Nancy Muir Anita Verno
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1 Nancy Muir Anita Verno Writer, Author, Instructor Seattle, Washington Associate Professor Information Technology Bergen Community College Paramus, New Jersey St. Paul
2 Managing Editor Christine Hurney Director of Production Timothy W. Larson Senior Editor Cheryl Drivdahl Contributing Writers Jan Marrelli, Rob Neilly, and Doug Burden Production Editor Sarah Kearin Cover Designer Valerie King Text Designer Leslie Anderson Design and Production Specialists Jack Ross and Valerie King Copy Editor Crystal Bullen, DPS Associates Testers Margaret Cooksey and Jeff Johnson Indexer Schroeder Indexing Services VP & Director of Digital Projects Chuck Bratton Digital Projects Manager Tom Modl Acknowledgements: Charles Adams, II, Danville Community College, Danville, VA; Carla Anderson, National College, Lynchburg, VA; Vicki Badgley, South Arkansas Community College, El Dorado, AR; Stephen J. Baltes, Randolph Community College, Asheboro, NC; Sara P. Beakley-Mercill, Scottsdale Community College, Chandler, AZ; Linda Bettinger, Southeast Community College, Lincoln, NE; Ann Blackman, Parkland College, Champaign, IL; Larry Bush, University of Cincinnati, Clermont College, Amelia, OH; Miles Cannon, Lanier Technical College, Oakwood, GA; Sue Canter, Guilford Technical Community College, Jamestown, NC; Carol Cornforth, West Virginia Northern Community College, Wheeling, WV; Tim Ellis, Schoolcraft College, Liconia, MI; Philip Feinberg, Palomar Community College, San Marcos, CA; Clara Groeper, Illinois Central College, East Peoria, IL; Dana King, Heartland Community College, Normal, IL; Irvin LaFleur, Lanier Technical College, Cumming, GA; Leslie Martin, Gaston College, Dallas, NC; Judy A. McLaney, Lurleen B. Wallace Community College, Opp, AL; Deborah Miller, Augusta Technical College, Augusta, GA; LeAnn Moreno, Minnesota State College, Southeast, Red Wing, MN; Patricia Partyka, Schoolcraft College, Prudenville, MI; Angela Payne, Southwest Tennessee Community College, Memphis, TN; Jocelyn S. Pinkard, Arlington Career Institute, Grand Prairie, TX; Donna Reffit, Jefferson Community College, Shelbyville, KY; Felicia Reynolds, Broward Community College, Pembroke Pines, FL; Libby Rogers, New River Community and Technical College, Greenbrier Valley Campus, Lewisburg, WV; William Roxbury, National College, Stow, OH; Reuel Sample, National College, Knoxville, TN; Karen Spray, Northeast Community College, Norfolk, NE; Wanda Stuparits, Lanier Technical College, Cumming, GA; Casey Thompson, Wiregrass Georgia Technical College, Douglas, GA; Brandon Walker, Kanawha Valley Community and Technical College, South Charleston, WV; Carolyn Walker, Greenville Technical College, Greenville, SC; Fathia Williams, Fletcher Technical Community College, Houma, LA; Regina Young, Wiregrass Georgia Technical College, Valdosta, GA. Photo Credits: See page 712. Care has been taken to verify the accuracy of information presented in this book. However, the authors, editors, and publisher cannot accept responsibility for Web, , newsgroup, or chat room subject matter or content, or for consequences from application of the information in this book, and make no warranty, expressed or implied, with respect to its content. Trademarks: Some of the product names and company names included in this book have been used for identification purposes only and may be trademarks or registered trade names of their respective manufacturers and sellers. For example, Access, Excel, Internet Explorer, Microsoft, Outlook, OneNote, PowerPoint, and Windows are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. The authors, editors, and publisher disclaim any affiliation, association, or connection with, or sponsorship or endorsement by, such owners. We have made every effort to trace the ownership of all copyrighted material and to secure permission from copyright holders. In the event of any question arising as to the use of any material, we will be pleased to make the necessary corrections in future printings. Thanks are due to the aforementioned authors, publishers, and agents for permission to use the materials indicated. ISBN (text) ISBN (text & disc) 2014 by Paradigm Publishing, Inc. 875 Montreal Way St. Paul, MN Website: All rights reserved. No part of this publication may be adapted, reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from the publisher. Teachers using may photocopy complete pages in sufficient quantities for classroom use only and not for resale. Printed in the United States of America
3 Introduction Your Digital Toolkit Chapter 1 Managing Your Time with Microsoft Outlook Skill 1 Open Outlook Use Peeks... 6 Skill 2 Display the Calendar Skill 3 Schedule an Appointment Skill 4 Schedule a Meeting Skill 5 Add People Skill 6 Search for People and Appointments.. 18 Chapter 2 Using SkyDrive Skill 1 Create a SkyDrive Account Skill 2 Sign In to and Out of SkyDrive Skill 3 Manage Files and Folders on SkyDrive Skill 4 Edit Files Using Office Web Apps Skill 5 Create Files Using Office Web Apps Skill 6 Share Files on SkyDrive Chapter 3 Using Microsoft OneNote Skill 1 Create a Notebook with Sections Skill 2 Add Content to a Page Skill 3 Tag Notes Skill 4 Insert a Link to Online Content Chapter 4 Taking Screenshots Skill 1 Take a Screenshot Skill 2 Use the Snipping Tool Skill 3 Use the Clipping Tool Module 1 Computing Essentials What Is a Computer System and How Does It Work? How Do Operating Systems Software and Applications Software Differ? Module 2 Microsoft Windows Chapter 1 Navigating around Windows.. 73 Skill 1 Start and Sign In to Windows Skill 2 Open and Close Apps with Tiles Skill 3 Open and Close Apps without Tiles Skill 4 Explore the Desktop Skill 5 Work with Tools on the Taskbar Skill 6 Open and Close Programs Skill 7 Manipulate Windows Skill 8 Moving Among Open Windows Skill 9 Work with Menus, Toolbars, and Ribbons Skill 10 Use Keyboard Shortcuts Skill 11 Make Selections in Dialog Boxes Skill 12 Shut Down or Put Windows to Sleep Chapter 2 Managing Files and Folders Skill 1 Use File Explorer Skill 2 Copy a Folder from the Student Resources Disc Skill 3 Create a Folder Skill 4 Rename Files and Folders Skill 5 Compress and Extract Files Skill 6 Search for Files Skill 7 Delete Files and Folders Skill 8 Use the Recycle Bin Chapter 3 Working with Windows Settings, Accessories, Security, and Help Skill 1 Move, Size, and Group Start Screen Tiles Skill 2 Modify the Appearance of the Start Screen and Desktop Skill 3 Explore Instant Search and Modify Search Settings Skill 4 Modify General Settings Skill 5 Review Network Settings Skill 6 Modify Sound, Brightness, and Notification Settings Skill 7 Explore Accessibility Options Skill 8 Use Windows Accessories Skill 9 Review Security, Maintenance, and Update Settings Skill 10 Use Window Help iii
4 iv Module 2 Project Module 3 Internet Basics Skill 1 Explore Microsoft Internet Explorer 10 in the Windws 8 Desktop Interface Skill 2 Explore Microsoft Internet Explorer 10 in the Windows 8 User Interface Skill 3 Explore the Mozilla Firefox Interface Skill 4 Explore the Google Chrome Interface Skill 5 Navigate among Web Pages Skill 6 Use Tabbed Browsing Skill 7 Set Up a Home Page Skill 8 Follow Links and History Skill 9 Save Sites as Favorites/Bookmarks Skill 10 Download Files Skill 11 Print a Web Page Skill 12 Use Search Engines Module 3 Projects Module 4 Microsoft Office 2013 Suite Overview Skill 1 Contents Create a File and Display the Backstage Area Skill 2 Open and Save a File Skill 3 Understand the Ribbon Skill 4 Navigate within a File Skill 5 Use Find and Replace Skill 6 Use Undo and Redo Skill 7 Change Views and Zoom Percentage Skill 8 Check Spelling and Grammar Skill 9 Use Formatting Tools Skill 10 Print a File Skill 11 Use Help Module 5 Microsoft Word Chapter 1 Creating Documents Skill 1 Enter and Edit Text Skill 2 Use Cut, Copy, and Paste Skill 3 Skill 4 Perform a Spelling and Grammar Check Create a Document Based on a Template Skill 5 Use the Show/Hide Feature Skill 6 Indent and Add Tabs Using the Ruler Skill 7 Set Margins Skill 8 Insert a Page Break Skill 9 Insert Headers and Footers Assessments Chapter 2 Formatting Documents Skill 1 Change Font and Font Size Skill 2 Use Formatting Tools Skill 3 Apply Styles Skill 4 Align Text Skill 5 Format Paragraph and Line Spacing Skill 6 Create Bulleted or Numbered Lists Skill 7 Copy Formatting with Format Painter Skill 8 Insert a Footnote Skill 9 Insert Citations Using Professional Styles Skill 10 Create a Works Cited Page Skill 11 Format Text in Columns Assessments Chapter 3 Working with Tables and Objects Skill 1 Create Tables Skill 2 Convert Text to Tables Skill 3 Change Page Orientation Skill 4 Insert a Row in a Table Skill 5 Merge Rows or Columns in a Table Skill 6 Format Tables Skill 7 Insert Shapes Skill 8 Insert Objects and Images Skill 9 Resize Objects Skill 10 Rotate Objects Assessments Chapter 4 Finalizing and Sharing Documents Skill 1 Turn On and Lock Review Features Skill 2 Send a Document via Skill 3 Make Changes and Add Comments Skill 4 Accept or Reject Changes and Review Comments Skill 5 Create a PDF Document Skill 6 Get Social Assessments Module 5 Projects
5 Module 6 Microsoft Excel Chapter 1 Creating an Excel Workbook Skill 1 Understand Worksheet and Workbook Structure Skill 2 Use Cell References Skill 3 Enter Text, Values, and Dates Skill 4 Use the Auto Fill Feature Skill 5 Use the Spelling Checker Skill 6 Insert and Delete Columns and Rows Skill 7 Work with Multiple Worksheets Skill 8 Name and Rename Worksheets Skill 9 Explore Options for Printing Assessments Chapter 2 Working with Formulas and Functions Skill 1 Enter a Formula Skill 2 Enter a Function Skill 3 Insert a Function Skill 4 Use AutoSum Skill 5 Use Absolute and Relative Cell References Skill 6 Copy and Paste Cell Contents Skill 7 Edit Cell Contents Skill 8 Use Show Formulas Assessments Chapter 3 Formatting Cells Skill 1 Apply Number Formats Skill 2 Work with Other Formatting Tools Skill 3 Adjust Column Width and Row Height Skill 4 Fill Cells with a Color Skill 5 Add Borders Skill 6 Merge Cells Assessments Chapter 4 Working with Charts Skill 1 Create a Line Chart Skill 2 Modify Chart Data Skill 3 Create a Column Chart Skill 4 Add and Edit Chart Labels Skill 5 Create a Pie Chart Skill 6 Modify a Pie Chart Assessments Module 6 Projects MODULE 7 Microsoft Access Chapter 1 Working with Databases Skill 1 Open and Navigate a Database Skill 2 Enter Data Skill 3 Edit Data Skill 4 Sort Data Skill 5 Filter Data Skill 6 Format a Datasheet Skill 7 Use Existing Queries and Reports Assessments Chapter 2 Creating Forms and Tables Skill 1 Create a Table Skill 2 Enter Data in a Table Skill 3 Create a Form Skill 4 Enter Data in a Form Assessments Chapter 3 Working with Queries and Reports Skill 1 Use the Query Wizard Skill 2 Create a Query in Design View Skill 3 Use More than One Table in a Query Skill 4 Create a Report Skill 5 Preview a Report Assessments Module 7 Projects Module 8 Microsoft PowerPoint Chapter 1 Creating a Presentation Skill 1 Open PowerPoint and Insert a Slide Skill 2 Enter Text on Slides Skill 3 Use the Outline Feature Skill 4 Add Notes Skill 5 Apply a Layout Skill 6 Apply a Theme Skill 7 Organize Slides Using the Slide Sorter Feature Contents v
6 Assessments Chapter 2 Working with Slide Masters and Handouts Skill 1 Skill 2 Change Formatting in Slide Master View Insert a Graphic in Slide Master View Skill 3 Add a Footer in a Slide Master Skill 4 Hide a Slide Master Element on a Slide Skill 5 Change the Color Scheme Skill 6 Insert a Header in the Handout Master and Print a Handout Assessments Chapter 3 Adding Visual Elements and Sound Skill 1 Insert an Object on a Slide Skill 2 Format a Picture Skill 3 Add Transitions Skill 4 Add Sound Skill 5 Add Animations Skill 6 Choose Animation Effects Assessments Chapter 4 Completing, Running, and Sharing Your Show Skill 1 Check Spelling Skill 2 Run a Show Skill 3 Rehearse Timings Skill 4 Set Up a Show Skill 5 Print Presentation Notes Skill 6 Present Online Assessments Module 8 Projects MODULE 9 Integrating Word, Excel, Access, and PowerPoint Skill 1 Export a Word Outline to PowerPoint Skill 2 Insert an Excel Chart in Word Skill 3 Create an Access Table from Excel Data Module 9 Project Glossary Index vi Contents
7 Preface Learning how to use software should be a simple, straightforward, and intuitive experience right? We think so too, and that s why we developed Guidelines for Microsoft Office. We listened to what students and instructors were saying about how they wanted to learn and teach the Office suite of applications. What we heard time and again was that people wanted an easy-to-understand book about Office basics that they could use without feeling overwhelmed. The first edition of this book was the result. In this second edition, Guidelines for Microsoft Office 2013, we apply those basics to the newest version of the Office suite. As in the first edition, you will find a step-by-step, visual approach that will help you quickly learn the key features of the Office applications, building knowledge in a logical and easy-to-follow way. For every skill, you will have the option of playing a Skills Video to see and hear the steps demonstrated on screen. Structured end-of-chapter and end-of-module activities and projects will help reinforce what you have learned and assess how well you can apply your new skills to realistic work and school situations. As you work through the skills, exercises, and projects in each chapter, you will gain confidence and proficiency. Clear and Simple Learning Guidelines 2013 offers a simple path to mastering the basics of Office 2013, Windows 8, and Internet Explorer 10. This path is designed with you in mind and created to support you in a number of ways. First, you prepare to succeed in the course by learning how to use Outlook to manage your schedules, SkyDrive to manage and share files, OneNote to take notes, and the Print Screen key, Snipping Tool, and Clipping Tool to take screen captures. Next, you learn essential computer hardware and software concepts, Windows and Internet basics, and important Office features that you will encounter frequently when working in the major Office applications. In the Word, Excel, Access, and PowerPoint modules, you focus on completing tasks using the ribbon, which displays tools and commands organized into tabs and groups based on common tasks. In addition, you find out about keystroke combinations and shortcut menus that can be used as alternative ways to get things done. By the time you complete this book, you will be familiar with all the basic tools the ribbon offers and understand the advantages of several different shortcut methods. In the introduction to each chapter, read the list of skills to preview what you will accomplish as you work through the chapter. Also read the list of files you will need from the Student Resources disc, and look at the image of the final document or file you will produce. Each skill is presented in a two- or four-page layout with steps on the left page and screenshots on the right page. In the screenshots, callouts showing you where to click are numbered to match the steps. By reading the steps and studying the screenshots, you can easily complete every task covered in this book. When you have finished a skill, compare your file against the Completed Skill image showing you what the file should look like. Interesting Step-by-Step Application The modules of this book that address the main Office programs (Word, Excel, Access, and PowerPoint) follow an engaging scenario involving the business of running a chocolate museum. This scenario offers you the opportunity to complete tasks related to creating exhibits, managing fund-raising efforts, and maintaining a gift shop. Each file you create in this scenario has a goal to communicate, to educate, to manage, or to entertain. When you reach the end of each chapter, you will have created useful materials and learned Office features and skills along the way. vii
8 Video Grade It Student Resources Disc The data files you will use to complete the skills in this book, Skills Videos illustrating the steps in the skills, and a glossary are all provided on the Student Resources disc that accompanies this textbook. See the Guidelines for Getting Started section on pages 2 3 of this book for information about using the disc and setting up your computer system. See Module 2, Project 1, pages for guided instruction on copying the data file folders from the Student Resources disc to a storage medium (such as a USB flash drive, SkyDrive account, or computer hard disk). SNAP Training and Assessment SNAP is a Web-based program offering an interactive venue for learning Microsoft Office 2013, Windows 8, and Internet Explorer 10. SNAP course materials include the Skills Videos; skill exams and performance evaluations that you complete live in the Office applications; interactive versions of the multiple-choice Features Review assessments; a concept exam question bank; and new Grade It activities that allow you to complete selected end-of-chapter exercises live in the Office application. (NOTE: Textbook features that are available in SNAP are indicated by a SNAP or SNAP Grade It logo in the margin.) SNAP delivers these course materials in a learning management system that includes an online grade book and course planning tools. For more information and to access SNAP materials that you have purchased for this course, go to snap2013.emcp.com. Additional Student Resources Book-specific Website Go to the Internet Resource Center at Guidelines13 to find learning tools and reference materials that support this book. You can access the same data files that are on the Student Resources disc, along with study aids, web links, and tips for using computers effectively in academic and workplace settings. Online ebook You can travel light by accessing the entire contents of this book through the online ebook. The Guidelines 2013 ebook includes hyperlinks to the Skills Videos and dynamic navigation tools that allow you to bookmark, highlight, take notes, and jump to specific pages. Additional Instructor Resources Instructor s Guide and Disc Instructor support for Guidelines 2013 includes the Instructor s Guide and Instructor Resources Disc package. This package contains course planning materials, such as syllabus suggestions and Lesson Plans with teaching hints; PowerPoint presentations with lecture notes; and assessment resources, including the ExamView Assessment Suite with concepts exam question banks, an overview of available assessment venues, live model answers for chapter activities, live and PDF model answers for end-of-chapter exercises, and rubrics. Internet Resource Center for Instructors With the exception of the ExamView materials (which are available on the Instructor Resources disc only), the contents of the Instructor s Guide and Instructor Resources Disc package are also available in the password-protected instructor area of the Internet Resource Center at Blackboard Cartridge This set of files allows instructors to create a personalized Blackboard website for their course and provides course content, tests, and the mechanisms for establishing e-discussions and online group conferences. Available content includes a syllabus, concept exam question banks, PowerPoint presentations, and supplementary course materials. Upon request, the files can be available within hours. Hosting the site is the responsibility of the educational institution. viii Preface
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