Commission Districts Affected Facilities and Transportation Services Department

Transcription

1 Fulton County Board of Commissioners Agenda Item Summary BOC Meeting Date 2/5/2014 Requesting Agency Commission Districts Affected Facilities and Transportation Services Department All Districts Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) Request ratification of emergency procurement Facilities & Transportation Services Department Emergency Purchase Order # DW-C in the amount of $46, with CRM Services, LLC (Austell, GA) for restoration services performed at the Fulton County Jefferson Place Homeless Shelter. Requirement for Board Action (Cite specific Board policy, statute or code requirement) In accordance with Purchasing Code Section , when the County Manager has approved an emergency procurement, the item shall be forwarded to the Board of Commissioners for ratification. Is this Item Goal Related? (If yes, describe how this action meets the specific Board Focus Area or Goal) No Is this a purchasing item? Yes Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.) The Facilities & Transportation Services Department requests ratification of a emergency procurement for restoration services performed at the Fulton County Jefferson Place Homeless Shelter. The emergency is the result of plumbing and interior structural repairs performed at the Jefferson Place Homeless Shelter. A subsurface leak was detected in the main sleeping area of the Jefferson Place Homeless Shelter on December 7, 2013, by the Facilities & Transportation Services Department (FTS) staff and CRM (restoration vendor). The line was determined to be a sewer drain and due to its location and the nature of the leak, it was necessary that it required repair immediately to eliminate potential safety and health risks to facility occupants and employees. The vendor was required to locate the leak, saw cut a section of floor slab to access the ruptured pipe, repair the pipe and sanitize the affected area. The floor slab and floor tile were restored after repairs were made. During testing of the drainage system to validate above repairs, a blockage was observed in the kitchen area causing water to back up into floor drains in the kitchen area. The vendor was required to locate the blockage, saw cut the floor slab in the kitchen area, locate the blockage, pressure jet the blockage, repair a section of damaged drainage pipe and then restore the floor slab and tile. We consider this situation an emergency pursuant to Purchasing Code Section , which governs emergency procurements when there is a threat to public health, welfare or safety. This effort was necessary to repair the plumbing and interior structure of the facility to prevent safety and Agency Director Approval Typed Name and Title Phone Felicia Strong-Whitaker, Interim Director (404) County Manager s Approval Signature Date Revised 03/12/09 (Previous versions are obsolete)

2 Continued health issues to building occupants and County employees. Contract & Compliance Information (Provide Contractor and Subcontractor details.) Not applicable

3 Contractor Contractor Contractor Address City Type Status Name Prime Non- M/FBE CRM Services, LLC 3961 Floyd Road, Suite State Zip Contact Contact Contact Upon Amount Percentage Prime/Contract Code Name Phone Approval Value (404) $46, % $46, Austell GA Quincy Collins

4 Solicitation Information No. Bid Notices Sent: No. Bids Received: NON-MFBE MBE FBE TOTAL Total Contract Value Total M/FBE Values Total Prime Value Fiscal Impact / Funding Source (Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.) : General, Facilities & Transportation Services, Building Maintenance - $46, Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.) Exhibit 1: Emergency PO DW-C Exhibit 2: Emergency Memo Exhibit 3: Plumbing Structural Repairs Summary Source of Additional Information (Type Name, Title, Agency and Phone) David L. Ricks, Director, Facilities & Transportation Services Department, (404)

5 Continued Procurement Contract Attached: Yes Previous Contracts: Yes Solicitation Number: DW-C Submitting Agency: Facilities & Staff Contact: Harry Jordan Contact Phone: (404) Transportation Services Department Description: Emergency Restoration Services Performed at the Fulton County Jefferson Place Homeless Shelter Total Contract Value: Original Approved Amount: Previous Adjustments: This Request: $46, TOTAL: $46, FINANCIAL SUMMARY MBE/FBE Participation: Amount: %: Amount: %: Amount: %: Amount: %: Grant Information Summary: Amount Requested: N/A Cash Match Required: N/A In-Kind Start Date: N/A Approval to Award End Date: N/A Apply & Accept Match Account $: Funding Line 1: N/A Funding Line 2: Funding Line 3: Funding Line 4: KEY CONTRACT TERMS Start Date: Cost Adjustment: End Date: Renewal/Extension Terms: ROUTING & APPROVALS X Originating Department: Benefield, Sheila Date: 1/10/2014 County Attorney: Date: Purchasing/Contract Compliance: Strong-Whitaker, Felicia Date: 1/26/2014 X Finance/Budget Analyst/Grants Admin: Whitted, Ivan Date: 1/17/2014 Grants Management: Date: X County Manager: Ferrell, Dwight Date: 1/31/2014

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10 1 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A Client: Property: FCC - JEFFERSON PLACE 1135 JEFFERSON ST ATLANTA, GA Operator Info: Operator: QUINCY Estimator: Quincy Collins Position: President Company: CRM SERVICES, LLC Business: 3961 Floyd Road, Suite Austell, GA Business: (404) quincy@crmservicesllc.com Type of Estimate: Sewage Date Entered: 12/10/2013 Date Assigned: Price List: Labor Efficiency: Estimate: GAAT7X_DEC13 Restoration/Service/Remodel FCC-JEFFERSONPLACE Following is the proposed scope of work that is needed to repair your property due to your recent loss. If additional damage is discovered during the repair process, this estimate will be changed and / or supplemented accordingly to account for the additional work required. This estimate is good for 30 days and subject to change if the condition of the damage property changes prior to work beginning. Please feel free to contact me should you have any questions regarding the inspection or this estimate.

11 2 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A FCC-JEFFERSONPLACE Dining Hall LxWxH 52' x 31' x 8' 1, SF Walls 2, SF Walls & Ceiling SY Flooring SF Long Wall LF Ceil. Perimeter 1, SF Ceiling 1, SF Floor LF Floor Perimeter SF Short Wall DESCRIPTION QNTY REMOVE REPLACE TOTAL 11. Plumber - After Hours HR , Plumber - per hour HR , Plumber - General Laborer - per hour HR , Saturday 07, Tuesday 10,2013 The above charge is for 4 plumbers for 36 hours each after hours and 4 plumbers for 8 hours each during regular business hours. This cost includes the following: -trouble shoot and locate sewer lines (all clean-outs and mains associated with kictchen, dormitory, showers, laundry, and restroom for isolated work areas) -sewer line clean out (including mains and sewer drain ported to the exterior) -scope interior lines for damage (from interior cleanouts to exterior sewer and mains) -air and water jet lines (from exterior mains) -make repair to cracked 4" cast iron sewer drain and fittings (replace cast iron with PVC) -install new clean out -installed rebar in new poured slab 19. Water Extraction & Remediation HR , Technician - per hour 13. Water Extraction & Remediation HR , Technician - after hours The above charge is for 4 techs for 18 hours each after hours and 4 techs for 8 hours each during normal business hours. This costs includes the following: -extracting category 3 water (sewage and / or contaminated water in kitchen, dining hall, laundry room) -content manipulation -sanitize structure and contents with a fungicide (kitchen, dining hall, and laundry room) -final construction clean 14. Vinyl tile SF Flooring Installer - per hour 4.00 HR The above charge is to prep floor and install new VCT composition Tile flooring. (appoximately 45 square feet) 16. Neg. air fan/air scrub.-xlrg (per 24 hr 4.00 DA period)-no monit. FCC-JEFFERSONPLACE 12/10/2013 Page: 2

12 3 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A CONTINUED - Dining Hall DESCRIPTION QNTY REMOVE REPLACE TOTAL 2 units for 2 days to clean air due to odor from sewage. 20. R&R Concrete removal & repair 1.00 MN , , The above charge is for the concrete removal and repair in the dormitory, dining hall, and exterior dock. Ø Saw cut concrete; 18x4 removal (dining hall) 4x4 removal (dormitory) 4x4 removal (exterior) Ø Removal of Fill Dirt; 4ft deep to expose sewer pipe; full repair (dining hall) Ø Back fill open space; drill rebar to existing concrete to bond new and old concrete as one Ø Replace approximately 104 sq ft of concrete: labor and material Ø One 20 yard dumpster Totals: Dining Hall 34, Dormitory DESCRIPTION QNTY REMOVE REPLACE TOTAL 1. Plumber - After Hours HR , Saturday 07, 2013 The above charge is for 2 plumbers for 12 hours each after hours. This cost includes the following: -locate sewer lines -sewer line clean out -scope interior lines for damage -air and water jet lines -make repair to existing 4" cast iron sewer drain (replace cast iron with PVC) -install new clean out -openening and closing of the concrete slab 5. Carpenter - Finish, Trim / After Hours HR , The above charge is for 2 carpenters for 8 hours each. This cost includes the following: -materials -build out framing for existing column -drywall -finish drywall -paint 6. Water Extraction & Remediation HR , Technician - after hours FCC-JEFFERSONPLACE 12/10/2013 Page: 3

13 4 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A CONTINUED - Dormitory DESCRIPTION QNTY REMOVE REPLACE TOTAL The above charge is for 4 techs for 12 hours each. This costs includes the following: -extracting category 3 water (sewage and / or contaminated water) -content manipulation -sanitize structure and contents with a fungicide -final construction clean 7. Vinyl tile SF Flooring Installer - per hour 4.00 HR The above charge is to prep floor and install new VCT composition Tile flooring. (appoximately 45 square feet) 10. Neg. air fan/air scrub.-xlrg (per 24 hr 4.00 DA period)-no monit. 2 units for 2 days to clean air due to odor from sewage. 21. Commercial Supervision / Project HR , Management - per hour Totals: Dormitory 11, Line Item Totals: FCC-JEFFERSONPLACE 46, Grand Total Areas: 1, SF Walls 1, SF Ceiling 2, SF Walls and Ceiling 1, SF Floor SY Flooring LF Floor Perimeter SF Long Wall SF Short Wall LF Ceil. Perimeter 0.00 Floor Area 0.00 Total Area 0.00 Interior Wall Area 0.00 Exterior Wall Area 0.00 Exterior Perimeter of Walls 0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length 0.00 Total Ridge Length 0.00 Total Hip Length FCC-JEFFERSONPLACE 12/10/2013 Page: 4

14 5 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A Summary Line Item Total 46, Material Sales 8.000% Replacement Cost Value $46, Net Claim $46, Quincy Collins President FCC-JEFFERSONPLACE 12/10/2013 Page: 5

15 6 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A Recap by Room Estimate: FCC-JEFFERSONPLACE Dining Hall 34, % Dormitory 11, % Subtotal of Areas % 46, Total 46, % FCC-JEFFERSONPLACE 12/10/2013 Page: 6

16 7 CRM SERVICES, LLC 3961 Floyd Road, Suite , Austell GA EIN#: Claim#: N/A Recap by Category Items Total % CONCRETE & ASPHALT 3, % FLOOR COVERING - VINYL % LABOR ONLY 3, % PLUMBING 28, % WATER EXTRACTION & REMEDIATION 10, % Subtotal 46, % Material Sales 8.000% % Total 46, % FCC-JEFFERSONPLACE 12/10/2013 Page: 7