Irvine Valley College Student Handbook

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2 Irvine Valley College Student Handbook Welcome to IVC A Great Choice: Irvine Valley College 2 Enrolling in Classes Seven Key Steps to Success 3 Online Services (Including MySite) 4 Tips to Starting Off Right 5 Units: How Many Should You Take? 5 Matriculation Explained 6 Preparing for Enrollment 7 Student Rights and Responsibilities 7 Meeting Prerequisites 8 Assessment and Placement 9 Adding and Dropping Classes 12 Financial Aid Financial Aid 13 Quick Student Reference Guide Admissions and Records 16 Associated Students (ASIVC) 16 Athletics 16 Bookstore 16 Bursar s Office 16 Cafeteria 16 CalWORKs 17 Table of Contents Career and Job Placement Center 17 Child Development Center 17 Clubs and Organizations 17 Counseling Center 17 Dance 18 DSPS 18 EOPS/CARE 18 Financial Aid Office 18 Health and Wellness Center 18 Honor Society (Phi Theta Kappa) 18 Honors Program 18 International Student Center 19 Language Acquisition Center 19 Library 19 Life Fitness Center 19 Math Center (Math Lab) 19 Matriculation/Assessment Office 19 Music 20 Parking 20 Police and Public Safety 20 Policies and Regulations 20 Psi Beta 20 Reading Center 21 Speech and Debate Team 21 Student Success Center 21 Important Telephone Numbers Theatre 21 Transfer Center 21 Veterans Service Center 21 Writing Center 21 Educational Options Educational Options in California 22 Associate Degree Courses 23 Bachelor s Degree Courses 23 Quick Comparison: Higher Education 24 Associate Degrees and Certificates 26 Associate Degree GE Requirements 28 CSU GE Certification 29 IGETC 31 UC Course List 33 Transfer Information Preparing to Transfer 34 Transfer Admission Guarantees 34 Common Transfer Questions 35 How to Calculate Transferable GPA 36 Transfer Information Online 37 Campus Information Glossary of Terms 38 Campus Map 40 General Information: Admissions and Records: SSC Assessment Center: SSC Associated Students: SSC Athletics: PE Bookstore: B Box Office: PAC Bursar s Office: SSC Cafeteria: SSC CalWORKs: SSC CARE: SSC Career Center: SSC Child Development Center: CDC Computer Learning Center: LIB Counseling Center: SSC DSPS: SSC Distance Education: EOPS: SSC Financial Aid: SSC Graduation Evaluation/Transfer Certification: SSC Health and Wellness Center: SSC Honors Program Office: A Instruction Office: A International Students: SSC IVC Police: CP Job/Career Services: SSC Language Acquisition Center: B Library: Circulation Desk: Library: Reference Desk: LIB Life Fitness Center: PE Lost and Found: CP Math Center: B Matriculation Services: SSC Parking: CP Photo ID: CP Reading/ESS Center: B Scholarships: A Student Government: SSC Student Services: A Student Success Center: BSTIC Supportive Services: SSC Transfer Center: SSC Veterans Service Center: SSC Writing Center: B student handbook irvine valley college 1

3 Campus A Great Choice: Irvine Valley College Irvine Valley College combines a small college environment with modern facilities and equipment; dedicated staff; and an excellent faculty who combine knowledge and experience with a sincere commitment to student learning. Enrolling Is Easy Just fill out an application online. Visit the IVC website, select Admissions, and then follow the links. Or complete an application at a computer in the Student Services Center. After applying and before registering for classes, students are required to take an assessment exam and complete an orientation and advisement. Classes Fit Your Schedule IVC offers classes during the day and evening, for eight weeks or full semesters on campus, online or in a hybrid mode (a mix of online and on-campus classes) for your convenience. Student Life IVC student government supports over 30 student clubs and co-curricular programs, including award-winning Model United Nations, Speech and Debate, and Administration of Justice teams. Throughout the year there are art exhibits, concerts, dance and theatre performances, and special events. The 13 IVC athletic teams include state and national champions in men s and women s sports. Honors Program and Honor Societies The excellent IVC Honors Program offers approximately 20 honors classes each semester to academically talented and highly motivated students. IVC also has an award-winning chapter of Phi Theta Kappa, the international honors organization for two-year colleges, and an active chapter of Psi Beta, the national honors organization in psychology for community college students. Academic Programs IVC offers two-year associate degrees in over 60 majors in the liberal arts and sciences, business sciences, social sciences, and technologies. You can complete general education and pre-major requirements for transfer to fouryear colleges. You can also train for a specific job by earning a certificate in one of over 40 career and technical programs. Or you can take courses for your own personal development. The Transfer Advantage It s easier for a community college student to transfer to a University of California or California State University campus than it is for a student applying directly out of high school. The grade point eligibility index is lower, and community college students are given priority for admission. It is also much less expensive to fulfill general education and lower-division major requirements at the community college. Community college students are typically very successful after transfer. Currently, IVC s transfer rate is #1 in Orange County and #2 among all California community colleges. Another bonus is that IVC has transfer agreements and/ or transfer admission guarantees (TAGs) with UC and CSU campuses. The IVC Transfer Center also hosts visits from college representatives throughout the year. Typically, over 50 four-year universities participate in the annual IVC Transfer Fair. We Help You Succeed IVC offers extensive support services to help you succeed. These include counseling on choosing a major and selecting classes; career counseling; transfer assistance; help with basic English and math skills; free tutoring; childcare; assistance with veterans and international student issues; health care; and services for low-income students and students with a disability. 2 irvine valley college student handbook

4 Seven Key Steps to Success Step 1: Apply to IVC. Generally speaking, if you are at least 18 years old or a high school graduate, you are eligible to apply for admission. You can apply online at admissions.ivc.edu. Step 2: Complete an orientation. Once you have applied and received your student ID, you will be able to access the online orientation or attend an in-person orientation. Orientation will introduce you to the college s programs, services, policies, and expectations. You can access the online orientation 24/7 from any computer with Internet access through your MySite account. Step 3: Complete assessment. First-time college freshmen will be assessed to determine their skill levels in reading, writing, and mathematics. English, math and ESL assessments are available by appointment only. Assessment test times can be found at admissions.ivc.edu/matriculation. NOTE: If you have a disability that might require testing accommodations and/or an alternate media format, such as enlargement or Braille; or if you have a disability-related difficulty with math, reading, writing, or spelling, or with understanding/remembering information, please contact the DSPS Office in the Student Services Center or call to make alternative testing arrangements. Step 4: Complete advisement. After completing any required assessments, you are eligible to complete an online or in-person advisement session. The session takes you step by step through the process of identifying classes you should consider taking during your first semester at IVC. Advisement is specific to each individual student and is based on assessment results, educational goals, and personal interests. Online advisement is available 24/7 through your MySite account. Appointments for in-person advisements can be made at Step 5: Register for classes. Successful completion of the online advisement allows new and former students to register for their first-semester classes on their assigned registration date and time. Log on to MySite and select Register Online. You will be able to access online registration after the registration time noted in MySite under My Information. Your registration will not be complete until all fees are paid. Step 6: Attend your classes. Do not miss the first class meeting. You may be dropped to make room for students who are waiting to enroll. Contact your instructor if you cannot be present at the first class! Step 7: See a counselor for follow-up counseling. After the semester begins, see a counselor to refine your educational plan, discuss your goals, and make future plans. Make a counseling appointment by calling or go online and click on Counseling Appointments. Matriculation A Process Designed for Student Success Seven Steps: 1. Admission Online application through CCCApply 2. ORIENTATION Introduces IVC programs and services 3. ASSESSMENT Determines skill levels in reading, writing, math, and English (or ESL) 4. ADVISEMENT Helps you make a smart educational plan for your first semester 5. REGISTRATION Online enrollment through MySite 6. ATTEND YOUR CLASSES You re on your way! 7. FOLLOW-UP counseling Plan your next steps MySite is a service of the South Orange County Community College District. A MySite account allows students to register, manage and review their academic information while attending one of the SOCCCD campuses. Visit MySite through the IVC home page. Click on the MySite button at Take responsibility for your success in college. Keep track of deadlines and due dates, instructors office hours, and the many IVC resources available to help you succeed. The most successful students are those who take responsibility for themselves. student handbook irvine valley college 3

5 MySite MySite is the IVC web portal that provides students with online access to college services. It works with Windows or Macintosh operating systems, as well as on mobile devices (eg. tablets and smartphones). Access to MySite is through the IVC website: Students use their student ID number and Personal Identification Number (PIN) to log in to MySite. MySite functions include My Classes (Register for Classes; Make Payment; Refund Information; Shopping Cart; Current Classes; Change Grading Option; Unofficial Grades; Academic History; and Class Status); My Information (Matriculation: Assessment and Placement Results, Online Advisement, Online Orientation, and Placement Information; Appointments; Change Address; Reminders; 1098-T Information; and Fee Statement); My Academic Plan (MAP); My ; and Additional Choices (Change PIN/Password; My College; My Feedback; My Preferences; and Parking). Online Services (Including MySite) All students are automatically given accounts within 72 hours after enrolling. User names are assigned automatically (customized names are not provided), and accounts are continued with no interruption in service so long as the student remains enrolled contiguously. Once you are enrolled at IVC, you may change your initial password by logging into MySite. Students who drop all of their classes will have their accounts and any messages deleted. For the latest information about how to use student accounts, go to edu/student . Example: If your name is James Bernardo, your user name is jbernardo0. Important: Student accounts always end in a number. Your account name may end with a zero or any other number, but it will never end with the letter o or l. Your student address is: ivc.edu. Your default password is: Your PIN plus two zeros. For example, if your PIN is 3456, your default password is Your domain is: IVC-STUDENT. To change your password, log in to MySite. Under the My link on the left, click on Change PIN/Password. Click on Change Password. IMPORTANT NOTICE: Student privileges are designed solely for educational purposes. Personal, recreational or commercial use of college computers, and Internet services is strictly prohibited. Online Educational Counseling Online counseling is an extension of drop-in counseling. Counselors are available to answer quick questions for students. To access this service go to Online Orientation Online orientation is available to students from any computer with Internet access. Once students have applied to IVC and have received their student ID number, they may access the online orientation through MySite. Online Advisement Online advisement is available to students through MySite from any computer with Internet access. The advisement takes students step by step through the process of identifying which courses they should consider taking during their first semester at IVC. Advisement is specific to each individual student and is based on recommended courses identified through the student s assessment results, educational goal, and personal interests. Distance Education Distance Education is the process of learning, researching, and interacting outside of a campus environment. Distance education at Irvine Valley College is conducted on the Internet. Each class has a specific IVC instructor who serves as a personal contact to answer student questions, provide review opportunities, and administer examinations throughout the semester. Blackboard Blackboard is an Internet educational delivery platform that provides students with an online learning community. Students participate in course lessons by accessing the Internet site, either at home or at a computer on campus. Most online classes at IVC use Blackboard. Students officially enrolled in an online class may access the account at socccd.blackboard.com with a valid user name and password. 4 irvine valley college student handbook

6 Submit Official Transcripts Send official transcripts from previous colleges and universities you have attended to IVC. You will need to submit official transcripts to show that you have completed a course prerequisite or to request an exemption from matriculation. Send official transcripts to IVC Office of Admissions and Records, 5500 Irvine Center Dr., Irvine, CA Know Your Residency Classification Each person applying to a California community college must be classified as a resident or nonresident. Resident tuition is reduced through support from taxpayers. Nonresidents cover the full cost of their tuition and pay a higher rate. WHO QUALIFIES AS A RESIDENT? If you have established legal residence within California for at least one year and one day before the semester in which you wish to attend college begins and can demonstrate intent to remain a California resident, you may qualify to be classified as a resident. Nonresident students who are currently attending Irvine Valley College are considered continuing students and are expected to provide evidence of financial independence in addition to other documents showing their intent to be a California resident. It is your responsibility to provide evidence to substantiate your claim for residency. For additional residency information, visit admissions.ivc.edu/pages/residency.aspx or contact the Office of Admissions and Records. EXEMPTIONS FROM NONRESIDENT TUITION: The California Education Code and provisions in state law allow certain nonresidents the opportunity to pay in-state fees. Eligibility criteria are noted at right. College Units A college unit (or student hour ) is a term used to define the time value of a course. A one-unit lecture class typically requires one (1) hour of in class instruction and two (2) hours of student work outside of class per week for a week semester. In a lab class, the majority of the student s work is done in class. A one-unit lab class typically requires three (3) hours of class instruction for a week semester. When deciding on how many units to take, it is very important to plan time for attending class; completing reading assignments, writing assignments, and other homework assignments; and studying. You are expected to be fully prepared for each class before the class period begins. Do not overload yourself when you register for classes. Design a course load that is reasonable for your level of energy and motivation. Tips to Starting Off Right Students who believe they are eligible for an exemption based on any one of the following criteria should consult the Office of Admissions and Records when they apply: 1. Students who are members of the armed forces of the United States who are stationed in this state on active duty, except those assigned to California for educational purposes. 2. Spouses and dependents (natural or adopted children or stepchildren) of active members of the armed forces. 3. Parents who are federal civil service employees and have moved to California as a result of a military realignment action that involves the relocation of at least 100 employees. This exemption also applies to the natural or adopted children or stepchildren of such employees. 4. A nonresident student who lives in California and who is under 20 years old and was served by the California Welfare System may be entitled to a resident classification. 5. Students who have completed at least three years of high school and graduated from a California high school. Students must fill out and submit the AB 540 Affidavit for Exemption for consideration. CHANGING RESIDENT STATUS: It is up to the student to initiate the reclassification to resident status (consult the Office of Admissions and Records). Reclassification forms and directions are available on the IVC website under the Admissions section. Evidence from the list of documents provided on the residency questionnaire confirming your presence and your intent to remain in California may be submitted to the Office of Admissions, along with the residency questionnaire. Remember, your documents must be one year and one day old before the semester begins. The burden of proof lies with you. Units: How Many Should You Take? If you are going to school and working, the maximum amount of work recommended is as follows: Work Take no more than 40 hours per week 3 6 units 30 hours per week 6 9 units 20 hours per week 9 12 units 5 15 hours per week units The formula to determine the expected amount of total time required for a class is as follows: For each 1 unit of in-class time for a lecture class, schedule 2-3 hours per week for studying. For example, a three-unit lecture class has three hours of attendance in class each week, so allow at least six hours of study time out of class, for a total of nine hours per week. You may take as little as.5 unit and as many as 19 units during a single semester. If you want to take more than 19 units and have a cumulative 3.0 GPA, fill out an overload petition form. student handbook irvine valley college 5

7 1. Orientation All first-time college freshmen must complete an online orientation before taking the Assessment. Students are directed to complete the orientation after they have applied and received their student ID. The orientation is composed of six segments: Programs and Majors Your First Steps Student Services Academic Planning Campus Life Student Conduct and Safety Students can access the orientation through their MySite account from any computer with Internet access. 2. Assessment Specific levels of preparation are required in order to enroll in English, reading, mathematics, and English as a Second Language (ESL) courses. Most new students and some continuing students should be assessed in these areas. Students are notified when they apply whether or not they should complete assessment. English and Mathematics (Native Assessments) All assessment sessions are available by appointment. During the assessment session, students will be given tests in writing and mathematics in order to determine their current skill level in these areas. Assessment sessions usually last about 2 hours and 15 minutes, and there is no cost for them. Students MUST have their Irvine Valley College Student ID number and a picture identification NO EXCEPTIONS! MATH assessment: Students should review the material from their last math course before taking the assessment. For more information, see the Math Department web site: THE WRITING ASSESSSMENT (CTEP) consists of three tests: reading comprehension; sentence structure and grammar; and sentence and syntax skills. Sample questions can be found at admissions.ivc.edu/matriculation. Students cannot fail the assessments. The results are used for placement purposes only. However, placing at a lower level will increase the number of semesters students will need to achieve their goals. Results will determine how many semesters of math and/or English students will be required to complete prior to graduating and transferring. Matriculation Explained The matriculation process at IVC provides students with information about their skills and abilities, informs them about support services, and allows them to plan their educational program in consultation with counselors. The matriculation process consists of three steps: Orientation, Assessment, and Advisement. The primary goal of this process is to assist students in identifying and achieving their educational objectives. ESL (Non-native Assessment) Non-native English speakers attending IVC for the first time should take the ESL assessment before enrolling in classes. A specially designed diagnostic test and writing sample are used to determine the reading/writing and listening/speaking skills of ESL students. After completing the assessment, students will receive class placement recommendations. All students are urged to follow their recommendations. Assessments are offered by appointment. Follow the links from admissions.ivc.edu/matriculation to find assessment days and times. Students must arrive on time NO LATE ARRIVALS! Students should allow about 2 hrs. and 45 min. for testing. Call if you have questions. 3. Advisement During advisement students are directed to view the results from their assessment session and their recommended class placements. Based on their results, students formulate an educational plan to ensure they begin their studies in an orderly manner and with the expectation of success. Students can access online advisement and MAP (My Academic Plan), a step-by-step guide to establishing a plan, through their MySite account from any computer with Internet access. Developing an Academic Plan After completing advisement, you are encouraged to consult a counselor for assistance in formulating and revising your educational plan. Counselors can help you identify the courses you should take based on your goals, and the IVC services that are available to support you. Your IVC experience will be more rewarding once you have determined your educational goal. For some students, this may be completing the courses necessary to transfer to a four-year school. For others, it may be gaining immediately marketable skills and entering the workforce. Some students may need time to explore their options before deciding on their long-term plans and goals. Counselors are available to help you through the process. Courses such as Academic Planning (COUN 1), Career Exploration and Life Planning (COUN 102), /AS/Certificate Student Education Plan (COUN 200A), UC Student Education Plan (COUN 200B), and CSU Student Education Plan (COUN 200C) may also help you find the direction you re seeking. 6 irvine valley college student handbook

8 Irvine Valley College is committed to helping students select appropriate-level courses that will provide them the greatest opportunity for academic success. Some courses at the college will require students to have passed a prior course or to have specific knowledge, skills or experience before they can enroll. Any course that requires successful completion of another course, a minimum test score, an audition, athletic eligibility, or any other qualification for enrollment will show a prerequisite, corequisite, recommended preparation, or limitation listed in its course description in the IVC catalog and in the Details section of the online class schedule. Students are responsible for knowing and meeting the prerequisite, corerequisite, recommended preparation, and/or limitation for any course in which they plan to enroll. Prerequisite When a course has a prerequisite, it means that students must have mastered a certain body of knowledge in order to be successful in the course. Most commonly, such knowledge is measured by successful completion of a prior course. For example, Writing 201 is a prerequisite for Writing 1. In order to have a reasonable chance of succeeding in Writing 1, students must have mastered the skills taught in Writing 201. Successful completion is defined as a grade of A, B, C, or P in the prerequisite course. Grades that are not acceptable are D, F, W, or NP. See the next page for a further explanation of how to verify that you have met the prerequisite. Corequisite When a course has a corequisite, it means that students must enroll in another course concurrently (simultaneously) during the semester. The information presented, or the practice gained, in the corequisite course is considered necessary for students to succeed in the target course. For instance, Music 51, a course in which students receive individual keyboard lessons, has a corequisite of Music 53, a course in which students actually participate in concerts and recitals. Recommended Preparation Preparing for Enrollment in Courses When a course has a recommended preparation, it means that certain course preparation is advised before students enter the target course. For example, the recommended preparation for Accounting 1A is Math 253 and a working knowledge of spreadsheet software such as Microsoft Excel. This preparation is considered advantageous, but not essential, to succeed in Accounting 1A. Limitation on Enrollment When a course has a limitation, it usually means that students have to pass an audition or meet an eligibility requirement in order to enroll. For instance, all intercollegiate athletics courses have a limitation that students must meet the Commission on Athletics eligibility requirements and pass a physical exam prior to intercollegiate competition. Most music and dance performing ensembles and theatre production courses require students to audition before they can enroll. Matriculation Appeals Students have the right to challenge a prerequisite or their participation in the matriculation process. In order to do so, students must submit a petition. See Requests to Challenge on the next page. Student Rights and Responsibilities IVC agrees to provide: Admission and registration services. Assessment services. Student orientations to college programs, services and policies. Assistance in selecting courses and defining an educational major and plan. Support services. Quality instruction. Appropriate follow-up and referral services. IVC students agree to: Declare a broad educational goal on initial enrollment. Participate in assessment and orientation and have all prior transcripts sent to IVC. Read the college catalog and other college materials. Meet all course prerequisites, corequisites and limitations on enrollment. Attend the first class session in all classes and regularly attend classes. Properly add and drop all classes. Complete class assignments. Develop an educational plan. Seek support services as needed. Progress toward goals by successfully completing their classes. Follow all campus rules and regulations. student handbook irvine valley college 7

9 How to Demonstrate That You Have Met a Prerequisite If you are enrolling in a course with a prerequisite, you will be required to do one of the following (A E): A. COMPLETE THE PREREQUISITE COURSE AT IVC: Complete the required prerequisite course at Irvine Valley College or the equivalent Saddleback College course with a satisfactory grade that is, a grade of A, B, C, or P. You must see the IVC Counseling Center for the Saddleback College course equivalency list. B. SUBMIT TRANSCRIPTS FROM ANOTHER SCHOOL: Provide grade transcripts from another U.S. accredited college, university or high school, if appropriate. Such transcripts must demonstrate satisfactory completion of the prerequisite course that is, completion of the course with a grade of A, B, C, or P. Please note that IVC does not accept high school transcripts for math or English placements. Other conditions may apply. Students must present transcripts to the Office of Admissions and Records as soon as possible after they apply to Irvine Valley College. Students should then visit Admissions and Records, SSC 110, where they will be asked to complete and submit a request for an evaluation form. Students should begin the transcript verification process well before registration begins. Delays in processing transcript evaluations will affect a student s ability to enroll in target courses. Specific information regarding procedures, timelines, and transcript evaluation notification is available in the Admissions and Records Office. C. TAKE THE IVC ASSESSMENT EXAMS: Complete an assessment exam at Irvine Valley College. In some cases, students may clear prerequisites in writing and mathematics through assessment. Note: Students must wait six months before retaking the English (CTEP) or ESL assessment exam, and three months before retaking the math assessment exam. Students who wish to improve their writing placements may take the IVC Writing Sample Assessment Test immediately after they receive their writing assessments through CTEP. The Writing Sample Assessment Test may be repeated after six months have passed. IVC does not accept math, English, or English as a Second Language (ESL) placements from other institutions. IVC does accept CTEP (College Tests for English Placement) raw scores for placement consideration. D. REQUEST AN ALTERNATIVE EVIDENCE REVIEW: If students believe they have the prior knowledge, experience, and/or skills required to succeed in the course from which they have been blocked, they may file a request for an alternative evidence review. Students may file a petition in the Admissions and Records Office. Note: Accompanying the form, students must submit alternative evidence that documents their competency to succeed in the course. Such evidence varies by course. See the Admissions and Records staff for clarification of the specific evidence required for the course you wish to submit for an alternative evidence review. Students who file a Request for an Alternative Evidence Review will have their petition reviewed within five (5) working days. If students file the form during their assigned registration time, IVC will award them eligibility to enroll in the class pending the outcome of their review. If the review is upheld, students who have enrolled in the class will be allowed to remain in the class. If the review is denied, students will be notified that they have been dropped from the class. Requests to Challenge If you want to challenge a prerequisite or your participation in assessment or orientation, you will have to fill out a request to be exempted. Forms are available in SSC 110. You may file a challenge based on any one of the following grounds: A. You believe that you have cause to challenge your participation in assessment or orientation. B. The prerequisite or corequisite has not been established in accordance with the district s process for establishing prerequisites and corequisites. C. The prerequisite or corequisite is in violation of Title 5, Section D. The prerequisite or corequisite is either unlawfully discriminatory or applied in an unlawfully discriminatory manner. E. You will be subject to undue delay in attaining your educational goal because the prerequisite or corequisite course has not been made reasonably available. Students who file a request to challenge on any ground will have their petition reviewed within five (5) working days. Students who file a request to challenge on the basis of Ground B, C, D or E during their assigned registration time will be granted eligibility to enroll in the class pending the outcome of the challenge. If the challenge is upheld, students who have enrolled in the class will be allowed to remain in the class. If the challenge is denied, students will be notified that they have been dropped from the class. 8 irvine valley college student handbook

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