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1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR (479) Legislation Text File #: , Version: 1 SHI, INC A RESOLUTION TO AUTHORIZE A CONTRACT WITH SHI, INC. IN THE AMOUNT OF $100, PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS PROCUREMENT CONTRACT AND THE WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SUPPORT SOFTWARE NECESSARY FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY SYSTEM SOFTWARE UPGRADES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with SHI, Inc. in the amount of $100, plus applicable taxes, pursuant to a State of Arkansas procurement contract and the Western States Contracting Alliance contract for the purchase of Microosoft, Veeam, and VMware support software which are necessary for the Enterprise Resource Planning and Public Safety System software upgrades. City of Fayetteville, Arkansas Page 1 of 1 Printed on 8/6/2015 powered by Legistar

00 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS PROCUREMENT CONTRACT AND THE WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SUPPORT SOFTWARE

2 City of Fayetteville Staff Review Form Keith Macedo Submitted By Legistar File ID 8/18/2015 City Council Meeting Date Agenda Item Only N/A for Non Agenda Item 7/30/2015 Submitted Date Action Recommendation: Information Technology / Finance & Internal Services Department Division / Department A RESOLUTION AUTHORIZING A CONTRACT WITH SHI, INC. FOR THE PURCHASE OF MICROSOFT, VEEAM AND VMWARE SOFTWARE FOR THE ERP AND PUBLIC SAFETY SYSTEM IN THE AMOUNT OF $100, PURSUANT TO THE ARKANSAS STATE CONTRACT SP AND THE WESTERN STATES CONTRACTING ALLIANCE (WSCA) CONTRACT # Budget Impact: Account Number / Project Number Sales Tax Capital Improvements Fund ERP Upgrade/Replacement Police Records Mgt System Project Title Budgeted Item? Does item have a cost? Budget Adjustment Attached? Previous Ordinance or Resolution # Yes Current Budget $ 2,381, Funds Obligated $ 2,245, Current Balance $ 135, Yes Item Cost $ 100, No Budget Adjustment $ Remaining Budget $ 34, Must Attach Completed Budget Adjustment! V Original Contract Number: Approval Date: Comments:

FOR THE PURCHASE OF MICROSOFT, VEEAM AND VMWARE SOFTWARE FOR THE ERP AND PUBLIC SAFETY SYSTEM IN THE AMOUNT OF $100,433.

4 Pricing Proposal Quotation #: Created On: 7/30/2015 Valid Until: 8/31/2015 City of Fayetteville AR Inside Account Manager Brad Fulmer 113 West Mountain St Fayetteville, AR United States Phone: (479) Fax: Rebecca Ashley 290 Davidson Ave Somerset, NJ Phone: Fax: All Prices are in US Dollar (USD) Product Qty Your Price Total 1 VMware vsphere Enterprise Plus - ( v. 6 ) - license - 1 processor - VPP - level 1 ( ) VMware - Part#: VS6-EPL-C-L1 10 $3, $30, VMware Support and Subscription Production - Technical support - emergency phone consulting - 1 year - 24x7 - response time: 30 min - for VMware vsphere Enterprise Plus Edition ( v. 6 ) - 1 processor VMware - Part#: VS6-EPL-P-SSS-C 10 $ $8, VMware vcenter Site Recovery Manager Standard - ( v. 6 ) - license - 25 VMs - VPP - level 1 ( ) VMware - Part#: VC-SRM6-25S-C-L1 1 $4, $4, VMware Support and Subscription Production - Technical support - emergency phone consulting - 1 year - 24x7 - response time: 30 min - for VMware vcenter Site Recovery Manager Standard ( v. 6 ) - 25 virtual machines VMware - Part#: VC-SRM6-25S-P-SSS-C 1 $1, $1, Veeam Backup & Replication Enterprise for Vmware - License - 1 CPU socket - public sector - ESD Veeam Software - Part#: P-VBRENT-VS-P $1, $12, Veeam 24/7 Uplift - Technical support - phone consulting - 1 year - 24x7 - for Veeam Backup & Replication Enterprise for VMware Veeam Software - Part#: V-VBRENT-VS-P024Y $66.00 $ Microsoft Windows Server 2012 R2 Datacenter - License - 2 processors - Select, Select Plus - Single Language Microsoft - Part#: P $4, $24, Microsoft SQL Server 2014 Standard Core - License - 2 cores - Select, Select Plus - Win - Single Language Microsoft - Part#: 7NQ $2, $18, Total $100,433.00

com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 VMware vsphere Enterprise Plus - ( v.

5 Additional Comments Contract #SP (Microsoft) Contract # (Veeam & VMware) The Products offered under this proposal are subject to the SHI Return Policy posted at unless there is an existing agreement between SHI and the Customer.

are subject to the SHI Return Policy posted at www.shi.

6 Vendor #: Address: 1250 Capital of Texas Hwy Building Vendor Name: SHI International Corp FOB Point: Requisition No.: P.O Number: Zip Code: Ship to code: Quotes Attached City: Austin State: TX YES NO Requester's Employee #: Extension: Requester: Brad Fulmer Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 2 Microsoft, Vmware, Veeam Software (Logos) Microsoft, Vmware, Veeam Software (Aegis) City of Fayetteville - Purchase Order Request (PO) (Not a Purchase Order) All PO Requests shall be scanned to the Purchasing Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued EA 62, $62, Mail Taxable EA 37, $37, YES YES NO NO Date: 7/30/2015 Legistar#: Expected Delivery Date: 3 $ $ $ $ $ $ $ $0.00 Shipping/Handling Lot * Special Instructions: Not Taxable AR State Contract #SP and WSCA # Approvals: $0.00 Subtotal: $100, Tax: Total: $100, Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 1/21/2015

Cost Extended Cost Account Number Project.

Council Communication April 7, 2015, Business Meeting

Council Communication April 7, 2015, Business Meeting Contract with SHI, Inc. for Microsoft Office 365 FROM Mark Holden, director of information technology and electric department, holdenm@ashland.or.us