2005 Annual Report. Year Ended December 31, 2005

Transcription

1 Town of Sidney 2005 Annual Report Year Ended December 31, 2005 Town Hall 2440 Sidney Avenue Sidney, BC V8L 1Y7 Telephone: Fax: Website: Photo by B. Nenzen

2 Town of Sidney 2005 Annual Report Table of Contents The Official Coat of Arms... 1 History of Sidney... 2 Sidney Community... 3 Mayor s Message... 4 Mayor and Council Mayor and Councillors Committee Responsibilities December Advisory Committees Elected & Appointed Officials...10 Organizational Chart...11 Progress Report Progress Report Message from the Chief Administrative Officer...19 Administration Department...20 Protective Services...21 Development Services...25 Engineering, Parks and Works...27 Corporate Services...30 Message from Corporate Services...33 Consolidated Financial Statements...35 Unaudited Supplementary Financial Information...36 Grants in Aid (Unaudited)...37 Outstanding Debt 2005 (Unaudited)...38 Permissive Tax Exemptions (Unaudited) Net Taxable Assessments (Unaudited) Tax Rates (Unaudited)...41 Town of Sidney Statistics...42

3 Photo by Phillipia Hudson The Official Coat of Arms In 1998 changes w ere made to the original Coat of Arms to include the Bufflehead Ducks and Arbutus leaves as supporters to represent the natural environment of Sidney. Shoal Harbour, particularly Roberts Bay, is the Bufflehead Ducks primary w inter habitat and they symbolize Sidney s position by the sea. The Duck w as also selected for vivacity and boundless energy. The Arbutus grow s only in a small area along the Southern BC coast and w as a natural choice to present the flora of Sidney. The new coat of Arms incorporates portions of the old Coat of Arms. In 1969 Council formally accepted the Tow n s first coat-of-arms consisting of a shield centered w ith the sloop HMS Plumper. On the upper left and right of the shield w ere tw o arrow heads w ith clasped hands betw een them. Above the shield w as a flaming beacon and below it on a curved scroll the motto PHARUS EXCLARRET NOS (Let a beacon enlighten us.) The HMS Plumper w as a Royal Navy survey vessel w hich surveyed Sidney Island and Sidney Channel in IN 1891 the Sidney tow n site w as surveyed on land given by the Brethour family and the settlement w as given the same name. The arrow head on the upper right w as Salish w hile on the left the blue barbed arrow head w as from the Sidney family s coat-of-arms. The clasped hands betw een them symbolized the friendship betw een the First Nations and the settlers. The beacon represented the one that formerly marked the rocks off Sidney and after w hich Beacon Avenue w as named. A beacon can also signify know ledge and enlightenment Town of Sidney 2005 Annual Report 1

4 History of Sidney The Tow n of Sidney is located on the Saanich Peninsula, 16 miles north of Victoria, the Capital City of British Columbia. Situated on Vancouver Island, Sidney can be reached by air or sea from the mainland and is the gatew ay to Canada s Gulf Islands and the USA s San Juan Islands. With its sheltered w aters, local markets, quiet homesteads, secluded bays and beaches, Sidney is a beautiful and vibrant place to live, w ork, play and relax. In 1852 the Hudson's Bay Company obtained large tracts of forested lands from the Saanich People. James Douglas purchased much of the land in North Saanich in 1858, and one year later William and Charles Reay purchased land from the Hudson's Bay Company making them the first settlers on the northern portion of the peninsula. Some of their land is now the Tow n of Sidney. Also in 1859, Captain George Richards, RN, w hen in command of the surveying vessel H. M. S. Plumper, w as given the task of establishing the exact location of the 49th parallel, and to provide continuous survey w ork in the w aters around Vancouver Island. During this time Captain Richards w as responsible for establishing names for many of the islands, inlets, harbours, passages and channels. According to one account Sidney Island and Sidney Channel w ere named by Captain George Richards after the Captain's friend, Lieutenant Frederick William Sidney (later Captain), also a member of the Royal Navy w ho specialized in survey w ork in the Hydro Graphic Service of the Royal Navy. Another story as to the naming of Sidney comes from the findings of the British Admiralty w ho state; prior to 1845 this island w as named Sallas Island. During the years Captain Kellet carried out a large scale survey, and in the charts of that period Captain Kellet called the island Sidney. The name "Sidney" apparently came about w hen Julius Brethour, w ho became the first president of the Victoria and Sidney Railw ay in 1893, w as asked the question concerning a name for the site. Brethour, looking across the w ater from the rude settlement, saw Sidney Island directly opposite, It w ill be called Sidney, said Mr. Brethour. Sidney continued to grow as pioneer families moved into the area, and businesses flourished. Transportation played a major role in the success of the peninsula, w ith rail and sea links to Victoria and the mainland, and more recently w ith Victoria International Airport established on the border of Sidney. Sidney w as incorporated as a village on September 30th, 1952, and has enjoyed steady grow th. It is now a Tow n w ith a population in excess of 11,000 people. Town of Sidney 2005 Annual Report 2

5 Sidney Community Sidney has been described as a complete community comprised of: A dense mix of businesses; A w ide choice of affordable housing; Readily available and w ell-distributed public services; Public open space; and A mix of housing, employment, services and recreation opportunities in close proximity to each other. In addition, it is: Walkable; Transit focused; Safe; Socially diverse; and Cycling friendly. Photos by Rick Hudson Date of Incorporation: 1952 Population: 11,622 Area: 7 sq. kilometres Town of Sidney 2005 Annual Report 3

6 Mayor s Message It is my pleasure to once again present the Annual Report for the Tow n of Sidney. This report focuses on activity undertaken during 2005 and I encourage you to read about the efforts and accomplishments undertaken on your behalf during the last year. Without a doubt Sidney is a unique municipality w hose image continues to grow under a shared community vision and priorities w as a year filled w ith many accomplishments and I w ould like to highlight some of these: The former Customs House building w as moved to the Beacon Bevan Park area w here it w ill become the home of the Community Development Office. 10,000 sq. ft. w as obtained and planning commenced for the establishment of a New Marine Centre in the hotel presently under construction on our w aterfront. This Centre w ill be an outstanding facility that w ill greatly add to our economy and community. An official opening of the new SHOAL Centre for Seniors w as held w ith BC s Lieutenant Governor in attendance. Plans w ere finalized to create additional green space along the w aterfront at Tulista Park. Our Seniors, Youth and Families Sub-Committee of the Vision Committee undertook a comprehensive public process to identify present and future needs in this area w ithin our community. In November they presented a full report w ith implementation suggestions and an action plan. A Provincial / Federal Infrastructure Grant w as obtained to assist in the final completion of the Pier on Bevan project. Our Waterfront Walkw ay w as extended and now goes from Port Sidney beyond Henry Avenue We are very proud of the high quality of life in Sidney and continue to take significant steps to help maintain and enhance this. You w ill note from the above that significant areas of the w aterfront have been opened up for the use and enjoyment of all our citizens and w e are continuing to do this w henever possible. I w ould like to extend sincere thanks to all the employees in our Tow n for their dedication and hard w ork over the past year. Also to the many volunteers w ho regularly give unselfishly of themselves for the good of our community. These people make outstanding contributions to Sidney and w e are extremely grateful to them. Those of us w ho live and w ork here in Sidney know it is a special place and w e are committed to responsibly ensuring it continues to prosper. Please review our Annual Report and share your thoughts w ith Tow n staff or any member of Council. Don Amos MAYOR Town of Sidney 2005 Annual Report 4

7 Mayor and Council Back Row (left to right): Town Crier Kenny Podmore, Councillor Peter Wainwright, Councillor Bob Jones, Mayor Don Amos, Councillor Tim Chad, Councillor Larry Cross and Staff Sergeant Brian Muir. Front Row (left to right): Councillor Garry Crispin, Associate Chief Judge Brian Neal, and Councillor Marilyn Loveless. The Tow n of Sidney is governed by an elected Council consisting of a Mayor and six Councillors. The current Council w as elected in 2005 for a three-year term. Elections are held the third Saturday of November every third year. The next election is November 15, Council meetings are held at 7:30 p.m. on the 2 nd and 4 th Monday of each month and Committee of the Whole meetings on the 1 st and 3 rd Monday of each month. This schedule may vary, especially in the summer months, so please check w ith Administration to confirm meeting dates and times. The public is w elcome to attend all sessions. Town of Sidney 2005 Annual Report 5

8 Mayor and Councillors Committee Responsibilities December 2005 Mayor Don Amos Skateboard Committee Ports Committee Sidney/North Saanich Liaison MPS Joint Finance Steering Committee Capital Regional District Board Greater Victoria Labour Relations Peninsula Recreation Commission Alternate: CRD Water Supply Commission Councillor Thomas C. (Tim) Chad Alternate: Advisory Planning Commission Emergency Measures Executive Ports Committee Skateboard Committee Sandw ich Board Signs Committee School District No. 63 Zoning/Planning Committee Sidney/North Saanich Liaison MPS Joint Finance Steering Committee C.R.E.S.T Peninsula Recreation Commission Silver Threads Society Memorial Park Society Sidney Volunteer Fire Fighters Association Councillor Robert (Bob) Jones Sidney/ N.S. Ball Facility Liaison Committee Emergency Measures Executive C.R.E.S.T. Airport Consultative Committee Silver Threads Society Alternate Ports Committee Sandw ich Board Signs Committee Zoning/Planning Committee Family Court Committee Peninsula Water Commission Peninsula Wastew ater Committee Society of Saanich Peninsula Museums Sidney Volunteer Firefighters Association New Marine Centre Society Peninsula Arts Council Councillor Marilyn Loveless Advisory Committee for Persons w ith Disabilities Youth & Community Advisory Committee Vision Committee School District No. 63 Beacon Community Services Agricultural Strategy Steering Committee Peninsula Celebrations Society Peninsula Arts Council Alternate: Capital Health Board Sidney Business Association Marine Ecology Station Community Development Office Town of Sidney 2005 Annual Report 6

9 Mayor and Councillors Committee Responsibilities December 2005 Councillor Peter Wainwright Police Advisory Committee Ports Committee Zoning/Planning Committee Sidney/North Saanich Liaison MPS Joint Finance Steering Committee Peninsula Water Commission Peninsula Waste Water Management Vancouver Island Regional Library Sidney Business Association Society of Saanich Peninsula Museums Marine Ecology Station New Marine Centre Society Community Development Office Councillor Larry Cross Ports Committee Zoning/Planning Committee Sidney/North Saanich Liaison CRD Water Supply Commission Peninsula Water Commission Peninsula Wastew ater Committee Councillor Garry Crispin Skateboard Committee Sandw ich Board Signs Committee Sidney/N.S. Ball Facility Liaison Committee Family Court Committee Capital Health Board Restorative Justice Peninsula Chamber of Commerce Alternate: Vision Committee Peninsula Recreation Commission Memorial Park Society Alternate: Advisory Planning Commission Capital Regional District Board Greater Victoria Labour Relations Peninsula Recreation Commission Restorative Justice Airport Consultative Committee Peninsula Chamber of Commerce Alternate: Advisory Committee for Persons w ith Disabilities Police Advisory Committee Youth & Community Advisory Committee MPS - Joint Finance Steering Committee Peninsula Water commission Peninsula Wastew ater Committee Vancouver Island Regional Library Agriculture Strategy Steering Committee Peninsula Celebrations Society Town of Sidney 2005 Annual Report 7

10 Advisory Committees 2005 There are four Advisory Committees established by Town Council (see below). The duties of these Committees are to advise Council on items referred by Council. All members on these Committees are volunteers and have been appointed by Council. Advisory Planning Commission The Commission consists of a maximum of 10 members, plus 1 alternate member. The Commission considers matters respecting: land use; proposed bylaw s; Official Community Plan and Zoning Bylaw amendments; Development Permits; transportation; tow nscape; long range planning; and environmental and heritage matters. Members Mark Dickinson Bruce McLarty Deborah Gray Murray Christian Peter Driessen Melvin Satok Mel Rinald Ross Kemball Dr. Mir F. Ali Connie Lougher-Goodey (Alternate) TMB Cattell Advisory Committee for Persons with Disabilities The Committee consists of a maximum of 7 members, plus 1 alternate member. The goals of the Committee are to: enhance the rights and communal w ell being of people w ith disabilities w ithin the Tow n. This includes w orking w ith agencies and applying for funding w here possible; w orking on education aspects to strive for a barrier free society and w orking cooperatively to provide information to civic departments, boards and commissions w hose activities affect people w ith disabilities. Members Mette Olsen Josephine Queraud Thomas O Connor Shelby Titian Bert Stevens Brenda Hood Larry Randle Sharon Miller Town of Sidney 2005 Annual Report 8

11 Police Advisory Committee The Committee consists of a maximum of 7 members, plus 1 alternate member. The goals of the Committee are to: research and comment on regulatory legislation submitted to Union of British Columbia Municipalities (UBCM) and Federation of Canadian Municipalities (FCM); support and comment on any community initiatives that deal w ith regulatory legislation and policing; identify any aspects of regulatory bylaw infractions/crimes w ithin the community w hich are of a community concern; and research the police contract and make recommendations for any future changes. Members: Rod Todd Ken Podmore Carol Quartermain Christopher Ford David McGregor Grant MacDonald (alternate) Youth & Community Advisory Committee The Committee consists of a maximum of 7 members (youth of Sidney betw een the ages of 12 and 19). The goals of the Committee are to: act as a medium betw een the Committee and the youth of Sidney; raise community aw areness of youth issues; offer opinions, recommendations from a youth perspective; provide input to community associations to assist in enhancing the profile of community centres and activities for youth; and to provide input to the Council and other Advisory Committees. Members Devon MacKenzie Spencer Trerice Ashley McMaster David Lacroix Dylan Trerice Katie Stokes Melissa Cabecinha Kayla Flood Town of Sidney 2005 Annual Report 9

12 Elected & Appointed Officials COUNCIL Mayor Don Amos Councillor Tim Chad Councillor Larry Cross Councillor Bob Jones Councillor Marilyn Loveless Councillor Garry Crispin Councillor Peter Wainw right 2005 Appointed Officials Chief Administrative Officer/ Corporate Administrator Financial Administrator Director of Engineering & Works Director of Development Services David Bartley D. Joan Brooks Robert Hall Randy Humble Municipal Auditors KPMG LLP Municipal Solicitors Lidstone, Young, Anderson Municipal Bankers TD Canada Trust Town of Sidney 2005 Annual Report 10

13 Organizational Chart Mayor and Council Advisory Commissions and Committees Chief Administrative Officer Administration Corporate Services Development Services Engineering, Parks & Works Protective Services Corporate Admin Human Resources Finance Information Services Motor Vehicles Inspection Services Planning Engineering Parks & Works Fire Department RCMP Taxes & Utilities Business Licences Subdivision Approvals Parks Works Prevention Information Volunteers Purchasing Surface Infrastructure Underground Utilities Water Sewer Town of Sidney 2005 Annual Report 11

14 Progress Report 2005 Section 98 of the Community Charter has progress reporting requirements. Follow ing are the objectives and measurement tools for 2005 and their status, as required under the Community Charter. Included are the preliminary objectives for This is an ongoing annual process of feedback to the public on how much progress w e are making tow ard the annual objectives set by Council. Administration Goal Objective Strategy Measures Status To have a local 1. Vision Committee - Continue with mandate to 1. Updates to the Ongoing government that is: Seniors, Families and coordinate, monitor and Youth - effective, efficient and accountable; and - values and supports community input and participation, contributing to a well informed, involved, and proud citizenry. 2. If possible, minimize or eliminate the Seniors Centre operating costs at the SHOAL Centre report in relation to the implementation of the Vision document and its seven components which will include: 1. Proceeding with review of the Seniors, Youth and Families priority area for the three Sub- Committee topic areas of Housing and Transportation; Community Living; and Recreation and Culture 2. Contacting community organizations to measure actions against the Vision document. 3. Preparing a report on the accomplishments and voids in the three unwritten components: i) Community and Culture ii) Industrial and Commercial iii) Transportation. Vision 2000 document in order to guide future change to reflect the needs and aspirations of the community; and 2. Recommendations on whether there is a need to undertake part or all of the three unwritten components and/or whether there should be a complete rewrite of the document leading to Vision Work with the Operators Monitor operations of Ongoing of the Centre (Silver the Seniors Centre to Working to Threads) to continue to ensure goals are met. establish a incorporate more services Business Plan at less cost. 3. Continue to engage the Provide information and community in the public news regarding events, participation process. policies/ bylaws, meeting schedules and the public participation process. Publication in the Ongoing Town s Quarterly Current Newsletter (Town Talk) information is in January/ April. July. also provided October, on the Town s website Town of Sidney 2005 Annual Report 12

15 Progress Report 2005 Engineering Goal Objective Strategy Measures Status Safe Sidewalks 1. Minimize cost of liability Annual inspection of Reduction in number ofongoing claims for sidewalk accidents. sidewalks. trip & fall claims; Rating experience with the Town s insurer. Improve the traffic 2. Increase traffic Improve signage, collect Reduction in traffic and Ongoing flow and parking efficiency and safety. baseline traffic count data parking related availability Increase No. of parking and parking space complaints. space. inventory. Public Works Goal Objective Strategy Measures Status Continuous orderly 1. Maintain the 20 year Review and implement the Reduction in calls for Ongoing renewal of Town s plans for paving, curb, 2006 projects identified in interim patch/paving existing surface infrastructure. gutters and sidewalks. the 20 year plans. repairs and sidewalk maintenance. Underground Services Goal Objective Strategy Measures Status To improve the 1. Maintain the 20 year plan for water, sewer and storm drains Ongoing quality, safety and reliability of the community s underground infrastructure. Review and update the 20 year plan. Videotape each storm and sewer main once every 5 years. 2. Continue to ensure we Regular testing and receive a high quality of monitoring of the Town s potable water. water supply by the supplier (CRD). Reduction in volume of weather-related callouts and repairs. Reduction in flooding related calls. Water quality to meet Ongoing or exceed Provincial standards. Reports received on a weekly basis from CRD. Determine the Town s risk Inventory study to be In Process for water backflow done to determine contamination. current status, type and quantity of backflow prevention devices. Parks Goal Objective Strategy Measures Status Improve parks and year policy and greenways procedure for park improvements. Structured plan for Annual approved Plan Ongoing improvement to parks and completed within green spaces. budget. Town of Sidney 2005 Annual Report 13

16 Progress Report 2005 Corporate Services Goal Objective Strategy Measures Status Implementation of technology to improve services to citizens in a cost effective and efficient manner. 1. Implementation of new Co-operate with three Launch of new website. Complete web site. Peninsula Municipalities to provide superior website at an affordable cost. 2. Evaluate use of web site for submission of electronic homeowner grants. Review other municipality s Cost effective website Complete costs and use of websites electronic homeowner for submission of electronic grant submissions. homeowner grants and their effectiveness. 3. Evaluate monthly direct Review other municipality s Implementation of Ongoing debit for utilities. experience and effectiveness. monthly direct debit for utilities. Development Services Goal Objective Strategy Measures Status Ensure liveability and sustainability of the community 1. Business Licenses issued to all businesses in the Town of Sidney 2. Enforce the BC Building Code Issue and follow up on business licenses. Building Inspections to ensure compliance. Number of licenses issued compared to prior years Ongoing Reduction in Claims. Ongoing 3. Ensure development Review plans as submitted Final Inspections for guidelines of OCP are to ensure compliance. compliance. met. Ongoing Fire Services Goal Objective Strategy Measures Status Reduce injury and property loss due to fire 1. Minimize loss due to fires. 2. Ensure B.C. Fire Code Inspections per annum is adhered to. Annual report to Council. Complete Ongoing Police Services Goal Objective Strategy Measures Status To have a livable community: - where residents feel and are, safe. 1. Ensure the RCMP continue to deliver a high level of police services. Prominent presence in the community: 1. Bike Patrols; 2. Police Liaison in schools, 3. Traffic Officer. Quarterly report to Council on activities and incidents in the Municipality. Ongoing Town of Sidney 2005 Annual Report 14

17 Progress Report 2006 Follow ing are the preliminary objectives and measurement tools for 2006 as required under the Community Charter. Administration Goal Objective Strategy Measures To have a local government that is: - effective, efficient and accountable; and - values and supports community input and participation, contributing to a well informed, involved, and proud citizenry. 1. Allow members of the community the opportunity to work with and advise Council on: - Ensuring the Town s viability; - Promoting and raising awareness of the Town; - Addressing the changing needs of the Town s citizens, business and community interests; - Encouraging civic pride and community involvement; and -obtaining financial benefits and grants from all levels of government Establishment of a: - Vision Advisory Committee; - Community Coordinating Committee; and - Seniors, Youth and Families Select Committee - Ongoing implementation of the objectives of the Vision 2000 document under achievable timelines; - Bringing all representatives of community groups together in an effort to positively rejuvenate our focus on events and initiatives happening in the community; - Identification of three priorities in each of the Seniors, Youth and Families focus areas; and - Use of the Seniors, Youth and Families Project Report as a reference in preparing the Official Community Plan. 2. Continue to inform and update the community. Provide information and news - Publication of the Town s regarding events, policies/ Quarterly Newsletter bylaws, meeting schedules and (Town Talk) in the public participation process. January/April/July/ October 2006; and - Provision of ongoing and up-to-date information on the Town s website. Town of Sidney 2005 Annual Report 15

18 Progress Report 2006 Engineering Works Goal Objective Strategy Measures To maintain or improve the quality, safety and service life of the community s underground infrastructure. To maintain or improve the quality, safety and service life of the community s surface infrastructure. To improve traffic flow and parking availability. 1. To minimize the longterm cost of premature repairs or replacement and reduce opportunity for any liability claims against the Town. 2. To minimize the longterm cost of premature repairs or replacement and reduce opportunity for any liability claims (sidewalk trip/falls etc.) against the Town Review and maintain the 20 Reduced incidents of year plans for water, sewer and unscheduled or early storm drains. Ensure all repairs/replacement. Full underground infrastructure is realization or extension of designed/constructed to the asset life-cycles. best possible standard. Review and maintain the 20 Reduced incidents of year plans for paving, curb, unscheduled or early gutters and sidewalks. Ensure repairs/replacement. Full all surface infrastructure is realization or extension of designed/constructed to the asset life-cycles. best possible standard. Annual Reduction in number of inspection of sidewalks, etc. trip & fall claims; Rating experience with the Town s insurer. 1. Increase traffic Improve signage, collect Reduction in traffic and efficiency and safety. baseline traffic count data and parking related Increase number of update the year 2000 parking complaints. Increase in parking spaces. study. Consider designated micro-car parking. parking space availability Goal Objective Strategy Measures Continuous and orderly maintenance and renewal of the community s surface infrastructure. Continuous and orderly maintenance and renewal of the community s underground infrastructure. 1. Maintain the 20 year plan construction schedule for paving, curb, gutter and sidewalk upgrades.. 1. Maintain the 20 year plan construction schedule for water, sewer and storm drain upgrades. Ensure the 20 year plan budget Reduced incidents of estimates accurately reflect the unscheduled or early increased costs of construction. repairs/replacement. Inspect surface infrastructure regularly. Reduction in number of trip & fall claims. Annual approved plan completed within budget. Ensure the 20 year plan budget Reduced incidents of estimates accurately reflect the unscheduled or early increased costs of construction. repairs/replacement. Videotape each storm and sewer main every 5 years. Reduction in costs associated with emergency callouts. Annual approved plan completed within budget. 2. To ensure that the Regular testing and monitoring Water quality to meet or Town continues to of the Town s water supply by exceed Provincial receive/distribute the supplier (CRD) reviewed. Standards. Reports high quality potable received on a weekly water. basis from the CRD. Town of Sidney 2005 Annual Report 16

19 Progress Report 2006 Parks Goal Objective Strategy Measures Improve parks and greenways year policy and procedure for park improvements. Structured plan for improvement to parks and green spaces. Annual approved Plan completed within budget. Corporate Services Goal Objective Strategy Measures Maintain Financial Sustainability. 1. Maintain a Review the Town s present competitive tax rate policy for setting tax rates position in relation to other Capital Region Municipalities. 2. Maintain adequate levels of surplus. 3. Complete year end with net financial activities at break even or surplus. Annual Surplus/Deficit Report to Council at year end. Review annually to ensure levels are adequate. Provide daily management reports on-line for Department Heads and Managers to monitor their areas of responsibility with report on variances and action taken to ensure goals met. Survey of Capital Region Municipalities Tax rates. Levels for General Operating at 25% - 50% of Municipal Property Taxes. Water at 10%-15% Sale of Water and Water Parcel Tax. Sewer at 10% -15% of Sewer User Charges and Sewer Parcel Tax. Garbage Utility at 10%- 15% of Garbage User Fees. Quarterly report to Council. Development Services Goal Objective Strategy Measures Ensure liveability and sustainability of the community 1. Business Licenses issued to all businesses in the Town of Sidney 2. Enforcement of BC Building Code 3. Ensure development guidelines of OCP are met Issue and follow up on business Number of licenses issued licenses compared to prior years. Building Inspections to ensure Reduction in claims. compliance Review development proposals Final inspections for as submitted to ensure compliance. compliance. OCP Review 4. Update the OCP 1. Comprehensive Review 2. Significant Public Consultations Completion of OCP by Spring 2007 Town of Sidney 2005 Annual Report 17

20 Progress Report 2006 Fire Services Goal Objective Strategy Measures Reduce injury and property loss due to fire 1. Ensure that Fire Personnel are Trained to N.F.P.A standards 2. To provide a program for Inspections and Education. Ongoing training with Justice Completion of N.F.P.A. Institute. Certification. Ongoing Education and Inspections program. Continuation of Frequency of Inspections and Educational Programs. Police Services Goal Objective Strategy Measures To have a livable community where residents feel safe, are safe and have confidence in their police. 1. Ensure the RCMP continue to deliver a high level of police services. Prominent presence in the community through: 1. Bike patrols 2. Police liaison officers in schools, 3. Sidney traffic officer, 4. Targeted enforcement in known trouble spots. Quarterly report to Council on activities and incidents in the Town of Sidney. Town of Sidney 2005 Annual Report 18

21 Message from the Chief Administrative Officer The administration of the Tow n of Sidney strives to deliver efficient and responsive services to its residents and businesses in a timely and cost effective manner. There have been many significant initiatives realized in the past year and proposed for the future. Innovative approaches have resulted in minimal tax increases for major capital projects. Excluding utilities the Tow n has only tw o debenture debts, one for the Fire Hall retiring in 2007 and the other for the Police Station retiring in One of the most noticeable achievements of recent years has been the development and implementation of capital replacement plans. These provide for the replacement of infrastructure (w ater, sew er, pavement, etc.), Fire Department equipment, Public Works vehicles and even computers. The life of these assets has been estimated and annually the Tow n sets aside a fixed amount for their replacement. This eliminates the need for borrow ing and results in a steady tax levy eliminating major fluctuations caused by unanticipated replacement needs. Photo by Rick Hudson Staff is committed to continue to serve the needs of the community. David W. Bartley Chief Administrative Office Town of Sidney 2005 Annual Report 19

22 Administration Department The Administration Department, headed by the Chief Administrative Officer (CAO), is responsible for overseeing all municipal operations. The Department also provides administrative support to Mayor and Councillors and is responsible for all Municipal Clerk statutory duties required under the Local Government Act and the Community Charter. The CAO makes recommendations to Council on a broad range of policy and administrative issues and is responsible for the efficient management of the Tow n, its officers and employees. The Department also ensures that Council s directions and policies are carried out. It is a link betw een public, staff and Council advising on protocol and procedural issues. Other functions include: Compiling and preparing of municipal agendas for Council meetings Keeping minutes of Council and Committee meetings Processing and coordinating all business relative to Tow n Council Providing advice w ith respect to Council procedures, policies and functions Publishing official notices Drafting and maintaining municipal bylaw s Safeguarding public documents Coordinating municipal elections Dealing w ith personnel and labour relation matters Administering the Freedom of Information and Protection of Privacy Act and processing requests to access records Town of Sidney 2005 Annual Report 20

23 Protective Services Sidney Fire Department 2005 Highlights The mission statement of the Sidney Volunteer Fire Department is: To Provide Safe, Professional Fire Suppression and Rescue Services to our Community through Education and Prevention, with the Dedication to Serve, the Courage to Act and the Ability to Perform. The Sidney Fire Department consists of 37 members w ho respond by pager to all incidents. Of these 37 members, only 3 are paid daytime staff, consisting of the Fire Chief, Assistant Chief/Training Officer and the Fire Prevention Officer. The Sidney Fire Department responds to emergency incidents including fires, motor vehicle accidents and requests for assistance from the BC Ambulance Service and the RCMP. The department responded to 499 incidents in 2005, the majority from requests for First Responder medical aid. The department responded to 6 fires that occurred in Sidney, w hich resulted in a dollar loss of approximately $ 348,400. There w ere no injuries to the public or to any firefighters Responses by Incident Type Solid Fuel/Chimney Fires, 1 Natural Gas Incidents, 6 MVA-Jaws of Life, 31 Miscellaneous Incidents, 10 Structural Fires, 12 Trash/Dumpster Fires, 6 Vehicle Fires, 10 Vessel Fires, 2 Alarm Bells, 57 Burning/Smoke Complaints, 22 Bush/Grass/ Beach Fires, 8 CO Detector, 2 First Responder, 290 Duty Calls, 32 As w ell as emergency incidents, the department is involved w ith prevention and education activities that are aimed at preventing fires before they start. Fire safety education in the schools and community as w ell as conducting fire inspections in businesses and public buildings, has helped to make citizens aw are of fire hazards at home and at w ork. Town of Sidney 2005 Annual Report 21

24 Protective Services NEPP (Neighbourhood Emergency Preparedness Program) Erika Kanczula is the director of the Neighbourhood Emergency Preparedness Program. She is the driving force behind this program and is also a member of ESS. This program is a huge benefit to our community as it teaches residents and neighbourhoods to be self-sufficient after a disaster. This enables emergency responders to concentrate their efforts on those that are in dire need of their services. Erika has w orked w ith fire department members and their families to help them prepare their ow n homes. Being prepared at home should allow firefighters to respond to help in the community quicker. During 2005 Erika has devoted approximately 500 hours doing presentations for schools, residents and businesses of the Peninsula, taking ESS training and promoting PEMO at community events. Erika is also organizer and speaker of the Vancouver Island Emergency Preparedness Conference held in Victoria. This conference received an aw ard from the Canadian Society of Safety Engineering. ESS (Emergency Social Services) ESS has 80 active members, and 25 stand-by trained in-active members. This group w ill be tasked w ith helping people during a disaster. Their job is to set up a reception center, register and refer those w ho are unable to return to their homes due to an evacuation or damage to their homes. ESS ensures that their basic needs, such as; food, clothing & lodging are supplied. ESS has established a netw ork of businesses in the community that can provide shelter, food, clothing and basic necessities for those evacuees. Search and Rescue The PEMO Search and Rescue Team have concluded another busy year of activities both on the Peninsula and in other jurisdictions. The continued dedication of the volunteers has been demonstrated in the diversity of activities and training that have taken place. This year w as the start of training for a Mountain Bike Unit. Training Training for the year leaned generally tow ard w ilderness search training w ith another 10 members completing the GSAR requirements for JI Certification. Community Training There w ere a number of activities that members of the PEMO Team organized and taught at for the benefit of other organizations in the community. Town of Sidney 2005 Annual Report 22

25 Protective Services Joint Training Exercises There w ere three major joint exercises in w hich members of the team played a significant roll. A joint w ilderness rescue exercise w ith Saanich SAR and St. John s Ambulance in the Durrance Lake/Work Park area. A joint multi-agency exercise at the Victoria International Airport. A joint PEMO exercise that ESS ran at the Panorama Leisure Center. Searches There w ere six (6) official callouts for These included lost person searches in North Saanich, Saanich, East Sooke, Bamfield, Sechelt and a possible body recovery search. Community Events Once again the PEMO Team w as very involved in community activities. These included; Bayside School Careers Day, Sidney Community Days Bazaar and Dance, Brentw ood Days Parade, Canada Day/Sidney Days activities w hich included entering teams in the build-a-boat contest. Sidney Market w here there w ere a number of first aid and missing person requests. PEMO w as present at the Sidney market every Thursday and responded to a number of first aid and missing person requests. Other Items The PEMO Team continues to support the Fire Services. This year members w ere involved in a fire at McTavish and East Saanich Road and contributed by helping w ith a controlled burn on McDonald Park Rd. They also participated in an Interface Fire Course offered by the North Saanich Volunteer Fire Services. Communications This year w as very successful for our program. Membership numbers increased, and w e w ere able to buy new computer softw are and hardw are. We w ere very busy w ith attending and assisting at many functions and gatherings. Experienced radio operators w ere called out to five emergencies to assist w ith the Search and Rescue teams. We w ere also asked to assist and support at one call for fire service. Our Communication Van w as used at a number of locations during the year and for a variety of other short duration training and promotional events. Town of Sidney 2005 Annual Report 23

26 Protective Services Policing in Sidney The R.C.M.P. Sidney/North Saanich detachment is made up of 31 sw orn police officers and 8 support staff. In addition to the 19 police officers w ho carry out traditional front line policing duties, there are 4 police officers w ho investigate more serious crimes, 2 police officers w ho focus on traffic enforcement, 2 officers w ho focus on school liaison and community policing, 2 officers w ho focus on providing policing to the 4 First Nations communities on the Peninsula and a detachment commander and an operations NCO w ho provides overall leadership to the detachment. This detachment provides policing services to the Tow n of Sidney, the District of North Saanich, the four First Nations communities, Durrance Lake, Willis Point and 52 islands. The Sidney/North Saanich strategic plan for 2006 is based on national, provincial, municipal and district statistics and consultation. The 2005 priorities w ill carry over to These strategic priorities are youth, traffic and First Nations policing. All detachment members contribute to the achievement of these goals and w ork w ith our community partners to be successful. Sidney enjoys one of the low est crime rates in the province of British Columbia because of the support the police receive from the public in reporting and solving crime. The community policing officers are w ell respected throughout the community and have established excellent relations w ith the youth in the community through their involvement in the local schools and various community organizations. The Sidney/North Saanich Detachment is fortunate to have a large number of volunteers w ho donate their time to make this community one of the most desirable in w hich to live. These volunteers donate hundreds of hours annually to assist w ith a variety of community policing initiatives such as Speed Watch and Victim Services. Members of the Auxiliary Constable program conduct foot patrols, bike patrols, home security checks and are involved in Coastal Watch and Marine Watch. These volunteer police members also assist the regular police members w hen required. In 2006 the detachment w ill be taking on 9 new auxiliary constables. The police members and staff at the detachment are active in the community outside of their w ork. They coach sports teams and volunteer at a number of functions to further support the communities they police. All detachment members are huge supporters of the annual Cops for Cancer - Tour de Rock program w hich raises funds for research into childhood cancers. In 2006 the Sidney/North Saanich Detachment w ill have a member riding w ith the 2006 Tour de Rock team. All members and staff w ould like to thank the community for their continued support and look forw ard to continued successes in Town of Sidney 2005 Annual Report 24

27 Development Services The purpose of the Development Services Department is to ensure the liveability and sustainability of the community. The Department is primarily responsible for formulating policies and standards for new development, regulating building construction, ensuring compliance w ith community standards and administering bylaw enforcement issues. The Department s main function is addressing: Planning, Inspection Services, Business Licensing and Bylaw Enforcement issues. Planning Planning combines the function of long-range planning and processing day-to-day development applications. The long-range plan consists of bringing a more comprehensive approach to community grow th. Staff, along w ith the Advisory Planning Commission and Council bring together a diverse range of view s and ideas, w hich together w ill create the future vision for the community. The focus of the department is to provide the residents of the Tow n of Sidney w ith a liveable and sustainable community. This Department w orks w ith other Municipal departments and community organizations, to develop and achieve this vision for the Tow n. While making decisions on development proposals, Council has follow ed the Goals and Objectives of the Tow n s Official Community Plan. How ever, Council did approve 5 Official Community Plan Amendments in These amendments w ere permitted only w here it made sense for the community, and in all cases the amendments did not stray far from w hat w as permitted under the existing land use policy. This is compared w ith 3 Official Community Plan Amendments in There w as a total of 5 Zoning Bylaw Amendments in 2005, compared to 7 in The Tow n has also issued a total of 11 Development Variance Permits w hich is up from 5 in The number of Development permits issued by the Department dropped from 41 in 2004 to 38 in With the overall pace of development w ithin Sidney, Council, staff and the Advisory Planning Commission have been w orking diligently to effectively guide grow th and development in the Tow n. Along w ith current planning, Development Services has w orked in conjunction w ith other Tow n Departments on the follow ing major projects: Pier Hotel Overseeing the construction of The Pier Hotel development at the eastern terminus of Beacon Avenue. Bethel Baptist Church Redevelopment Proposal Processing a major development proposal that w ill result in the construction of a three storey complex, consisting of 16 seniors assisted living units, 45 seniors congregate care units (extended care units) and a 250 seat place of w orship (Bethel Baptist Fellow ship Church) Town of Sidney 2005 Annual Report 25

28 Customs House at Bevan Park In conjunction w ith the Pier Hotel development, overseeing the moving of the Customs House to its new location at Bevan Park. Official Community Plan Approach Report The preparation and development of a detailed strategy document for the comprehensive review process of the Tow n of Sidney s Official Community Plan. Building Inspections Building Inspection is responsible for monitoring building construction in the Tow n of Sidney to oversee compliance w ith the BC Building, Fire and Plumbing codes. To promote health, life, safety and fire prevention w ithin the Tow n, Building Inspection personnel w ork closely w ith developers, other agencies and the Fire Department. Functions include plan review, issuance of permits, and inspection of premises for Code compliance prior to occupancy. Additional duties involve secondary suite inspection and review, as w ell as the issuance of Business Licenses. In 2005, 150 Building Permits w ere issued totaling $51,659,307. These included one major hotel project (The Pier Hotel) as w ell as 3 multi-family buildings, 10 new single family dw ellings and 5 single to tw o family strata conversions. One new industrial and one new institutional project rounded out the major w ork for Business Licenses Business license services w as once again active throughout The Tow n issued 771 Business Licenses in 2004, including 123 to new businesses. Bylaw Enforcement The Tow n continues to be reactive w ith bylaw enforcement. The enforcement is done by submitted w ritten complaints. Staff w ill do investigation and follow through on complaints as time permits. Town of Sidney 2005 Annual Report 26

29 Engineering, Parks and Works Engineering The Engineering Department provides technical advice, surveying and design services for capital projects and maintenance activities relating to the w ater, sew er, storm drain and street/traffic systems. Engineering is also responsible for the follow ing functions: Utility Service Records Street Infrastructure Records Planning, Design and As Built Draw ings for Improvements and Replacements to Roads, Parks and Underground Infrastructure Surveys and Mapping Contracts for: Services Materials Equipment Public Works Projects Building Maintenance Harbour Authority for Beacon Wharf Public Inquiries, Concerns etc. Risk Management Service Applications Long Term Plans: 20 year Infrastructure Plan 20 year Parks Plan 10 year Equipment Replacement Plan Transportation Local improvements Mapping & GIS General Administration for Public Works, Water, Sew er, Storm Drainage, Roads and Parks Development Review and Cost Estimates for Off-site Services Liaise w ith other Government Agencies, Groups, etc. Infrastructure Grant Applications Town of Sidney 2005 Annual Report 27

30 Parks and Works The Parks & Works Department is divided into tw o groups; the Parks Division and Works Division, both are on call 7 days/w eek and 24 hours/day. The Parks Division is responsible for construction and maintenance activities in 24 municipal parks. Areas of responsibility include: Boulevard green spaces Hanging baskets and nursery Dedicated bench program Permits for special events Tree preservation bylaw Playgrounds Integrated pest management Public tennis courts The Works Division comprises tw o groups; Surface Infrastructure and Underground Utilities. The Surface Infrastructure Group is responsible for construction and maintenance activities for 55km of roads and all municipally ow ned buildings, docks and facilities. Town of Sidney 2005 Annual Report 28

31 Other areas of responsibility include: Roads Boulevards Beach accesses Seafront w alkw ays Tulista boat ramp Streetlights Sidew alks Fire lanes Parking lots Docks & piers Street signage Sanding and snow removal The Underground Utilities Group is further divided into tw o sections; Water and Sew er. The Water Section is responsible for construction and maintenance activities for 55km of w atermains. Responsibilities include: Uni-directional flushing program Leak detection and repairs Meter reading Capital construction of new and replacement mains Installation of service connections The Sew er Section is responsible for construction and maintenance activities for 50km of sanitary sew ers, and 40km of storm drains. Responsibilities include: 13 sanitary pump stations and monitoring using SCADA system regular flushing and video inspection programs installation of service connections monitoring, detection and elimination of inflow & infiltration Treatment facilities and regional trunk mains for both w ater and sew er are provided by the Capital Regional District. Town of Sidney 2005 Annual Report 29

32 Corporate Services Corporate Services is comprised of Financial Services, Risk Management, Information Services, and Motor Vehicles. In 2005 the Financial Services section moved forw ard w ith development to utilize the Tow n s new w eb site allow ing for homeow ners that qualify to apply for their homeow ner grant. This is proving to be very popular w ith the public. Financial Services As a department, the responsibility and authority is derived from legislation mandated by the British Columbia Community Charter, Local Government Act, Provincial and Federal Statutes and Municipal by-law s. From a corporate perspective, the department strategy is to support the administrative and financial needs of the Municipality thereby enhancing the quality of service to the public. Our objective is to provide timely and accurate financial information to facilitate the decision-making needs of Council, senior management, and external stakeholders and provide analysis and business advice to departments. Specific functions include: The preparation and monitoring of the Five Year Financial Plan and the Annual Financial Statements Preparing and interpreting interim financial statements; Levying and collecting municipal taxes and utility fees; Processing of payroll, accounts payable and receivables; Telephone reception and sw itch-board services for all departments; Records management; Development and maintenance of financial systems; Investing and safe-guarding the Municipality s financial assets; Development of procurement policies and procedures; Monitors, controls, and allocates financial resources in the most efficient manner possible, in order to achieve the Tow n s immediate and long-term goals and objectives. Risk Management Risk Management ensures that the financial stability of the Tow n is protected against the effects of accidental loss, by developing and maintaining information related to losses, claims, insurance premiums and other risk-related costs. Town of Sidney 2005 Annual Report 30

33 Information Services Information Services provides technical support for all the Tow n s integrated hardw are and softw are at three locations, the Tow n Hall, the Fire Department and the Public Works Yard. This includes desktop support; support for Tempest Municipal Softw are and Diamond Great Plains Financial softw are both running on Microsoft SQL Server and FDM running on a Sybase database. In addition, the department also provides backup technical support to the Sidney/North Saanich RCMP detachment s Novell netw ork. The department annually replaces 25% of netw ork computer hardw are and redistributes the balance throughout the netw ork as per the Tow n s Computer Replacement Plan. Older systems are donated to local community organizations, non profit associations and the local school district. This year w e added several Tempest modules including Calls for Service, Web Inquiry and ehog, converted our Municipal database from Oracle to Microsoft SQL Server and upgraded our financial server. In addition, w e replaced our Firew all and again strengthened our Antivirus and Spam Management to deal w ith the continued threat over the Internet. Specific computer training in Microsoft applications carried on for 2005, as w ell as IronPoint Web Content project training and Diamond financial softw are training. Our Website content has increased and continues to expand as w e move into the second phase of w ebsite development. We introduced online Web Inquiry for property information and are functional for online Home Ow ner Grant processing for the 2006 taxation year. We look forw ard to another year of significant IT projects, including the addition of a new Technical Support staff, rolling out of Virtual Server technology and developing a strategy to introduce VOIP telephone systems. We w ill be implementing a Disaster Recovery plan and have entered into discussions w ith our Municipal neighbours on GIS Map collaboration. Town of Sidney 2005 Annual Report 31

34 Motor Vehicles Motor Vehicles section of Corporate Services provides a local service for residents of the Peninsula. These include: Driver s Services Drivers Licence renew als and duplicates Cancellations, Prohibitions, Reinstatements Road tests for seniors (once per month) B.C. Identification cards Change of address Process fines - payments or disputes Driver /Rider/Commercial/Recreational Trailer tow ing manuals available Free "L" and "N" signs plus pouches for the new driver Note: Payment for driver s services items are by cash, cheque or debit. ICBC Autoplan Broker ICBC Autoplan Broker Renew ing Insurance / Plates Permits Transfers Debt collection Registrations Personalized Plates Change of Address Veterans Plates Special coverage Collector Plates Cancellations Note: ICBC transactions and overdue fines can be paid by Mastercard, Visa, American Express, debit card, cash and cheque. Motor Vehicles also processes parking and Municipal violation tickets and issues Municipal Decals. A w ide range of pamphlets are available w ith both insurance and/or driver information. Town of Sidney 2005 Annual Report 32

35 Message from Corporate Services June 23, 2006 Mayor and Council Tow n of Sidney 2440 Sidney Ave. Sidney, B.C. V8L 1Y7 Your Worship and Members of Council: The 2005 Annual Report for the Tow n of Sidney has been prepared in accordance with Section 98 of the Community Charter. This Annual Report provides readers a clear understanding of the Financial Position and the results of operations for the Town for the year ended December 31, The Financial Position and Financial Activities of the Tow n are reported and audited on a consolidated basis. FINANCIAL MANAGEMENT AND CONTROL The Tow n maintains a system of internal budgetary, accounting and financial controls designed to provide reasonable assurances to safeguard municipal assets and provide reliable financial information. A five-year financial plan is prepared each year, representing the service levels and capital expenditure programs that Council wishes to implement. Responsibility for preparing, monitoring and managing operating and capital budgets rests w ith the management staff charged w ith the implementation of Councils programs. The Corporate Services Department is responsible for compiling estimates prepared by the operating departments, analyzing the financial implications of these estimates, making recommendations to the senior management team (w hich includes the Chief Administrative Officer) and departmental Directors, coordinating the presentation of the budget materials to Council, and periodic monitoring and comparison of the Tow n s actual financial activities to approved budgets. Preparation and presentation of financial statements and related exhibits and schedules including the Annual Report is undertaken by the Tow n s Corporate Services Department. While there is close consultation w ith the Tow n s auditors, management is responsible for decisions relating to the form and content of the Financial Statements, and for the treatment, reporting and disclosure of financial transactions. The statements have been prepared in accordance w ith generally accepted accounting principles for local governments as recommended by the Public Sector Board of the Canadian Institute of Chartered Accountants. The financial statements necessarily include some amounts that are based on estimates and the judgment of management w ith appropriate consideration to materiality. AUDIT The Community Charter requires that Council appoint an auditor to audit the accounts and transactions of the municipality. The auditor has a right of access at all times to every record, instrument, account and any other component of the financial reporting system of the municipality. Town of Sidney 2005 Annual Report 33

36 The audit firm of KPMG LLP w as appointed by Council and is responsible for expressing an opinion on w hether the consolidated financial statements prepared by management present fairly, in all material respects, the financial position of the Tow n of Sidney and the results of its operations. FINANCIAL RESULTS The financial results for 2005 reflect a commitment to sound financial management. The Consolidated Statement of Financial Activities for the year ended December 31, 2005, reflects financial equity in fund balances of $8,047,332. Consolidated equity in physical assets total $53,890,043, an increase of $3,594,881. Capital Expenditures in 2005 w ere financed primarily from senior government grants, operating revenues, Equipment Replacement Funds, and Capital Reserve Funds. OTHER LOCAL AND REGIONAL GOVERNMENTS The Tow n is a member of the Capital Regional District (CRD) w ith one member on the CRD Board of Directors (the Mayor). The CRD provides w ater treatment and supply services, sanitary sew er treatment facilities and recreation facilities for the three Peninsula municipalities; 911 emergency services, liquid w aste management, regional source control, regional parks, regional planning, Victoria family court, Victoria victim services, regional grow th, and traffic safety. The Tow n also belongs to the Capital Regional Health Board (CRHB). The CRHB is responsible for the capital financing needs of the regions hospitals. Membership on the CRD and CRHB are the same. The CRD and CRHB are separate entities from the Tow n; how ever, the Tow n is responsible for a share of the operating and capital costs of the tw o Boards, w hich is determined by calculating a proportionate share of assessed value of the participating members for the various regional services. The Regional District determines the total amount to be requisitioned from the Tow n, w hich is raised through property taxation. Other jurisdictions that the Tow n is required to collect taxes for are; Schools, Vancouver Island Regional Library, British Columbia Assessment Authority, Victoria Transit Authority and Municipal Finance Authority. Finally, I w ould like to take this opportunity to convey my appreciation to all members of Council and staff for their efforts in I w ould also thank those employees w ho contributed to the Tow ns financial processes and the preparation of the 2005 Annual Report. Respectfully submitted, D. Joan Brooks, CGA Director of Corporate Services Town of Sidney 2005 Annual Report 34

37 Consolidated Financial Statements Consolidated Financial Statements Town of Sidney Year ended December 31, 2005 Town of Sidney 2005 Annual Report 35

38 TOWN OF SIDNEY Audited Consolidated Financial Statements Year ended December 31, 2005 Page Financial Reporting Responsibility 1 Auditors Report 2 Statements A Consolidated Statement of Financial Position 3 B Consolidated Statement of Financial Activities 4 C Consolidated Statement of Changes in Financial Position 5 Notes to Financial Statements 6 Schedules: A Operating Fund - Statement of Financial Activities 16 B Capital Fund - Statement of Financial Activities 17 C Reserves Fund - Statement of Financial Activities 18

39 T O W N OF S I D N E Y 2440 Sidney Avenue, Sidney, British Columbia V8L 1Y7 Phone: (250) Fax: (250) townhall@sidney.ca Website: FINANCIAL REPORTING RESPONSIBILITY The accompanying statements of the Tow n of Sidney are the responsibility of management. To ensure their integrity, objectivity and reliability, management has selected appropriate accounting policies that are in accordance w ith Canadian generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The financial statements necessarily include some amounts that are based on estimates and the judgment of management w ith appropriate consideration to materiality. The Tow n s accounting systems and related internal controls and supporting procedures are designed and maintained to provide reasonable assurance that financial records are complete and accurate and that assets are safeguarded against loss from authorized use or disposition. The procedures include training and selection of qualified staff, the establishment of an organizational structure that provides w ell-defined division of responsibilities, accountability for performance and communication of standards of business conduct. The Municipal Council oversees management s responsibilities for the financial reporting and internal control systems. Council meets periodically w ith management and the independent auditors to satisfy themselves that management s responsibilities are properly discharged, and to review and approve the consolidated financial statements. KPMG LLP, Chartered Accountants, the independent auditors appointed by the Tow n, have examined these financial statements and issued their report w hich follow s. The auditors have full and unrestricted access to the Council to discuss their audit and their related findings as to integrity of the financial reporting process. Acting Chief Administrative Officer Director of Corporate Services Town of Sidney 2005 Annual Report 1