio camera connects to a USB port on your computer. The camera can be mounted on top of your monitor. The camera comes with a lens cap you need to remove to use the camera if it is attached to the front of the camera. You will also need speakers or a headset. Some computers have built-in speakers. Some headsets have a built-in microphone. 1

2 Logging into your SeeVogh account In your web browser, connect to Click on the LOG IN / REG button at the top of the page. A Login box will come up. Do not enter your username and password here. Click on InCommon at the bottom of the Login box. Select University of Maryland Baltimore County from the Make Your Selection here dropdown list of Schools. Click NEXT. The login page will come up if you have not already logged into a UMBC service that uses the UMBC webauth page. If a login page comes up, be sure it begins with and enter your UMBC username and password. You should now be logged into SeeVogh. Note: Meeting participants do not need to have a SeeVogh account to join a meeting. Creating a meeting Note: When creating a meeting, the Quality you select for the meeting affects the load on the server. Also, the number of participants (desktop clients, not people) and the length of the meeting should be limited to what you expect to need, since the total number of requested meeting participants for all active sessions at UMBC are limited. For example, if 4 UMBC users each schedule a meeting for 25 people and start their meetings at the same time, but only 5 people show up to each meeting, other meetings cannot be started. Select Create a Meeting Room from the My SeeVogh menu at the top of the page or click on Create Your Meeting Room and click on Continue. Select the number of meeting participants for the meeting by clicking and dragging the sliding bar under Maximum users. Do not select more meeting participants than you expect to attend. Include yourself if you are attending the meeting. Note: A participant is a desktop client, so multiple people in the same room using the same camera would count as one participant. Select the quality of the meeting by clicking and dragging the sliding bar under Video quality. Options are: Low, Standard, High, HD 720 p, and HD 1080 p. High is the default. HD 1080 p and HD 720 p video quality works best for meetings involving video conferencing room systems or PCs with a high performance network connection and video cameras (1080p). High quality is recommended unless you are doing something in your meeting session that requires higher quality video. HD 720 p and HD 1080 p quality will increase the load on the server. 2

3 Select the duration of your meeting in hours by clicking and dragging the sliding bar under Duration in hours. Do not select more time than you expect to need. Click on Next. The 2nd tab lists options for SIP/H323, Recording, and Phone. SIP/H323 is to connect with a traditional room video conferencing system like the University s IVN video conferencing system. Recording and Phone are greyed out and are not yet available. Click on Next. Enter a Meeting Room Name. This can be any name you want. You will receive this information in an message after you submit this meeting request. Enter a Moderator Room Key. This can be any string of at least 4 numbers and/or letters. This key is used by the moderator to start the meeting session. You will be able to view this in your SeeVogh account Dashboard view after you submit this meeting request. If you want to password protect the meeting and require all participants to enter a password to join the meeting, enter an Access Code. You will receive this information in an message after you submit this meeting request. You can also enter a Description and other information about the meeting. You will receive this information in an message after you submit this meeting request. Click on Submit. When asked Fund this meeting from, select UMBC from the list of Accounts. Click on Submit. A box will pop up with information about your meeting. You will also receive an with the meeting details. Note: A meeting start time is not set when creating the meeting since the meeting starts when the moderator starts the meeting. Before starting a meeting Since SeeVogh meetings are not set for a particular time, do not start your SeeVogh meeting until you want your SeeVogh meeting timer to begin. For example, if you have scheduled a 1 hour meeting for 1pm, do not start the SeeVogh meeting until 1pm. Otherwise, your SeeVogh meeting will end before 2pm. The meeting timer is displayed in the SeeVogh meeting window in the upper right corner. The meeting creator can find the Moderator Room Key in the Dashboard by clicking on the + next to the meeting to show the meeting details. There is more than one way to start the meeting. 3

4 Starting a meeting from the Dashboard One way to start the meeting is from the Dashboard of the person that created the meeting, which you get to by selecting Dashboard from the My SeeVogh menu. Click on Start next to the meeting you want to start and the meeting begins and the timer for the meeting is started. Starting a meeting from the web link/url The meeting creator or someone else can start the meeting using the meeting web link/url for the meeting and entering the Moderator Room Key as follows. Go to the meeting web link/ URL. Click on Attend. When asked if you want to start the meeting, click on Yes. Enter the Moderator Room Key in the Moderator Key box. Click on Start and the meeting begins and the timer for the meeting is started. Joining a meeting Once a meeting is started anyone who has the meeting web link/url can join the meeting by going to the meeting web link/url and click Attend on the box that comes up. If the meeting was set up with an Access Code, only people who enter the Access Code can join the meeting. The meeting creator can join the meeting with the meeting web link/url or by clicking on Join next to the meeting in the Dashboard after the meeting is started. Select Dashboard from the My SeeVogh menu. If the moderator has not started the meeting, you will see a message that the owner of the meeting hasn't started the meeting yet. The SeeVogh meeting web link/url will launch a Java Web Start application that will download a Java application. The Java application is downloaded each time you join a meeting when there is a new version of the Java application. This process will check that Java is correctly installed on your machine. The first time you run it on a machine it will ask you to accept the user license. Each time you run SeeVogh, you will then be asked to enter your display name or Nickname. This will be shown above your video image to meeting participants and in the Participant List. Entering your first and last name is recommended. 4

5 The SeeVogh application window Once the SeeVogh application is opened into a meeting, you will see your video and video of any participants who have already joined the meeting. There is a Toolbar across the top of the window. Toolbar buttons A device is active if there is a check mark on it s button. Some buttons have a down arrow you can click on to see options for that device. The SeeVogh logo is in the upper-right corner of the window. You can find Help and Preferences by clicking on the logo. The camera button can be used to turn your camera video transmission on and off or click on the arrow to select a different camera (if you have more than one) or select Scan Devices to search for cameras connected to your workstation. The microphone button can be used to turn your microphone transmission on and off (mute) or click on the arrow to select a different microphone (if you have more than one) or select Scan Devices to search for microphones connected to your workstation. The speaker button can be used to turn your speakers on and off or click on the arrow to select a different set of speakers (if you have more than one set) or select Scan Devices to search for speakers connected to your workstation. Click on the volume indicator to change the speaker volume. The desktop button can be used to share a portion of your desktop with the meeting participants. Note: When you use desk-sharing and the frame is broadcasting, anything in the frame is broadcast. If you open a new window in your workstation, any portion displayed in the frame is broadcast. If you move a window into the frame, any portion of it in the frame is broadcast. If you move the frame around while broadcasting, everything in the frame as you move it is broadcast. 5

6 If you click on the arrow you can select Full Screen or Windowed. If you select Full Screen and click on the desktop button to turn on desktop sharing, your whole desktop will be shared right away. If you select Windowed and click on the desktop button to turn on desktop sharing, only a portion will be shared and only after you click on the green button at the top right corner of the desktop share window that comes up. When the window bar is red, your desktop sharing is on. Resize the frame to the size and shape you want and drag the frame with the title bar to move it. When you are finished sharing your desktop, click on the X in the upper right corner of the desktop sharing window. The chat button can be used to show or hide the meeting chat messages at the bottom of the window. These messages are seen by all participants. The Participants List button can be used to turn on and off the display of the participants on the right side of the window. Note: The Participants List will show who has joined the meeting. Anyone who has the URL can join the meeting and if an Access Code is required to join the meeting, anyone who has the URL and Access Code can join the meeting. If Recording is available to us, the Participants List will indicate if someone is recording the meeting by listing Recording and the person s name. Private Chat To have a private chat with another meeting participant, you must show the Participant List on the right side of the window. If the list is not shown, click on the Participant List icon in the Toolbar. Right-click on a participant s name to select Private Chat. A new window will appear which is only visible by you and this participant. Meeting Moderator Features The meeting Moderator can activate Moderator rights by right clicking on their name and entering the Moderator Room Key. The Moderator can right-click on a participant s name to control the following for that user: Remove the participant from the meeting Transfer Moderator status to another participant Turn off the participant s camera Mute the participant s microphone 6

7 Video Tiles During the SeeVogh session, you can do the following with the video tiles: Click on the middle of a video tile to minimize it to the bottom of the SeeVogh window Move your mouse to the bottom left corner of a video tile and click on the white box to copy the tile outside the SeeVogh window to make it larger Exiting SeeVogh To exit SeeVogh, click on the SeeVogh logo at the top left corner of the window and select Exit. Click on Yes to exit. 12/12/2012 7

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