Loddon Shire Council. Road Asset Management Plan. Version 1.1.1

Transcription

1 Version Adopted by Council 23 rd June 2008

2 NOTE The Controlled version of this document is located at K:\Common\Road Asset Management Plan\Current \RAMP V1.1.1 June08 Printed versions are uncontrolled documents

3 Table of Contents EXECUTIVE SUMMARY INTRODUCTION OBJECTIVES OF THIS PLAN... 2 SCOPE OF THIS PLAN THE ASSET MANAGEMENT PLAN PLAN FORMAT KEY STAKEHOLDERS LEGISLATIVE REQUIREMENTS RELATIONSHIPS WITH OTHER PLANS RATIONALE FOR ASSET OWNERSHIP LEVELS OF SERVICE INTRODUCTION RESEARCH AND COMMUNITY EXPECTATIONS Local Government Community Satisfaction Survey STRATEGIC AND CORPORATE GOALS AM Policy and Strategy Best Value LEGISLATIVE REQUIREMENTS, STANDARDS AND CODES OF PRACTICE CURRENT/TARGET LEVELS OF SERVICE LEVELS OF SERVICE TABLES Community Levels of Service Operational Levels of Service PRINCIPLES ADOPTED IN THIS PLAN DESIGN AND CONSTRUCTION STANDARDS FOR RURAL LOCAL ROADS DESIGN AND CONSTRUCTION STANDARDS FOR TOWN STREETS DEMAND FORECAST INTRODUCTION GROWTH TRENDS POPULATION DEMOGRAPHIC CHANGES RESIDENTIAL DEVELOPMENT INDUSTRY AND AGRICULTURAL IMPACTS GOVERNMENT INSTRUMENTALITY IMPACTS IMPACT OF TRENDS ON INFRASTRUCTURE USE Existing Infrastructure RISK MANAGEMENT INTRODUCTION RISK MANAGEMENT FRAMEWORK WITHIN COUNCIL Corporate Risk Risk Management Policy Risk Management Implementation Plan RISK ASSESSMENT PROCESS Step 1: Risk Identification Step 2 & 3: Risk Analysis and Evaluation Likelihood Roads Streets & Footpaths - Overall Risk Matrix Step 4: Treat Risks PROJECT RISKS OPERATIONAL RISKS When printed this is an uncontrolled document

4 4.6 CONTINGENCY PLANS RISK ACCOUNTING AND AUTHORITY Manager Organisational Development Executive Managers Managers Risk Committee All Employees LIFECYCLE MANAGEMENT PLANS INTRODUCTION Section Contents Work Category Definitions Maintenance Inspections Intervention Levels Performance Monitoring Consultation Process Boundary Issues Council Ownership Functions PAVEMENT ASSET GROUP Objective Background Data The Renewal Funding Gap ACQUISITION PLAN - NEW WORKS STRATEGIES UPGRADE WORKS STRATEGIES Upgrading rural gravel pavements to sealed pavements Sealing of town streets Sealing roads in a Rural Living Zone Widening existing rural sealed pavements Upgrading roads to all weather access in Farming Zones SUBDIVISION DEVELOPMENT NEW WORKS EXPENDITURE FORECASTS OPERATIONS AND MAINTENANCE PLAN OPERATIONS MAINTENANCE Work Definition Principles for road maintenance Principles for sealed pavement maintenance Principles for unsealed pavement maintenance Maintenance Expenditure Forecasts RENEWAL/REPLACEMENT PLAN PHYSICAL DATA RENEWAL/REPLACEMENT TACTICS Reduce Level of Service Revise Asset Lives Increase funding for renewal ASSET LIVES SEALED SURFACE Condition/Age General principles for sealed surface renewal Expenditure Forecasts for Sealed Surface SEALED PAVEMENT Condition Age General principles for sealed pavement renewal When printed this is an uncontrolled document

5 8.5.4 Comparative Renewal and Maintenance Costs Expenditure Forecasts for sealed pavements UNSEALED PAVEMENT Condition/Age General principles for unsealed pavement renewal Expenditure Forecasts DISPOSAL PLAN Summary of Financial Expenditure FINANCIAL FORECAST YEAR FINANCIAL FORECAST Financial Projection Discussion KEY ASSUMPTIONS ASSET VALUATION FUNDING STRATEGY CONFIDENCE LEVELS ASSET MANAGEMENT PRACTICES AND IMPROVEMENTS OVERVIEW ASSET MANAGEMENT PRACTICES Processes Systems Data ASSET MANAGEMENT IMPROVEMENTS Further Tactics to be Investigated MONITORING AND REVIEW PROCESSES AM Plan Review AM Plan Monitoring REFERENCES Loddon Shire Council Documents GLOSSARY APPENDICES RURAL TOWNSHIPS AND RURAL RESIDENTIAL UNMADE ROAD NETWORK STRATEGY LOW TRAFFICKED RURAL SEALED ROADS ON WHICH SEALED ROAD RENEWAL WILL BE DISCONTINUED When printed this is an uncontrolled document

6 When printed this is an uncontrolled document

7 Executive Summary Loddon Shire council is custodian of an extensive range of community assets that it provides to facilitate delivery of its services in the community. Roads are a significant component of Council s asset portfolio. Council needs to ensure that there is an appropriate level of funding to enable assets to be maintained and renewed to an acceptable standard. Council will use this, along with other Asset Management Plans, to balance levels of service, community expectations and affordability of its assets and services. This, covering sealed and unsealed road and street pavements with a replacement value of $184 million, provides details for communication and justification of funding requirements while supporting long term financial planning. Levels of service existing prior to this asset management plan have been modified to meet the need to deliver affordable outcomes. The plan outlines how risk management principles will be applied, nominates road standards and provides details of operations, maintenance, renewal, new works and asset disposal activities. One of the major issues for Council is the need to fund the timely renewal of its road assets. Prior to this plan Council had a renewal funding short fall of $1.8million per annum. This plan includes the following new strategies and tactics to reduce the renewal gap:-- o limit extending the rural sealed road network o implement special charge schemes to fund upgrading town streets o use planning process to limit extension of gravel roads for residences in farming zones. o over a period of time discontinue renewal of low trafficked rural sealed roads which fail to meet various selection criteria o devote all capital works funding to renewal works The adoption of this will reduce the annual shortfall in renewal spending from $1.819 million to $934,000 per annum. Future tactics and asset management improvements are discussed in section 11. When printed this is an uncontrolled document Page 1

8 1.0 Introduction This asset management plan relates to the following road infrastructure:- Sealed pavements Unsealed pavements Formed and unformed roads This asset management plan is prepared to document Council s asset management processes to guide the planning, acquisition, operation and maintenance, renewal and disposal of assets with an objective to maximise asset service delivery potential and manage related risks and costs over entire asset lives. Bridges and footpaths will be dealt with in separate Asset Management Plans. 1.1 Objectives of this Plan Council s road infrastructure represents a significant investment by the community and is vital to its health and well being. The overall objective of asset management is: To enable Council to meet its responsibilities to Provide services to current and future generations Provide and maintain community infrastructure within the municipal area Enhance community safety and promote access The specific purpose of this plan is to: Demonstrate responsible stewardship; Define and articulate how the infrastructure is and will be managed to achieve Council s objectives; Provide a basis for customer consultation to determine the appropriate levels of service; Manage risk of asset failure; Achieve savings by optimising whole of life costs; and Support long term financial planning. The Road Management Act 2004 requires Council to produce and make available to the public a road management plan which Establishes a management system for Council s road management functions based on policy and operational objectives and available resources Sets relevant standards for the discharge of those road management functions 1.2 Scope of This Plan The Loddon Shire is located in Central Victoria adjacent to the City of Greater Bendigo and surrounded by the Shires of Central Goldfields, Northern Grampians, Buloke, Gannawarra, Campaspe and Mount Alexander. The Shire covers an area of 6,700 square kilometres with a population of 8,095 spread over eighteen towns or communities and rural areas. The topography of the Loddon Shire varies from rolling hill country in the South to broad, flat, slightly undulating grassland in the East and North. The municipality is dissected by the Loddon River, which flows from catchments in the South through to the Murray River. When printed this is an uncontrolled document Page 2

9 The Council over a number of years has built up a considerable asset base to enable it to provide services to the community, The Council s Annual Report to 30 th June 2007 details non-current assets to a total value (Written Down Value) of $188,524,914 including: Land and buildings - $ 34,733,814 Plant, furniture and equipment - $ 3,822,258 Infrastructure (Roads, footpaths, bridges, drains, landfill, quarries) $149,396,801 Capital works in progress - $ 572,044 $188,524,914 The scope and current replacement value, at 30/6/2007, of the assets covered by this plan are identified in the following table: Asset Type Unit Length Area Replacement Value ($) Sealed Roads (km) 919 4,503, ,950,576 Gravel Roads (km) ,471,630 39,417,154 Formed & (km) ,298,097 2,241,825 unformed roads Total) ,300, ,609,555 Formed& unformed roads 31% Sealed Road pavement 19% Gravel Road pavements 50% When printed this is an uncontrolled document Page 3

10 1.3 The Asset Management Plan The AM plan is a tool combining management, financial, engineering and technical practices to ensure the level of service required by customers is provided at the most economical cost to the community. The plan is also intended to protect the environmental and cultural values of the assets providing the service. The AM Plan is a tactical plan that translates broad strategic goals and plans into specific goals and objectives, relevant to a particular activity for the organisation. It may be regarded as a tactical plan for implementing infrastructure related strategies, which arise from the strategic planning process. Tactical planning involves the development of separate sub-plans that allocate resources (natural, physical, financial, etc) to achieve strategic goals through meeting defined levels of service. The plan is the medium by which Council articulates its management of infrastructure to achieve the desired outcomes. Processes & Methodologies Information Systems Management Practices Knowledge and Data Asset Management Plan Planning Practices Commercial Tactics Organisational Issues People Issues Implementation Practices Figure 1-1: Asset Management Plan The scope of the AM Plan relates to the four broad AM plan inputs and outputs. Processes: The processes, analysis and evaluation techniques needed to support effective lifecycle AM. Information Systems: The information systems to support AM processes and manipulate data. Data: Appropriate, accessible and reliable data for manipulation by information systems to produce the outputs required. Implementation Tactics: Including organisation, contractual and people issues. When printed this is an uncontrolled document Page 4

11 1.4 Plan Format The figure below follows the logic of the AM planning process and illustrates the relevant AMP section references in this plan. L.O.S INPUTS Strategic Environmental Legislative Customer Financial Political DEFINE LEVEL OF SERVICE Section 2 PREDICT DEMAND Section 3 XX CONSIDER RISKS Section 4 DECISION TOOLS AM systems Data Processes Analysis techniques Section 7 PREPARE ASSET LIFE CYCLE PLANS Evaluate asset condition/ performance Identify management tactics Identify, evaluate & select options Develop work programmes Section 5 PREPARE FINANCIAL FORECASTS Section 6 MONITOR PERFORMANCE & AM PLAN IMPROVEMENTS Section Key Stakeholders This plan is intended to demonstrate to stakeholders that Council is managing the assets responsibly. The key stakeholders include: Federal and State Government; Councillors; Community/Ratepayers; Visitors; Utilities/Developers; Employees/Volunteers; Contractors/Suppliers; and Insurers. 1.6 Legislative Requirements Council has stewardship over a large range of assets as required by legislation that includes: Local Government Act 1989 Road Management Act 2004 Road Safety Act 1986 Water Act 1989 Subdivisions Act 1993 Transport Act 1983 Planning and Environment Act 1987 When printed this is an uncontrolled document Page 5

12 Environmental Protection Act 1997 Local Laws relevant to Roads Occupational Health and Safety Act 1985 Other relevant references include: VicRoads standards Australian Standards and Codes of Practice State and Federal Acts and Regulations 1.7 Relationships with Other Plans AM Plans are a key component of the Council planning process linking with a number of Council documents that influence the Asset Management Plan and priorities allocated to infrastructure asset, capital, renewal, refurbishment and replacement expenditure. The following are important resource documents: Loddon Shire Council Plan The Loddon Plan Sets out Council s objectives and strategies under six key delivery areas. Strategic Resource Plan This plan sets out a projection of financial resources for the period of 1 st July 2007 to 30 th June Corporate Risk Management Policy CS9 (September 2005) The Loddon Shire Council is committed to adopting management principles that will successfully identify, analyse, assess, treat, monitor and review risks associated with its operations. Council Annual Budget Road Management Plan (2004) Best Value Reviews o Bitumen Surfacing (2003) Urban Drainage Program (August 2005) Road Safety Strategy Rationale for Asset Ownership Council exists principally to supply core services that meet the needs of its community. What services are provided, and how they are provided, depends on the level of service required by the community. Council s major core function is the provision of road infrastructure throughout the municipality in accordance with engineering standards and planning objectives and which meet the requirements of the Road Management Act 2004 and the Local Government Act Transportation and the provision of an effective road network are regarded as the most essential function associated with enhancing the municipality s economy and accessibility. When printed this is an uncontrolled document Page 6

13 2.0 Levels of Service 2.1 Introduction Levels of Service provide the basis for the life cycle management strategies and works programme identified within the AMP. They support the Council s strategic goals and are based on customer expectations and statutory requirements. Road Assets serve the community and enable Movement of people and goods Access to properties Provision for non vehicular users (pedestrians and cyclists) Provision of parking space Use of transport corridors for service provision (water supply, wastewater, communications and energy) With the use of this broad description of service as a guide, a key objective of this Asset Management Plan is to define the levels of service for safety, quality and efficiency. The levels of service in this Section will be used to: inform stakeholders of the type and level of service offered by Loddon Shire Council on its road network; formulate life cycle management strategies to deliver the defined levels of service; enable stakeholders to asses suitability, affordability and equity of the services offered; The levels of service outlined in this Section are based on: Research and community expectations Strategic and corporate goals Legislative requirements Standards and Codes of Practice. 2.2 Research and Community Expectations Council s customer research into road infrastructure needs and satisfaction has included: Community forums (September 2003, October 2006, October 2007)] Annual Local Government Community Satisfaction Survey Local Government Community Satisfaction Survey The last community satisfaction survey was undertaken in May The outcomes of the survey were: When printed this is an uncontrolled document Page 7

14 ASSET CATEGORY RESULT OF SURVEY % of respondents who rated performance excellent good adequate needs improvement needs a lot of improvement Roads [and footpaths] Traffic Management and Parking Council uses the community satisfaction survey as a performance measure of customer satisfaction. From the table above we can see that that 63% % were satisfied with roads 85% with parking and traffic management The primary reasons for needed improvements were: Roads - Improve/more frequent grading etc of unsealed roads needed - More frequent/better resurfacing of roads - Improve standard of unsealed roads [loose gravel, dust, corrugations] Traffic Management and Parking - More parking facilities adjacent to shopping and business centres - More parking facilities/capacity - Poor traffic/parking management 69% of improvement reasons related to unsealed roads. Council will continue to give high priority to gravel road resheeting and maintenance. 2.3 Strategic and Corporate Goals The Council Vision for the Shire is: Loddon will be a proud community leading rural Australia as a great place to live, work and visit. The work of Council is delivered under six key delivery areas. The objective of Key Delivery Area No 3, Works and Infrastructure is to enhance living standards and support economic development. Strategies 1. plan, build and maintain an effective road network 2. create attractive township streetscapes 3. long term plans will be developed to overcome deficiencies in key infrastructure (water, sewerage and gas) When printed this is an uncontrolled document Page 8

15 2.3.1 AM Policy and Strategy Stewardship of infrastructure is a core Council function. Sound asset management is necessary to enable Council to meet its responsibility to: provide services to current and future generations provide and maintain community infrastructure with the municipal area enhance community safety and promote access The principles identified in Council s Asset Management Policy and Strategy are that Loddon will: provide its community with a level of service that is responsive to the community s needs. ensure its community plays an active role in setting the standard of infrastructure provided. This will be through consultation and information exchange between Loddon Shire and its community. maximise the potential life of infrastructure through efficient and effective Asset Management practices. ensure asset management is an integral part of the Council s business cycle and will:- o be consistent with its goals and objectives o help to manage business risks o provide tangible benefits o be integrated and sympathetic with other components of the business o be sustainable. develop an Asset Management Plan incorporating sub-plans for each class of Council asset to ensure that the defined level of service can be maintained now and into the future at an affordable cost to Council and the community. incorporate the Asset Management Plans into Council s overall Financial Plan. develop and maintain systems and procedures to support asset management including a centralised database of Council assets linked to a Geographic Information System (GIS), where appropriate. develop and use a Project Evaluation method incorporating lifecycle costing, social, environmental and economic factors to guide investment decision. determine potential asset renewal funding gap and develop responses to address any such gap that are responsible, affordable and meet reasonable community expectations Best Value Council is required to operate in accordance with the following principles of Best Value as identified in the Best Value Victoria brochure published by the Victorian Government: There must be quality and cost standards set for all services that a council provides to the community. All services provided by a council must be responsive to the needs of the community. Each service provided by a council must be accessible to those members of the community for whom the service is intended. A council must achieve continuous improvement when providing services to the community. When printed this is an uncontrolled document Page 9

16 A council must develop a program of regular consultation with its community in relation to the services it provides. A council must report regularly to its community on its achievements in relation to the Best Value Principles. Councils should prepare a Best Value Principles Report to be included in the annual report. 2.4 Legislative Requirements, Standards and Codes of Practice Whilst Council is acting as a trustee for the community assets and is obliged to provide services at a level agreed with the community, it is also required to provide a minimum level of service as defined by legal requirements, Standards, and Codes of Practice. The following legislative requirements, Standards and Codes of Practice, with respect to levels of service, are to be taken into account: REFERENCE Transport Act 1983 Road Safety Act 1986 Local Government Act 1989 DETAILS Council s responsibility for main roads within its municipal district (Clause 5(4) of Schedule 5) is modified according to the Road Management Act 2004 Empowers Council to carry out permanents works (Clause 16 of the Schedule 5) Provides Council with the power to erect major traffic control items (MTCI s) on roads other than declared main roads and the power to erect minor traffic control items on minor roads. (Section91). Empowers Council with regard to parking Section 6.0 outlines the purpose of a Council. The purposes of a Council are: To provide equitable and appropriate service and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively. To manage, improve and develop the resources of its district efficiently and effectively. Section 7.0 outlines the objectives of Council to seek its purposes. In seeking to achieve its purposes, a Council has the following objectives: To facilitate the involvement of members of the community, users of facilities and services and Council staff in the development, improvement and coordination of local government; To co-ordinate with other public bodies to When printed this is an uncontrolled document Page 10

17 REFERENCE Environment Protection Act 1970 Occupational Health and Safety Act 1985 DETAILS ensure that services and facilities are provided and resources are used efficiently and effectively; To ensure adequate planning for the future of its municipal district; To represent and promote the interests of the community and to be responsive to the needs of the community; To formulate comprehensive policies and set performance targets; To develop, implement and monitor its strategic plans and budgets. Section 205 outlines Council s care and management. The Road Management Act 2004 place a duty of care on Council with regard to its roles as a road authority The legislative framework for the protection of the environment in Victoria. Legal requirements in relation to stormwater quality from building and construction work sites. Legal requirements for employers/employees in relation to workplace safety. Requirements on those who design, manufacture, import or supply any plan for use in the workplace. Water Act 1989 Subdivisions Act 1988 Health Act 1958 Austroads Road Design Guidelines Australian Rainfall and Runoff Guidelines Design Manuals and Works Specifications Road Design Standards: Traffic Engineering Manual Vol. 1 Traffic Management Traffic Engineering Manual Vol. 2 Signs and Provides for the liability of any person who causes unreasonable flows, which result in damage or injury. (Section 16(1)). Provides for engineering plans to be provided for developments in accordance with relevant standards. Legal Requirements regarding nuisance Design guidelines published by the Australasian Association of Road and Traffic Authorities. Guidelines for design flood estimation. Design and development standards and guidelines relating to civil infrastructure. Details the standards to which traffic engineering works may be undertaken. Designed to reflect the requirements of Road Rules Victoria and the Road Safety (Road Rules) Regulations The primary reference for road signs, markings and delineation in Victoria. When printed this is an uncontrolled document Page 11

18 REFERENCE Markings VicRoads Worksite Traffic Management (Roadwork Signing). Code of Practice. VicRoads Road Design Guidelines Parts Road Management Act 2004) DETAILS Incorporates the Australian Standard Manual of Uniform Traffic Control Devices AS172. Adopts the Manual of Uniform Traffic Control Devices AS Traffic Control Devices for Works on Roads. Incorporates VicRoads Road Design Standards The principals of the new Act: Set out the powers, duties and function of the highway authorities in relation to the inspection, maintenance and repair of roads Establishes the legal framework for the management of roads and define the rights, powers and duties of road authorities and other persons and bodies (such as utilities) which install, maintain or operate infrastructure on roads or carry out such works on roads. Enables authorities to develop and publish management plans to incorporating the performance of their duties in relation to the inspection, maintenance and repair of roads, having regard to the type of road, the resources available to the authority and its budgetary and policy priorities. When printed this is an uncontrolled document Page 12

19 2.5 Current/Target Levels of Service Service levels are divided into two types: Community based; and Operations based Community based levels of service relate to the function of the service provided and how the customer receives the service in terms of: Appearance; Legislative Requirements; Availability; Comfort; Safety; Operations based levels of service relate to the technical measures and the outputs the customer receives in terms of: Quality; Quantity; Maintainability; Reliability and Performance; Responsiveness; Capacity; Environmental Impacts; and Cost/affordability Assets covered by Levels of Service The following tables identify the service levels adopted and the targets set by council for road pavements including sealed and unsealed Roads. When printed this is an uncontrolled document Page 13

20 2.6 Levels of Service Tables Community Levels of Service Key Performance Indicator Accessibility Customer Satisfaction Road Safety Level of Service Continuous access available at all reasonable times Road service meets user requirements Safety of road network maintained and improved. Performance Measurement Process No of customer complaints re inaccessibility Annual Customer Satisfaction Survey conducted by Office of Local Government VicRoads crash statistics Target Performance Continuous access available except during unforeseen incidents or during emergencies. Customer satisfaction with roads maintained or improved Reduction in number of injury and vehicle crashes recorded on local roads. All road assets inspected in accordance with RMP program and faults rectified. Current Performance To be determined 63% satisfaction with roads To be determined Actions to meet performance target Provide emergency response procedures in accordance with road Management Plan Undertake works in accordance with maintenance and renewal plan Implement provisions of Road Management Plan. Resources Required Works customer service staff Infrastructure staff When printed this is an uncontrolled document Page 14

21 2.6.2 Operational Levels of Service Key Performance Indicator Responsiveness Quality Level of Service Repairs and response to customer complaints are within targets specified in RMP Roads maintained and rehabilitated to maintenance and construction quality targets Performance Measurement Process % of repairs within target response times Random field audits to check maintenance works are in compliance with RMP Target Performance 100 % of repairs and responses within target response times 95% of random audits for maintenance within standards set in RMP. Current Performance To be determined Not currently determined Actions to meet performance target Undertake works in accordance with provisions of Road Management Plan Random field audits to check maintenance is undertaken to standards set in RM Plan. Resources Required Works department Works department Affordability Provide road maintenance and renewal in an efficient, cost effective manner. Random field audits to check rehabilitation works are in compliance with RAMP and construction plans. Cost of maintenance and renewal program 95 % of random audits within standards set in RAMP and construction plans. Road maintenance and renewal program delivered within 10% of budget. To be determined Random field audits to check rehabilitation works are completed to the standards detailed in RAMP and construction drawings. Review and monitor maintenance and renewal programs in line with adopted annual budget. Monitor costs of program delivery. When printed this is an uncontrolled document Page 15

22 2.7 Principles Adopted in this Plan Section 2.5 defines the levels of service the community receives for roads while section 2.6 details how the level of service is delivered. The following principles are adopted in delivering these levels of service:- One all weather access will be maintained to existing, permanently occupied dwellings and intensive industries in the rural area, the minimum standard provided being Rural Gravel Access. Approved school bus routes will be maintained as all weather access roads, meeting the requirements of the Department of Infrastructure. Council approved tourist routes ( eg routes detailed in Council s self-drive CD s )will be maintained as all weather access roads. One existing dry weather only access, will be provided to the nearest property boundary of rural non-residential properties utilising an existing minor gravel, formed or unformed road. The standard for new works for each road hierarchy is as detailed in 2.8 Design and Construction Standards for Rural Local Roads and 2.9 Design and Construction Standards for Town Streets Further principles adopted are detailed in 6 Acquisition Plan, 7 Operations and Maintenance Plan and 8 Renewal/Replacement Plan. When printed this is an uncontrolled document Page 16

23 . 2.8 Design and Construction Standards for Rural Local Roads Design and Construction Standards for Rural Local Roads Local Road Hierarchy RSC, RSA RGC, RGA, RGM RFO Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Traffic volume >200, or >35 CVs per day , > 35 CVs per day, Safety issues <50 Traffic direction 2 way 2 way 2 way 2 way 2 way Lanes # 2 2 NA Lane width m NA Pavt width m * NA Seal width m (1) NA NA NA Shoulder width m NA Carriageway width m Verge width m Formation width m Fill batter slope 4:1 4:1 4:1 4:1 4:1 Cut batter slope 2:1 2:1 2:1 2:1 2:1 Table Drain batter slope 6:1 6:1 4:1 4:1 4:1 Pavement crossfall m,/m earth Shoulder crossfall m/m earth Verge slope m/m earth Clear Zone for new potential hazards (4) As per VicRoads Clear Zones (2) As per VicRoads Clear (2)( 3) Zones As per VicRoads Clear Zones (2) As per VicRoads Clear (2)( 3) Zones As per VicRoads Clear (2)( 3) Zones (1) Isolated pavement and seal widening provided on crests, curves (2) As per VicRoads Road Design Guidelines Pt 3, 3.9 Clear Zones Fig (3) Treat as 2 lane carriageway to calculate clear zone width. (4) Applies to new obstructions by other authorities e.g. new power poles, tree plantings Maximum grade for unsealed roads is 6 % [seal steeper grades] Further investigation on clear zones being undertaken General Council generally works to the standards in VicRoads Design Guidelines Table and AARB Unsealed Roads Manual. When printed this is an uncontrolled document Page 17

24 2.9 Design and Construction Standards for Town Streets Design and Construction Standards for Town Streets Local Road Hierarchy TSC TSA TGA Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Development Fully developed, Well developed Limited development 1 Limited development 2 Limited development business area Traffic direction 2 way 2 way 2 way 2 way 2 way Lanes # Lane width m Side drains 2 x K & C 2 x K & C 2 x K & C 2 x swale drain 2 x swale drain Parallel parking 2 x 2.8m 1 x 2.8m Nil Nil Nil Carriageway width m 12.6 (1) 9.8 (1 7.0 (1 6.0 (2) 6.0 (2) Pavement crossfall m,/m Parking lane crossfall N.A. N.A. N.A. m/m (1) From K&C invert to K&C invert (2) From edge to edge of pavement When printed this is an uncontrolled document Page 18

25 3.0 Demand Forecast 3.1 Introduction This section of the plan analyses factors affecting demand including population growth, social and technology changes and impacts on new and existing infrastructure. 3.2 Growth Trends The key drivers of demand for the infrastructure are: Population growth; Industrial growth; Residential Development; Demographic Changes; Changes in Government Directions 3.3 Population For population predictions the following sources of information have been used: (i) The Department of Planning and Community Development - Victorian Population Bulletin October 2007 Population Details Year Information Source Estimated Resident Population 1996 Victorian Population Bulletin October Victorian Population Bulletin October Victorian Population Bulletin October 2007 Average Annual Growth Period % Population Loddon Shire Population Year Population Change When printed this is an uncontrolled document Page 19

26 Generally an overall decline in population has been experienced, which is predicted to continue into the next 20 years at a rate of minus 1.2 % per annum. 3.4 Demographic Changes Council s Aged and Disability Strategy 20006/7 highlights key population changes that are predicted to occur over the next twenty five years They include:- People aged 65 years and over will almost double from 19% to 37.5 % People aged years will decrease from 54.5% to 43% People aged 85 years and older will increase from 258 (in 2001) to 548 in (2031) These trends are more likely to impact on building and footpath assets: the impact on road infrastructure will be minimal. 3.5 Residential Development There is no evidence to suggest that there will be significant increased demand for new housing in Loddon towns, therefore impact on road infrastructure will be minimal. 3.6 Industry and Agricultural Impacts Farm sizes in the north and eastern areas of the shire are increasing to create more viable enterprises with a resultant decline in the population as former owners move to the regional centres or major towns outside the municipality. Further mechanisation of farming operations continues to reduce the size of the work force required. The more recent development of horticulture, particularly the implementation and accelerated development of the olive industry will provide increased seasonal employment opportunities which will reduce the decline in overall population, more particularly in the Boort area. 3.7 Government Instrumentality Impacts The Australian Wheat Board continues to implement the closure of many grain storage silos scattered throughout the municipality, along with the establishment and expansion of central receival points at Boort, Bridgewater, Dunolly, Mitiamo, and Tandarra. The result is increased truck traffic on various local roads servicing the central receival facilities. When printed this is an uncontrolled document Page 20

27 3.8 Impact of Trends on Infrastructure Use Existing Infrastructure From traffic count data an analysis of 47 random sites indicates that there has been an overall decline of 3.3% in Average Annual Daily Traffic over the 5 year period from 2000 to Loddon Shire Council Traffic counts - vehicle per day (24hr) Road Year [approx] Road Hierarchy ~2000 ~2005 Abattoirs Rd RSA Arnold West Inglewood Rd RSA Baringhup Eddington Rd RSC Barraport West Rd RSA Boort Kurting Rd RSC Boort Quambatook Rd RSC Boort Yando Rd RSC Calivil Mail Rd RSC Canary Island Leaghur Rd TSC Dalziels Rd RSA Dingee Rd RSC Dingee Rochester Rd RSC Dunolly Inglewood Rd RSC Echuca Serpentine Rd RSC Eddington Laanecoorie Rd RSC Eddington Rd RSC Inglewood Korong Vale Rd RSC Inglewood Serpentine Rd RSC Kamarooka Store Rd RSA Lanyon Rd RGA Loddon West Rd RSC Mincha Canary Island Rd RSC Mitiamo Forest Rd RSC Mologa Durham Ox Rd RGA Mysia West Rd RSC Newbridge Bridgewater Rd RSA Nine Mile Wedderburn Rd RSC Old St Arnaud Rd RSC Prairie West Rd RSC Pyramid Yarraberb Rd RSC Quambatook Wychitella Rd RSC Richards Rd RSA Sebastian Rd RSC Shelbourne Rd RSC Silo Woolshed Rd RSA Sylvaterre Rd RSC Sylvaterre Timms Lake Rd RGC Tandarra Elmore Rd RSC When printed this is an uncontrolled document Page 21

28 Loddon Shire Council Traffic counts - vehicle per day (24hr) Year [approx] Tandarra Serpentine Rd RSC Wedderburn Serpentine Rd RSC Wedderburn W'Burn Junction RSC Wedderburn Wychitella Rd RSC Wilkinsons Swamp Rd RSC Woodstock Rd RSA Wychitella Bus Route Rd RSC Yarrawalla East Rd RSA Grand Total Difference (decline) % When printed this is an uncontrolled document Page 22

29 4.0 Risk Management 4.1 Introduction The overall objectives of a formal risk management approach are to: Outline the process by which Council will manage risk associated with its road assets, so that all risks can be identified and evaluated in a consistent manner, Identify operational and organisational risks at a broad level, Allocate responsibility for managing risks to specific staff to improve accountability; and, Prioritise the risks to identify the highest risks that should be addressed in the short to medium term. A risk management approach that is consistent with the process outlined in the Australian/New Zealand standard AS/NZS 4360: 1999 has been adopted to achieve these objectives. The process is, illustrated in the figure below. Risk Context Establish risk evaluation criteria Communicate and Consult Risk Identification FMECA- Failure Modes, Effects & Criticality Analysis Risk Analysis Determine consequence of failure Assess probability of failure Risk Evaluation Determine risk cost of exposure Identify risk reduction opportunities Assess Risks Risk Treatment Select treatment options- ODRM Implement preferred treatment option Monitor and review 4.2 Risk Management Framework within Council Council s Risk Management framework consists of a Risk Management Policy, a Risk Management Implementation Plan and is supported by a risk register. When printed this is an uncontrolled document Page 23

30 Council is subject to corporate, strategic and operational risks as illustrated below: High level corporate risk (corporate risk register) Output Short-term actions Strategic infrastructure risks Works Programme Operational risks Procedures (QA, Safety, Operating) Design Standards Corporate Risk Council has in place corporate processes to manage risks within the organisation, comprising Corporate risk register Risk Policy Risk Register A Risk Management Committee comprising of management representatives meets on a regular basis and oversees the performance of Loddon s risk management practices Risk Management Policy Council through its Risk Management policy, Policy CS 09, adopted by Council on 27th November 2006, is committed to adopting management principles that will successfully identify, analyse, assess, treat, monitor and review risks associated with its operations. Council will utilise a combination of proactive and reactive methods to ensure its risks are kept to a minimum Risk Management Implementation Plan Council maintains risk management implementations plans for principal infrastructure and services to minimise the likelihood of non-achievement of critical business objectives. The risk management implementation plan is designed to ensure that: All significant operational and organisational risks are understood and identified. The highest risks within a one year planning horizon are identified and addressed. Risk reduction treatments are implemented which best meet business needs. Responsibilities for implementing and managing risks are allocated to specific staff. When printed this is an uncontrolled document Page 24

31 4.3 Risk Assessment Process Step 1: Risk Identification Council has undertaken a review for potential risks. The risks identified have been described and their potential impacts and current controls assessed in the corporate Risk Register. On the road network, risks are identified by undertaking inspection regimes as detailed in Council s Road Management Plan. Road defects established during programmed inspections are recorded into a database in the field utilising tablet computers Step 2 & 3: Risk Analysis and Evaluation The risk analysis considers both the likelihood and consequence of events and asset risks. The probability that a risk could occur can be considered using the Risk Qualitative Measures of Likelihood below, as detailed in table 2 of Council s Risk Management Policy Level Descriptor Example Detail Description A Almost Certain Is expected to occur in most circumstances. B Likely Will probably occur in most circumstances. C Possible Might occur at some time. D Unlikely Could occur at some time. E Rare May occur only in exceptional circumstances. The consequences that a risk could occur can be considered using the Qualitative Risk Analysis Matrix Level of Risk, as detailed in table 3 of Council s Risk Management Policy. Consequences Likelihood Insignificant 1 Minor 2 Moderate 3 Major 4 Catastrophic 5 A (almost certain) H H E E E B (likely) M H H E E C (moderate) L M H E E D (unlikely) L L M H E E (rare) L L M H H The following Risk Analysis Matrix included in Council s Road Management Plan is an adaption of the above qualitative Risk Analysis Matrix to suit Council s Road Hierarchy Roads Streets & Footpaths - Overall Risk Matrix Local Roads and Street - Overall Level of Risk Road Likelihood Consequences Hierarchy Insignificant Minor Moderate Major Catastrophic RSC Unlikely VL L ML M H TSC Unlikely VL L ML M H RSA Rare VL L ML M H TSA Rare VL L ML M H When printed this is an uncontrolled document Page 25

32 RGC Rare VL L ML M H RGA Rare VL L ML M H TGA Rare VL L ML M H RGM Rare VL L ML ML M TGM Rare VL L ML ML M RF Rare VL L L ML ML TF Rare VL L L ML ML RUF Rare VL VL L L L TUF Rare VL VL L L L Council s Road Management Plan contains risk tables with predetermined levels of risk for each defect type, for each road hierarchy. These are detailed in Council s Road Maintenance Tables, with a sample in the Road Management Plan Step 4: Treat Risks The risk tables for each defect type are used in Council s Maintenance Management program, Road Asyst, to allocate orders for works to be completed within documented response times, detailed in the following table Level of Risk Result Description Action H High risk - urgent response rectify if possible or provide appropriate warning by end next working day rectify within 5 working days or provide appropriate warning M Medium risk rectify within 4 working weeks or provide appropriate warning ML Medium to low risk rectify within 3 months or provide appropriate warning L Low risk - routine rectify in annual maintenance program procedures but as resources permit VL Very Low risk rectify as resources permit 4.4 Project Risks Council has developed and utilises a Project Scoping and Prioritising process to prioritise capital projects for local sealed road and street reconstruction, shoulder sheeting and gravel road resheeeting programs. The process utilises the following criteria as appropriate for the particular asset type Road hierarchy Traffic volume Commercial vehicle count School bus routes Crash statistics Number of houses serviced Significant business or industry route Pavement condition Number of traffic lanes Maintenance costs When printed this is an uncontrolled document Page 26

33 4.5 Operational Risks Operational risks are addressed through Occupational Health and Safety processes Safe working Practices These include safety committee inspections of work places, pre-start checks for major plant items and tool box meetings at the commencement of projects. 4.6 Contingency Plans Disaster Recovery and Business Continuity Plan The objectives of Council s Disaster Recovery and Business Continuity Plan issued 1 st February 2006 are:- To define procedures to effectively minimise losses from disasters To provide a mechanism for re-establishment of services and operations as quickly and efficiently as possible after an incident To minimise the affects on the public, staff and Council 4.7 Risk Accounting and Authority Risk management accountability and authority within Council for identifying and managing risk is described in CS09 Risk Management Policy as detailed below Manager Organisational Development Council s Manager Organisational Development will undertake the co-ordination role of Loddon s risk function and will be responsible for all reporting requirements, including the collation and review of a complaint risk register (refer AS4360/2004). The Manager Organisational Development in consultation with relevant parties will contribute to all facets associated with establishing Loddon s risk management context. The Manger Organisational Development will be the primary contact for risk issues and queries with Civic Mutual Plus and the general public. The Manager Organisational Development will also provide advice and support to Line and Executive Managers on current risk issues. When printed this is an uncontrolled document Page 27

34 4.7.2 Executive Managers Executive Management will set the strategic context of Loddon s risk management and will review this process annually. Executive Management will direct Line Managers and Staff on the administration of risk issues in accordance with this process. Executive Management in consultation with the Manager Organisational Development will provide final authorisation of Loddon s annual risk register Managers Managers will be responsible for overseeing the day-to-day management of risk within their relevant department. Managers will be required to develop and maintain a register of risks relevant to their department in line with annual goals set by the Risk Committee. Managers will be responsible for identifying risk within an organisational context as well as contributing towards the strategic context of Loddon s risk management plan. Managers may delegate various responsibilities of risk, such as inspections to suitably qualified staff within their teams when required (i.e. Team Leaders). Managers or suitably qualified delegates within their department will assess, prioritise and reduce risks in accordance with Australian assessment standards (refer AS4360/2004) Risk Committee A Risk Management Committee comprising of management representatives will meet on a regular basis and will oversee the performance of Loddon s risk management practices. The Committee will recommend the content of its Risk Register and Annual Strategy and will provide final recommendation(s) to Executive Management. The Committee will also provide strategic advice on continual improvement, whilst also overseeing the implementation of recommendations from Council s insurer CMP (Civic Mutual Plus) All Employees Employees are responsible to work in co-operation and consultation with Management to ensure ongoing active prevention of damage or loss of any property due to fire, water, theft or burglary or other means. Employees are also accountable for the property and assets in their direct control, and should operate and maintain this property in accordance with approved Council procedures. When printed this is an uncontrolled document Page 28