AGENDA Joint Public Works and Facilities Committee and JSD Facilities Committee Meeting Monday, June 1, :00-12:30 p.rn.

Transcription

1 AGENDA Joint Public Works and Facilities Committee and JSD Facilities Committee Meeting Monday, June 1, :00-12:30 p.rn. Assembly Chambers I. CALL TO ORDER II. III. ITEMS FOR ACTION INFORMATION ITEMS A. October School Bond CIP Projects B. School Time Changes Affecting Snow Removal IV. ADJOURNMENT I. CALL TO ORDER AGENDA Public Works and Facilities Committee Meeting Monday, June 1, :30 p.m. Assembly Chambers II. III. IV. APPROVAL OF LAST MEETING'S MINUTES PUBLIC PARTICIPATION ITEMS FOR ACTION A. JNU RSA Appropriation V. INFORMATION ITEMS A. Floyd Dryden Student Presentation - Jordan Creek B. Downtown Transportation Center - Art & Schedule VI. NON-AGENDA ITEMS A. Contracts Division Activity VII. ADJOURNMENT Future PWFC Agenda Items: Title 19 Building Code Non-Motorized Transportation Plan Subdivision Road Standards Southeast Alaska Transportation Plan

2 lo:'::l4b.::ii:'bldb JUNEAU SCHOOL DISTRICT CITY AND BOROUGH OF JUNEAU CRAZY HORSE DRIVE JUNEAU, ALASKA (907) April IS, 2009 Assembly of the City and Borough ofjuneau 155 S. Seward Street Juneau, Alaska Dear Assembly Members: The Juneau School District School Board has requested that the following capital improvement projects be considered for inclusion on the October 2009 ballot. The projects are listed in priority order with estimated costs that will be updated by ebj Engineering staff to reflect current construction costs. ebj and JSD staff can provide additional materials on these projects. Thank you for all you do for Juneau and Juneau's students. CIP Projects: 1. Gastineau Elementary Renovation 2. Auke Bay Elementary Renovation 3. Marie Drake Building Renovation Estimate $ 9,940,000 $16,700,000 $10,225,000 Mark Choate, President JSD Board ofeducation THE CITY AND BOROUGH OF JUNEAU SCHOOL DISTRICT IS AN Ail/CO EMPLOYER AND EDUCATIONAL INSTITUTION

3 ' C it~ Borough of Juneau W Alaska's Capital City VP't't't't't$$P"'22'2'! DATE: 5/29/09 City and Borough of Juneau Engineering Department 155 South Seward Street Juneau, Alaska Telephone: Facsimile: TO: Merril Sanford, Chair Public Works & Facilities Committee FROM: Rorie Watt, Director ~ Engineering Department RE: JNU RSA Appropriation The Airport has received notice that a grant in the amount of $21,100,219 is available for the Runway Safety Area project. I recommend that the Committee forward grant acceptance to the Assembly for appropriation.

4 MEMORANDUM CITY/BOROUGH OF JUNEAU 155 South Seward Street, Juneau, Alaska TO: FROM: SUBJECT: Rorie Watt, P. E. Engineering Direc~o~,4/ Netti Pahl ~~ Contract Specialist Contracts Division Activity May 6 through May 27,2009 May 28,2009 Current Bids E North Douglas Sewer Bayview Received Pre-Bid Checklist Engineer's Manholes - np Estimate: $350,000. Advertised May 12 & 19,2009. Bids due E Bartlett Regional Hospital Medical Received Pre-Bid Checklist Architect's Arts Building Renovation - np Estimate: $161,000. Advertising May 28 & June 4, Bids due E Jordan Creek Bridge Replacement Received documents 4/29/09. Engineer's estimate $563, Advertised 5/5/09 and 5/12/09. Bids due 5/29/09. E Downtown Transportation Center Began document preparation 4/2/09. Engineer's Estimate $11.8 million. Advertised 4/13/09 and 4/20/09. bid opening 5/12/09. Coogan Construction low bidder, $11,475, for Base Bid and Additive Alternate 1. Assembly approved award 5/18/09. E Juneau School District Site Began document preparation 5/15/09. Engineer's Improvements Estimate $350,000. Advertised 5/22 and 5/29/09. Bids due 6/12/09. Current RFP's (C1) RFP Condition Inspection of the Received draft Proposals due Three E JDWWTP Fluid Bed Incinerator- proposals received. Successful proposer is Industrial np Furnace Company, Inc. Contract drafted NTP issued (C2) RFP Special Inspection Services for Received draft Advertised Proposals E JNU Terminal Renovation - np due One proposal received from Wilson Engineering, Inc. Negotiations underway. (C3) RFP Contract Administration and Received draft 5/6/09. Advertised 5/13/09. Proposals E Inspection Services for Downtown due 6/3/09. Transportation Center (C3)RFP Outer Drive and West Juneau Began document preparation 5/18/09. Advertised E Pump Station Repair 5/21/09. Proposals due 6/11/09. l T V/ BORO UGH OF JUNEAU ~ ALASKA'S CAPITAL CITY, " '

5 Contracts Division Activity May 6 through May 27, 2009 Page 2 \._jrent CFA's (Call for Artists) CFA E Design, Production and Installation Received draft Advertised 4-14 & 4-21,2009. of Art for the Glacier Valley Submittals due May 6, Nine submittals received. Elementary School - np Dorinda K. Skaines and Barbara Craver have been notified to enter into negotiations. Current RFQ's RFQ E Stabler's Point Quarry Water Received draft Engineer's Estimate: $36,450. Service - np Quotes due Five bidders responded and Channel Construction, Inc. is low bidder at $28, NTP issued Other P rojec. ts- Pro f, esston«iservtces «Contrac ts, Amendments &MR' s, RFP E A 15 - JNU Terminal Renovation Jensen Yorba Lott, Inc. $284, Sent to Project and Expansion Manger for approval 4/23/09. Routing for signatures 5/6/09. CFA E A3 - Design and Installation of Art Silver Cloud Art Center - Wayne Price, $4, (Price) for the New High School in the Routing for signatures 4/18/09. Mendenhall Valley CFA E A3 - Design and Installation of Art Sheila Wyne, $1, Routing for Signature (Wyne) for the New High School in the 4/18/09. Mendenhall Valley vra E A3 - Design and Installation of Art Mike Anderson, $7, Routing for signatures. (Anderson) for the New High School in the NTP issued 5/12/09. Mendenhall Valley MR E Amendment NO.6 - Design Tetra Tech Alaska, LLC., $134, Draft received Services for a Consolidated Public Routing for signatures. Works Center RFP E A1 - CA & Insp for North Douglas Received draft $8, NTP issued Sewer, Phase III MR E A1 - Environmental Services for the Received draft Routing for signatures. Mendenhall Valley Wastewater Treatment Plant (MVWWTP) Fuel Leak - np E A16 - Juneau Parking Facility Received 5/27/09. Routing for review 5/27/09. Planning and Conceptual Design Term Contract - Professional Services MR E Municipal Building Emergency Received draft Solicitations sent to Electrical (Solicitation) Generator Replacement - np Engineering Consultants Responses due Four responses received. Electric Power Systems, Inc. is the successful proposer. Negotiations underway. I'v1R E PA 2 - Contract Administration and Begin document preparation 2/4/09. Solicitation sent (RM-C) Inspection Services for Jordan out 2/5/09. Proposals due 2/10/09. 2 proposals Creek Rehabilitation, Phase II received, Carson Dorn and R & M Engineering. R & M Engineering selected as successful proposer. NTP issued 5/11/09.

6 Contracts Division Activity May 6 through May 27,2009 Page 3 Term Contract- Professional Services. Con't. MR E PA No. 1 - Contract Administration Document preparation 3/5/09. Solicitations sent out (D-C) and Inspection Services for North 3/13/09. Proposals due 3/19/09. Two proposals Lemon Creek Material Source Site received, MLFA and DOWL, HKM. DOWL HKM Work, Phase I - np successful proposer. NTP issued MR E PA NO.2 - Water Reservoir Rust Carson Dorn, Inc. $12, Routing for signatures (CD-E) Repair and Repainting 5/8/09. MR E A NO.1 to PA NO.1 - SWPPP and Admiralty Engineering, Inc., $5, NTP issued (A-C) MSGP Preparation for Stabler Point 5/11/09. Rock Quarry MR E09- PA NO.1 - Design, Contract Solicitation sent 5/8/09. Responses due 5/13/09. Two 171(JYL-A) Administration, and Inspection responses received. Evaluation in progress 5/18/09. Services to Replace Roofing and Jensen Yorba Lott, Inc. is successful proposer. Began High Bay Windows at the Juneau negotiations 5/27/09. Arts and Culture Center MR E A3 - Utility Relocation Agreement Began document preparation 5/27/09. AEL&P for Consolidated Public Works $63, Facility Term Contrect- Construction RFP E06- PA 8 - Mayflower Building Southeast Remodel, Inc., $26, Routing for 208(SRI) (Montessori School) Repairs signatures 4/27/09. NTP issued 5/6/09. RFP E PA 10 - Calhoun Avenue Sidewalk Alaska Stone and Concrete, Inc., $46, Routing (AK Stone) and Stone Wall Repair for signatures 5/19/09. T. erm Contrac t - Pelnti ammg RFP E Project Agreement Under 5K (PAU) Received draft Herr's Painting - $5,000. (Herr's) NO.1 - Eaglecrest Tower Painting - Routing for signatures. np Construc tlion Change 0~ ders E CO NO.4 - Glacier Valley Dawson Construction, Inc. - $116, Bonding Elementary School Renovation - Letter sent to Bonding Company and St. of AK Dept of Phase 11- np Labor E CO NO.5 - BRH Project 2005 Coogan Construction Co. - $252, Bonding Remodel- np Letter sent to Bonding Company and St. of AK Dept of Labor E CO NO.3 - Glacier Valley Silver Bow Construction, ($8,752.00). Bonding letter Elementary School Renovation - sent to bonding company and State of AK Dept. of Phase I Labor 5/18/09. E CO NO.3 - Harborview Elementary McGraw Custom construction, Inc., $154, Renovation Bonding letter sent to bonding company and State of AK Dept. of Labor 5/18/09.

7 Contracts Division Activity May 6 through May 27, 2009 Page 4 I..Iiects Under $5,000. PR Ridge Way Paving Repair - np Bicknell, Inc. - $3,008. Received draft PO created P rojec " tcioseout - P ro ~ esstoneiservtces Project # Project Status E Contract Administration and Carson Dorn, Inc., $98, Routing for signatures. Inspection Services for Bayview Pump Station and Force Main E Planning, Design, Contract R & M Engineering, Inc., $236, Started Administration and Inspection paperwork 1/28/09. Routed for signatures 1/29/09. Services for Juneau International Airport (JNU) Delta-one Ramp Expansion Project Closeout - Construction Contracts I none 1 _ Archive scanning of old documents for purging: Continue with 1999 RFP's and currently work on 1998 RFP's and some older documents continue. LID West Mendenhall Valley Sewer, Phase 111- Pederson Hill. Sent information public hearing letter, proposed assessments, assessment method, and boundary map 4/17/09. Letter sent certified. Public hearing t 18, Project approved by Assembly. Letter sent to Electrical Term Contract companies asking for new rate schedule, if any, before the term contract renews for an additional year. One response from Ever Electric received by the due date of np Letter sent to General Construction and Major Subdivision Development Inspection Term Contract companies asking for new rate schedule, if any, before the term contract renews for an additional year. Responses due np Term Contracts for Electrical Work, General Construction Work and Major Subdivision Development Inspection currently being amended to renew for the timeframe of july 1,2009 through June 30, np Annual FFY10 DBE percentage preparation underway.

8