ALDERWOOD WATER & WASTEWATER DISTRICT BOARD OF COMMISSIONERS MEETING

Transcription

1 ALDERWOOD WATER & WASTEWATER DISTRICT BOARD OF COMMISSIONERS MEETING MONDAY, NOVEMBER 19, th Street SW Lynnwood, Washington MINUTES In attendance: Commissioners Donna Cross, Mike Dixon, Roy George, Larry Jones and Paul Mcintyre; General Manager Jeff Clarke, District Legal Counsel Andy Maron, Capital Projects Manager Nancy Davidson, M&O Director Joe Bolam, Administrative Services Manager Mike Pivec, Director of Finance Tabatha Miller, Development Engineering Manager Duane Huskey, HR Administrator Mathew Pruitt, Project Engineer Paul Richart and Executive Secretary Teresa Jones. 1. CALL TO ORDER The meeting was called to order at 5:02 p.m. by Board President Larry Jones. 2. PUBLIC COMMENTS 3. ADDITIONS OR DELETIONS FROM THE AGENDA 4. CONSENT AGENDA A. Vouchers audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , have been recorded on a list that has been made available to the Board. As of this date, November 19, 2012, Vouchers No through in the total amount of $3,310, B. Disbursements Authorized by the Director of Finance (Amount: $404,017.37): i. November 9,2012 Payroll Amount =$286, ii. November 9,2012 Benefit/Deduction Amount =$9, iii. November 2,2012 Separate Voucher (PUD of Snohomish County) = $ iv. November 2, 2012 Separate Voucher (Rebates) =$1, v. November 2, 2012 Separate Voucher (Refunds) =$1, vi. November 9, 2012 Separate Voucher (u.s. Postal Service) =$10, vii. November 9,2012 Separate Voucher (PUD of Snohomish County) = $49, viii. November 9, 2012 Separate Voucher (Refunds) =$1, ix. November 9,2012 Separate Voucher (Frontier Communications) =$5,816.81?<. November 16, 2012 Separate Voucher (WA St Dept. Retirement Systems) = $35, MOTION: Commissioner Mcintyre moved to approve the Consent Agenda of November 19, 2012 as presented. It was seconded by Commissioner George and passed by AWWD Board of Commissioners Meeting Minutes -1-11/19/12

2 ~~ ~ 5. OLD BUSINESS A. Proposed Resolution No Revising Water General Facilities Connection Charges [Repeals Res. No ] - Development Engineering Manager Huskey summarized his memo that was included in the Commissioners' agenda packets regarding the proposed resolution. He noted that the proposed resolution corrects a typographical error found in Res. No in the table of charges by meter size, and establishes the process for setting charges into MOTION: Commissioner Mcintyre moved to adopt Resolution No as presented. It was seconded by Commissioner Dixon and passed by B. M&O Reorganization - Job Descriptions - M&O Director Bolam summarized his memo that was included in the Commissioners' agenda packets regarding the proposed job descriptions. He noted that staff is seeking approval of the following (7) job descriptions in order for the reorganization of the M&O department to proceed:. j Grade 17 Lead SCADA Technician Grade 17 Lead Maintenance Electrician Grade 15 Lead Facilities Mechanic Grade 12 Lead Buildings/Grounds Service Worker Grade 10 Buildings/Grounds Service Worker II Grade 8 Buildings/Grounds Service Worker I Grade 9 Utility Support Specialist MOTION: Commissioner Cross moved to approve the (7) job descriptions as presented. It was seconded by Commissioner George and passed by C. Update on Potential Wholesale Water Supply Agreement with Silver Lake Water & Wastewater District - General Manager Clarke briefed the Board on the status of discussions with Silver Lake Water District regarding a wholesale water supply agreement. He noted that cost estimates for connections are currently being discussed. D. Proposed Letter of Agreement with City of Bothell- General Manager Clarke reviewed the draft Letter of Agreement with City of Bothell which outlines agreements that the District and Bothell would agree to work cooperatively together to develop. Proposed agreements between the two entities would be for a wholesale water supply agreement, a franchise agreement and mutual aid agreements. After discussion, the Board indicated that it had no concerns with sending the letter to City of Bothell. E. Mukilteo Water & Wastewater District Letter Regarding Everett Rate Increase - General Manager Clarke reviewed a copy of a letter that was sent by the Mukilteo Water & Wastewater District to the Everett City Council where it expressed concerns related to the City of Everett's multi-year water rate increases It was noted that the Board preferred not to express an opinion about Mukilteo's letter. AWWD Board of Commissioners Meeting Minutes -2-11/19/12

3 6. NEW BUSINESS A. S Picnic Point Wastewater Treatment Facility - Approval of Change Order No Apollo, Inc. - $23, inc!. tax - Capital Projects Manager Davidson summarized her memo that was included in the Commissioners' agenda packets regarding the proposed change order. She noted that Change Order No. 50 addresses (7) miscellaneous items related to the contract with Apollo. Justification and recommendation has been prepared by CH2M Hill, the District's on-site construction manager, and is included in the overall Change Order No. 50 package. She added that approval of Change Order No. 50 revises the contract amount to $85, and does not affect the contract completion date, which remains at July 27,2012. MOTION: Commissioner Cross moved to approve Change Order No. 50 as presented. It was seconded by Commissioner Mcintyre and passed by B. S Picnic PointWastewater Treatment Facility - Approval of Change Order No Apollo, Inc. - <$286,919.39> inc!. tax - Capital Projects Manager Davidson summarized her memo that was included in the Commissioners' agenda packets regarding the proposed change order. She noted that Change Order No. 51 removes unused time and material funds from the contract with Apollo in the amount of <$286,919.39> including tax. She added that approval of Change Order No. 51 revises the contract amount to $85, and does not affect the contract completion date, which remains at July 27,2012. ; MOTION: Commissioner Mcintyre moved to approve Change Order No. 51 as presented. It was seconded by Commissioner Dixon and passed by 7. REPORTS A. General Manager - Jeff Clarke - Mr. Clarke noted the following items: The 2013 Employee Appreciation Breakfast is scheduled for December 12 at 8:30 a.m. ER 408 negotiations regarding the Picnic Point Wastewater Treatment Facility Project have been scheduled for November with Apollo, Inc. B. Staff i. Administrative Services - Mike Pivec, Manager Mr. Pivec noted the following item: Agreement with a Project Value Under $50,000 Executed by General Manager: Written Communication Services Vendor: JB Wolf Consulting LLC Amount: $55.00 per hour (Information only) AWWD Board of Commissioners Meeting Minutes -3-11/19/12

4 ii. Capital Projects - Nancy Davidson, Manager Ms. Davidson noted the following item: S Picnic Point Wastewater Treatment Plant Upgrade Quarterly Report No. 18 (July-September 2012) (Information only) iii. Finance - Tabatha Miller, Director Ms. Miller noted the following item: Agreement with a Project Value Under $50,000 Executed by General Manager: Web-Based Payroll Services Vendor: Paychex, Inc. Amount: $ per payroll (Information only) iv. M&O - Joe Bolam, Director Mr. Bolam reported on the following two items: The recent hiring of Trini Vigil, Heavy Equipment/Shop Mechanic Sewer lift station issues due to recent rainfall C. Washington Association of Sewer and Water Districts (WASWD) No report D. Sno-King Water District Coalition- Commissioner George noted that the next Sno-King meeting is scheduled for December 10 at Mukilteo Water & Wastewater District. E. Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) - No report F. Water & Sewer Risk Management Pool (WSRMP) - No report G. Everett Water User Committee (EWUC) - General Manager Clarke noted the next EWUC meeting is scheduled for December 20 and will be held at Silver Lake Water & Sewer District. H. Washington Water Utility Council (WWUC) - Capital Projects Manager Davidson noted the next meeting is scheduled for December 7 in Everett. I. Clearview Water Supply Agency (CWSA) - No report J. Attorney - District Legal Counsel Maron reported on the following items: FirePALS update Utility tax issue - possibility of an amicus brief Cedar River/Soos Creek lawsuit is scheduled in State Supreme Court during January 2013 Norris Homes update AWWD Board of Commissioners Meeting Minutes -4-11/19/12

5 COMMISSIONERS COMMENTS.. Commissioner Cross thanked Development Engineering Manager Huskey for providing a schedule of Conservation Education Programs being. conducted in school classrooms located within District boundaries. It was noted that the presentations are provided by Everett Water Utilities Committee (EWUC) Regional Conservation Program which the District supports through water rates paid to City of Everett. 9. PUBLIC COMMENTS 10. EXECUTIVE SESSION 11. ADJOURNMENT MOTION: Upon motion duly made, seconded, and passed unanimously, the meeting adjourned at 5:37 p.m. Submitted by, Lp,b Teresa Jones, Recording Secretary Larry D. Jones, President AWWD Board of Commissioners Meeting Minutes -5-11/19/12