AP Vendor Portal - Instructions

Transcription

1 AP Vendor Portal - Instructions Manual Genuine Parts Company Welcomes you to The AP Vendor Portal - Instructions 1 P a g e

2 TABLE OF CONTENTS AP Vendor Portal - Instructions Manual LOGGING IN... PAGE 3 PAYMENTS... PAGE 4 INVOICES... PAGE 8 ACCOUNT BALANCES... PAGE 10 FAQ s... PAGE 12 2 P a g e

3 LOGGING IN AP Vendor Portal - Instructions Manual 1. Go to Gpc1.genpt.com and enter the User Name and Password which has been provided to you. Please note that you will be prompted to change your password upon your first log in. a. User Name: 10-Digit GPC Vendor ID (found on check remittances) b. Password: Case sensitive 3 P a g e

4 PAYMENTS AP Vendor Portal - Instructions Manual 1. After logging in, you will select the following to view recent payment details: a. Main Menu b. Review Payment Information c. Payments 2. On the Review Payments page, enter the respective payment date range to locate the desired payment details and click Search. (Please note that payments are generally released hours before they are received. For instance, a payment received on 10/2 may have been released between 9/30-10/1). 4 P a g e

5 AP Vendor Portal - Instructions Manual 3. If a date range has been entered, there may be several payment details listed. However, each invoice will be listed separately and you will find that the Amount column will reflect the total of each payment. To retrieve the details for a specific payment, click the hyperlink of the preferred payment Reference. 4. Upon selecting the desired payment reference, the payment remittance will be available. To export these details to excel, hold the CTRL key and click the small table as illustrated below. 5. Another window will pop up asking if you wish to Open or Save the file. Click Open 5 P a g e

6 AP Vendor Portal - Instructions Manual 6. Because the data is being converted from the format of a Web Page to Excel, an error message will appear informing you that the file is being opened in a different format than specified by the extension. Simply click Yes and the file will be opened in Excel. 6 P a g e

7 AP Vendor Portal - Instructions Manual 7 P a g e

8 INVOICES AP Vendor Portal - Instructions Manual 1. After logging in, you will select the following, to view recent payment details: a. Main Menu b. Review Payment Information c. Invoices 2. On the Review Invoices page, you can enter the respective payment date range to locate a group of invoices or you can choose to search for a range of invoices. In addition you can choose to search by dollar amount or a range of amounts. 8 P a g e

9 AP Vendor Portal - Instructions Manual 3. The Invoice List page shows you the listing of invoices. It also shows the date, due date and the approval status of the invoice. 4. To view the Invoice Details, simply Click invoice number to view the page shown below. 9 P a g e

10 ACCOUNT BALANCES 1. After logging in, you will select the following, to view recent payment details: a. Main Menu b. Review Payment Information c. Account Balances AP Vendor Portal - Instructions Manual 2. Account Balances provides each vendor with the history of every invoice that is scheduled to be paid in the future. 10 P a g e

11 AP Vendor Portal - Instructions Manual 3. Selecting an invoice takes you to the Invoice Details screen, providing you with additional information regarding one specific invoice. 11 P a g e

12 FAQ S AP Vendor Portal - Instructions Manual 1. What is this portal about? A. Genuine Parts Company has recently launched a system which allows vendors to review items such as invoice statuses and payment remittances. 2. What do I need to do to get started? A. Simply CLICK HERE and you will be routed to the AP Vendor Portal Introduction letter which provides instruction on how to register. 3. Does this replace the portal that I currently use (with Motion Industries)? A. No. This system is separate from the Motion Industries portal as it provides invoice and payment information for all of Genuine Parts Company's subsidiaries. 4. Which GPC companies are available? A. As of now, the portal contains info for the vendors of Motion Industries, EIS, SP Richards Co, and GPC Headquarters. NAPA AUTO PARTS, coming soon to the portal August Who can I contact for questions about the portal or status of my registration? A. Please feel free to contact our Implementation Team via (APAR_IPI@genpt.com). 6. Even though Napa Auto is not available, can we still register? A. Yes! Our vendors/partners of NAPA Auto Parts will gain access to the system in August 2014 and at that point, we will contact you via with your Welcome Package containing log-on and portal navigation instructions. 12 P a g e